FARES Web-based Sy Food Aid Request Entry System

COMMODITY REQUESTS

Request List > Select
MFRC130D
Select Commodity Request

Access the Commodity Request Selection (MFRC130D)
page by clicking Request List from the Main menu. Use
the Selection page to select a particular Commodity
Request for Modification, Routing, Comments,
Reassignment or Viewing. Selections from the Process
Site drop-down list and the other drop-down filter lists
determine the Requests displayed. The Proc. Site dropdown selection defaults to the logged-in security level. For
example, if you log in as SPONSOR, the Proc. Site dropdown defaults to SPONSOR. Click Retrieve to display all
your Requests at the SPONSOR Proc. Site. You can
also select another site to display the Requests at that
selected site.

Using the Commodity Request Selection Filters
Filter by Processing Site (Proc. Site)
The Proc. Site filter enables the user (contingent upon security level) to retrieve the Commodity Requests currently at the selected
site. For example: If a Request is generated by a Sponsor and then routed to AID, the current processing site of the Request is AID. In
order for the Sponsor to retrieve the Request, the user must set the Proc. Site filter to AID. The following is a list of available options
for the Proc. Site filter. (Note: some of the selections may not be available based on the log-in security level).
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Select the Processing Site and click Retrieve.

SPONSOR - Displays the Commodity Requests at the SPONSOR
processing site.
AID - Displays all Title II. Title III, and BEHT Requests at the AID
processing site.
FAS - Displays all GFEI, 416B and FFP Requests at the FAS
processing site.
PDD - Displays all Requests at the PDD processing site.
BCD - Displays all Bulk Requests at the BCD processing site.
EOD - Displays all Processed Requests at the EOD processing site.
All - Displays All Requests at All processing sites.
OTHER SPONSOR - Displays all Requests at the Other Sponsor site.
This selection is available only to SPONSOR users. If the Request is
assigned a Co-Sponsor, then this selection allows a Co-Sponsor user
to view the Request.

Filter by Status

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COMMODITY REQUESTS

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Select the Status and click Retrieve.

ACTIVE - Displays ACTIVE Commodity Requests.
ALL - Displays ALL Commodity Requests.
CANCELLED - Displays CANCELLED Requests.
HISTORY - Displays archived (in HISTORY) Requests.
IN PROGRESS - Displays IN PROGRESS Requests.
ON INVITATION - Displays ON INVITATION Requests.
PURCHASED - Displays PURCHASED Requests.
READY FOR INVITATION - Displays Requests READY FOR
INVITATION.

NOTE: Requests with a status of PURCHASED can be entered. If the Request entered is ACTIVE, access to subsequent pages
functions as usual. If Request entered is HISTORY, access to the Route, Reassign, and Modify Request pages is restricted.
The Comments and View pages will function as normal.
Filter by Destination Country (Dest Country)

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Select the Destination Country from the Dest Country drop-down
and click Retrieve to display Requests by the Destination Country.
ALL - Displays All your Commodity Requests by Destination
Country.

Filter by Request Number
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CR# - Commodity Request number.
S.I.# - Shipping Instruction number - World Food Program uses a
Shipping Instruction number to track their Commodity Requests.
To search for a Commodity Request, a valid Commodity Request
number (CR#) must be entered in the 'Commodity Request Number'
text box. The user must have the authority to access the Request
entered. Enter the Commodity Request number of Shipping
Instruction number (World Food Program) and click Retrieve to
display the specific Commodity Request by its number.

Processed or Bulk Commodity

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Select PROCESSED or BULK, whichever applies to
the Commodity on the Request and click Retrieve to
display Requests by Commodity Type.

Processed - The Commodity is packaged in smaller quantities.
Bulk - The Commodity is in larger quantities (perhaps skidded or
crated).

Filter by Program

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COMMODITY REQUESTS

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Select the Program and click Retrieve.
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ALL - Displays ALL Commodity Requests regardless of their
Program. Accessible by the following log-in Security Levels: AID,
BCD, EOD, FAS and SPONSOR
BEHT - Displays ALL Requests in the BEHT Program. Accessible
by the following log-in Security Levels: AID, BCD, EOD and
SPONSOR
FFE - Displays all Requests in the FFE Program. Accessible by the
following log-in Security Levels: BCD, EOD, FAS and SPONSOR
FOOD FOR PROGRESS - Displays all Requests in the FOOD FOR
PROGRESS Program. Accessible by the following log-in Security
Levels: BCD, EOD, FAS and SPONSOR
GFEI - Displays all Requests in the GFEI Program. Accessible by
the following log-in Security Levels: BCD, EOD, FAS and SPONSOR
SECTION 416B - Displays all Requests in the SECTION 416B
Program. Accessible by the following log-in Security Levels: BCD,
EOD, FAS and SPONSOR
TITLE II - Displays all Requests in the TITLE II Program. Accessible
by the following log-in Security Levels: AID, BCD, EOD and
SPONSOR
TITLE III - Displays all Requests in the TITLE III Program.
Accessible by the following log-in Security Levels: AID, BCD, EOD
and SPONSOR

Filter by Request Type

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ALL - Displays ALL Requests regardless of their Request Type.
DEV - Displays Requests of the DEV Request Type.
DEVELOPMENT - Displays Requests of the DEVELOPMENT
Request Type.
EMERGENCY - Displays Requests of the EMERGENCY Request
Type.

Select the Request Type and click Retrieve.

Filter by Sponsor

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The Sponsor filter enables the user (contingent upon security level)
to retrieve the Commodity Requests of the Sponsor selected from the
drop-down list, regardless of where (which Processing Sites) the
Requests reside. Only the following log-in security levels will display
the Sponsor filter and have access to retrieve a selected Sponsor's
Requests: AID, BCD, EOD, FAS and PDD.

Select the Sponsor and click Retrieve.
Manual Purchase

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Manual Only: - Check the Manual Only checkbox to list only
Commodity Requests satisfied by Manual Purchase. Manual
Purchase Commodity Requests do not route through the Invitation
process. Rather, the Commodity to satisfy the Requests is Manually
Purchased and the Requests do not go on Invitation to be satisfied.

Filter by Announcement

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The Announcement filter enables the user (contingent upon security
level) to retrieve the Commodity Requests based on the associated
Announcements selected from the drop-down list, regardless of where
(which Processing Sites) the Requests reside. Only the following login security levels will display the Announcement filter and have
access to retrieve Requests associated with the selected
Announcement: BCD, EOD and PDD.

Select the Announcement and click Retrieve.

Actions on the selected Commodity Request
The Select Commodity Request page enables the user to retrieve a Commodity Request List by Processing Site. Only the
Commodity Requests at the selected Processing Site are displayed. The page will be redisplayed each time a new Processing Site
is selected. The user selects a Request from the Commodity Request List by clicking the corresponding radio button. The
selected Request defaults to the last Request selected or if that's not possible, to the first Request in the list. After a Request is
selected, the user (based on security access level) can invoke the following actions on the selected Request:
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modify request - The selected Request can be modified on the Modify Commodity Request page. A Commodity
Request's Header Information, Free Form Remarks, or Requirements can be modified from this page.
commodity - Commodities can be viewed, modified, added, written off, or transferred to a new Commodity Request.
admin - Entity personnel information can be viewed, deleted, added, modified, or log-in ID can be updated or deleted, while
the entity information can be viewed, deleted or modified.
reports - Assorted Commodity Request, Invitation, and Miscellaneous reports can be displayed.
status - Status for the selected Commodity Request can be set.
inventory - The Commodity Inventory for the selected Commodity Request is displayed and can be edited.
route - The selected Commodity Request can be Routed to another organization.
comments - Adds or views comments for the Commodity Request
reassign - Reassigns a Commodity Request to another PVO/IO
view - Views updated Commodity Request information
Commodity Request list

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COMMODITY REQUESTS

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Select

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Cmdy Request Number
Cmdy Type

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Program
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Type/Subtype

Dest Country

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Process Site
Request Status
Last Action/Comment

Select the Commodity Request for desired action (Modification, Routing, Comments,
Reassignment, or Viewing) using the radio button. Select defaults to the first entry in the
list or the last chosen entry if applicable. To work on a Commodity Request Number click
on the corresponding Select radio button and then click on the desired menu selection.
The Commodity Request Number is a system-generated, sequential number assigned at
Request creation Start New Request and is an unique Request identifier.
Commodity Type is Proc (Processed) or Bulk
Displays the Program of the Request (if applicable). Programs: TITLE II, TITLE III, BEHT,
GFEI, 416B and FFP.
This Identifies the specific type of Commodity Request and is derived from the Request
Type and Request Subtype. Currently Available Types/Subtypes are:
❍ DEV/EMRG
❍ DEVELOPMENT - Displays Requests of the DEVELOPMENT Request Type.
■ DEVELOPMENT/CONSORTIUM MONETIZATION
■ DEVELOPMENT/DIRECT DISTRIBUTION
■ DEVELOPMENT/MONETIZATION
■ DEVELOPMENT/PRRO
■ DEVELOPMENT/TRANSITION
❍ EMERGENCY - Displays Requests of the EMERGENCY Request Type.
■ EMERGENCY/CONSORTIUM
■ EMERGENCY/DIRECT DISTRIBUTION
■ EMERGENCY/IEFR
■ EMERGENCY/MONETIZATION
■ EMERGENCY/PRRO
■ EMERGENCY/TRANSITION
Dest Country is the country where the Commodity is being shipped.
Process Site displays the Site where your Request currently resides. If you Retrieve your
Requests at your Site (log-in default), the Process site column is not displayed.

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Request Status is the most current status for the Commodity Request.

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These are the latest Action/Comment (i.e. Route) or Comment entered for this Request.

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