OMBclearance-supporting Statement

OMBCLEARANCE-SUPPORTING STATEMENT.doc

Procedures for Requests from Tribal Child Care Lead Agencies to Use Child Care and Development Fund (CCDF) for Construction or Major Renovation of Child Care Facilities

OMB: 0970-0160

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SUPPORTING STATEMENT


JUSTIFICATION FOR INFORMATION COLLECTION


Procedures to Use the Child Care and Development Fund (CCDF) for Construction or Major Renovation


A. JUSTIFICATION


1. Circumstances Making the Collection of Information Necessary


The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L.104-193) added a provision at 42 U.S.C. 9858m(c) (6) of the Child Care and Development Block Grant Act that allows Tribal Lead Agencies to use Child Care and Development Fund (CCDF) grant awards for construction and renovation of child care facilities. Final regulations governing this provision were issued July 24, 1998 at 45 CFR 98.84.


Under the law, a Tribal Lead agency must first request and receive approval from the Secretary of Health and Human Services before CCDF funds for construction or major renovation. The law also requires the Secretary to develop and implement uniform procedures for the solicitation and consideration of requests.


This information collection contains the statutorily-mandated uniform procedures. Respondents will be Tribal Child Care Lead Agencies applying to use CCDF funds for construction and major renovation. Under the procedures, responsibility for review and approval of applications is delegated to the Administration for Children and Families (ACF).


This collection updates the information collection that was originally approved in August 1997 and was last revised in May 2007. The changes in the new, updated information collection:


  • Clarifying that an estimate of ongoing costs such as staffing costs, supplies, insurance premiums, maintenance costs, property taxes, and any other operating costs for the facility or the child care program is required.


  • Clarifying that applicants are required to provide documentation of the sources and uses of any non-CCDF funds, including a cost-allocation plan for projects that are shared with other programs.


  • Deleting reference to Executive Orders 13202 and 13208, which are no longer applicable.


  • Clarifying a number of application items and other requirements.



2. Purpose of Information Collection


The information collected through the application process will be used by ACF in determining whether or not to approve a Tribal Child Care Lead Agency’s request to use CCDF funds for construction or renovation.


The information will allow ACF to determine, as required by the statute, whether adequate facilities are otherwise available to a Tribal Lead Agency to carry out the CCDF program in the future.


In addition, the information will allow ACF to ensure, in accordance with the statute, that CCDF funds used for construction or renovation will not result in a decrease in the level of child care services provided by the tribal Lead Agency compared with the preceding fiscal year.


The application also provides other details about proposed construction and renovation projects, including information about compliance to applicable Federal laws and information necessary to protect the Federal interest in the projects.


ACF will review applications for completeness and adherence to the application requirements. Since the construction/ renovation procedures were put in place in 1997, ACF has approved over $64 million in CCDF funds for use on 128 tribal construction and renovation projects.


3. Use of Improved Information Technology and Burden Reduction


An electronic copy of the procedures will be made available via the internet and, upon request, via a compact diskette or e-mail attachment. Applicants may submit applications via an email attachment submitted to ACF Regional Office. Applicants may need submit some attachments in hard copy (such as architectural drawings and maps) if these documents are not available in electronic format.


4. Efforts to Identify Duplication and Use of Similar Information


No similar information is available.


5. Impact on Small Businesses or Other Small Entities


This information collection will not have a significant economic impact on a substantial number of small entities. The information being required has been held to the absolute minimum required for intended use.


6. Consequences of Collecting the Information Less Frequently


This information collection will be ongoing. Consistent with the statute, a Tribal Lead Agency may submit an application at any time (although, in order to use CCDF funds awarded in a given fiscal year on construction or major renovation, a Tribal Lead Agency must submit an application prior to July 1 of that fiscal year).


If this information collection is not conducted, Tribal Lead Agencies will be unable to use CCDF funds for construction or renovation of child care facilities. As a result, Tribal Lead Agencies would continue to suffer from a lack of appropriate facilities, and the intent of Congress to remedy this situation would be thwarted.


7. Special Circumstances Relating to 5 CFR 1320.5


Under the proposed procedures, a Tribal Lead Agency must retain all records pertinent to the construction or renovation of a facility for a period equal to the period of the grantee’s use the facility plus three years. This requirement is consistent with the requirements for retention of records at 45 CFR 92.42, and is necessary to protect the Federal interest property that is constructed or renovated with CCDF funds.


None of the other special circumstances apply to this information collection.


8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency


The ACF’s notice soliciting comments on the information collection was published in the Federal Register on July 24, 2009 at 74 FR 36719. ACF distributed the Federal Register notice to ACF Regional Offices. In addition, the Child Care Bureau consulted with the Office of Head Start to ensure coordination with the Head Start procedures for construction and renovation.


In response to the notice, ACF received no public comments. We did not receive any comments that addressed cost and hour burden.


9. Explanation of Any Payment or Provided to Respondents


No payments or gifts are provided to respondents.


10. Assurance of Confidentiality Provided to Respondents


There is nothing of a confidential nature in the applications. No assurances of confidentiality will be provided to respondents.


11. Justification for Sensitive Questions


There are no questions of a sensitive nature.


12. Estimates of Annualized Burden Hours and Costs


The public reporting burden for this collection of information is estimated to 20 hours per response. This estimate includes the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.


The estimate of the reporting burden for this information collection is


INSTRUMENT



NUMBER OF RESPONDENTS

NUMBER OF RESPONSES PER RESPONDENT

HOURS PER RESPONSE

RESPONSE BURDEN

Construction and renovation collection

10

1

200

0

Estimated Total Annual Burden Hours: 200


The burden was estimated based on experience with prior activities.


The annual cost per grantee is estimated at $320 (20 hours x $16 per hour). This would result in an estimated annual cost for all respondents of $3200.


13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers


There are no direct monetary costs to respondents other than their time to complete the application.


14. Annualized Cost to the Federal Government


The annual cost to the Federal government is estimated at $17,000. This is based on submission of 10 applications, requiring approximately 500 professional staff hours at an average of $32 per hour ($16,000); 40 clerical staff hours at an average of $20 per hour ($800); and reproduction and mailing fees of approximately $200.


15. Explanations for Program Changes or Adjustment


There were minor program changes described in element one of the supporting statement however it did not affect burden. There were no adjustments.



16. Plans for Tabulation and Publication and Project Time Schedule


The names of grantees submitting successful applications may be publicly-announced on the Child Care Bureau’s web-site or possibly by other means. However, no other publication is anticipated.


17. Reason(s) Display of OMB Expiration Date Inappropriate


The Federal Register announcement will display the expiration date for the OMB-Approval.


18. Exceptions to Certification for Paperwork Reduction Act Submissions


There are no exceptions to the certification.


  1. STATISTICAL METHODS (USED FOR COLLECTION OF INFORMATION EMPLOYING STATISTICAL METHODS)


  1. Respondent Universe and Sampling Methods

(Not Applicable)


  1. Procedures for the Collection of Information

(Not Applicable)


  1. Methods to Maximize Response Rates and Deal with Nonresponse

(Not Applicable)


  1. Test of Procedures or Methods to be Undertaken

(Not Applicable)


  1. Individuals consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data

(Not Applicable)

The information collection requirements employed in this report do not employ the use of statistical methods.







File Typeapplication/msword
File TitleSUPPORTING STATEMENT
AuthorDr. Akwuole
File Modified2009-11-30
File Created2009-10-23

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