Other Public Use Forms

D-55A

U.S. DEPARTMENT OF COMMERCE

(6-6-2008)

Economics and Statistics Administration

U.S. CENSUS BUREAU

GUIDELINES FOR COMPLETING FORM D-55
COUNTS OF FEDERALLY AFFILIATED OVERSEAS PERSONNEL
AND DEPENDENTS BY HOME STATE OF RESIDENCE
2010 Census
Item 1: Department/Agency Name – Enter the
full name of your department and agency.

Item 4: Avoiding Duplicate Reporting –
Indicate whether you were able to unduplicate your
counts according to the following guidelines:

Item 2: Contact Person – Enter the name,
telephone number, and e-mail address of a person we
can contact if we have questions about the counts
submitted.

• Do not include any employee of your
department/agency who is married to, or is the
dependent of, an overseas member of the military
or a Federal civilian employee of the Department of
Defense. These persons will be counted as
dependents of the Defense Department employee.

Item 3: Counts of Federally Affiliated
Overseas Personnel and Dependents by
Home State of Residence
• Include as "Overseas," personnel stationed outside
the 50 U.S. states and the District of Columbia. This
includes personnel stationed in the Commonwealth
of Puerto Rico, the U.S. Virgin Islands, American
Samoa, Guam, and the Commonwealth of the
Northern Mariana Islands.
• For the "Personnel" column, include each employee
of a U.S. Federal agency who is a U.S. citizen
stationed at an overseas post.
• Assign employees to the state that the employee
claims as his/her home state while serving
overseas.
• Do not include employees who claim residence in a
foreign country or U.S. territory. For example, do not
include a person who claims residence in the
Commonwealth of Puerto Rico, Guam, the Island
Areas, Germany, or the Philippines.
• Include only those employees for whom a home
state of residence is not available in the box "home
state not reported."
• Assign each person individually to a state or the
District of Columbia.
• Do not include "contract employees," even if they
are U.S. citizens, hired and employed abroad.
Contract employees are individuals hired by firms
having a contractual relationship with your agency;
they are not paid directly by your agency.
• For the "Dependents" column, include dependents
of the employee who are living with the employee at
the overseas post. Do not include any dependent
who lives stateside or in countries other than the
one to which your employee is assigned.
• Include each dependent living overseas for whom a
home state of residence is shown on your records
or use the home state of residence of the employee
as the residence of the dependent.
USCENSUSBUREAU

• If both spouses of an overseas married couple work
for your department/agency, count them as two
employees but do not count either as a dependent.
If they have additional dependents living with them,
count the dependents with either spouse, but not
with both spouses. This same rule applies to any
situation where two or more overseas persons work
for your agency and have some type of dependent
relationship, such as parent and child.
• If your employee is married to, or is the dependent
of, an overseas employee of a Federal agency,
other than the Department of Defense, include the
employee and dependents in your counts. Explain
in the notes section:
(1) the extent to which this occurred;
(2) the other agencies involved;
(3) the states involved;
(4) the number of persons added to each particular
state.
If you cannot provide such detail, indicate in the
"Notes" the extent to which this occurred.
Item 5: Reference Date – Provide the counts as
of Census Day (April 1, 2010) or as close as possible
to April 1. If not April 1, enter the date this file was last
updated.
Item 6: Source File – Enter the name of the file or
system you used to compile the counts, the main
purpose of the file (for example, payroll and
personnel), and the population covered.
Item 7: No Overseas Personnel – Enter "0" in
the box if your department/agency has no overseas
personnel.
Item 8: CERTIFICATION – Enter your signature,
title, and the date.