Part A

Supporting Statement
for the Petroleum Supply Reporting System
(OMB) Number 1905-0165
Introduction
The Energy Information Administration (EIA) is proposing to revise the Petroleum Supply
Reporting System (PSRS) survey forms listed below to improve market transparency and more
effectively analyze the oil market. EIA is proposing to collect working and shell storage capacity for
crude oil and petroleum products semi-annually in March and September on existing PSRS monthly
survey forms. Inventories are an important source of supply in meeting regional and local demand.
Industry treats inventories strategically as an economic means of helping to meet their market
requirements and opportunities. Furthermore, as regulatory requirements change, there is a need to
monitor whether or not capacity to store both crude oil and products is being either temporarily or
permanently idled. Data regarding capacity to hold inventories is therefore of great interest.
Storage capacity reported on EIA surveys will include aboveground and underground storage for
only those facilities and tanks for which inventory levels are currently reported on the surveys.
Therefore, bonded storage capacity and storage capacity in secondary and tertiary sectors will be
excluded. The first collection period will be for March 2010.
EIA is requesting a three-year extension of the following currently-approved EIA petroleum supply
survey forms (OMB No. 1905-0165) with proposed revisions listed below:
EIA-800, Weekly Refinery and Fractionator Report,
EIA-801, Weekly Bulk Terminal Report,
EIA-802, Weekly Product Pipeline Report,
EIA-803, Weekly Crude Oil Stocks Report,
EIA-804, Weekly Imports Report,
EIA-805, Weekly Bulk Terminal and Blender Report,
EIA-809, Weekly Oxygenate Report,
EIA-810, Monthly Refinery Report,
EIA-812, Monthly Product Pipeline Report,
EIA-813, Monthly Crude Oil Report,
EIA-814, Monthly Imports Report,
EIA-815, Monthly Bulk Terminal and Blender Report,
EIA-816, Monthly Natural Gas Liquids Report,
EIA-817, Monthly Tanker and Barge Movement Report,
EIA-819, Monthly Oxygenate Report, and
EIA-820, Annual Refinery Report.

All of these forms are mandatory.
For 2010, the following monthly survey forms have been modified to collect working and shell
1

storage capacity:
Form EIA-810, Monthly Refinery Report
Collect working and shell storage capacity for crude oil, fuel ethanol, natural gas plant liquids and
liquefied refinery gases, propane/propylene (dedicated), motor gasoline (including blending
components), distillate fuel oil, kerosene and kerosene-type jet fuel, residual fuel oil, asphalt and
road oil, all other products, and total. In addition, EIA is requesting a breakdown of shell storage
capacity between idle and in operation.
Form EIA-812, Monthly Product Pipeline Report
Collect working and shell storage capacity for fuel ethanol, natural gas plant liquids and liquefied
refinery gases, propane/propylene (dedicated), motor gasoline (including blending components),
distillate fuel oil, kerosene and kerosene-type jet fuel, all other products and total. In addition, EIA is
requesting a breakdown of shell storage capacity between idle and in operation. Additional
information is being requested regarding tank access (whether pipeline and tanks are for exclusive
use by the reporting company, whether tanks may be used by other companies, and whether any of
the tanks are operated by the reporting company).
Form EIA-813, Monthly Crude Oil Report
Collect working and shell storage capacity for crude oil by Petroleum Administration for Defense
Districts and specifically for Cushing, Oklahoma. In addition, EIA is requesting a breakdown of
shell storage capacity between idle, in operation (exclusive use and leased to other companies).
Form EIA-815, Monthly Bulk Terminal and Blender Report
Collect working and shell storage capacity for fuel ethanol, natural gas plant liquids and liquefied
refinery gases, propane/propylene (dedicated), motor gasoline (including blending components),
distillate fuel oil, kerosene and kerosene-type jet fuel, residual fuel oil, asphalt and road oil, all other
products, and total. In addition, EIA is requesting a breakdown of shell storage capacity between
idle and in operation (exclusive use and leased to other companies). EIA is also asking yes/no to
whether any tanks are used for trans-shipment of products by pipeline or other transportation modes.
Form EIA-819, Monthly Oxygenate Report
Collect working and shell storage (in operation and idle) for fuel ethanol.
In the Federal Register notice posted November 2, 2009, 74 FR 210, the EIA proposed that the
above mentioned changes become effective with the collection of data for March 2010 reference
period. The current version of the forms will be used until such time.
The information collection proposed in this supporting statement has been reviewed in light of
applicable information quality guidelines. It has been determined that the information will be
collected, maintained, and used in a manner consistent with the OMB, Department of Energy (DOE),
and EIA information quality guidelines.
A. Justification
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A1. Legal Authority
The authority for these data collections is provided by the following provisions:
15 U.S.C. §772(b), of the Federal Energy Administration Act of 1974 (FEA Act), Public Law 93275, outlines the types of individuals subject to the information collection authority delegated to the
[Secretary] and the general parameters of the type of data which can be required. Section 772(b)
states:
“All persons owning or operating facilities or business premises who are engaged in any
phase of energy supply or major energy consumption shall make available to the [Secretary]
such information and periodic reports, records, documents, and other data relating to the
purposes of this Act, including full identification of all data and projections as to source,
time, and methodology of development, as the [Secretary] may prescribe by regulation or
order as necessary or appropriate for the exercise of functions under the Act.”
The functions of the FEA Act are set forth in 15 U.S.C. §764(b), of the FEA Act, which states that
the Administrator shall, to the extent he is authorized by Section 764(a) of the FEA Act,
“(2) assess the adequacy of energy resources to meet demands in the immediate and longer
range future for all sectors of the economy and for the general public; . . .
(4) develop plans and programs for dealing with energy production shortages;
(5) promote stability in energy prices to the consumer, promote free and open competition in
all aspects of the energy field, prevent unreasonable profits within the various segments of
the energy industry, and promote free enterprise;
(6) assure that energy programs are designed and implemented in a fair and efficient manner
so as to minimize hardship and inequity while assuring that the priority needs of the Nation
are met;...
(9) collect, evaluate, assemble, and analyze energy information on reserves, production,
demand, and related economic data.”
As the authority for invoking Section 764(b) above, 15 U.S.C. §764(a), of the FEA Act in turn
states:
“Subject to the provisions and procedures set forth in this Act, the [Secretary] shall be
responsible for such actions as are taken to assure that adequate provision is made to meet
the energy needs of the Nation. To that end, he shall make such plans and direct and conduct
such programs related to the production, conservation, use, control, distribution, rationing,
and allocation of all forms of energy as are appropriate in connection with only those
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authorities or functions:
“(1) specifically transferred to or vested in him by or pursuant to this Act: …
“(3) otherwise specifically vested in the Administrator by the Congress.”
Additional authority for this information collection is provided by 15 U.S.C. §790a of the FEA Act,
which states that the Administrator:
“… [Shall] establish a National Energy Information System … [which] shall contain such
information as is required to provide a description of and facilitate analysis of energy supply
and consumption within and affecting the United States on the basis of such geographic
areas and economic sectors as may be appropriate ...
“(b) At a minimum, the System shall contain such energy information as is necessary to
carry out the Administration's statistical and forecasting activities, and shall include, such
energy information as is required to define and permit analysis of:
“(1) the institutional structure of the energy supply system including patterns of ownership
and control of mineral fuel and nonmineral energy resources and the production, distribution,
and marketing of mineral fuels and electricity;
“(2) the consumption of mineral fuels, nonmineral energy resources, and electricity by such
classes, sectors, and regions as may be appropriate for the purposes of this Act;...
“(5) industrial, labor, and regional impacts of changes and patterns of energy supply and
consumption.”
A2. Needs and Uses of Data
The purpose of the PSRS package is to collect detailed petroleum industry data to meet EIA’s
mandates and energy data users’ needs for credible, reliable, and timely energy information.
Adequate evaluation of the industry requires data on production, receipts, inputs, movements,
capacity to store and refine products, and stocks of crude oil, petroleum products, and natural gas
liquids in the United States.
(1) The data that EIA collects are used to address significant energy industry issues. In line
with its mandated responsibility to collect data that adequately describe the petroleum supply
marketplace, EIA has been and will continue to be asked to evaluate the significance of a
number of important issues related to the energy industry in general and the petroleum
supply industry in particular. The data collected by the PSRS surveys are among those that
are required to address these issues.
(2) Alternative data sources do not adequately satisfy the needs of EIA and its user
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communities. Accurate, meaningful, and independent supply statistics are essential to
describe and measure phenomena in the marketplace. It is necessary that this information be
collected by an unbiased, independent source, if the data are to be credible.
Data from the forms in the PSRS are published or released on EIA’s website in the Weekly
Petroleum Status Report (WPSR), This Week in Petroleum (TWIP), Petroleum Supply Monthly
(PSM), Petroleum Supply Annual (PSA), Monthly Energy Review (MER), Annual Energy Review
(AER), Short-Term Energy Outlook (STEO), Annual Energy Outlook (AEO), Refinery Capacity
Report, and numerous other EIA products.
EIA’s petroleum supply program provides Congress, other government agencies, businesses, trade
associations, and private research and consulting organizations with data for analysis, projections,
and monitoring purposes.
Data collected weekly using Forms EIA-800 through EIA-809 is similar although less detailed, than
the data collected monthly using Forms EIA-810, 812 through 814, 815, 816, and 819. Respondents
to the weekly surveys are a sample of those reporting on the monthly surveys. The Form EIA-817 is
also used to collect data monthly.
Data collected weekly appear in the EIA publications WPSR and TWIP on the Internet. This
summary of petroleum supply, demand, and inventories is the only timely government source of
consistent data regarding the current United States petroleum situation. The EIA instituted the
WPSR in April 1979. The report was designed to provide prompt information during gasoline
shortages that were part of the repercussions arising from the revolution in Iran. Since then, the
report has informed a wide audience of the overall petroleum situation on a very timely basis with
consistent, well-understood, and verifiable data. The TWIP was instituted in 2002 as a means to
provide data, graphs, and analysis about petroleum supply and prices on the Internet.
The electronic access of the WPSR and the TWIP has accounted for over three million users of this
data annually, if not more. Customers of the WPSR and the TWIP represent Federal and State
government energy staffs, managers and analysts with the petroleum, financial, and other industries,
the news media, and diverse groups in the general public. Data are used within the EIA as a source
of current information required to develop meaningful supply and demand forecasts published
monthly in the STEO. They are also used in a similar manner to provide timely information for
United States petroleum supply forecasts made to the International Energy Agency (IEA) each
month.
Output of the WPSR and the TWIP has reduced the number of ad hoc requests to the EIA for current
petroleum supply information, ensured consistency in the supply information which is provided to
the public, and acted as a deterrent to undue reaction to isolated supply problems. The WPSR and
the TWIP are well-regarded by customers and have become necessary information and analytical
tools that users heavily rely upon for timely data.
While more accurate and detailed data are presented in the EIA’s publication, PSM, the monthly
5

surveys do not capture sudden or rapid changes in the petroleum market conditions nor do they
provide data that is timely enough to be useful in a shortfall situation. There are well-defined needs
for petroleum supply data to be collected both on a weekly and monthly basis in order to meet data
requirements set forth by governments, industry, as well as, the general public. Altering either data
collection effort in order to eliminate what appears to be duplication would result in disruption to the
availability of necessary, valid, and timely petroleum supply information.
The EIA maintains that the data collected on these forms are unique. While some data are available
from other Federal agencies and/or from private or industry sources, these data cannot adequately
replace the high quality, independent, and timely data provided by these petroleum supply survey
forms.
As a result of the Clean Air Act of 1990, the Form EIA-819 was implemented in order to monitor the
availability of oxygenates. This information is used by Federal government agencies, energy
analysts, and other public entities. It is published electronically in the PSM.
The Form EIA-820 is an annual survey used to collect current and projected data from refineries.
This information is used by EIA analysts, other Federal and State government agencies, energy
analysts, and a wide range of groups in the general public to analyze the refinery industry. Data are
published on the Internet at the Refinery Capacity Report site.
A3. Technical Considerations to Reduce Burden
In an effort to reduce respondent burden and to provide for more timely processing of filings,
automated reporting of the data is accepted, provided such reports are prepared and transmitted to
EIA in the same format as the data collection form. Data are submitted by Internet using secure file
transfer, facsimile, email, and by the PC Electronic Data Reporting Option (PEDRO). In various
EIA surveys, several large respondents provide computer-generated reports in lieu of completing
report forms. EIA encourages this type of reporting in order to reduce respondent burden.
The EIA encourages its survey respondents to transmit data using the Secure File Transfer System of
an Excel spreadsheet through the Internet or to use PEDRO. The Secure File Transfer System
encrypts (scrambles) the spreadsheet data into a code that is not readable to anyone without the key
to decipher it. The secure hypertext transfer protocol (HTTPS) is a communications protocol
designed to transfer encrypted information between computers over the World Wide Web. PEDRO
was developed to reduce respondent burden and provide timely data to EIA. PEDRO is an advanced
electronic data communications software package. It facilitates a fast, accurate, and efficient
transmission of data from remote sites to a central computing facility. Using a personal computer
for data entry, PEDRO provides the user with an image of a hard copy survey form. Users enter
numeric data and text using the keyboard or by importing data from another computer system.
PEDRO has the capability to perform a variety of data checks by comparing data against range
checks, lists of accepted values, or criteria derived from historical data. Security of the data
transmission is accomplished through the use of passwords and data encryption. Data accuracy is
ensured by several levels of error detection.
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A4. Efforts to Identify Duplication and Analysis of Similar Existing Information
EIA has conducted extensive review to ensure that its petroleum supply surveys do not duplicate
other data available. In addition, EIA has analysts who are very knowledgeable of the petroleum
data that reviewed these survey forms. As changes are proposed to petroleum supply survey forms,
EIA conducts extensive review processes to ensure the avoidance of the unnecessary collection of
data. At this time, every effort has been be made to identify, through discussions with trade
associations, private companies, and other government offices, potential duplication of data, data
that is no longer necessary, or data that can be collected more efficiently by another survey.
The EIA has evaluated all known sources of data relating to the collection of product storage
capacity and found no other sources to be as comprehensive or detailed to replace the data
collections currently utilized by the Federal government.
Based on EIA’s extensive research, EIA has determined that it does not need to collect product
storage capacity information from gas processing and fractionator plants that currently file Form
EIA-816, “Monthly Natural Gas Liquids Report.” Information on storage capacity at specific gas
plants is collected annually and is available from either the LPG Almanac (published by a private
consulting firm) or from the Above Ground and Underground Storage Report published by the Gas
Processors Association. While this information is only available on an annual basis, storage
capacity information does not fluctuate sufficiently to require these respondents to file to EIA on a
semi-annual basis.
A5. Burden Reduction for Small Businesses and Small Entities
Data requested provides the minimum information necessary to fulfill EIA's responsibility to provide
meaningful, timely, objective, and accurate petroleum supply data. Respondents to the survey
complete only those data elements applicable to their operations. Sampling practices are utilized in
order to minimize burden on respondents whenever this will not impact the quality of the data. The
use of PEDRO or the Internet by respondents reduces reporting burden by eliminating paperwork
and reducing follow-up calls resulting in survey re-submissions. Also, EIA staff members are
available during normal business hours to provide assistance by telephone.
A6. Consequences of Less Frequent Reporting
Data are required at the requested frequency in order to satisfy EIA’s programmatic needs as
described in A2 above. The EIA is recognized as the major collector of comprehensive and reliable
United States energy supply and demand data. All sectors of the economy rely on EIA for energy
statistics and consider its publications unfailing as timely Government indicators of current energy
conditions and incipient trends. Less frequent reporting would prohibit EIA from meeting its
mandate of providing timely and reliable energy information.
On a weekly basis, the data on the EIA-800 through EIA-804 have been collected since 1979 while
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data on the EIA-805 have been collected since 2004 and data on the EIA-809 will be collected
beginning in 2010. The data are used to generate the Weekly Petroleum Status Report and This
Week in Petroleum. The reports generated from the weekly data are very much in demand by a wide
audience. The EIA-810 through EIA-819 are collected on a monthly basis and are published in the
Petroleum Supply Monthly, Monthly Energy Review, Petroleum Supply Annual and the Annual
Energy Review. The data are required to meet the needs of the public and private sectors.
Data on the product storage capacity is being requested on a semi-annual basis (March and
September) in order to provide for seasonal change in the storage of petroleum products (e.g.,
more motor gasoline would be stored in the summer months; more heating oil would be stored in
the winter months).
A7. Special Circumstances
There are no special circumstances for these collections.
A8. Summary of Consultation Outside the EIA
A request for comments from interested persons was solicited in a notice describing the proposed
extension of the forms and proposed modifications to each form. The notice was published
November 2, 2009, in the Federal Register, 74 FR 210, page 56595. An announcement of the
Federal Register notice was sent to a list of trade associations and other interested petroleum data
programs. In addition, the notice and proposed versions of the forms were posted on EIA’s website.
EIA received one comment from a trade association.
The Gas Processor’s Association submitted a comment to EIA opposing the collection of product
storage capacity on the EIA-816, “Monthly Natural Gas Liquids Report.” The reason for the
opposition was due to:





Gas plants have almost no storage and ship production directly to central supply hubs via the
raw mix pipeline grid, or via trucks, railcars and barges. The storage capacities of the
distribution systems are limited and are not known by the gas plant operating companies.
Furthermore, any volumes of raw mix contained in pipelines or other elements of the
distribution system are not available for use by customers.
People who fill out the survey are typically not the same people who monitor or manage the
storage assets.
Gas plants do not have “reserve storage” in the sense that the term is used in refined products
and crude oil terminals.

Based on this comment and because the information is available from another source on an annual
basis (refer to item A4), the EIA has determine that it will not request storage capacity information
from companies filing the EIA-816 survey form.
A9. Remuneration
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There will be no payment or gift to respondents to respond.
A10. Disclosure Information
All Petroleum Supply Reporting System survey forms, with the exception of the Form EIA-814,
utilize the same general disclosure statement. The information reported on Form EIA-814 will be
considered “public information” and may be publicly released in company or individually
identifiable form, and will not be protected from disclosure in identifiable form.
In addition to the use of the information by EIA for statistical purposes, the information may be
made available, upon request, to other Federal agencies authorized by law to receive such
information for any nonstatistical purposes such as administrative, regulatory, law enforcement, or
adjudicatory purposes.
Excluding the Form EIA-814, the following statement is provided in the survey instructions for each
form:

9

DISCLOSURE INFORMATION
The information reported on Forms EIA-800 through 809, 810, 812, 813, 815, 816, 817, 819, and
820 will be protected and not disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the Department of Energy
(DOE) regulations, 10 C.F.R. §1004.11, implementing the FOIA, and the Trade Secrets Act, 18
U.S.C. §1905.
The Federal Energy Administration Act requires the EIA to provide company-specific data to other
Federal agencies when requested for official use. The information reported on this form may also be
made available, upon request, to another DOE component; to any Committee of Congress, the
Government Accountability Office, or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this information in response to an order.
The information may be used for any nonstatistical purposes such as administrative, regulatory, law
enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the statistical data published from this survey's
information. Thus, there may be some statistics that are based on data from fewer than three
respondents, or that are dominated by data from one or two large respondents. In these cases, it may
be possible for a knowledgeable person to estimate the information reported by a specific
respondent.
Form EIA-820: Information on operable atmospheric crude oil distillation capacity, downstream
charge capacity, and production capacity reported on Form EIA-820 will be considered “public
information” and may be publicly released in company or individually identifiable form, and will not
be protected from disclosure in identifiable form. In addition to the use of the information by EIA
for statistical purposes, the information may be made available, upon request, to other Federal
agencies authorized by law to receive such information for any nonstatistical purposes such as
administrative, regulatory, law enforcement, or adjudicatory purposes.
For these eight (15) surveys referenced above, the additional sentence below on data sharing is also
included:
Company specific data are also provided to other DOE offices for the purpose of examining
specific petroleum operations in the context of emergency response planning and actual
emergencies.
The data appear in EIA publications such as WPSR, TWIP, PSM, MER, PSA, and the AER.
Company specific data are also provided to other DOE offices for the purpose of examining specific
facility operations in the context of emergency response planning and actual emergencies. The tables
are not subject to statistical disclosure limitation procedures.
A11. Justification for Questions of a Sensitive Nature

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The forms contain no questions of a sensitive nature.
A12. Estimates of Respondent Burden (Hours and Cost)
The estimates of respondent burden for the individual forms contained in this package are listed in
Table A12. The overall annual respondent burden is estimated to be 209,958 hours for 2010
including the collection for product storage capacity. The estimated costs to respondents for the
burden hours are estimated to be $13,122,368 (209,958 hours times $62.50 per hour) for 2010. An
average cost per hour of $62.50 is used because that is the average loaded (salary plus benefits) cost
for an EIA employee. EIA assumes that the survey respondent workforce completing surveys for
EIA is comparable with the EIA workforce.
Table A12. Estimated Respondent Burden
EIA Form Number/Title

Weekly Surveys
EIA-800, Weekly Refinery and
Fractionator Report
EIA-801, Weekly Bulk Terminal
Report
EIA-802, Weekly Product
Pipeline Report
EIA-803, Weekly Crude Oil
Stocks Report
EIA-804, Weekly Imports Report
EIA-805, Weekly Terminal
Blenders Report
EIA-809, Weekly Oxygenate
Report
Monthly Surveys
EIA-810, Monthly Refinery
Report
EIA-812, Monthly Product
Pipeline Report
EIA-813, Monthly Crude Oil
Report
EIA-814, Monthly Imports Report
EIA-815, Monthly Terminal
Blenders Report
EIA-816, Monthly Natural Gas
Liquids Report
EIA-817, Monthly Tanker and
Barge Movement Report
EIA-819, Monthly Oxygenate
Report
Annual Surveys
EIA-820, Annual Refinery Report
TOTALS

Annual
Burden Hours
2010

Number of
Respondents
per Year

Number of
Reports
Annually

Total
Number of
Responses
per Year

Average
Response
Rate
(percent)

Burden
Hours per
Response

138

52

7,176

96

1.58

11,338

110

52

5,720

96

0.95

5,434

49

52

2,548

99

0.95

2,421

59

52

3,068

98

0.50

1,534

110
496

52
52

5,720
25,792

96
99

1.75
1.50

10,010
38,688

132

52

6,864

1.00

6,864

204

12

2,448

99

6.00

14,688

75

12

900

99

4.30

3,870

135

12

1,620

99

2.50

4,050

365
1494

12
12

4,380
17,928

100
100

2.55
5.00

11,169
89,640

420

12

5,040

99

0.95

4,788

34

12

408

99

2.25

918

199

12

2,388

100

1.75

4,179

153

1

153

100

2.40

367

4,173

461

92,153

35.93

209,958

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A13. Estimates of Cost Burden to Respondents
The EIA estimates that there are no additional costs to respondents associated with the surveys in the
PSRS other than the costs associated with the burden hours as set forth in item 12 above.
A14. Estimates of Annual Cost to the Government
The annual costs, including personnel, systems development and maintenance, collection,
processing, analysis, and publication are estimated to be $7,223,555 an increase of $295,500.
A15. Changes in Burden to Respondents
The overall burden for the PSRS program is estimated to be 209,958 hours annually for all the forms
included in this clearance package. The information collections in this request are currently
approved under OMB control number 1905-0165 for a total existing burden of 186,195 hours. This
request will result in a net increase of 23,763 hours for all the forms in this clearance package (See
Table A15). The net increase in annual burden hours is a result of new data items being requested in
this clearance package.
A16. Data Collection and Publication
Plans to tabulate and publish data collected by the PSRS survey forms are as follows:
a.

Forms 800 through 809

The data reported on Forms EIA-800 through 809 are collected, reviewed, and tabulated by the EIA
and used to produce weekly statistics on refinery capacity utilization, refinery inputs of crude oil,
and production, stocks, and imports of selected products. The data are collected by facsimile,
Internet using secure file transfer, or PEDRO. The data are published in the WPSR and the TWIP as
well as used as preliminary estimates in the PSM and MER.
The time schedule for the collection, processing and submission of the final report for publishing is
as follows:
Data collection due date- reports must be received by 5:00 p.m. EST on the Monday
following the end of the report period. The weekly report period begins at 7:01 a.m. EST on
Friday and ends at 7:00 a.m. EST on the following Friday.
Closeout- The file is closed to any data additions or corrections on Tuesday, close of
business.
Data processing and analysis- update of edits occurs on Tuesday with a clean edit available
by the close of business Tuesday.

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Publication- the data are published in the WPSR and the TWIP every Wednesday for the
report period ending on the previous Friday. Data are released electronically through EIA’s
Internet at 10:30 a.m. on Wednesday for selected tables from the WPSR and at 1:00 p.m. on
Wednesday for the complete WPSR and the TWIP.
b.

Forms EIA-810 through 817 and 819

The data reported on these EIA survey forms are collected, reviewed, and tabulated by the EIA and
used to provide monthly statistics on stocks, production, inputs, receipts, shipments, and imports of
crude oil and petroleum products. The data are collected by facsimile, Internet using secure file
transfer, or electronic transmission. The data appear in several agency publications. The most
prominent are the PSM, PSA, MER, and AER. The data are also used in other systems such as EIA’s
State Energy Data System and for DOE short-term forecast models.
The time schedule for the collection, processing, and submission of the final report for publication is
as follows:
Data collection due date- reports must be received by the 20th calendar day after the end of
the report month
Closeout- the file is closed to additions and corrections on the 10th calendar day of the
second month following the report month described above.
Publication- the PSM is published approximately 52 days after the end of the report month.
Tables are released electronically through the Internet between the 23rd and 26th of every
month.
Note: Data for product storage capacity will be collected for the March and September time periods
only. Data will be published as a stand alone release.

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Table A15. Change in Burden to Respondents

EIA Form
Number/Title

Weekly Surveys
EIA-800, Weekly
Refinery and
Fractionator Report
EIA-801, Weekly
Bulk Terminal
Report
EIA-802, Weekly
Product Pipeline
Report
EIA-803, Weekly
Crude Oil Stocks
Report
EIA-804, Weekly
Imports Report
EIA-805, Weekly
Terminal Blenders
Report
EIA-809, Weekly
Oxygenate Report
Monthly Surveys
EIA-810, Monthly
Refinery Report
EIA-812, Monthly
Product Pipeline
Report
EIA-813, Monthly
Crude Oil Report
EIA-814, Monthly
Imports Report
EIA-815, Monthly
Terminal Blenders
Report
EIA-816, Monthly
Natural Gas Liquids
Report
EIA-817, Monthly
Tanker and Barge
Movement Report
EIA-819, Monthly
Oxygenate Report
Annual Surveys
EIA-820, Annual
Refinery Report
TOTALS

Number of
Respondents
2010

Number of
Respondents
2009

Burden
Hours
per
Response
With
product
storage
2010

Burden
Hours
per
Response
2010

Annual
Burden
Hours
With
product
storage
2010

Annual
Burden
2010

Change
in
Burden

Adjustment*

Program
Change*
*

138

1.58

11,338

110

0.95

5,434

49

0.95

2,421

59

0.50

1,534

110

1.75

10,010

496

1.50

38,688

132

1.00

6,864

204

6.00

5.00

14,688

12,240

+2448

+2448

75

4.30

3.00

3,870

2,700

+1170

+1170

135

2.50

1.50

4,050

2,430

+2790

+2790

365

2.55

2.55

11,169

11,169

0

0

1,494

5.00

4.00

89,640

71,712

+17,928

+17,928

420

0.95

0.95

4,788

4,788

0

0

34

2.25

2.25

918

918

0

0

199

1.75

1.50

4,179

3,582

+597

+597

186,195

+23,763

+23,763

153

153

2.40

2.40

367

4,173

2,966

31.38

31.34

209,958

*An adjustment is considered a change that EIA did not have any control over.
**Program changes indicate an increase (or decrease) due to EIA adding/deleting elements.

14

c.

Form EIA-820

The data reported on this form are collected, reviewed, and tabulated by the EIA and used to provide
annual statistics on refinery receipts of crude oil by method of transportation during the preceding
year; fuels consumed at the refinery during the preceding year; current year and next year
projections for operable atmospheric crude oil distillation capacity, downstream charge capacity, and
production capacity; and current year working and shell storage capacity for crude oil and petroleum
products at the refinery. The data are collected by facsimile and Internet using secure file transfer.
Data are published in the Refinery Capacity Report.
The time schedule for the collection, processing, and submission of the final report for publication is
as follows:
Data collection due date- reports must be received by February 15th following the report
year.
Closeout- the file is closed to additions or corrections approximately the middle of April
following the report year.
Data processing and analysis- Update of final edits occurs during the first week of April.
Publication- data appears in the Refinery Capacity Report and is released electronically on
the Internet in June.
A17. Display of Expiration Date
The expiration date of OMB approval will be displayed on all the forms.
A18. Exceptions to Certification Statement
EIA takes no exception to the certification statement in item 19 of the OMB Form 83-I.

15

Appendix A
Sample E-Mail Notifications to Respondents
Dear (insert name of contact):
The Energy Information Administration (EIA), of the Department of Energy, has revised the
weekly, monthly and annual petroleum supply survey forms (EIA-800 through 820) to meet new
industry regulations as mandated in the Energy Policy Act of 2005 (EPACT) requirements and
petroleum practices and to improve the quality and consistency of reported data and to continue
to meet the requirements of data users. These changes have been approved by the Office of
Management and Budget (OMB) for a three-year period – until 1/31/2013.
Effective dates for these changes are listed below:
Weekly forms EIA-800 through 809 --- please begin using the new forms no later than
the week ending February 19, 2010; due to EIA by February 22, 2010
Monthly forms EIA-810 through 819 --- effective with the reporting of the January 2010
data; due to EIA by February 20, 2010
Annual forms EIA-820 --- effective with the 2010 submission; due to EIA by February
16, 2010
Final excel forms and instructions are available on our website at:
http://www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html. Detailed
information regarding the survey form changes can also be found in the Federal Register Notice
posted on our website at:
http://www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html.
Forms may be submitted by secure file transfer to https://signon.eia.gov/upload/noticeoog.jsp,
emailed to [email protected], or faxed to (202) 586-1076,. In addition, we are
encouraging the use of our PC Electronic Data Reporting Option (PEDRO) software.
PEDRO is a Windows-based application that will enable you to enter data interactively, import
data from your own database, validate your data online, and transmit the encrypted data
electronically to EIA via the Internet. PEDRO software is expected to be mailed to you no
later than February 5, 2010. If you are interested in receiving this free software, contact the
Electronic Data Collection Support Staff at (202) 586-9659.
Response to these surveys is required by law. Specific statutory authorities are cited in the
instructions. Questions you may have about the use and possible disclosure of the information
you report are also answered in the instructions.

16

If you have any questions concerning the changes to the survey forms or your reporting
requirements, please call or email:
Weekly Surveys ---- James Beck at (202) 586-3307 ([email protected])
Monthly/Annual Surveys ---- Michael Conner at (202) 586-1795
([email protected]) .
Thank you for you continued support in this program.
Sincerely,

Susan J. Harris
Manager, Survey Management Team
Petroleum Division
Office of Oil and Gas
Energy Information Administration

17