Form NIST-1101 NIST Construction Grant Program

OMB CONTROL NUMBER: 0693-0055 EXPIRATION DATE: 01/31/2013
NIST-1101
(REV. 1-2010)
DAO 203-26

U.S. DEPARTMENT OF COMMERCE
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY

NIST CONSTRUCTION GRANT PROGRAM
BUDGET NARRATIVE
NOTE: This application/questionnaire contains collection of information requirements subject to the Paperwork Reduction Act
(PRA). Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any person be subject to
penalty for failure to comply with, a collection of information subject to the requirements of the PRA, unless that collection of
information displays a currently valid OMB Control Number. The estimated response time for this collection is 500 hours. The
response time includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding this estimate or any other
aspects of this collection of information, including suggestions for reducing the length of this questionnaire, to the National
Institute of Standards and Technology, Attn., Anneke Tingle, via email at [email protected] or telephone (301) 975-5060.
Organization Name:

Project Duration:

Project Title:

1. ADMINISTRATIVE AND LEGAL EXPENSES
Item

Computation

Cost

TOTAL $

2. LAND, STRUCTURES, RIGHTS-OF-WAY, APPRAISALS, ETC.
Item

Computation

Cost

TOTAL $

3. RELOCATION EXPENSES AND PAYMENTS
Item

Computation

Cost

TOTAL $
NIST-1101 (REV. 1-2010)

4. ARCHITECTURAL AND ENGINEERING FEES
Item

Computation

Cost

TOTAL $

5. OTHER ARCHITECTURAL AND ENGINEERING FEES
Item

Computation

Cost

TOTAL $

6. PROJECT INSPECTION FEES
Item

Computation

Cost

TOTAL $
NIST-1101 (REV. 1-2010)

7. SITE WORK
Item

COMPUTATION

COST

TOTAL $

8. DEMOLITION AND REMOVAL
Item

Computation

Cost

TOTAL $

9. CONSTRUCTION
Item

Computation

Cost

TOTAL $

NIST-1101 (REV. 1-2010)

10. EQUIPMENT
Item

Computation

Cost

TOTAL $

11. MISCELLANEOUS
Item

Computation

Cost

TOTAL $

12. SUBTOTAL (sum of lines 1-11)
TOTAL $

13. CONTINGENCIES
Item

Computation

Cost

TOTAL $

14. SUBTOTAL
TOTAL: $

15. PROJECT (PROGRAM) INCOME
Item

Computation

Cost

TOTAL $
NIST-1101 (REV. 1-2010)

16. TOTAL PROJECT COSTS (subtract line 15 from 14)
TOTAL $

17. COST SHARING
FEDERAL SHARE: $
*NON-FEDERAL SHARE: $

*Identify the source, type (i.e., cash or third party in-kind contribution), and amount for each source of
the non-federal cost sharing below:
SOURCE

TYPE (i.e., cash or
third party in-kind)

AMOUNT

GRAND TOTAL $

NIST-1101 (REV. 1-2010)

Instructions for Form NIST-1101
Construction Grant Program Budget Narrative

The Budget Narrative is used to determine
reasonableness and allowability of costs in a NIST
Construction Grant Program proposal. Proposed costs
must be reasonable, allocable, and allowable in
accordance with applicable Federal cost principles and
NIST Construction Program guidelines. The budget
narrative must only reflect allowable project costs as
reflected on the SF-424C column C.
NIST recognizes that unexpected events may occur in
construction projects and that budgets may need to be
changed as a project proceeds. Providing a detailed
budget narrative may not lock the proposal into all of
the details. NIST allows a certain amount of flexibility in
moving funds from one line item to another as
circumstances change in accordance with the terms
and conditions of an award. In stating an amount for a
given line item, you will not be required to spend
precisely that amount on that item. For example, if, in
the course of your project, you find that you need to
spend more on one item and less on another than
anticipated, that can be accommodated as provided for
in the award terms and conditions.
Recognizing that change is inevitable, recipients may
be requested to submit a revised budget prior to the
beginning of each year of a multi-year project.
However, the total amount provided by NIST for the
project cannot be increased and cost sharing
commitments must be honored. You will not be
reimbursed for project overruns. Overestimating or
underestimating project costs should be avoided. The
dollar amount requested must be commensurate with
the defined tasks, as NIST will evaluate for cost
reasonableness.
The budget narrative must provide detailed information
for the total project costs. All figures must be rounded
to the nearest dollar. The underlying structure of this
form should not be altered. The form expands as
needed to fit all required information and you are not
limited to the four pages of the blank form.
Provide the computation (i.e., cost per item multiplied
by number of items) for each category where costs are
identified and be sure the computation is calculated
correctly.
The budget narrative must provide a detailed
breakdown of each of the following categories as
reflected on the SF-424C:
NIST-1101 (REV. 1-2010)

1. Administrative and legal expenses. Identify any
administrative expenses. If legal costs are proposed,
provide the purpose for the legal expenses and a
justification.
2. Land, structures, right-of-ways, appraisals, etc.
Enter $0 as these are unallowable under this program.
3. Relocation expenses and payments. Relocation
expenses and payments. Enter $0 as these are
unallowable under this program.
4. Architectural and engineering fees. List design and
engineering fees related to construction (this includes
start-up services and preparation of project
performance work plan).
5. Other architectural and engineering fees. List other
engineering costs, such as tests, soil borings, etc.
6. Project Inspection fees. List construction and
materials inspection costs.
7. Site work. List costs of site preparation and
restoration, which are not included in the basic
construction contract but attributable to the facility
being build or renovated.
8. Demolition. List any demolition and removal costs.
9. Construction. List the cost(s) of each construction
contract.
10. Equipment. List only equipment that is an integral
part of the building’s structure. Any equipment used for
research or otherwise that is not an integral part of the
building’s structure, e.g., MRI, portable air conditioners
etc., is not allowable. Equipment that is an integral part
of the building such as fume hoods, HVAC equipment,
built-in autoclave, etc., is allowable. Telephone and/or
network (server) boxes/storage compartments, other
than cabling and wiring are unallowable. Safety
equipment, e.g., fire extinguishers, first-aid kits, etc., is
unallowable Built-in safety items, e.g., eye wash
stations or chemical showers, however, are fixed items
and are allowable.
11. Miscellaneous. Identify any miscellaneous costs
that do not fall within the other categories. Costs or
charges associated with routine maintenance,

operation, interior decorating, or landscaping of any
building are not allowable.
12. Subtotal. Enter the total of lines 1 through 11.
13. Contingencies. Identify any contingency categories
and associated costs.
14. Subtotal. Enter the total of lines 12 and 13.
15. Project (program) income. Enter estimated
program income to be earned during the grant period,
e.g., salvaged materials, etc.
16. Total Project Costs. Subtract line 15 from line 14.
17. Cost Sharing. Enter the Federal share being
requested from NIST and non-Federal share for this
project only.
Provide a breakdown of the source, type (cash or third
party in-kind contributions), and amount of cost sharing
for each non-Federal source.
For any third party in-kind contributions, attach a
detailed breakdown identifying each source, type of
third party in-kind contribution (e.g., equipment that is
an integral part of the building’s structure and materials
and supplies), method of valuation, and amount.
The Grand Total amount should be the total of the
Federal and non-Federal shares and be the same as
the amount in section 16. Total Project Costs.
Non-Federal cost sharing of at least 20 percent of the
yearly total allowable project costs is required. Cost
sharing does not include unallowable/ineligible costs.

NIST-1101 (REV. 1-2010)

Cost sharing is that portion of the project costs not
borne by the Federal government. Sources of revenue
to satisfy cost sharing include cash and third party inkind (non-cash items, e.g., equipment that is an
integral part of the building’s structure and materials
and supplies) contributions. Cash may be contributed
by recipients, state, county, city, or other non-Federal
sources. Third party in-kind contributions may be
made by any non-Federal third party (not the grant
recipient). The purchase of land cannot be used as
cost sharing. See also section IV.6. Funding
Restrictions.
All non-Federal cost share contributions require a letter
of commitment signed by an authorized official(s) from
each source.
Any cost sharing must be in accordance with the “cost
sharing or matching” provisions of 15 CFR Part 14,
Uniform Administrative Requirements for Grants and
Cooperative Agreements with Institutions of Higher
Education, Hospitals, Other Non-Profit, and
Commercial Organizations.
As with the Federal share, any proposed costs
included as cost sharing must be an allowable/eligible
cost under this program and the following applicable
Federal cost principles: 1) Institutions of Higher
Education: 2 CFR Subtitle A, Chapter II, Part 220
(OMB Circular A-21); and 2) Nonprofit organizations: 2
CFR Subtitle A, Chapter II, Part 230 (OMB Circular A122).
As with the Federal share, any proposed cost sharing
will be made a part of the grant award and will be
subject to audit if the project is selected for funding.