2010 Election Administration and Voting Survey

Forms and Documents

Document Name	Status
Form EAC-RS01 2006 Election Administration and Voting Survey Form	Unchanged
TW - Ltr to Carey FVAP 5-05-10.pdf Supplementary Document	2010-05-07
TW - EAC response to OMB 5-05-10 (2).pdf Supplementary Document	2010-05-07
2010 EDS - Supporting Statement B.doc Supporting Statement B	2010-01-08
2010 EDS - Supporting Statement A.doc Supporting Statement A	2010-01-08

IC Document Collections

IC ID	Document Title	Status
45816	2006 Election Administration and Voting Survey Form	Unchanged
191718	2010 Election Administration and Voting Survey Other-Survey Section A	New
186380	2008 Election Administration and Voting Survey Other-survey	Unchanged

ICR Details

OMB Control No: 3265-0006	ICR Reference No: 201001-3265-001
Status: Historical Active	Previous ICR Reference No: 200812-3265-001
Agency/Subagency: EAC	Agency Tracking No:
Title: 2010 Election Administration and Voting Survey
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/07/2010
	Date Received in OIRA: 01/14/2010
Terms of Clearance: While OMB acknowledges the improvement in the quality and completeness of the survey data that EAC collected in 2008, OMB remains concerned about data quality. Since EAC is not employing statistical methods to generate survey results that are representative of the surveyed population, the 2010 UOCAVA Report to Congress should describe the limits of the survey data and include conspicuous and appropriate caveats about drawing conclusions from the data. Specifically, EAC should (1) implement basic consistency checks (rather than publish negative numbers in tables) and calculate percentages that have numerators and denominators reflecting the same responding jurisdictions and (2) acknowledge the limitations of each conclusion in the report that cannot be supported by robust data. EAC should also identify State-reported figures (by, for example, stating that "States reported..."), distinguishing them from EAC conclusions. OMB requests that EAC share a draft of the report prior to its submission to Congress. In addition, OMB requests that EAC coordinate with DoD to identify overlap between EAC's Election Day Survey and DoD's "Post-Election Survey of Overseas and Post-Election Survey of Local Election Officials" to avoid duplicative efforts.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2013	36 Months From Approved
Responses	165	0	0
Time Burden (Hours)	22,499	0	0
Cost Burden (Dollars)	147,930	0	0

---

Abstract: The proposed information collection is necessary to meet requirements of the Help America Vote Act (HAVA) of 2002 (42 U.S.C. 15301). HAVA §241 requires the U.S. Election Assistance Commission (EAC) to study and report on election activities, practices, policies, and procedures, including methods of voter registration, methods of conducting provisional voting, poll worker recruitment and training, and such other matters as the Commission determines are appropriate. In addition, HAVA §802 transferred to the EAC the Federal Election Commission’s responsibility of biennially administering a survey on the impact of the National Voter Registration Act (NVRA) (42 U.S.C. 1973gg-1 et seq.). The information the States are required to submit to the EAC for purposes of the NVRA report are found under Title 11 of the Code of Federal Regulations (11 CFR 8.7). HAVA §703(a) also amended §102 the Uniformed and Overseas Citizens Absentee Voters Act (UOCAVA) (42 U.S.C. 1973ff-1) by requiring that “not later than 90 days after the date of each regularly scheduled general election for Federal office, each State and unit of local government which administered the election shall (through the State, in the case of a unit of local government) submit a report to the Election Assistance Commission (established under the Help America Vote Act of 2002) on the combined number of absentee ballots transmitted to absent uniformed services voters and overseas voters for the election and the combined number of such ballots which were returned by such voters and cast in the election, and shall make such a report available to the general public.” In October 2009, the President signed into law the MOVE Act (Military and Overseas Voter Empowerment) as part of the National Defense Authorization Act of FY 2010 (PL 111-84). MOVE is intended to make it easier for absentee military troops and other overseas citizen voters to register and vote, and to help ensure that their ballots arrive in time to be counted. The MOVE Act requires state election officials to provide a number of new services, including online access to registration and ballot request forms, electronic options for blank ballot delivery, downloadable write-in ballots in case of late ballot arrival and voter status tracking services. Many of these services must be implemented by the November 2010 election. MOVE requires the EAC to report on the number of UOCAVA ballots transmitted and received.

---

Authorizing Statute(s): US Code: 42 USC 1973ff-1 Name of Law: Uniformed and Overseas Citizen Absentee Voters Act
   US Code: 42 USC 1973gg-1 et seq. Name of Law: National Voter Registration Act
   US Code: 42 USC 15301 Name of Law: Help America Vote Act of 2002
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 46120	09/08/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 1614	01/12/2010
Did the Agency receive public comments on this ICR? Yes

---

Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
2008 Election Administration and Voting Survey
2006 Election Administration and Voting Survey	EAC-RS01	2006 Election Administration and Voting Survey
2010 Election Administration and Voting Survey

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	165	0	0	165	0	0
Annual Time Burden (Hours)	22,499	0	0	22,499	0	0
Annual Cost Burden (Dollars)	147,930	0	0	147,930	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is no change in the number of burden hours between the 2008 and 2010 versions of the survey (147 total hours per State response; 8,085 hours total annual reporting burden). EAC’s interest is in reducing respondent burden and maintaining as much consistency as possible in the questions asked between 2008 and 2010. As such, one new question was added to the Statutory Overview as a result of the MOVE Act. The question asks about the States’ processes and procedures for implementing the requirements of the MOVE Act and about capturing data related to some of those requirements. On the quantitative portion of the survey, question A4 was changed to ask for data related only to new registrations. This reduces respondent burden since the other categories in that question were duplicative of question A5. We also added question A4b to help clarify the States’ Election Day Registration/Same Day Registration status, which will ensure that we are accurately capturing information about these specific groups of States. This question will not increase respondent burden, as it is a simple yes/no check-off. Also on the quantitative portion of the survey, two questions related to the automatic transmission of ballots for two election cycles were removed. The MOVE Act eliminated States’ requirement to issue automatically transmitted ballots; therefore, EAC has determined that it no longer needs to ask those questions. Question F1g was added as a sub-category to allow all vote-by-mail jurisdictions to identify themselves as such. This will not increase respondent burden, as it is merely a way to help better define the data (distinguishing between absentee and all vote-by-mail) and only applies to those jurisdictions that are all vote-by-mail. The question wording in question F8 was slightly altered (“machines” was changed to “voting system”) and the question now includes a definition for “voting system anomaly.”

---

Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/14/2010

---