FV-651 Agreement for Participation in Audit Verification Progra

FORM APPROVED BY OMB No. 0581-NEW
UNITED STATES DEPARTMENT OF AGRICULTURE
Agricultural Marketing Service
Fruit and Vegetable Programs
Fresh Products Branch

Good Agricultural Practice & Good Handling Practices Audit Program (GAP&GHP)
Identity Preservation Program (IP)
Partners in Quality Audit Program (PIQ)
& Other Audit Programs

AGREEMENT FOR PARTICIPATION IN AUDIT VERIFICATION PROGRAMS
Company Information

I

a duly authorized representative of
(Insert Name)

(Name of Company)

(Street Address, City, State, and Zip Code)

hereinafter referred to as the applicant, do hereby agree to be audited under the a voluntary USDA, AMS, Fresh Products
Branch audit program. The audit shall include verification of the company’s farm(s), packing facilities, storage facilities,
wholesale distribution centers or other locations as applicable to the audit scope(s).
1. The applicant agrees that with respect to:
a. Laws, Regulation, Statutes - To conform with all applicable Federal, State, and local government laws, regulations,
or statutes, including, but not limited to: Regulations Governing Inspection and Certification of Fruits and Vegetables
and Related Products (7 CFR, Part 52), any other pertinent regulations, and any such instructions covering inspection
and certification of the products and verification of the processes as may be issued by AMS.
b. Audit Request - To contact and schedule the audit with the appropriate federal or federal-state inspection office
(using the FV237A form). The request for the initial audit will be made no later than two (2) weeks prior to the end of
the growing/harvesting/packing season.
c. Records - To maintain all records required by the specific audit program including, but not limited to, quality manual,
food safety manual, water test results, employee training records, manure use records, laboratory testing results and
other records as required by the quality manual, food safety manual or specific audit program requirements. The
applicant shall make these records available to USDA federal and/or federal-state auditors.
d. Access to Facilities - To grant permission for AMS authorized personnel to enter any and all farms and/or facilities
covered by the specific audit program for the purposes of conducting the audit. This includes the initial audit and any
unannounced audits as may be required by the program.
e. Payment - To pay by credit card, check, draft, or money order drawn to the order of the appropriate federal or federalstate agency for the services covered herein on or before the due date specified on the billing statement. Charges for
GAP&GHP audits include, but are not limited to, the audit fee as listed in the fee schedule or Federal Register and
travel expenses for the initial audit and any unannounced audits as may be required by the program.
2. AMS agrees that with respect to:
a. Perform Audit – To provide objective third-party verification of the applicant’s specific audit program using
internationally recognized audit principles.
b. Opening & Exit Interviews - To discuss the audit prior to and report the results and observations with the applicant
after each audit and provide a copy of the completed audit report or checklist.
c. Reports - To issue to the applicant reports of all audits and evaluations of the applicant’s specific audit program and
provide written notification of any deficiencies found if any.
d. Confidentiality - To consider and treat any trade secrets or confidential information as proprietary and confidential.
To consider any records and related information provided to AMS as information that is voluntarily submitted to AMS
because of their participation in the specific audit program.
e. Issuance of Certificate, Posting and Sharing Audit Results - To issue a certificate to the applicant and to post
audit results to the USDA website, (with the exception of the Preventative Food Defense Procedures scope), only
when the applicant receives at least the minimum passing score for each scope being audited. To provide the
specific applicant checklist and results of individual questions to other parties only at the written request of the
applicant. NOTE: Reports containing a compilation of generic audit information may be shared with the Food and
Drug Administration. Any personal information linking the audit results to the auditee shall be redacted prior to
issuance.
FV-651 (04-09)

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FORM APPROVED BY OMB No. 0581-NEW

3. It is mutually agreed that with respect to:
a. Length of Service - That the audit results for GAP&GHP audits are valid for one year from the date of the initial audit,
provided that at least the minimum score is achieved on both the initial audit and any unannounced audits that may be
required by the program. For all other audit programs, the length of service is outlined in the specific audit program
policy guide. This agreement shall remain in effect for the length of time the auditee remains a participant in the
specific audit program.
b. Maintaining Certification - That a company’s information will only remain on the USDA website if any and all
unannounced audits show satisfactory adherence to the program. If the minimum passing score is not achieved, the
company’s information will be removed from the website until a follow-up audit is conducted by AMS verifying that
effective corrective actions have been taken and the company attains the minimum score on all appropriate scopes of
the audit.
Approved By:
Should AMS personnel be at a facility for other purposes and notice issues that would jeopardize the company’s standing
on the specific audit program, AMS has the obligation to bring this to the attention of the company representative and
depending on the severity withdraw certification.
Name of Applicant (Print):

Title:

Signature:

Date:

USDA Agricultural Marketing Service, Fruit & Vegetable Programs/ Federal or Federal-State Inspection Program
Supervisor
Name of Representative (Print):

Title:

Signature:

Date:

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0581-XXXX. The time required to complete this
information collection is estimated average 8.5 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability,
and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal or because all
or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who
require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202)720-2600
(voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 202509410, or call (800)795-3272 (voice) or (202)720-6382 (TDD). USDA is an equal opportunity provider and employer.

FV-651 (04-09)

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