RCPGP Program Guidance

FY 2009 RCPGP Program Guidance.pdf

FEMA Preparedness Grants: Regional Catastrophic Preparedness Grant Program (RCPGP)

RCPGP Program Guidance

OMB: 1660-0123

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U.S. DEPARTMENT OF HOMELAND SECURITY

FISCAL YEAR 2009
REGIONAL CATASTROPHIC PREPAREDNESS GRANT
PROGRAM
GUIDANCE AND APPLICATION KIT

NOVEMBER 2008

U.S. DEPARTMENT OF HOMELAND SECURITY

Title of Opportunity: Regional Catastrophic Preparedness Grant Program (RCPGP)
Funding Opportunity Number: DHS-09-NPD-111-1967
Federal Agency Name: FEMA Grant Programs Directorate (GPD)
Announcement Type: Initial
Dates: Completed applications must be submitted no later than 11:59 PM EDT,
March 20, 2009.
Additional overview information: The program focus of the Regional Catastrophic
Preparedness Grant Program (RCPGP) will expand in Fiscal Year (FY) 2009 as the
second cycle for the grant program begins. The FY 2009 Senate Report 110 – 396
highlighted the need for a regional approach to responding to catastrophic disasters,
particularly with regard to mass evacuations.
The following priorities and expected outcomes, which build upon projects in the first
cycle (FY 2008) of the program, have been identified for FY 2009:
•

Ensure the integration of planning and synchronization of plans through the use
of national planning systems and tools

•

Share best practices in support of a robust national planning community

•

Implement citizen and community preparedness campaigns with a focus on
educating citizens about catastrophic events and the necessary steps for
preparedness

•

Planning for and pre-positioning of needed commodities and equipment1

•

Implement the principles and processes identified in CPG-1012 for the
development of plans consistent with the Integrated Planning System

•

Address shortcomings in existing plans and processes

Each of these priorities must take into account both the area at risk of an attack or
catastrophic event and those communities likely to host evacuees or support long-term
operations.
RCPGP is an important part of the larger, coordinated effort to strengthen homeland
security preparedness. RCPGP helps to implement objectives addressed in a series of
post-9/11 laws, strategy documents, plans and Homeland Security Presidential
Directives (HSPDs). FEMA expects our State, local and tribal partners – including
recipients of RCPGP grants – to be familiar with this National Preparedness architecture
and to incorporate elements of this architecture into their planning, operations and
1

Note that pre-positioning contracts are not eligible to be paid from RCPGP funds; however, all of the planning
necessary to inform those contracts is an eligible activity.
2
CPG-101 – Producing Emergency Plans: A Guide for All-Hazard Operations Planning for State, Territorial,
Local, and Tribal Governments (Interim), http://www.fema.gov/about/divisions/cpg.shtm

investments. Consistent with Annex I to HSPD-8, each priority must integrate as
appropriate all mission areas (i.e., prevention, protection, response, and recovery).
Plans developed must be consistent with the guidance in Comprehensive Preparedness
Guide (CPG)-101 and be able to integrate with Federal regional plans developed under
the Integrated Planning System (IPS). The National Preparedness Guidelines and its
supporting documents were published in final form and released on September 13,
2007. The Guidelines are available at: http://www.dhs.gov/xprepresp/publications.
A list of the specific deliverables associated with these priorities can be found below,
grouped by the related program objective.
Fix Shortcomings in Existing Plans:
•

Develop a synchronization matrix3 for all plans developed with RCPGP FY 2008
funds

•

Document best practices and lessons learned identified through RCPGP FY
2008 and FY 2009 projects

•

Integrate fusion centers and infrastructure programs in support of a coordinated
regional plan that integrates across all mission areas, to include establishing
connectivity and where appropriate integrated operations between fusion centers
and emergency operations centers

•

Establish a citizen and community preparedness campaign that supports all
plans developed with RCPGP FY 2008 and FY 2009 funds

•

Complete and document an all-hazards risk assessment that will include but not
be limited to consideration of the National Planning Scenarios and other manmade or natural hazards of special concern to the region (as an essential
foundation for regional planning, the all-hazards risk assessment will identify
priority vulnerabilities and corresponding gaps in regional capabilities essential to
addressing those gaps)

Build Regional Planning Process and Planning Communities:
•

Develop mutual aid agreements, with a particular focus on host communities

•

Work with States to develop State-wide agreements to assist with host
community planning

•

Continue creating an environment through regular working groups and
workshops that ensures coordination among homeland security planners
throughout the region

•

Formalize long-term continuation of the Regional Catastrophic Planning Team
(RCPT)

The synchronization matrix process shows how operational plans across the various levels of government and
across jurisdictions align over a time-phased implementation.

•

Clearly integrate planning activities with other regional working groups (e.g.,
Regional Transit Security Working Group, Area Maritime Security Committee,
Local Emergency Planning Committee)

•

Participate in regional and national workshops focused on planning and the
development of a standardized national planning process and integration system

Link Operational and Capabilities-Based Planning for Resource Allocation:
•

Implement plans to address capability shortfalls identified through RCPGP FY
2008 projects

•

In coordination with the State, develop plans that further address logistics and
pre-positioning of commodities related to plans developed with RCPGP FY 2008
funds

•

Identify how plans will help achieve performance objectives set forth within the
applicable Capabilities of the Target Capabilities List and develop actual metrics
of measurement that indicate achievement

iii

CONTENTS
Contents......................................................................................................................... 1
Part I. FUNDING OPPORTUNITY DESCRIPTION......................................................... 2
Funding Priorities............................................................................................... 4
Part II. AWARD INFORMATION .................................................................................. 10
Part III. ELIGIBILITY INFORMATION .......................................................................... 13
A.
Eligible Applicants................................................................................. 13
B.
Cost Sharing .......................................................................................... 13
C.
Restrictions ............................................................................................ 14
D.
Other ....................................................................................................... 14
Part IV. APPLICATION AND SUBMISSION INFORMATION ...................................... 21
A.
Address to Request Application Package ........................................... 21
B.
Content and Form of Application ......................................................... 21
C.
Submission Dates and Times ............................................................... 26
D.
Intergovernmental Review .................................................................... 26
E.
Funding Restrictions ............................................................................. 26
Part V. APPLICATION REVIEW INFORMATION ........................................................ 29
A.
Review Criteria....................................................................................... 29
B.
Review and Selection Process ............................................................. 31
C.
Anticipated Announcement and Award Dates .................................... 31
Part VI. AWARD ADMINISTRATION INFORMATION ................................................. 32
A.
Notice of Award ..................................................................................... 32
B.
Administrative and National Policy Requirements ............................. 32
C.
Reporting Requirements ....................................................................... 39
Part VII. FEMA CONTACTS......................................................................................... 43
Part VIII. OTHER INFORMATION ............................................................................... 46
Appendix A Allowable Costs List ............................................................................ A-1
Appendix B Site Maps and Descriptions................................................................. B-1

PART I.

FUNDING OPPORTUNITY DESCRIPTION
The FY 2009 Regional Catastrophic Preparedness Grant Program (RCPGP) builds on
the goals of several initiatives, including the FY 2008 RCPGP, Comprehensive
Preparedness Guide 101 (CPG-101), and the Integrated Planning System (IPS). The
National Academy for Public Administration described emergency preparedness
planning as the “Achilles Heel of homeland security.”4 Homeland security is highly
distributed, and depends on State and local governments for the majority of the Nation’s
security and resilience resources. This increases our reliance on the quality and
currency of our plans and collaborative planning as authorized by the U.S. Troop
Readiness, Veteran’s Care, Katrina Recovery and Iraq Accountability Appropriations
Act of 2007 (Public Law 110-28) and the Consolidated Security, Disaster Assistance,
and Continuing Appropriations Act, 2009 (Public Law 110-329).
We must ensure that our planning practices are not outmoded and encumbered by
hierarchical, compartmentalized processes that inhibit networking, interaction and
collaboration. We must also ensure that planning cycles are not too long and inflexible
to keep up with rapidly changing requirements and that authoritative data is not stovepiped and is readily accessible to planners. Finally, we must ensure that we have the
best possible approaches in place that allow us to not only integrate our planning
processes across all levels of government but also to be able to synchronize the plans
in a way that maximizes our capabilities across all mission areas.
Participants in the RCPGP have already begun taking the necessary first steps to
support a national modernization of planning and the establishment of a strong planning
community. During the first year of the Regional Catastrophic Preparedness Grant
Program (RCPGP), FEMA National Preparedness Directorate (NPD) funded over $60
million in projects from 10 (ten) sites, which focused on a variety of capabilities ranging
from Mass Evacuation, to Debris Removal, to Cyber Attack Coordination. Prior to
identifying focus areas, sites selected National Planning Scenarios on which to focus,
thus ensuring that proposed projects addressed many of the primary threats facing the
sites. Scenario selections collectively spanned all 15 National Planning Scenarios, with
the most common scenario threats identified as Bombing Using IED, Aerosol Anthrax,
Major Earthquake, and Pandemic Influenza.5
At the end of the FY 2008 grant cycle, all 10 sites will have developed new regional
plans focused on the scenarios deemed most likely for those sites. Over 20 percent of
funded projects focus on planning for Mass Evacuation, while almost 14 percent focus
4

Managing Intergovernmental Relations for Homeland Security, NAPA, February 2004.
Common scenario threat measure based on 50 percent or more sites selecting the scenario in the Hazard
Analysis/Risk Assessment section of the FY 2008 Investment Justification.
5

on aspects of Commodities and Resource Management. Other project focus areas
include Mass Care and Sheltering, Regional Coordination and Logistics, Economic
Recovery Planning, Citizen Preparedness, Disaster Housing, Debris Management, and
Pandemic Influenza. In addition to the development of new regional plans, all sites will
have completed several program deliverables by the end of the FY 2008 grant cycle.
Examples of specific deliverables each site will produce include: a capability analysis
and development of an action plan; development of a process for the coordination of
prevention and protection activities throughout the region, and how those activities will
be linked with response and recovery planning; regional mutual aid compacts; and a
training strategy for developing a planning capability throughout the impacted region.
RCPGP continues its focus on high risk Urban Areas and surrounding regions where its
impact will have the most significant effect on our Nation’s collective security and
resilience. It complements ongoing State and Urban Area efforts, addresses PostKatrina Emergency Management Reform Act (Public Law 109-295) (PKEMRA)
mandates, and supports initiatives underway within FEMA’s Disaster Operations (DOD),
Disaster Assistance (DAD), Mitigation and Logistics Directorates, the DHS Incident
Management Planning Team (IMPT), the DHS Office of Infrastructure Protection and
other Federal planning and preparedness agencies.
RCPGP is one tool among a comprehensive set of measures authorized by Congress
and implemented by the Administration to help strengthen the Nation against risks
associated with catastrophic events. Annex I to HSPD-8 establishes a requirement for
a standardized national planning process and integration system. Currently comprised
of CPG-101 and IPS, this system establishes a defined, structured planning process
based on sound fundamentals that supports vertically integrated planning across all
threats and hazards. Both of these planning documents are currently published in an
interim form, but will soon be finalized and will incorporate all four mission areas –
prevention, protection, response, and recovery. CPG-101 and IPS are consistent and
complementary in their approach to planning.
The purpose of this package is to provide: (1) an overview of the RCPGP; and (2) the
formal grant guidance and application materials needed to apply for funding under the
program. The package outlines FEMA management requirements for a successful
application. It also reflects changes called for in the Implementing Recommendations of
the 9/11 Commission Act of 2007 (Public Law 110-53) (hereafter “9/11 Act”).
Making an application for significant Federal funds under programs such as this can be
complex. Our job at FEMA is to provide clear guidance and efficient application tools to
assist applicants. Our customers are entitled to effective assistance during the
application process, and transparent, disciplined management controls to support grant
awards. We intend to be good stewards of precious Federal resources, and
commonsense partners with our State and local colleagues.
We understand that grant applicants will have unique needs and tested experience
about how best to reduce risk locally. Our subject matter experts will come to the task

with a sense of urgency to reduce risk, but also with an ability to listen carefully to local
needs and approaches. In short, we commit to respect flexibility and local innovation as
we fund national homeland security priorities.
Funding Priorities
RCPGP grantees have existing plans, planning relationships, and some standing
agreements to share resources. However, recent assessments of catastrophic event
planning and preparedness clearly highlight the need for improved and expanded
regional collaboration. As part of the FY 2008 grant cycle, RCPGP sites focused
primarily on the development of new regional plans and annexes for catastrophic
incidents, development of regional planning communities and processes, and
identification of capability gaps and development of a plan of action to address the
shortfalls. Priorities for the RCPGP FY 2009 grant cycle promote regional coordination
and implementation of the projects developed in the RCPGP FY 2008 grant cycle.
Projects proposed for the FY 2009 grant cycle should build upon approved projects from
the FY 2008 grant cycle, focusing specifically on the FY 2009 priority areas listed below:
•

Ensure the integration of planning and synchronization of plans through the use
of national planning systems and tools

•

Share best practices in support of a robust national planning community

•

Implement citizen and community preparedness campaigns with a focus on
educating citizens about catastrophic events and the necessary steps for
preparedness

•

Planning for and pre-positioning of needed commodities and equipment6

•

Implement the principles and processes identified in CPG-1017 for the
development of plans consistent with the Integrated Planning System

•

Address shortcomings in existing plans and processes

Additionally, applicants are strongly encouraged to develop plans in a manner
consistent with the principles and doctrine outlined in CPG-101, Producing Emergency
Plans: A Guide for All-Hazard Operations Planning for State, Territorial, Local and Tribal
Governments (Interim) and the Integrated Planning System.
The three central objectives of RCPGP and their associated deliverables are listed
below.
1. Fix Shortcomings in Existing Plans
Activities within this program must address shortcomings in existing plans to address
regional catastrophic planning issues. These include the establishment of a flexible,
adaptable, and robust regional network of plans for each grantee to address
catastrophic events. Plans will include a process for establishing an incident
6

Note that pre-positioning contracts are not eligible to be paid from RCPGP funds; however, all of the planning
necessary to inform those contracts is an eligible activity.
7
CPG-101 – Producing Emergency Plans: A Guide for All-Hazard Operations Planning for State, Territorial,
Local, and Tribal Governments (Interim), http://www.fema.gov/about/divisions/cpg.shtm

command structure and will also identify roles and responsibilities for each
organization.
Additionally, grantees will develop plans that are consistent with both the national
Integrated Planning System required by Annex I to HSPD-8 and the broad response
doctrine and responsibilities described in the National Response Framework (NRF).
Planners should ensure that plans are not solely response-focused; as indicated in
the Annex, the Nation must develop integrated and coordinated plans across the
spectrum of homeland security mission areas (i.e., prevention, protection, response,
and recovery) using a common planning process. Plans should be developed that
identify detailed resource, personnel, and asset allocations in order to execute
strategic objectives and translate strategic priorities into operational execution.
These plans should apply existing target capabilities and assist in assessing gaps in
needed capabilities. Planning should focus on the eight (8) "Key Scenario Sets" in
concert with a hazard identification / risk assessment process as identified in the
NRF. Additionally, these plans and the related assessments should support the
overall national preparedness assessment system identified in HSPD-8.
Grantees are also expected to employ a process that identifies and addresses
conflicts, omissions, and disparities between two or more plans that will be
simultaneously executed for one incident, but do not have a common “owner” or
“parent plan” to integrate and synchronize operations. The planning process must
clarify and document authorities, roles and responsibilities; ensure the scope and
concept of operations of the collective plans are sufficient to accomplish the range of
assigned tasks and missions; validate planning assumptions; and synchronize
resource requirements to ensure that the same resource is not dual allocated across
multiple plans. Grantees are also expected to use a “bridging” mechanism such as
an integrated execution timeline or a synchronization matrix to ensure respective
operational actions are synchronized in purpose, place and time. Finally, plans must
both meet or exceed the consensus guidelines established in CPG-101 and
integrate prevention8 and protection activities where appropriate.
During the FY 2008 grant cycle, the “Fix” objective required RCPGP grantees to
focus primarily on the identification of gaps in the region’s catastrophic incident plans
and the development of regional plans and processes. These included development
of a Regional Operations or Coordination plan, development of specific annexes or
appendices to the regional plan, completion and documentation of a Hazard
Identification/Risk Assessment process, documentation of a regional process for
coordinating protective action decisions, and development of a regional process for
coordinating activities across the four mission areas.
For the FY 2009 grant cycle, RCPGP grantees will continue working towards the
development of regional plans and processes for catastrophic incidents; however,
the focus will expand from the initial gap identification and development of plans and
8

Recipients are strongly encouraged to use Universal Adversary Program products to support any prevention
planning activities. E-mail [email protected] for further information.

processes to the synchronization, coordination, and implementation required to
support the success of the plans developed. Additionally, while not a specific
deliverable of the program, participants are strongly encouraged to begin examining
and addressing the catastrophic disaster housing issue as part of the FY 2009 grant
cycle. This planning should include working with the State to form a State Disaster
Housing Task Force comprised of agencies with a housing-related function.
Additional guidance on this topic will be distributed at a later date.
Specific deliverables for the FY 2009 grant cycle shall include:
•

Develop a synchronization matrix9 for all plans developed with RCPGP FY
2008 funds

•

Document best practices and lessons learned identified through RCPGP FY
2008 and FY 2009 projects

•

Integrate fusion centers and infrastructure programs in support of a
coordinated regional plan that integrates across all mission areas, to include
establishing connectivity and where appropriate integrated operations
between fusion centers and emergency operations centers

•

Establish a citizen and community preparedness campaign that supports all
plans developed with RCPGP FY 2008 and FY 2009 funds

•

Complete and document an all-hazards risk assessment that will include but
not be limited to consideration of the National Planning Scenarios and other
man-made or natural hazards of special concern to the region (as an
essential foundation for regional planning, the all-hazards risk assessment will
identify priority vulnerabilities and corresponding gaps in regional capabilities
essential to addressing those gaps)

2. Build Regional Planning Process and Planning Communities
Grantees in the program are expected to establish the simplest achievable
processes, networks and community that can successfully accomplish planning,
preparedness, data exchange, and operational resource and asset management
within RCPGP sites and among regional planning partners. Grantees must ensure
that these processes, networks and communities are fully integrated with other
established planning efforts, such as Area Maritime Security Plans (AMSPs) for port
areas and Buffer Zone Plans (BZPs) for critical infrastructure, and Citizen Corps
Councils for community preparedness.
In addressing this focus area, jurisdictions must consider the following elements:
•

Planning process. Establishment of a set of mutually agreed to regional
planning policies and procedures established and supported by technology/tools
that provide planners with a capability to plan and conduct combined homeland
security operations.

The synchronization matrix process shows how operational plans across the various levels of government and
across jurisdictions align over a time-phased implementation.

•

Planning network. Establishment of a formal means to coordinate and jointly
determine the best method of accomplishing required tasks and actions
necessary to accomplish roles, responsibilities and mission(s) identified in
respective plans.

•

Planning community. Establishment of a regional planning community,
including parties involved in the training, preparation, operations, support, and
sustainment of operations in the event of a catastrophic event.

•

Mutual aid. Establishment or updating of mutual aid agreements which obligate
communities to fulfill roles and responsibilities identified through regional
planning processes and networks.

•

Trained planners. Access to sufficient numbers of trained planners to meet
and sustain planning requirements.

•

Best planning practices. Adoption of the most effective planning processes,
tools and technology and sharing of best practices and products on a regional
and national basis.

During the FY 2008 grant cycle, the “Build” objective required RCPGP grantees to
focus primarily on the establishment of a regional planning community and regional
planning processes. Specifically, grantees were expected to establish a formal
governance process for regional planning and coordination, foster regional
coordination through regular working group meetings, develop mutual aid
compacts, and develop a training strategy for developing a planning capability.
For the FY 2009 grant cycle, RCPGP grantees are expected to maintain and
formalize the established regional planning community. Additionally, grantees are
required to focus on updating and/or developing mutual aid agreements, with a
specific focus on coordination with host communities (e.g., evacuation processes,
sheltering, resources), and working with States to develop State-wide agreements
to assist with host community planning. Grantees are also required to focus on
integrating RCPT planning activities with other regional working groups.
Specific deliverables for the FY 2009 grant cycle shall include:
•

Develop mutual aid agreements, with a particular focus on host communities

•

Work with States to develop State-wide agreements to assist with host
community planning

•

Continue creating an environment through regular working groups and
workshops that ensures coordination among homeland security planners
throughout the region

•

Formalize long-term continuation of the Regional Catastrophic Planning Team
(RCPT)

•

Clearly integrate planning activities with other regional working groups (e.g.,
Regional Transit Security Working Group, Area Maritime Security Committee,
Local Emergency Planning Committee)
7

•

Participate in regional and national workshops focused on planning and the
development of a standardized national planning process and integration
system

3. Link Operational and Capabilities-Based Planning for Resource Allocation
Grantees will focus on collaborative planning that will organize actions among the
Urban Areas and include participating governments, and non-governmental entities
to accomplish operational objectives, achieve unity of effort, and employ specific
target capabilities within a given time and space. Planning activities within this
program will identify capability requirements (shortfalls) among grantees that will aid
in resource allocation. These requirements will consider the needs of all grantees,
including those of host communities or States that would expect to receive and
provide support for evacuees from a catastrophically affected Urban Area.
Capabilities-based planning provides a common reference system to develop
requirement statements (e.g., Homeland Security Grant Program (HSGP)
Investment Justifications). As such, grantees will be successful when capability
requirements are defined, documented, analyzed, adjusted and approved to arrive at
the basis for resource allocation requests, as inputs to preparedness programs,
activities and services (e.g., training and exercises). Since requirements generally
exceed available resources, risk must be identified and assessed, analytic decisions
made, and control measures instituted and documented. The outcome of these
efforts will contribute to synchronization with Federal planning and plans;
formalization of roles and responsibilities in the event of a catastrophe, and
development of the comprehensive assessment system and State Preparedness
Reports required by PKEMRA.
During the FY 2008 grant cycle, the “Resource” objective required RCPGP grantees
to conduct an assessment of a select set of current capabilities in the region to
determine the shortfalls and provide a specific plan of action to address those
shortfalls.
For the FY 2009 grant cycle, RCPGP grantees are expected to focus on aligning
existing resources to the plans developed with RCPGP FY 2008 funds. This
includes executing the action plan developed with FY 2008 funds to fill capability
gaps as appropriate, and determining the most valuable placement of resources for
use in a catastrophe.
Additionally, the Target Capabilities List (TCL) version 2.0 should be used to
compare existing plans, performance levels, and resources, including those
available through mutual aid, to the jurisdiction’s requirements to achieve the
performance objectives for the applicable 37 Target Capabilities. As Capability
Frameworks are refined and updated during the maintenance of the TCL, more
specific planning objectives will be available to be uniquely tailored to jurisdictions to
meet the performance objectives for each Capability.

Finally, it is key in any catastrophic event that effective logistics and commodities
planning - including pre-positioning - be addressed by planners at all levels of
government. Any commodities management planning undertaken by participants in
RCPGP must account for a viable inventory management plan, an effective
distribution strategy, sustainment costs for such an effort, additional plans or
procedures deemed necessary, and the logistics and distribution expertise to avoid
situations where funds are wasted because supplies are rendered ineffective due to
lack of planning. Approval for these plans must be sought from and received by
FEMA NPD HQ or a designee prior to leveraging these plans for the acquisition of
critical emergency supplies through this program.
Specific deliverables for the FY 2009 grant cycle shall include:
•

Implement plans to address capability shortfalls identified through RCPGP FY
2008 projects

•

In coordination with the State, develop plans that further address logistics and
pre-positioning of commodities related to plans developed with RCPGP FY 2008
funds

•

PART II.

AWARD INFORMATION
This section summarizes the award period of performance and the total amount of
funding available under the FY 2009 Regional Catastrophic Preparedness Grant
Program, describes the basic distribution method used to determine final grants awards,
and identifies all eligible applicants for FY 2009 funding.
Award Period of Performance
The period of performance of this grant is 24 months. Extensions to the period of
performance will be considered only through formal requests to FEMA with specific and
compelling justifications why an extension is required.
Available Funding
In FY 2009, the total amount of funds distributed under the Regional Catastrophic
Preparedness Grant Program will be $31,002,500 and an additional $3,000,000 will be
used to support Technical Assistance related to catastrophic planning for a total amount
of $34,002,500.10 FY 2009 RCPGP funds will be allocated based on the risk of a
catastrophic incident occurring in the region and the anticipated effectiveness of the
proposed projects upon completion of the application review process. The anticipated
start date for the FY 2009 period of performance is early July 2009. RCPGP will
operate under a grant structure in FY 2009.
1. FY 2009 RCPGP Grant Award Allocations
One non-competitive award will be made to each of the pre-designated eleven (11)
Urban Areas Security Initiative (UASI) Urban Areas within the ten (10) RCPGP sites
that received funding under RCPGP in the FY 2008 grant cycle, provided their
application meets the minimum standards specified for FY 2009. Each of the seven
(7) pre-designated Tier 1 Urban Areas will receive an allocation of $3,617,000 under
the FY 2009 funds. Additionally, each of the four (4) pre-designated Tier 2 Urban
Area participants will be allocated $1,420,875. These four (4) Tier 2 Urban Areas
include the Boston Area, Seattle Area, Norfolk Area, and Honolulu Area, and were
selected to be representative of the risks, hazards, and operational structures
around the Nation. These Tier 2 Urban Areas were selected based on the criteria
requirement of appropriations language to focus on all hazard and catastrophic
events. Criteria also included exposure to large-scale / catastrophic terrorism threat
(as defined by UASI risk formula) and the greatest significant potential for a
catastrophic natural-hazard (using mitigation and other hazard identification and risk
10

Pursuant to Title III of the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009
(Public Law 110-329), RCPGP was appropriated $35,000,000 for FY 2009. Of the $35,000,000, $997,500 will be
retained for M&A, $31,002,500 will be awarded to the sites, and $3,000,000 will be retained for Technical
Assistance.

assessment data to aid in identification). Additionally, DHS identified sites where
catastrophic planning did not conflict with other planning initiatives (e.g., New Madrid
Seismic Zone planning effort) and could reinforce Integrated Planning System
planning efforts and national preparedness priorities.

Table 1 – FY 2009 Tier 1 RCPGP Allocations
Associated UASI
Urban Area

Tier 1 RCPGP Site11

FY 2009
Allocation

Bay Area (to include 11 counties and 23 principal cities spanning
central western CA)

Bay Urban Area

$3,617,000

Chicago Area (to include 16 counties and 15 principal cities
spanning northeastern IL, northwestern IN, and southeastern WI)

Chicago Urban Area

$3,617,000

Houston Area (to include 13 counties and 6 principal cities in
eastern TX, as defined for the FY 2008 grant cycle)

Houston Urban Area

$3,617,000

Los Angeles / Long Beach Area (to include 5 counties and 38
principal cities spanning southwestern CA)

Los Angeles/ Long
Beach Urban Area

$3,617,000

National Capital Region (to include 26 counties and 16 principal
cities spanning Washington, D.C., northern VA, central and
southern MD, eastern WV, and representatives from DE and PA)

National Capital
Region Urban Area

$3,617,000

New York City Urban
Area

$3,617,000

Jersey City/
Newark Urban Area

$3,617,000

New York City / Northern New Jersey Area (to include 30
counties and 21 principal cities that span eastern CT, northern
NJ, southeastern NY, and northeastern PA)12

RCPGP sites are defined as established in the approved RCPT Charter for the RCPGP FY 2008 grant cycle. If
adjustments to the site’s footprint are needed for the FY 2009 grant cycle to better support existing catastrophic
planning activities, the site must present a strongly compelling reason in writing to FEMA NPD HQ and receive
approval of this adjustment prior to submittal of the Investment Justification. A map of each RCPGP site and a list
of included jurisdictions can be found in Appendix B.
12
The New York City Urban Area and Jersey City/Newark Urban Area are expected to work together as the New
York/Northern New Jersey Area RCPGP Site to carry out the program goals and objectives.

Table 2 – FY 2009 Tier 2 RCPGP Allocations
Associated UASI FY 2009
Urban Area
Allocation

Tier 2 RCPGP Site13
Boston Area (to include 17 counties and 17 principal cities
spanning most of eastern MA, southern NH, and all of RI)

Boston Urban Area

$1,420,875

Honolulu Area (to include the four counties of HI, including the
principal city of Honolulu)

Honolulu Urban Area

$1,420,875

Norfolk Area (to include 15 counties and 9 principal cities, as
defined for the FY 2008 grant cycle, spanning central eastern and
southeastern VA as well as northeastern NC)

Norfolk Urban Area

$1,420,875

Seattle Area (to include 7 counties and 11 principal cities
spanning central WA)

Seattle Urban Area

$1,420,875

2. FY 2009 Technical Assistance Deliveries
Overall, $3,000,000 has been set aside to provide for Technical Assistance (TA).
Technical Assistance for this program will focus on the following:
•

Logistics and Commodities Management Workshops. Conduct a series of
workshops for the 10 sites focusing on identifying and developing solutions for
logistics and commodities management issues in catastrophic events.

•

Public Preparedness Campaign. Leverage RCPGP activities to develop and
validate materials for use nationally addressing the unique aspects of citizen
preparedness for catastrophic events.

•

National Planning System. Provision for funds to conduct national planning
workshops involving all ten sites to aid in information sharing and coordination.
Funds will also aid in developing templates, guidance, and checklists to support
State and local planning. Finally, funds will aid where appropriate in the direct
development of plans to assure vertical integration.

•

Catastrophic Housing Planning. Develop technical assistance and support
materials, including facilitated workshops, to aid in planning for large-scale
evacuations.

•

Catastrophic Planning Research. Work with FFRDCs / Centers of Excellence
to conduct necessary research (based on the needs of the sites) related to
catastrophic events and planning across the mission areas.

Additional TA service requests will be considered on a case-by-case basis.
13

PART III.

ELIGIBILITY INFORMATION
A. Eligible Applicants
To be eligible to receive FY 2009 Regional Catastrophic Preparedness Grant Program
funding, applicants must meet NIMS compliance requirements. The NIMSCAST will be
the required means to report FY 2008 NIMS compliance for FY 2009 preparedness
award eligibility. All State and territory grantees were required to submit their
compliance assessment via the NIMSCAST by September 30, 2008 in order to be
eligible for FY 2009 preparedness programs. The State or territory department/agency
grantee reserves the right to determine compliance reporting requirements of their subawardees (locals) in order to disperse funds at the local level.
For FY 2009 there are no new NIMS compliance objectives. If FY 2008 NIMS
compliance was reported using NIMSCAST and the grantee has met all NIMS
compliance requirements, NIMSCAST will only require an update in FY 2009.
Additional information on achieving compliance is available through the FEMA National
Integration Center (NIC) at http://www.fema.gov/emergency/nims/.
Eligible applicants include the seven (7) pre-designated Tier 1 and four (4) predesignated Tier 2 UASI Urban Areas within the ten (10) RCPGP sites, as listed in
Tables 1 and 2 in Part II. Detailed site maps and descriptions of each site are included
in Appendix B.
The Governor of each State and Territory is required to designate a State Administrative
Agency (SAA) to apply for and administer the funds awarded under RCPGP. The SAA
is the only entity eligible formally to apply for RCPGP funds. DHS requires that the SAA
be responsible for obligating RCPGP funds to local units of government and other
designated recipients within 45 days after receipt of funds.14
B. Cost Sharing
RCPGP requires a cash or in-kind contribution of non-federal funds totaling 25 percent
of the proposed project such that the federal share of each project is 75 percent. The
non-federal contribution may be cash or in-kind as defined under 44 C.F.R. 13.24.
14

As defined in the Committee Reports accompanying the Consolidated Security, Disaster Assistance, and
Continuing Appropriations Act, 2009 (Public Law 110-329) the term “local unit of government” means “any county,
city, village, town, district, borough, parish, port authority, transit authority, intercity rail provider, commuter rail
system, freight rail provider, water district, regional planning commission, council of government, Indian tribe with
jurisdiction over Indian country, authorized tribal organization, Alaska Native village, independent authority, special
district, or other political subdivision of any State.”

C. Restrictions
Please see Part IV.E. for Management & Administration (M&A) limits and
allowable/unallowable costs guidance.
D. Other
Regional Catastrophic Planning Team
Grantees in this program are expected to maintain the Regional Catastrophic Planning
Team (RCPT) established in the FY 2008 grant cycle to guide and manage the RCPGP
effort. The primary responsibilities of the RCPT related to RCPGP are to:
•

Represent the interests and needs of the RCPGP site

•

Ensure the three central objectives of the RCPGP are being met: (1) Fix
shortcomings in existing plans; (2) Build a regional planning process and
planning community; and, (3) Link operational and capability-based planning for
resources allocation

•

Coordinate the development and implementation of all program initiatives with
the Urban Area Working Group (UAWG) and the State Emergency Management
Agency (EMA)

•

Oversee, direct, and monitor the site’s RCPGP projects

Representation on the RCPT
As with the FY 2008 grant cycle, all jurisdictions that comprise the defined RCPGP site
must be directly or indirectly represented in the RCPT.15 Direct representation refers to
the inclusion of government personnel from the associated jurisdiction, whereas indirect
representation refers to the inclusion of representatives from outside of the jurisdiction
that have been granted the authority to represent the jurisdiction. Indirect
representation must be clearly delineated in the RCPT Membership List. Additionally,
the table below lists required and recommended SME representation to be included on
the RCPT.16
SME Representation to RCPT
Required RCPT Representation
• Representatives from appropriate State and
local agencies and organizations

• Local Metropolitan Medical Response System
(MMRS) representatives

• Tribal and regional representatives

• Private sector representatives

• Critical Infrastructure owners and operators

• Citizen Corps Council representatives

At a minimum, each RCPGP site must include direct or indirect representation from each of the jurisdictions that
comprised the site footprint in the FY 2008 grant cycle. Each RCPGP site is not limited to the specified group of
jurisdictions, and can incorporate additional jurisdictions, as the UAWG and RCPT deem appropriate. A map of
each RCPGP site and a list of included jurisdictions can be found in Appendix B.
16
A jurisdictional or SME representative may fulfill more than one capacity/ requirement.

SME Representation to RCPT
Required RCPT Representation
• Representatives from contiguous jurisdictions
• Mutual aid partners

• Local and State Homeland Security and
Emergency Management Agency
representatives

Recommended RCPT Representation
• Fire representatives

• Law enforcement representatives

• Hazmat representatives

• Public Health representative

• Medical representatives

• Other representatives, as appropriate

• Environmental representatives

Primary Responsibilities of the RCPT through Submission of Grant Application Package
The RCPT is the primary party responsible for managing the RCPGP effort and
developing the RCPGP Grant Application Package. Prior to submission of the Grant
Application Package, the RCPT must complete several critical tasks.
The primary responsibilities of the RCPT are listed below, and Figure 1 on the following
page presents the high-level process for completing these responsibilities.
•

Revise the existing RCPT Charter and Membership List, as necessary (See Part
IV.B. for specific requirements)

•

Select projects that fulfill FY 2009 objectives and deliverables, building upon
projects established in FY 2008

•

Develop the RCPGP Investment Justification and associated documents (See
Part IV.B. for specific requirements)

•

Submit draft Investment Justification and associated project plan(s) to the FPC
for Mid-term Review and incorporate edits received (optional)

•

Submit the RCPGP Investment Justification and all required documents to the
SAA for submission to DHS

RCPT Process Through Submission of Grant Application Package
Incorporate edits
from Mid-term
Review
(optional)

Develop IJ and
associated project
plan(s)

Select FY 2009
projects

Update RCPT
Charter and
Membership List as
appropriate
* Dates are suggested
milestones

SAA submits
completed grant
applications to DHS

Submit IJ, project
plan(s), and all
other required
documents to SAA

Participate in Midterm Review
(optional)

March 20

*Feb 9, 2009 – Feb 20, 2009

Mid-term Review Process
FPC contacts
RCPT and
discusses
review details

RCPT sends IJ
and project
plan(s) to FPC

FPC completes
review using
the Mid-term
Review
Checklist

Feb 9

FPC submits
completed
checklist to
FEMA NPD HQ

FEMA NPD HQ
reviews
checklist and
returns to FPC

FPC briefs
RCPT on
Mid-term
Review results

Feb 13

Feb 19

Feb 20

Figure 1: Primary Responsibilities of the RCPT Prior to Submission of the Grant Application Package

RCPTs are encouraged to request a Mid-term Review of the draft Investment
Justification and associated project plan(s), which will be conducted by the appropriate
FPC. The purpose of this review is to provide the RCPT with initial feedback on the
completeness and quality of the Investment Justification and project plan(s), prior to
submission on March 20, 2009.
In order to participate in the Mid-term Review, RCPGP sites must submit the draft
Investment Justification and project plan(s) to the FPC for review by COB February 9,
2009. The FPC is required to complete the Mid-term Review using the checklist
provided, and to return the completed checklist to FEMA NPD HQ by COB February 13,
2009. FEMA NPD HQ will review the results of the Mid-term Review, provide any
additional feedback, and return the information to the FPC. The FPC will brief the
results to the site on or around February 20, 2009, allowing sufficient time to make edits
prior to the submission deadline of March 20, 2009.
The FPC and RCPT are responsible for communicating directly to coordinate the
exchange of the draft documents and the Mid-term Review results.
Responsibilities of the RCPT after Submission of the Grant Application Package
The RCPT will continue to play an integral role in the RCPGP after the submission of
the Grant Application Package. Some of the RCPT’s key responsibilities after
submission can be found below.
•

Allocation of Grant Money: The RCPT will be responsible for allocating grant
money received. The RCPT must reach consensus on all RCPGP funding

allocations within 45 days of award. If consensus cannot be reached within the
45 day time period allotted for the State to obligate funds to sub-grantees, the
primary SAA must make the allocation determination. The SAA must provide
written documentation verifying consensus of the RCPT, or the failure to achieve
consensus, on the allocation of funds and submit it within 45 days after the grant
award date.
•

Oversee the Implementation of Funded Projects: The RCPT will be
responsible for executing approved and funded projects and completing them
within the period of performance. In addition to the project deliverables, each
RCPT will be responsible for fulfilling program deliverables. A list of the key
deliverables can be found below, grouped by the related program objective.
Fix Shortcomings in Existing Plans:
o Develop a synchronization matrix17 for all plans developed with RCPGP
FY 2008 funds
o Document best practices and lessons learned identified through RCPGP
FY 2008 and FY 2009 projects
o Integrate fusion centers and infrastructure programs in support of a
coordinated regional plan that integrates across all mission areas, to
include establishing connectivity and where appropriate integrated
operations between fusion centers and emergency operations centers
o Establish a citizen and community preparedness campaign that supports
all plans developed with RCPGP FY 2008 and FY 2009 funds
o Complete and document an all-hazards risk assessment that will include
but not be limited to consideration of the National Planning Scenarios and
other man-made or natural hazards of special concern to the region (as an
essential foundation for regional planning, the all-hazards risk assessment
will identify priority vulnerabilities and corresponding gaps in regional
capabilities essential to addressing those gaps)
Build Regional Planning Process and Planning Communities:
o Develop mutual aid agreements, with a particular focus on host
communities
o Work with States to develop State-wide agreements to assist with host
community planning
o Continue creating an environment through regular working groups and
workshop that ensures coordination among homeland security planners
throughout the region

The synchronization matrix process shows how operational plans across the various levels of government and
across jurisdictions align over a time-phased implementation.

o Formalize long-term continuation of the Regional Catastrophic Planning
Team (RCPT)
o Clearly integrate planning activities with other regional working groups
(e.g., Regional Transit Security Working Group, Area Maritime Security
Committee, Local Emergency Planning Committee)
o Participate in regional and national workshops focused on planning and
the development of a standardized national planning process and
integration system
Link Operational and Capabilities-Based Planning for Resource Allocation:
o Implement plans to address capability shortfalls identified through RCPGP
FY 2008 projects
o In coordination with the State, develop plans that further address logistics
and pre-positioning of commodities related to plans developed with
RCPGP FY 2008 funds
o Identify how plans will help achieve performance objectives set forth within
the applicable Capabilities of the Target Capabilities List and develop
actual metrics of measurement that indicate achievement
•

Strategic Guidance: The RCPT should support and be closely coordinated with
other State or regional efforts. For example, the RCPT may support State efforts
to develop the State Preparedness Report (SPR), particularly as it relates to the
RCPGP site’s activities.

•

Program Evaluation: The RCPT will be responsible for monitoring the status of
its projects and supporting the program evaluation efforts for both FY 2008 and
FY 2009 grant cycles. Program evaluation requires the RCPT to collect and
store various program and project related data. The RCPT is also required to
identify project-related risks and appropriate risk management strategies, and to
communicate them to the FPC as appropriate.

Role of the Federal Preparedness Coordinators
The Federal Preparedness Coordinators (FPCs) play a key role in the RCPGP,
providing support to the RCPT from the beginning of the process through grant
closeout.18 The FPCs will serve as strategic advisors to the RCPT and will work with the
grantees and FEMA Headquarters to ensure Federal interagency support is made
available to the RCPT. Additionally, FPCs will serve as the primary point of contact for
FEMA regarding the implementation of the project plans. The FPC may choose to
involve the Preparedness and Planning Officer (PAPO) in the RCPGP effort. The
PAPO may work in tandem with the FPC, or may be designated to fulfill the FPC’s role
in the program.
18

In addition to the FPC, individual RCPGP sites may have other key representatives that should be consulted. For
example, the Director of the Office of National Capital Region Coordination should be consulted for the National
Capital Region RCPGP site.

Most importantly, the FPC will be responsible for working with the SAA and the RCPT to
ensure that the planning activities are vertically integrated with planning activities at the
Regional level. The FEMA Region is the interface point between the Federal and State,
planning processes. The FEMA Region serves as the translator between national-level
planning requirements and State planning requirements.
National Planning
Scenario Sets

Set 1: Explosive Attack
Set 2: Nuclear Attack
Set 3: Radiological Attack
Set 4: Biological Attack
Set 5: Chemical Attack
Set 6: Natural Disaster
Set 7: Cyber Attack
Set 8: Pandemic Influenza
New Scenarios or
Scenario Sets

Federal National
Concept Plans

Federal Regional
Concept Plan

Individual Hazard or

Threat Annexes:

One per Federal
Concept Plan for the
National Planning
Scenario Sets
Nationally Significant
Event
Special Preparedness
Programs
Hazards of State or
Local Concern (not
otherwise addressed)

State and Local Plans
Individual Hazard or

Threat Annexes:

As determined by
hazard identification
and risk assessment
processes
Special Preparedness
Programs

Special or Locally

Significant Event Plans

Figure 2: Linkages between Federal, Regional, and State and Local Planning

As described in CPG-101, State and Local needs are determined as part of their
planning process. FEMA Regions determine capability gaps, resource shortfalls, and
State expectations for Federal assistance through the process of gap analysis. The
FPCs and FEMA Regions conduct these gap analyses using whatever method best fits
the requirement. To ensure a common operational concept, each Regional CONPLAN
should include an annex that summarizes the concept of operations, operational
priorities, and operational concerns and needs for each State within their jurisdiction.
In summary, the relationships established between the FEMA Region and the FederalNational and State and local partners are the foundation for ensuring effective combined
operations. The resulting plan integration helps each operational level know what is
expected of it, what to do during operations, and what others are doing at the same
time.
Role of the Urban Area Working Group and State Administrative Agency
The applicable Urban Area Working Group (UAWG) will be responsible for the
administration of the RCPGP. The UAWG will serve as the primary decision making
authority for the program, and will oversee the RCPT. Additionally, the UAWG will
designate a primary POC to work with the State Administrative Agency (SAA) and the

State Emergency Management Agency to ensure that appropriate representation is
included in the RCPT.
The SAA for the core Urban Area will serve as the primary SAA for the site. The SAA
will serve primarily as an advisor to the RCPT and should ensure that the RCPT and
UAWG decisions do not conflict with other State efforts. The SAA can also provide
additional support, as requested by the UAWG.

PART IV.

APPLICATION AND SUBMISSION
INFORMATION
A. Address to Request Application Package
DHS participates in the Administration’s e-government initiative. As part of that
initiative, all applications must be filed using the Administration’s common electronic
“storefront” -- grants.gov. Eligible SAAs must apply for funding through this portal,
accessible on the Internet at http://www.grants.gov. To access application forms and
instructions, select “Apply for Grants,” and then select “Download Application Package.”
Enter the CFDA and/or the funding opportunity number located on the cover of this
announcement. Select “Download Application Package,” and then follow the prompts to
download the application package. To download the instructions, go to “Download
Application Package” and select “Instructions.” If you experience difficulties or have any
questions, please call the grants.gov customer support hotline at (800) 518-4726.
B. Content and Form of Application
1. On-line application. The on-line application must be completed and submitted
using grants.gov after Central Contractor Registry (CCR) registration is confirmed.
The on-line application includes the following required forms and submissions:
•

Investment Justification (completed using provided template)

•

Detailed Project Plan (for each project submitted)

•

RCPT Charter

•

RCPT Membership List

•

Standard Form 424, Application for Federal Assistance

•

Standard Form 424A, Budget Information

•

Standard Form 424B Assurances

•

Standard Form LLL, Disclosure of Lobbying Activities

The program title listed in the Catalog of Federal Domestic Assistance (CFDA) is
“Regional Catastrophic Preparedness Grant Program.” The CFDA number is
97.111.
2. Application via grants.gov. FEMA participates in the Administration’s egovernment initiative. As part of that initiative, all applicants must file their
applications using the Administration’s common electronic “storefront” -- grants.gov.

Eligible SAAs must apply for funding through this portal, accessible on the Internet at
http://www.grants.gov.
3. DUNS number. The applicant must provide a Dun and Bradstreet Data Universal
Numbering System (DUNS) number with their application. This number is a required
field within grants.gov and for CCR Registration. Organizations should verify that
they have a DUNS number, or take the steps necessary to obtain one, as soon as
possible. Applicants can receive a DUNS number at no cost by calling the dedicated
toll-free DUNS Number request line at (866) 705-5711.
4. Valid Central Contractor Registry (CCR) Registration. The application process
also involves an updated and current registration by the applicant. Eligible
applicants must confirm CCR registration at http://www.ccr.gov, as well as apply for
funding through grants.gov.
5. Investment Justification. As part of the FY 2009 Regional Catastrophic
Preparedness Grant Program application process, applicants must develop a formal
Investment Justification that addresses each initiative being proposed for funding.
These Investment Justifications must demonstrate how proposed projects address
gaps and deficiencies in current programs and capabilities. The Investment
Justification must demonstrate the ability to provide enhancements consistent with
the purpose of the program and guidance provided by FEMA. Applicants must
ensure that the Investment Justification is consistent with all applicable requirements
outlined in this application kit.
To apply for FY 2009 RCPGP funds, eligible applicants are required to complete the
Investment Justification in the template provided. The Investment Justification is a
method for the applicant to demonstrate their planned use of funds and describe
specific funding and implementation approaches over the 24 month grant period of
performance that will help enhance and sustain capabilities and achieve outcomes
aligned with the National Preparedness Guidelines, their respective State/Urban
Area Homeland Security Strategy, and their State Preparedness Report. The
Investment Justification should address all criteria outlined in this application kit,
providing specific information on what planning activities will be implemented, what
outcomes will be achieved, how the program will be managed, and how the activities
will be coordinated with relevant State and local authorities. Allowable costs will
focus on planning activities in support of this initiative’s objectives. Funding could be
used for hiring and training planners, establishing and maintaining a program
management structure, identifying and managing projects, conducting research
necessary to inform the planning process, and developing plans that bridge
mechanisms/documents, protocols and procedures. See Appendix A for a list of
allowable costs.

Instructions for Developing the Investment Justification
The Investment Justification (IJ) Template is a MS Word document that includes
several sections, outlined below. Detailed instructions for each section are provided
in the template.
Section I: Overview
This section provides FEMA NPD HQ with general information related to the RCPGP
site, such as the site name, the associated UASI Urban Area, and the primary SAA,
as well as a summary of the projects proposed in the Investment Justification.
Additionally, any changes to the site’s geographic area must be detailed in this
section.19 This section is structured like a form, with specific questions and
designated areas for response.
Section II: Background
This section provides FEMA NPD HQ with an overview of any changes made to the
RCPGP site’s RCPT and an overview of the RCPGP site’s current regional planning
effort, including key gaps. This section is structured like a form, with specific
questions and designated areas for response.
Section III: Project Details and Project Management
This section provides FEMA NPD HQ with a detailed description of each proposed
project. This section is free-form, allowing the RCPT maximum flexibility in the
presentation of the proposed project(s). This section should be split into two subsections for each proposed project: Project Details sub-section and Project
Management sub-section. Each sub-section must include all information specified in
the Instructions section of the IJ Template, but the format and length of the response
is at the discretion of the RCPT.
•

The Project Details sub-section provides FEMA NPD HQ with a detailed
description of the proposed project, including the project’s estimated cost, an
explanation of how the 25 percent cost share will be met, the project’s
expected outcomes and accomplishments, an explanation of how the project
meets several program requirements to include any target capabilities
addressed, and an explanation of how the activities will be coordinated with
relevant entities.

•

The Project Management sub-section provides FEMA NPD HQ with
additional information regarding how the proposed project will be
implemented. This includes a list of key project milestones, a high-level
description of the project’s leadership team and other key resources, and a
description of project-related risks, including their probability of occurrence
and potential impact, and the risk management strategy identified.

RCPGP sites are defined as established in the approved RCPT Charter for the RCPGP FY 2008 grant cycle. If
adjustments to the site’s geographic area are needed for the FY 2009 grant cycle to better support existing
catastrophic planning activities, the site must present a strongly compelling reason in writing to FEMA NPD HQ
and receive approval of this adjustment prior to submittal of the Investment Justification. A map of each RCPGP
site and a list of included jurisdictions can be found in Appendix B.

6. Detailed Project Plan. Each RCPGP site is expected to practice effective project
management in order to plan and execute projects successfully within the period of
performance. As part of the FY 2009 grant cycle, all applicants must submit a
detailed project plan for each proposed project. The initial project plan is expected
to be a best estimate of the tasks and time required to complete the proposed
projects. It must include all major milestones and tasks, and must account for all
project and program deliverables. It is understood that task specifics and dates may
change and evolve over time.
Project Plan Requirements
RCPGP sites must create a project plan for each proposed project. Sites are not
required to use a specific software package to develop the project plan; however a
Sample Project Plan in MS Excel format will be provided to demonstrate the details
required and may be used as a template. While the plan’s format is flexible, each
project plan must include all information outlined below.
•

Project Name, as indicated in the Investment Justification submittal

•

Project Start Date & End Dates that are within the grant’s 24 month period of
performance

•

Project Milestones, deliverables, and tasks that represent significant events in
the project and which can be used to effectively track the project’s progress,
including the following:
o All project deliverables and their sub-tasks
o All program deliverables (specified in Part I) and their sub-tasks

•

Percent Complete for each milestone, deliverable, and task

•

Work (labor) hours required to complete each milestone, deliverable, and task

•

Duration (business days) required to complete each milestone, deliverable, and
task

•

Start and End Dates for each milestone, deliverable, and task

•

Dependencies for each milestone, deliverable and task (Other project plan
items that are directly linked to the item (e.g., a task must be completed before
another task may begin))

•

Resources (personnel) required to complete each milestone, deliverable, and
task

The project plan must account for all program deliverables specified in Part I. All
program deliverables and their sub-tasks must be clearly labeled in the project plan.
7. RCPT Charter and Membership List. Each site must update their RCPT Charter
(or other standard operating procedure (SOP) document) and Membership List and
submit them as part of the Grant Application Package.

Charter Requirements
The charter or SOP should be developed in Microsoft Word and must address, at a
minimum, the topics listed below. The charter must be available to all RCPT
members prior to submission to promote transparency in decision-making related to
the RCPGP.
•

Purpose of the RCPT

•

Goals and objectives for the RCPT (e.g., enhance collaboration between Public
Health and Emergency Management)

•

Membership

•

Expectations of members (e.g., time commitment, providing timely responses)

•

Membership attendance policy

•

Frequency of meetings (bi-weekly, monthly, bi-monthly, etc.)

•

Governance structure (e.g., which members have the authority for what)

•

Voting rights (e.g., how decisions will be made)

•

Grant management and administration responsibilities (e.g., who will be
responsible for grant management and administration and how the funds will be
allocated)

•

Methodology for determining project priorities (e.g., how agreement will be
reached on project priorities)

•

Documentation and sharing of decisions (e.g., how decisions made at RCPT
meetings will be documented and shared with RCPT members)

•

Process for making changes to the charter

Membership List Requirements
Additionally, the RCPT Membership List must be updated as appropriate and
submitted as part of the Grant Application Package. The RCPT Membership List
must account for all required RCPT members, outlined in Part III.C. Indirect
representation must be clearly delineated. The RCPT Membership List must include
the following information for each RCPT member:
•

Member’s name

•

Jurisdictions/agencies represented

•

Professional title

•

Associated discipline(s)

C. Submission Dates and Times
1. Mid-term Review Submission - Optional
The Mid-term Review will occur during the week of February 9, 2009 and is optional,
but highly encouraged. On February 9, 2009, the draft Investment Justification is
due to each site’s FPC for review. Any Investment Justification submitted late for
the Mid-term Review will inhibit the FPC review process and ultimately delay Midterm Review feedback to the sites for Investment Justification edits prior to the
March 20, 2009 final submission deadline.
2. Grant Application Submission - Required
Completed applications must be submitted electronically through www.grants.gov no
later than 11:59 PM EDT, March 20, 2009. Late applications will neither be
considered nor reviewed. Upon successful submission, a confirmation e-mail
message will be sent with a grants.gov tracking number, which is needed to track
the status of the application.
An application is considered complete if it includes all necessary standard forms, the
Investment Justification, and all required attachments (Detailed Project Plan(s),
RCPT Membership List, and RCPT Charter).
D. Intergovernmental Review
Executive Order 12372 requires applicants from State and local units of government or
other organizations providing services within a State to submit a copy of the application
to the State Single Point of Contact (SPOC), if one exists, and if this program has been
selected for review by the State. Applicants must contact their State SPOC to
determine if the program has been selected for State review. Executive Order 12372
can be referenced at http://www.archives.gov/federal-register/codification/executiveorder/12372.html. The names and addresses of the SPOCs are listed on OMB’s home
page available at: http://www.whitehouse.gov/omb/grants/spoc.html.
E. Funding Restrictions
The applicable Urban Area Working Group (UAWG) will be responsible for
administration of the RCPGP. In administering the program, the UAWG must work with
the RCPT to comply with the following general requirements:
1. Management and Administration (M&A) Limits. A maximum of up to three
percent (3%) of funds awarded may be retained by the State, and any funds retained
are to be used solely for management and administrative purposes associated with
the RCPGP award. States may pass through a portion of the State M&A allocation
to local sub-grantees to support local management and administration activities (not
to exceed 3%). Applicants must justify their M&A expenses in the Investment
Justification.

2. Allowable Costs. The following pages outline allowable costs for RCPGP. A
detailed list of allowable costs can be found in Appendix A.
Planning
RCPGP Sites may use RCPGP funds for planning efforts to address catastrophic
events, including developing support tools that enable catastrophic planning and
developing contingency agreements/emergency contracts that address logistics and
pre-positioning of commodities related to plans developing with RCPGP FY 2008
funds. These efforts must enable the prioritization of needs, building of capabilities,
updating of preparedness strategies, allocation of resources, and delivery of
preparedness programs across disciplines (e.g., law enforcement, fire, emergency
medical service (EMS), public health, behavioral health, public works, agriculture,
and information technology) and levels of government. Working through Citizen
Corps Councils, all jurisdictions are encouraged to include non-governmental entities
and the general public in planning and associated training and exercises.20
Examples of allowable planning costs for the individual RCPGP activities can be
found at http://www.fema.gov/grants.
Personnel
Hiring, overtime, and backfill expenses are allowable under this grant only to perform
programmatic activities deemed allowable under existing guidance. Supplanting,
however, is not allowed. Grantees may hire staff only for program management
functions, not operational duties. See Appendix A for allowable hiring expenditures.
RCPGP funds may not be used to support the hiring of sworn public safety officers
for the purposes of fulfilling traditional public safety duties or to supplant traditional
public safety positions and responsibilities. The following are definitions for the
terms as used in this grant guidance:
•

Hiring – State and local entities may use grant funding to cover the salary of
newly hired personnel who are exclusively undertaking allowable FEMA
program activities as specified in this guidance. This may not include new
personnel who are hired to fulfill any non-FEMA program activities under any
circumstances. Hiring will always result in a net increase of FTEs.

•

Overtime – These expenses are limited to the additional costs which result
from personnel working over and above 40 hours of weekly work time as a
direct result of their performance of FEMA-approved activities specified in this
guidance. Overtime associated with any other activity is not eligible.

•

Backfill-related Overtime – Also called “Overtime as Backfill,” these expenses
are limited to overtime costs which result from personnel who are working
overtime (as identified above) to perform the duties of other personnel who are

Non-governmental entities include the private sector and private non-profit, faith-based, community, volunteer
and other non-governmental organizations.

temporarily assigned to FEMA-approved activities outside their core
responsibilities. Backfill-related overtime only includes the difference between
the overtime rate paid and what would have otherwise been paid to the
backfilling employee for regular time. Under no circumstances should the
entire amount of backfill overtime expense be charged to an award. Neither
overtime nor backfill expenses are the result of an increase of Full-Time
Equivalent (FTE) employees.
•

Supplanting – Replacing a current State and/or local budgeted position with
one or more full-time employees contracted or supported in whole or in part
with Federal funds. Supplanting is prohibited with grant funds.

Critical Emergency Supplies
Once key requirements have been met, a participant in the RCPGP program may
request permission to use funds to acquire critical emergency supplies. These
supplies include meals, water, and basic medical supplies.

PART V.

APPLICATION REVIEW INFORMATION
A. Review Criteria
DHS will evaluate and act on applications within 90 days following close of the
application period. To determine grant awards, FEMA NPD HQ and the FPCs will
review each Grant Application Package for completeness, quality, and continuity of
proposed projects with FY 2008 funded projects. FEMA NPD HQ and the FPCs will
complete a checklist for each Grant Application Package to ensure the submitted
package meets all required criteria. Grant Application Packages must meet all required
criteria in order for the associated RCPGP site to receive funding.
To be considered complete, the Grant Application Package must include all of the
following required documents, uploaded to grants.gov as separate files using the
naming convention RCPGP Document Title_Site Name.doc.
Investment Justification (developed using the provided MS Word template)
Detailed Project Plan (for each project submitted)
RCPT Charter
RCPT Membership List
Standard Form 424, Application for Federal Assistance
Standard Form 424A, Budget Information
Standard Form 424B Assurances
Standard Form LLL, Disclosure of Lobbying Activities
Each Grant Application Package must meet minimum requirements in order to obtain
non-competitive funding. The high-level topic areas for minimum requirements are
outlined below.
Administrative Requirements:
•

Investment Justification must be written using the provided template

•

Grant Application Package must include all standard forms as well as a detailed
Project Plan, RCPT Membership List, and RCPT Charter (For a list of standard
forms, refer to Part IV)

•

Applicant must submit a State Preparedness Report

•

Grant application must acknowledge use of technology requirements and comply
with administrative requirements (Refer to Part IV.A.3 and Part IV.A.4 for details)
29

Content Requirements:
•

The Investment Justification must:
o Include basic applicant information, a description of the site’s geographical
area, and a summary of the proposed projects
o Specify any updates to the RCPT and provide an overview of the current
regional planning effort, including details regarding the FY 2008 funded
projects and how the proposed FY 2009 projects build upon those started
in FY 2008
o Include a detailed description of all proposed projects and how they satisfy
the stated requirements, as well as an overview of coordination with State,
regional, tribal and local entities (For more details regarding the project
details minimum requirements, see the Instructions section of the IJ
template)
o Include details regarding how each project will be managed, including all
critical information outlined in the Instructions section of the IJ template
(e.g., estimated project cost, major milestones, key project risks)
o Clearly account for all program deliverables outlined in this document
o Justify the applicants M&A expenses
o Explain how the 25 percent cost share requirement will be met

•

The Detailed Project Plan must:
o Clearly account for all program deliverables outlined in this document
o Clearly account for all project deliverables specified in the Investment
Justification
o Include project milestones, deliverables, and tasks that represent
significant events in the project and which can be used to effectively track
the project’s progress
o Include a field to specify the percent complete for each milestone,
deliverable, and task (this field will be empty in this version)
o Include the work (labor) hours required to complete each milestone,
deliverable, and task
o Include the duration (business days) required to complete each milestone,
deliverable, and task
o Specify the start and end dates for each milestone, deliverable, and task
o Specify the dependencies for each milestone, deliverable and task (Other
project plan items that are directly linked to the item (e.g., a task must be
completed before another task may begin))
o Specify the resources (personnel) required to complete each milestone,
deliverable, and task
30

B. Review and Selection Process
The Grant Application Review will begin on or around March 30, 2009, when FEMA
NPD HQ and the FPCs for each site begin reviewing the Grant Application Package
submissions and completing the requirements checklist. The FPCs are expected to
submit completed checklist(s) for their site(s) to FEMA NPD HQ at [email protected] no
later than Thursday, April 23. A meeting between the FPCs and FEMA NPD HQ will be
held on or around April 30 to discuss results and recommendations for award.
The review panel will consist of FPCs from each of the pre-designated ten (10) RCPGP
sites, in conjunction with Federal staff from FEMA NPD HQ. The FPCs will review the
Grant Application Package from only their applicable site(s), while FEMA NPD HQ will
review Grant Application Packages from all sites. To determine grant awards, FEMA
NPD HQ and the FPCs will review each Grant Application Package for completeness,
quality, and continuity of proposed projects with FY 2008 funded projects.
Note: Upon award, the recipient may only fund Investments that were included in
the FY 2009 Investment Justification that was submitted to FEMA and evaluated
through the Grant Application Review process.
C. Anticipated Announcement and Award Dates
FEMA will evaluate and act on applications within 90 days following close of the
application period, consistent with the Consolidated Security, Disaster Assistance, and
Continuing Appropriations Act, 2009 (Public Law 110-329). Awards will be made on or
before September 30, 2009.

PART VI.

AWARD ADMINISTRATION INFORMATION
A. Notice of Award
Upon approval of an application, the grant will be awarded to the grant recipient. The
date that this is done is the “award date.” Notification of award approval is made
through the Grants Management System (GMS). Once an award has been approved, a
notice is sent to the authorized grantee official. Follow the directions in the notification
and log into GMS to access the award documents. The authorized grantee official
should carefully read the award and special condition documents. If you do not receive
a notification, please contact your Program Analyst for your award number. Once you
have the award number, contact the GMS Help Desk at (888) 549-9901, option 3, to
obtain the username and password associated with the new award.
The period of performance is 24 months. Any unobligated funds will be de-obligated at
the end of the 90 day close-out period. Extensions to the period of performance will be
considered only through formal requests to FEMA with specific and compelling
justifications why an extension is required.
B. Administrative and National Policy Requirements
1. State Preparedness Report. The Post-Katrina Emergency Management Reform
Act of 2006 (Public Law 109-295) requires any State that receives Federal
preparedness assistance to submit a State Preparedness Report to DHS. FEMA will
provide additional guidance on the requirements for updating State Preparedness
Reports. Receipt of this report is a prerequisite for applicants to receive any
FY 2009 DHS preparedness grant funding.
2. Standard Financial Requirements. The grantee and any sub-grantee shall comply
with all applicable laws and regulations. A non-exclusive list of regulations
commonly applicable to DHS grants are listed below:
2.1 -- Administrative Requirements.
• 44 CFR Part 13, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
• 2 CFR Part 215, Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other
Non-Profit Organizations (OMB Circular A-110)

2.2 -- Cost Principles.
• 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal
Governments (OMB Circular A-87)
• 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular
A-21)
• 2 CFR Part 230, Cost Principles for Non-Profit Organizations (OMB
Circular A-122)
• Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles
and Procedures, Contracts with Commercial Organizations
2.3 -- Audit Requirements.
• OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations
2.4 -- Duplication of Benefits. There may not be a duplication of any federal
assistance, per A-87, Basic Guidelines Section C.3 (c), which states: Any cost
allocable to a particular Federal award or cost objective under the principles
provided for in this Circular may not be charged to other Federal awards to
overcome fund deficiencies, to avoid restrictions imposed by law or terms of the
Federal awards, or for other reasons. However, this prohibition would not
preclude governmental units from shifting costs that are allowable under two or
more awards in accordance with existing program agreements.
3. Non-supplanting Requirement. Grant funds will be used to supplement existing
funds, and will not replace (supplant) funds that have been appropriated for the
same purpose. Applicants or grantees may be required to supply documentation
certifying that a reduction in non-Federal resources occurred for reasons other than
the receipt or expected receipt of Federal funds.
4. Technology Requirements.
4.1 -- National Information Exchange Model (NIEM). FEMA requires all
grantees to use the latest NIEM specifications and guidelines regarding the use
of Extensible Markup Language (XML) for all grant awards. Further information
about the required use of NIEM specifications and guidelines is available at
http://www.niem.gov.
4.2 -- Geospatial Guidance. Geospatial technologies capture, store, analyze,
transmit, and/or display location-based information (i.e., information that can be
linked to a latitude and longitude). FEMA encourages grantees to align any
geospatial activities with the guidance available on the FEMA website at
http://www.fema.gov/grants.
4.3 -- 28 CFR Part 23 Guidance. FEMA requires that any information
technology system funded or supported by these funds comply with 28 CFR Part
23, Criminal Intelligence Systems Operating Policies, if this regulation is
determined to be applicable.

5. Administrative Requirements.
5.1 -- Freedom of Information Act (FOIA). FEMA recognizes that much of the
information submitted in the course of applying for funding under this program or
provided in the course of its grant management activities may be considered law
enforcement sensitive or otherwise important to national security interests. While
this information under Federal control is subject to requests made pursuant to the
Freedom of Information Act (FOIA), 5 U.S.C. §552, all determinations concerning
the release of information of this nature are made on a case-by-case basis by the
FEMA FOIA Office, and may likely fall within one or more of the available
exemptions under the Act. The applicant is encouraged to consult its own State
and local laws and regulations regarding the release of information, which should
be considered when reporting sensitive matters in the grant application, needs
assessment and strategic planning process. The applicant may also consult
FEMA regarding concerns or questions about the release of information under
State and local laws. The grantee should be familiar with the regulations
governing Sensitive Security Information (49 CFR Part 1520), as it may provide
additional protection to certain classes of homeland security information.
5.2 -- Protected Critical Infrastructure Information (PCII). The PCII Program,
established pursuant to the Critical Infrastructure Information Act of 2002 (Public
Law 107-296) (CII Act), created a new framework, which enables State and local
jurisdictions and members of the private sector to voluntarily submit sensitive
information regarding critical infrastructure to DHS. The Act also provides
statutory protection for voluntarily shared CII from public disclosure and civil
litigation. If validated as PCII, these documents can only be shared with
authorized users who agree to safeguard the information.
PCII accreditation is a formal recognition that the covered government entity has
the capacity and capability to receive and store PCII. DHS encourages all SAAs
to pursue PCII accreditation to cover their State government and attending local
government agencies. Accreditation activities include signing a memorandum of
agreement (MOA) with DHS, appointing a PCII Officer, and implementing a selfinspection program. For additional information about PCII or the accreditation
process, please contact the DHS PCII Program Office at [email protected].
5.3 -- Compliance with Federal civil rights laws and regulations. The
grantee is required to comply with Federal civil rights laws and regulations.
Specifically, the grantee is required to provide assurances as a condition for
receipt of Federal funds that its programs and activities comply with the following:
•

Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000 et
seq. – no person on the grounds of race, color, or national origin will be
excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in any program or activity receiving Federal
financial assistance.

•

Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C.
§794 – no qualified individual with a disability in the United States, shall,
by reason of his or her disability, be excluded from the participation in, be
denied the benefits of, or otherwise be subjected to discrimination in any
program or activity receiving Federal financial assistance.

•

Title IX of the Education Amendments of 1972, as amended, 20 U.S.C.
§1681 et seq. – discrimination on the basis of sex is eliminated in any
education program or activity receiving Federal financial assistance.

•

The Age Discrimination Act of 1975, as amended, 20 U.S.C. § 6101 et
seq. – no person in the United States shall be, on the basis of age,
excluded from participation in, denied the benefits of or subjected to
discrimination under any program or activity receiving Federal financial
assistance.

Grantees must comply with all regulations, guidelines, and standards adopted
under the above statutes. The grantee is also required to submit information, as
required, to the DHS Office for Civil Rights and Civil Liberties concerning its
compliance with these laws and their implementing regulations.
5.4 -- Services to limited English proficient (LEP) persons. Recipients of
FEMA financial assistance are required to comply with several Federal civil rights
laws, including Title VI of the Civil Rights Act of 1964, as amended. These laws
prohibit discrimination on the basis of race, color, religion, natural origin, and sex
in the delivery of services. National origin discrimination includes discrimination
on the basis of limited English proficiency. To ensure compliance with Title VI,
recipients are required to take reasonable steps to ensure that LEP persons have
meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation, where
necessary. The grantee is encouraged to consider the need for language
services for LEP persons served or encountered both in developing their
proposals and budgets and in conducting their programs and activities.
Reasonable costs associated with providing meaningful access for LEP
individuals are considered allowable program costs. For additional information,
see http://www.lep.gov.
5.5 -- Integrating individuals with disabilities into emergency planning.
Section 504 of the Rehabilitation Act of 1973, as amended, prohibits
discrimination against people with disabilities in all aspects of emergency
mitigation, planning, response, and recovery by entities receiving financial from
FEMA. In addition, Executive Order 13347, Individuals with Disabilities in
Emergency Preparedness signed in July 2004, requires the Federal Government
to support safety and security for individuals with disabilities in situations
involving disasters, including earthquakes, tornadoes, fires, floods, hurricanes,

and acts of terrorism. Executive Order 13347 requires the Federal government
to encourage consideration of the needs of individuals with disabilities served by
State, local, and tribal governments in emergency preparedness planning.
FEMA has several resources available to assist emergency managers in
planning and response efforts related to people with disabilities and to ensure
compliance with Federal civil rights laws:
•

Comprehensive Preparedness Guide 301 (CPG-301): Interim
Emergency Management Planning Guide for Special Needs
Populations: CPG-301 is designed to aid tribal, State, territorial, and
local governments in planning for individuals with special needs. CPG301 outlines special needs considerations for: Developing Informed
Plans; Assessments and Registries; Emergency Public
Information/Communication; Sheltering and Mass Care; Evacuation;
Transportation; Human Services/Medical Management; Congregate
Settings; Recovery; and Training and Exercises. CPG-301 is available
at http://www.fema.gov/pdf/media/2008/301.pdf.

•

Guidelines for Accommodating Individuals with Disabilities in
Disaster: The Guidelines synthesize the array of existing accessibility
requirements into a user friendly tool for use by response and recovery
personnel in the field. The Guidelines are available at
http://www.fema.gov/oer/reference/.

•

Disability and Emergency Preparedness Resource Center: A webbased “Resource Center” that includes dozens of technical assistance
materials to assist emergency managers in planning and response efforts
related to people with disabilities. The “Resource Center” is available at
http://www.disabilitypreparedness.gov.

•

Lessons Learned Information Sharing (LLIS) resource page on
Emergency Planning for Persons with Disabilities and Special
Needs: A true one-stop resource shop for planners at all levels of
government, non-governmental organizations, and private sector entities,
the resource page provides more than 250 documents, including lessons
learned, plans, procedures, policies, and guidance, on how to include
citizens with disabilities and other special needs in all phases of the
emergency management cycle.
LLIS.gov is available to emergency response providers and homeland
security officials from the Federal, State, and local levels. To access
the resource page, log onto http://www.LLIS.gov and click on
Emergency Planning for Persons with Disabilities and Special Needs
under Featured Topics. If you meet the eligibility requirements for

accessing Lessons Learned Information Sharing, you can request
membership by registering online.
5.6 -- Compliance with the National Energy Conservation Policy and Energy
Policy Acts. In accordance with the Consolidated Security, Disaster Assistance,
and Continuing Appropriations Act, 2009 (Public Law 110-329), grant funds must
comply with the following two requirements:
•

None of the funds made available shall be used in contravention of the
Federal buildings performance and reporting requirements of
Executive Order 13123, part 3 of title V of the National Energy
Conservation Policy Act (42 U.S.C. §8251 et seq.), or subtitle A of title
I of the Energy Policy Act of 2005 (including the amendments made
thereby).

•

None of the funds made available shall be used in contravention of
section 303 of the Energy Policy Act of 1992 (42 U.S.C. §13212).

5.7 -- Environmental and Historic Preservation Compliance. FEMA is
required to consider the potential impacts to the human and natural environment
of projects proposed for FEMA funding. FEMA, through its Environmental and
Historic Preservation (EHP) Program, engages in a review process to ensure that
FEMA-funded activities comply with various Federal laws including: National
Environmental Policy Act, National Historic Preservation Act, Endangered
Species Act, and Executive Orders on Floodplains (11988), Wetlands (11990)
and Environmental Justice (12898). The goal of these compliance requirements
is to protect our nation’s water, air, coastal, wildlife, agricultural, historical, and
cultural resources, as well as to minimize potential adverse effects to children
and low-income and minority populations.
The grantee shall provide any information requested by FEMA to ensure
compliance with applicable Federal EHP requirements. Any project with the
potential to impact EHP resources cannot be initiated until FEMA has completed
its review. Grantees may be required to provide detailed information about the
project, including the following: location (street address or map coordinates);
description of the project including any associated ground disturbance work,
extent of modification of existing structures, construction equipment to be used,
staging areas, access roads, etc.; year the existing facility was built; natural,
biological, and/or cultural resources present in the project vicinity; visual
documentation such as site and facility photographs, project plans, maps, etc;
and possible project alternatives.
For certain types of projects, FEMA must consult with other Federal and State
agencies such as the U.S. Fish and Wildlife Service, State Historic Preservation
Offices, and the U.S. Army Corps of Engineers, as well as other agencies and
organizations responsible for protecting natural and cultural resources. For

projects with the potential to have significant adverse effects on the environment
and/or historic properties, FEMA’s EHP review and consultation may result in a
substantive agreement between the involved parties outlining how the grantee
will avoid the effects, minimize the effects, or, if necessary, compensate for the
effects.
Because of the potential for significant adverse effects to EHP resources or
public controversy, some projects may require an additional assessment or
report, such as an Environmental Assessment, Biological Assessment,
archaeological survey, cultural resources report, wetlands delineation, or other
document, as well as a public comment period. Grantees are responsible for the
preparation of such documents, as well as for the implementation of any
treatment or mitigation measures identified during the EHP review that are
necessary to address potential adverse impacts. Grantees may use these funds
toward the costs of preparing such documents and/or implementing treatment or
mitigation measures. Failure of the grantee to meet Federal, State, and local
EHP requirements, obtain applicable permits, and comply with any conditions
that may be placed on the project as the result of FEMA’s EHP review may
jeopardize Federal funding.
Recipient shall not undertake any project having the potential to impact EHP
resources without the prior approval of FEMA, including but not limited to
communications towers, physical security enhancements, new construction, and
modifications to buildings, structures and objects that are 50 years old or
greater. Recipient must comply with all conditions placed on the project as the
result of the EHP review. Any change to the approved project scope of work will
require re-evaluation for compliance with these EHP requirements. If ground
disturbing activities occur during project implementation, the recipient must
ensure monitoring of ground disturbance, and if any potential archeological
resources are discovered, the recipient will immediately cease construction in
that area and notify FEMA and the appropriate State Historic Preservation
Office. Any construction activities that have been initiated without the
necessary EHP review and approval will result in a non-compliance finding
and will not eligible for FEMA funding.
For more information on FEMA’s EHP requirements, SAAs should refer to
FEMA’s Information Bulletin #271, Environmental Planning and Historic
Preservation Requirements for Grants, available at
http://ojp.usdoj.gov/odp/docs/info271.pdf. Additional information and resources
can also be found at http://www.fema.gov/plan/ehp/ehp-applicant-help.shtm.
5.8 -- Royalty-free License. Applicants are advised that FEMA reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes: (a)
the copyright in any work developed under an award or sub-award; and (b) any
rights of copyright to which an award recipient or sub-recipient purchases
ownership with Federal support. Award recipients must agree to consult with
38

FEMA regarding the allocation of any patent rights that arise from, or are
purchased with, this funding.
5.9 -- FEMA NPD Publications Statement. Applicants are advised that all
publications created with funding under any grant award shall prominently
contain the following statement: "This document was prepared under a grant
from FEMA’s National Preparedness Directorate, U.S. Department of Homeland
Security. Points of view or opinions expressed in this document are those of the
authors and do not necessarily represent the official position or policies of
FEMA’s National Preparedness Directorate or the U.S. Department of Homeland
Security."
5.10 -- Equipment Marking. Applicants are advised that, when practicable, any
equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the U.S. Department of Homeland Security."
5.11 -- Disadvantaged Business Requirement. Applicants are advised that, to
the extent that recipients of a grant use contractors or subcontractors, such
recipients shall use small, minority, women-owned or disadvantaged business
concerns and contractors or subcontractors to the extent practicable.
5.12 -- National Preparedness Reporting Compliance. The Government
Performance and Results Act (Public Law 103-62) (GPRA) requires that the
Department collect and report performance information on all programs. For
grant programs, the prioritized Investment Justifications and their associated
milestones provide an important tool for assessing grant performance and
complying with these national preparedness reporting requirements. FEMA will
work with grantees to develop tools and processes to support this requirement.
FEMA anticipates using this information to inform future-year grant program
funding decisions. Award recipients must agree to cooperate with any
assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required
for the assessment or evaluation of any activities within their grant agreement.
This includes any assessments, audits, or investigations conducted by the
Department of Homeland Security, Office of the Inspector General, or the
Government Accountability Office.
C. Reporting Requirements
Reporting requirements must be met throughout the life of the grant (refer to the
program guidance and the special conditions found in the award package for a full
explanation of these requirements). Please note that FEMA Payment and Reporting
System (PARS) contains edits that will prevent access to funds if reporting requirements
are not met on a timely basis.

1. Financial Status Report (FSR) -- required quarterly. Obligations and
expenditures must be reported on a quarterly basis through the FSR, which is due
within 30 days of the end of each calendar quarter (e.g., for the quarter ending
March 31, FSR is due no later than April 30). A report must be submitted for every
quarter of the period of performance, including partial calendar quarters, as well as
for periods where no grant activity occurs. Future awards and fund draw downs may
be withheld if these reports are delinquent. The final FSR is due 90 days after the
end date of the performance period.
FSRs must be filed online through the PARS.
Reporting periods and due dates:
• October 1 – December 31; Due January 30
• January 1 – March 31; Due April 30
• April 1 – June 30; Due July 30
• July 1 – September 30; Due October 30
2. Categorical Assistance Progress Report (CAPR). Following an award, the
awardees will be responsible for providing updated obligation and expenditure
information on a semi-annual basis. The applicable SAAs are responsible for
completing and submitting the CAPR reports. Awardees should include a statement
in the narrative field of the CAPR that reads: See BSIR.
The CAPR is due within 30 days after the end of the reporting period (July 30 for the
reporting period of January 1 through June 30; and January 30 for the reporting
period of July 1 though December 31). Future awards and fund draw downs may be
withheld if these reports are delinquent.
CAPRs must be filed online at https://grants.ojp.usdoj.gov. Guidance and
instructions can be found at https://grants.ojp.usdoj.gov/gmsHelp/index.html.
Required submission: CAPR (due semi-annually).
3. Biannual Strategy Implementation Reports (BSIR). Following an award, the
awardees will be responsible for providing updated obligation and expenditure
information on a semi-annual basis. The applicable SAAs are responsible for
completing and submitting the BSIR reports which is a component of the CAPR.
The BSIR submission will satisfy the narrative requirement of the CAPR. SAAs are
still required to submit the CAPR with a statement in the narrative field that reads:
See BSIR.
The BSIR is due within 30 days after the end of the reporting period (July 30 for the
reporting period of January 1 through June 30; and January 30 for the reporting
period of July 1 though December 31). Updated obligations and expenditure
information must be provided with the BSIR to show progress made toward meeting

strategic goals and objectives. Future awards and fund draw downs may be
withheld if these reports are delinquent.
Required submission: BSIR (due semi-annually).
4. Financial and Compliance Audit Report. Recipients that expend $500,000 or
more of Federal funds during their fiscal year are required to submit an organizationwide financial and compliance audit report. The audit must be performed in
accordance with the U.S. General Accountability Office, Government Auditing
Standards, located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133/a133.html. Audit reports are
currently due to the Federal Audit Clearinghouse no later than nine months after the
end of the recipient’s fiscal year. In addition, the Secretary of Homeland Security
and the Comptroller General of the United States shall have access to any books,
documents, and records of recipients of FY 2009 Regional Catastrophic
Preparedness Grant Program assistance for audit and examination purposes,
provided that, in the opinion of the Secretary or the Comptroller, these documents
are related to the receipt or use of such assistance. The grantee will also give the
sponsoring agency or the Comptroller, through any authorized representative,
access to, and the right to examine all records, books, papers or documents related
to the grant.
The State shall require that sub-grantees comply with the audit requirements set
forth in OMB Circular A-133. Recipients are responsible for ensuring that subrecipient audit reports are received and for resolving any audit findings.
5. Quarterly Progress Reviews. The recipient will participate in quarterly project
progress reviews.
Monitoring
Grant recipients will be monitored periodically by FEMA staff, both programmatically
and financially, to ensure that the project goals, objectives, performance requirements,
timelines, milestone completion, budgets, and other related program criteria are being
met. Programmatic monitoring may also include the Regional Federal Preparedness
Coordinators, when appropriate, to ensure consistency of project investments with
Regional and National goals and policies, as well as to help synchronize similar
investments ongoing at the Federal, State, and local levels.
Monitoring will be accomplished through a combination of office-based reviews and onsite monitoring visits. Monitoring will involve the review and analysis of the financial,
programmatic, performance and administrative issues relative to each program and will
identify areas where technical assistance and other support may be needed.
The recipient is responsible for monitoring award activities, to include sub-awards, to
provide reasonable assurance that the Federal award is administered in compliance

with requirements. Responsibilities include the accounting of receipts and
expenditures, cash management, maintaining of adequate financial records, and
refunding expenditures disallowed by audits.
Grant Close-Out Process
Within 90 days after the end of the period of performance, grantees must submit a final
FSR and final CAPR detailing all accomplishments throughout the project. After these
reports have been reviewed and approved by FEMA, a close-out notice will be
completed to close out the grant. The notice will indicate the project as closed, list any
remaining funds that will be de-obligated, and address the requirement of maintaining
the grant records for three years from the date of the final FSR. The grantee is
responsible for returning any funds that have been drawn down but remain as unliquidated on grantee financial records.
Required submissions: (1) final SF-269a, due 90 days from end of grant period;
and (2) final CAPR, due 90 days from the end of the grant period.

PART VII.

FEMA CONTACTS
This section describes several resources that may help applicants in completing a
FEMA grant application. During the application period FEMA will identify multiple
opportunities for a cooperative dialogue between the Department and applicants
through such processes as the mid-term review. This commitment is intended to
ensure a common understanding of the funding priorities and administrative
requirements associated with the FY 2009 Regional Catastrophic Preparedness Grant
Program and to help in submission of projects that will have the highest impact on
reducing risks.
1. Centralized Scheduling & Information Desk (CSID) Help Line. CSID is a nonemergency resource for use by emergency responders across the nation. CSID is a
comprehensive coordination, management, information, and scheduling tool
developed by DHS through FEMA for homeland security terrorism preparedness
activities. CSID provides general information on all FEMA grant programs and
information on the characteristics of CBRNE, agro-terrorism, defensive equipment,
mitigation techniques, and available Federal assets and resources.
CSID maintains a comprehensive database containing key personnel contact
information for homeland security terrorism preparedness programs and events.
These contacts include personnel at the Federal, State and local levels. CSID can
be contacted at (800) 368-6498 or [email protected]. CSID hours of operation are
from 8:00 am–6:00 pm (EST), Monday-Friday.
2. Grant Programs Directorate (GPD). FEMA GPD will provide fiscal support,
including pre- and post-award administration and technical assistance, to the grant
programs included in this solicitation. Additional guidance and information can be
obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to
[email protected].
3. GSA’s State and Local Purchasing Programs. The U.S. General Services
Administration (GSA) offers two efficient and effective procurement programs for
State and local governments to purchase products and services to fulfill homeland
security and other technology needs. The GSA Schedules (also referred to as the
Multiple Award Schedules and the Federal Supply Schedules) are long-term,
indefinite delivery, indefinite quantity, government-wide contracts with commercial
firms of all sizes.

•

Cooperative Purchasing Program
Cooperative Purchasing, authorized by statute, allows State and local
governments to purchase a variety of supplies (products) and services under
specific GSA Schedule contracts to save time, money, and meet their
everyday needs and missions.
The Cooperative Purchasing program allows State and local governments to
purchase alarm and signal systems, facility management systems, firefighting
and rescue equipment, law enforcement and security equipment, marine craft
and related equipment, special purpose clothing, and related services off of
Schedule 84 and Information Technology products and professional services
off of Schedule 70 and the Consolidated Schedule (containing IT Special Item
Numbers) only. Cooperative Purchasing for these categories is authorized
under Federal law by the Local Preparedness Acquisition Act (Public Law
110-248) and Section 211 of the E-Government Act of 2002 (Public Law 107347).
Under this program, State and local governments have access to GSA
Schedule contractors who have voluntarily modified their contracts to
participate in the Cooperative Purchasing program. The U.S. General
Services Administration provides a definition of State and local governments
as well as other vital information under the frequently asked questions section
on its website at http://www.gsa.gov/cooperativepurchasing.

•

Disaster Recovery Purchasing Program
GSA plays a critical role in providing disaster recovery products and services
to Federal agencies. Now State and Local Governments can also benefit
from the speed and savings of the GSA Federal Supply Schedules.
Section 833 of the John Warner National Defense Authorization Act for Fiscal
Year 2007 (Public Law 109-364) amends 40 U.S.C. §502 to authorize GSA to
provide State and Local governments the use of ALL GSA Federal Supply
Schedules for purchase of products and services to be used to facilitate
recovery from a major disaster declared by the President under the Robert T.
Stafford Disaster Relief and Emergency Assistance Act or to facilitate
recovery from terrorism or nuclear, biological, chemical, or radiological
attack.

GSA provides additional information on the Disaster Recovery Purchasing Program
website at http://www.gsa.gov/disasterrecovery.
State and local governments can find a list of contractors on GSA’s website,
http://www.gsaelibrary.gsa.gov, denoted with a
or
symbol.
Assistance is available from GSA on the Cooperative Purchasing and Disaster
Purchasing Program at the local and national levels. For assistance at the local
level, visit http://www.gsa.gov/csd to find a local customer service director in your
area. For assistance at the national level, contact Tricia Reed at
44

[email protected], (571) 259-9921. More information is available on all GSA
State and local programs at: www.gsa.gov/stateandlocal.
4. Homeland Security Preparedness Technical Assistance Program. The
Homeland Security Preparedness Technical Assistance Program (HSPTAP)
provides direct support assistance on a first-come, first-served basis (and subject to
the availability of funding) to eligible organizations to enhance their capacity and
preparedness to prevent, protect against, respond to, and recover from terrorist and
all hazard threats. In addition to the risk assessment assistance already being
provided, FEMA also offers a variety of other direct support assistance programs.
More information can be found at http://www.fema.gov/about/divisions/pppa_ta.shtm.
5. Lessons Learned Information Sharing (LLIS) System. LLIS is a national, online,
secure website that houses a collection of peer-validated lessons learned, best
practices, AARs from exercises and actual incidents, and other relevant homeland
security documents. LLIS facilitates improved preparedness nationwide by providing
response professionals with access to a wealth of validated front-line expertise on
effective planning, training, equipping, and operational practices for homeland
security.
The LLIS website also includes a national directory of homeland security officials, as
well as an updated list of homeland security exercises, events, and conferences.
Additionally, LLIS includes online collaboration tools, including secure email and
message boards, where users can exchange information. LLIS uses strong
encryption and active site monitoring to protect all information housed on the
system. The LLIS website is https://www.llis.gov.
6. Information Sharing Systems. FEMA encourages all State, regional, local, and
Tribal entities using FY 2009 funding in support of information sharing and
intelligence fusion and analysis centers to leverage available Federal information
sharing systems, including Law Enforcement Online (LEO) and the Homeland
Security Information Network (HSIN). For additional information on LEO, contact the
LEO Program Office at [email protected] or (202) 324-8833. For additional
information on HSIN and available technical assistance, contact the HSIN Help Desk
at (703) 674-3003.

PART VIII.

OTHER INFORMATION
RCPGP Focus
In its first year of existence, the Regional Catastrophic Preparedness Grant Program
focused on fixing shortcomings in existing plans, building regional planning processes
and planning communities, and linking operational and capabilities-based planning for
resource allocation. While these core objectives have not changed, the focus has
expanded in FY 2009 from establishing regional planning communities and preparing
plans for regional catastrophic response, to ensuring the effectiveness of those plans
through coordination and implementation.
Resources
The following resources have been identified as potentially helpful to sites during the
implementation of FY 2008 projects and planning for creation of FY 2009 projects that
build upon those established in FY 2008.
•

FEMA Library - http://www.fema.gov/library/index.jsp

•

Mitigation Planning Guidance http://www.fema.gov/plan/mitplanning/planning_resources.shtm#1

•

National Response Framework - http://www.fema.gov/emergency/nrf/

•

National Scenarios - https://www.llis.dhs.gov/index.do

•

National Strategy for Homeland Security http://www.whitehouse.gov/infocus/homeland/nshs/2007/index.html

•

NIMS - http://www.fema.gov/emergency/nims/index.shtm

•

NIPP - http://www.dhs.gov/xprevprot/programs/editorial_0827.shtm

•

Target Capabilities List - https://www.llis.dhs.gov/index.do

APPENDIX A

ALLOWABLE COSTS LIST

Allowable Planning Costs
•

Public Education and Outreach

•

Develop and implement homeland security support programs and adopt ongoing
DHS National Initiatives, including State Preparedness Reports

•

Develop and enhance plans and protocols

•

Develop or conduct assessments

•

Establish, enhance, or evaluate Citizen Corps related volunteer programs

•

Hiring of full-time, part-time, or contract planners or consultants to assist with
planning activities (not for the purpose of hiring public safety personnel fulfilling
traditional public safety duties)

•

Conferences to facilitate planning activities

•

Materials required to conduct planning activities

•

Travel/per diem related to planning activities

•

Overtime and backfill costs for planners (IAW operational Cost Guidance)

•

Other project areas with prior approval from FEMA

Allowable Organizational Activities
•

Hiring or use of full- or part-time staff or contractors for organizational planning
activities

Allowable Management and Administrative Costs
•

Hiring of full- or part-time staff or contractors/consultants to assist with the
management of the respective grant program, application requirements,
compliance with reporting and data collection requirements

•

Development of operating plans for information collection and processing
necessary to respond to FEMA data calls

•

Overtime and backfill costs

•

Travel

•

Meeting related expenses

•

Authorized office equipment

A-1

•

Recurring expenses such as those associated with cell phones and faxes during
the period of performance of the grant program

•

Leasing or renting of space for newly hired personnel during the period of
performance of the grant program

Allowable Equipment
•

Critical emergency supplies (shelf-stable foods, water, basic medical supplies)

A-2

APPENDIX B

SITE MAPS AND DESCRIPTIONS
Figure 3 presents a National overview of the ten RCPGP sites, with each site outlined in
red. Additionally, the table below lists each of the RCPGP sites and all States that fall
within one of the ten sites. Maps and descriptions of each individual RCPGP site can
be found on the following pages. Note: The sites outlined in this appendix depict the
sites as they are currently operating, as some sites chose to change their footprint
during the FY 2008 grant application process.
Seattle Area

Boston Area
Chicago Area
Bay Area

New York/
New Jersey Area

National Capital Region
Norfolk Area

Los Angeles/
Long Beach Area

Tier 1
Houston Area

Tier 2

Honolulu Area

Figure 3: Map of all RCPGP Sites

National Overview of RCPGP Sites
Site Names
•
•
•
•
•
•
•
•
•
•

Bay Area
Boston Area
Chicago Area
Honolulu Area
Houston Area
Los Angeles/Long Beach Area
National Capital Region
New York/New Jersey Area
Norfolk Area
Seattle Area

States
•
•
•
•
•
•
•
•
•

California
Connecticut
District of Columbia
Hawaii
Illinois
Indiana
Maryland
Massachusetts
New Hampshire

B-1

•
•
•
•
•
•
•
•
•
•

New Jersey
New York
North Carolina
Pennsylvania
Rhode Island
Texas
Virginia
Washington
West Virginia
Wisconsin

Bay Area Site Overview
The Bay Area RCPGP site
includes 11 counties and 23
principal cities in western
California. Figure 4 presents
a map of the Bay Area
RCPGP site, and the
following table lists the
counties and principal cities
encompassed.

Figure 4: Map of the Bay Area RCPGP Site

Bay Area RCPGP Site
Counties Included

Principal Cities Included

California
•
•
•
•
•
•
•
•
•
•
•

Alameda County
Contra Costa County
Marin County
Napa County
San Benito County
San Francisco County
San Mateo County
Santa Clara County
Santa Cruz County
Solano County
Sonoma County

•
•
•
•
•
•
•
•
•
•
•
•

Berkeley
Cupertino
Fairfield
Fremont
Hayward
Milpitas
Mountain View
Napa
Oakland
Palo Alto
Petaluma
Pleasanton

B-2

•
•
•
•
•
•
•
•
•
•
•

Redwood City
San Francisco
San Jose
San Leandro
San Mateo
San Rafael
Santa Clara
Santa Cruz
Santa Rosa
South San Francisco
Sunnyvale

Boston Area Site Overview
The Boston RCPGP site includes
17 counties and 17 principal
cities that span most of eastern
Massachusetts, southern New
Hampshire, and all of Rhode
Island. Figure 5 presents a map
of the Boston RCPGP site, and
the following table lists the
counties and principal cities
encompassed.

Figure 5: Map of Boston RCPGP Site

Boston RCPGP Site Components
Counties Included

Principal Cities Included

Massachusetts
•
•
•
•

Bristol County
Essex County
Middlesex County
Norfolk County

• Plymouth County
• Suffolk County
• Worcester County

•
•
•
•
•

• Rockingham County
• Strafford County

• Concord
• Laconia

• Manchester
• Nashua

• Newport County
• Washington County

• Cranston
• Providence

• Warwick

Boston
Cambridge
Fall River
Framingham
New Bedford

•
•
•
•
•

Newton
Peabody
Quincy
Waltham
Worcester

New Hampshire
• Belknap County
• Hillsborough County
• Merrimack County
Rhode Island
• Bristol County
• Kent County
• Providence County

B-3

Chicago Area Site
Overview
The Chicago RCPGP site
includes 16 counties and 15
principal cities that span
northeastern Illinois,
northwestern Indiana, and
southeastern Wisconsin.
Figure 6 presents a map of
the Chicago RCPGP site,
and the following table lists
the counties and principal
cities encompassed.

Figure 6: Map of Chicago RCPGP Site

Chicago RCPGP Site
Counties Included

Principal Cities Included

Illinois
•
•
•
•
•

Cook County
DeKalb County
DuPage County
Grundy County
Kankakee County

•
•
•
•
•

•
•
•
•
•
•

Kane County
Kendall County
Lake County
McHenry County
Will County

Arlington Heights
Bradley
Chicago
Des Plaines
Elgin
Evanston

•
•
•
•
•
•

Hoffman Estates
Joliet
Kankakee
Naperville
Schaumburg
Skokie

Indiana
• Jasper County
• Lake County
• LaPorte County

• Newton County
• Porter County

• Gary

Wisconsin
• Kenosha County

B-4

• La Porte
• Michigan City

Honolulu Area Site Overview
The Honolulu RCPGP site includes four counties, which make up the State of Hawaii,
and the principal city of Honolulu. Figure 7 presents a map of the Honolulu RCPGP
site, and the following table lists the counties and principal cities encompassed.

Figure 7: Map of Honolulu RCPGP Site

Honolulu RCPGP Site
Counties Included

Principal Cities Included

Hawaii
•
•
•
•

• Honolulu

Hawaii
Kauai
Maui
Oahu

B-5

Houston Area Site
Overview
The Houston RCPGP site
includes 13 counties and 6
principal cities that span
eastern Texas. Figure 8
presents a map of the
Houston RCPGP site, and the
following table lists the
counties and principal cities
encompassed.

Figure 8: Map of Houston RCPGP Site

Houston RCPGP Site
Counties Included

Principal Cities Included

Texas
•
•
•
•
•
•
•

Austin County
Brazoria County
Chambers County
Colorado County
Fort Bend County
Galveston County
Harris County

•
•
•
•
•
•

Liberty County
Matagorda County
Montgomery County
Waller County
Walker County
Wharton County

B-6

• Bay City
• Baytown
• Galveston

• Houston
• Huntsville
• Sugar Land

Los Angeles/ Long Beach Area Site Overview
The Los Angeles/Long Beach RCPGP site includes 5 counties and 38 principal cities
that span southwestern California. Figure 9 presents a map of the Los Angeles/Long
Beach RCPGP site, and the following table lists the counties and principal cities
encompassed.

Figure 9: Map of Los Angeles/Long Beach RCPGP Site

Los Angeles/ Long Beach RCPGP Site
Counties Included

Principal Cities Included

California
•
•
•
•
•

Los Angeles County
Orange County
Riverside County
San Bernardino County
Ventura County

•
•
•
•
•
•
•
•
•
•
•
•
•

Anaheim
Arcadia
Burbank
Camarillo
Carson
Cerritos
Chino
Colton
Compton
Costa Mesa
Fountain Valley
Fullerton
Gardena

B-7

•
•
•
•
•
•
•
•
•
•
•
•
•

Glendale
Hemet
Irvine
Los Angeles
Long Beach
Montebello
Monterey Park
Newport Beach
Ontario
Orange
Oxnard
Paramount
Pasadena

•
•
•
•
•
•
•
•
•
•
•
•

Pomona
Redlands
Riverside
San Bernardino
San Buenaventura
(Ventura)
Santa Ana
Santa Monica
Victorville
Temecula
Thousand Oaks
Torrance
Tustin

National Capital Region Site Overview
The National Capital Region RCPGP site includes 26 counties and 16 principal cities
that span the entire District of Columbia, northern, central, and southern Maryland,
northern Virginia, and northeastern West Virginia. There are also representatives from
Pennsylvania as well as Delaware on the NCR RCPT. Figure 10 presents a map of the
National Capital Region RCPGP site, and the table on the following page lists the
counties/independent cities and principal cities encompassed.

Figure 10: Map of National Capital Region RCPGP Site

B-8

National Capital Region RCPGP Site
Counties Included

Principal Cities Included

Delaware
District of Columbia
• Washington, DC
Maryland
•
•
•
•
•
•

Anne Arundel County
Baltimore County
Calvert County
Carroll County
Charles County
Frederick County

•
•
•
•
•
•

Harford County
Howard County
Montgomery County
Prince George’s County
Queen Anne’s County
St. Mary’s County

•
•
•
•
•
•
•

Baltimore
Bethesda
Frederick
Gaithersburg
Lexington Park
Rockville
Towson

•
•
•
•
•
•

Fredericksburg City
Loudoun County
Prince William County
Spotsylvania County
Stafford County
Warren County

•
•
•
•
•
•
•
•
•

Arlington
Alexandria
Culpepper
Fairfax
Falls Church
Manassas
Manassas Park
Reston
Winchester

Pennsylvania
Virginia
•
•
•
•
•
•

Arlington County
Clarke County
Culpepper County
Fairfax County
Fauquier County
Frederick County

West Virginia
• Hampshire County

• Jefferson County

B-9

New York/ Northern New Jersey Area Site Overview
The New York/ New Jersey RCPGP site includes 30 counties and 21 principal cities that
span western Connecticut, northern New Jersey, southeastern New York, and
northeastern Pennsylvania. Figure 11 presents a map of the New York/New Jersey
RCPGP site, and the table on the following page lists the counties and principal cities
encompassed.

Figure 11: Map of New York/Northern New Jersey RCPGP Site

B-10

New York/ Northern New Jersey RCPGP Site
Counties Included

Principal Cities Included

Connecticut
• Fairfield County
• Litchfield County
• New Haven County

•
•
•
•
•

Bridgeport
Danbury
Milford City
New Haven
Norwalk

•
•
•
•

Stamford
Stratford
Torrington
White Plains

New Jersey
•
•
•
•
•
•

Bergen County
Essex County
Hudson County
Hunterdon County
Mercer County
Middlesex County

•
•
•
•
•
•
•

Monmouth County
Morris County
Ocean County
Passaic County
Somerset County
Sussex County
Union County

• Edison
• Ewing
• Newark

• Trenton
• Union
• Wayne

•
•
•
•
•
•

Queens County
Richmond County
Rockland County
Suffolk County
Ulster County
Westchester County

• Arlington
• Kingston
• Middletown

• New York
• Newburgh
• Poughkeepsie

New York
•
•
•
•
•
•
•

Bronx County
Dutchess County
Kings County
Nassau County
New York County
Orange County
Putnam County

Pennsylvania
• Pike County

B-11

Norfolk Area Site Overview
The Norfolk RCPGP site includes 15 counties and 9 principal cities that span
southeastern Virginia and northeastern North Carolina. Figure 12 presents a map of the
Norfolk RCPGP site, and the table on the following page lists the counties/independent
cities and principal cities encompassed.

Figure 12: Map of Norfolk RCPGP Site

B-12

Norfolk Area Site
Counties Included

Principal Cities Included

North Carolina
• Currituck County

• Dare County

Virginia
•
•
•
•
•
•
•

Accomack County
Gloucester County
Isle of Wight County
James City County
Lancaster County
Mathews County
Middlesex County

• Northampton County
• Northumberland
County
• Richmond County
• Surry County
• Westmoreland County
• York County

B-13

•
•
•
•
•

Chesapeake
Hampton
Newport News
Norfolk
Portsmouth City

•
•
•
•

Poquoson City
Suffolk City
Virginia Beach
Williamsburg

Seattle Area Site Overview
The Seattle RCPGP site includes 7 counties and 11 principal cities that span central
Washington. Figure 13 presents a map of the Seattle RCPGP site, and the following
table lists the counties and principal cities encompassed.

Figure 13: Map of Seattle RCPGP Site

Seattle RCPGP Site
Counties Included

Principal Cities Included

Tribal
• Suquamish Tribe
Washington
•
•
•
•

Island County
King County
Kitsap County
Mason County

• Pierce County
• Snohomish County
• Thurston County

•
•
•
•
•
•

B-14

Bellevue
Bremerton
Everett
Kent
Oak Harbor
Olympia

•
•
•
•
•

Renton
Seattle
Shelton
Silverdale
Tacoma

File Type	application/pdf
File Title	Microsoft Word - FY 2009 RCPGP Guidance FINAL.doc
File Modified	2008-11-05
File Created	2008-11-05