Form FARES Web-based Sy FARES Web-based Sy Food Aid Request Entry System

COMMODITY REQUESTS

Start New Request >Copy Request
MFRC111D
copy request
Access the Copy Request (MFRC111D) page by clicking Start New Request from the Main menu and clicking Copy from
the Sub menu. Copy Request is another method for creating a Request Header using information from a previous
Commodity Request. Copy Request is available to users having access to their Requests. For a Sponsor, this includes
only that Sponsor's Requests. US-AID and FAS may only copy Requests for their programs.
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Request selection may be narrowed to
Active or History Requests. Active
Requests are Requests that have not been
Purchased. History Requests are
Purchased Requests.
Request selection may also be narrowed to
only one Fiscal Year.
Once a Request is selected for Copy, click
Copy to open the Modify Header (MFRC150D) page with the selected Commodity Request to Copy. Once Copy is
selected, the new request is saved to the database prior to modifying and updating the record.
In the Modify Header (MFRC150D) page, changed the displayed information to produce a new Commodity
Request based on the copied Request and click Update to save the New Commodity Request.
In the Modify Header (MFRC150D) page, change the displayed information to Commodity Request information and
click Update to update the Commodity Request.

Copying a Commodity Request
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Commodity Type - The two Commodity Types are:
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PROCESSED - Select PROCESSED to filter
the Retrieved Commodity Requests by
Processed Commodity Type.
BULK - Select BULK to filter the Retrieved
Commodity Requests by Bulk Commodity
Type.

Status - This selection filters the retrieved
Commodity Requests by:
❍ All Retrieves all Requests
❍ ACTIVE Retrieves only the Active Requests
❍ HISTORY Retrieves the Purchased Requests

Destination Country - Select the Name of the
Funding Country associated with the Commodity
Requests from the Destination Country drop-down
list.

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COMMODITY REQUESTS

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Commodity Request for Fiscal Year - This
selection filters the Commodity Requests retrieved by
their Fiscal Year. In this example ALL is selected as
the FISCAL YEAR.

Program - Select from the following available
Programs from the drop-down list to filter the
Retrieved Commodity Requests:
ALL - Filters ALL Commodity Requests regardless of
their Program. Accessible by the following log-in
Security Levels: AID, BCD, EOD, FAS and
SPONSOR
BEHT - Filters ALL Requests in the BEHT Program.
Accessible by the following log-in Security Levels:
AID, BCD, EOD and SPONSOR
FFE - Filters all Requests in the FFE Program.
Accessible by the following log-in Security Levels:
BCD, EOD, FAS and SPONSOR
FOOD FOR PROGRESS - Filters all Requests in the
FOOD FOR PROGRESS Program. Accessible by
the following log-in Security Levels: BCD, EOD, FAS
and SPONSOR
GFEI - Filters all Requests in the GFEI Program.
Accessible by the following log-in Security Levels:
BCD, EOD, FAS and SPONSOR
SECTION 416B - Filters all Requests in the
SECTION 416B Program. Accessible by the
following log-in Security Levels: BCD, EOD, FAS and
SPONSOR
TITLE II - Filters all Requests in the TITLE II
Program. Accessible by the following log-in Security
Levels: AID, BCD, EOD and SPONSOR
TITLE III - Filters all Requests in the TITLE III
Program. Accessible by the following log-in Security
Levels: AID, BCD, EOD and SPONSOR

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Request Type - Select the Request Type from dropdown list to filter the Retrieved Commodity Requests:
❍ ALL - Filters ALL Requests regardless of their
Request Type.
❍ DEV - Filters Requests of the DEV Request
Type.
❍ DEVELOPMENT - Filters Requests of the
DEVELOPMENT Request Type.
❍ EMERGENCY - Filters Requests of the
EMERGENCY Request Type.

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COMMODITY REQUESTS

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After the desired filter selections are made, select
Retrieve from the submenu to display the filtered
Request List:

Retrieve

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Copy

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Update

Select the desired Commodity Request to copy using
the corresponding radio button.

Select Copy from the submenu to display the Modify
Header page containing the same information as the
copied Commodity Request. The existing Request's
header, co-entity, and commodity information is
copied to the new Request and the new Commodity
Request is saved to the database.

Modify Header - Once a request has been copied,
the Modify Commodity Request Header page is
displayed. The copied information is modified in this
page. When a Request is copied, the header
information, co-entity information, and commodity
information is copied to the new request.

Select Update from the submenu to save
modifications to the database. The new Request is
initially created and saved to the database once
Copy is selected. Update saves any modifications.

Copy Request Security Restrictions
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Sponsor

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Sponsors can copy from any Request they have
originated throughout the process.
Sponsors cannot copy from any Request originated
by another Sponsor, even if they are listed as a CoEntity.

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COMMODITY REQUESTS

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AID
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FAS
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PDD

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AID can copy from any Title II, Title III, and BEHT
Request created throughout the process.
AID cannot copy from any FAS Requests.

FAS can copy from any GFEI, Section 416b, or Food
For Progress request created throughout the
process.
FAS cannot copy from any AID Requests.

PDD can copy from any Request created throughout
the process.

BCD can copy from any Bulk Commodity Request
created throughout the process.

BCD
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EOD
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Vendor

AID/FASView
SponsorView
SysView

BCD cannot copy from Processed Commodity
Requests.

EOD can copy from any Processed Commodity
Request created throughout the process.
EOD cannot copy from any Bulk Commodity
Requests.

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No Access

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Users for all Entities with a View Role access cannot
start a new Commodity Request.

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