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pdfD-569.12
April 2009
Group Quarters Enumeration
2010 Census
Enumerator Manual
U.S. Department of Commerce
Economics and Statistics Administration
U.S. Census Bureau
For training or illustrative purposes only. This document contains
no Title 13 or Personally Identifiable Information (PII).
D-569.12
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Table of Contents
Table of Contents
Chapter 1: Introduction
Topic 1: Introduction to the 2010 Decennial Census...................................................... 1-1
Topic 2: Introduction to Group Quarters Enumeration................................................... 1-3
Topic 3: Census Confidentiality, Equal Employment Opportunity, Quality Control,
and Data Falsification ....................................................................................... 1-5
Topic 4: Data Stewardship............................................................................................ 1-10
Topic 5: Safety.............................................................................................................. 1-11
Topic 6: Overview of Your Job as a Group Quarters Enumerator ............................... 1-13
Topic 7: Overtime ......................................................................................................... 1-15
Chapter 2: Work Materials and Preparation
Topic 1: Materials Used for Group Quarters Enumeration and Service-Based
Enumeration...................................................................................................... 2-1
Topic 2: Prepare for Work .............................................................................................. 2-5
Topic 3: Assignment Areas........................................................................................... 2-10
Topic 4: Group Quarters Enumeration Maps................................................................ 2-11
Topic 5: Using the Census Maps .................................................................................. 2-17
Topic 6: Tips and Tools for Using the Maps ................................................................ 2-19
Chapter 3: Introduction to Group Quarters Enumeration
Topic 1: Introduction ...................................................................................................... 3-1
Topic 2: Group Quarters Enumeration Record, Form D-352.1GQ (GQE) .................... 3-3
Topic 3: Pre-Enumeration............................................................................................... 3-9
Topic 4: Enumeration ................................................................................................... 3-22
Topic 5: Post-Enumeration ........................................................................................... 3-26
Chapter 4: Service-Based Enumeration
Topic 1: Introduction ...................................................................................................... 4-1
Topic 2: Shelter Enumeration ......................................................................................... 4-8
Topic 3: Soup Kitchen Enumeration............................................................................. 4-21
Topic 4: Regularly Scheduled Mobile Food Van Enumeration.................................... 4-33
Topic 5: Targeted Nonsheltered Outdoor Locations Enumeration............................... 4-46
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Table of Contents
Table of Contents, cont’d
Chapter 5: Interviewing and Reviewing the ICR
Topic 1: Interviewing using the Individual Census Report ............................................ 5-1
Topic 2: Procedures for Reviewing Form D-20, Individual Census Reports ................. 5-4
Chapter 6: Meet With Your Crew Leader
Topic 1: Meeting With Your Crew Leader..................................................................... 6-1
Topic 2: Daily Meetings ................................................................................................. 6-3
Topic 3: Quality Control................................................................................................. 6-6
Appendix A: Illustrations of Group Quarters Enumeration Forms
Form D-20, Individual Census Report (Front) ............................................................... A-1
Form D-20, Individual Census Report (Back)................................................................ A-2
Form D-30(L)FM, Access Letter – Facility Manager .................................................... A-3
Form D-30(L)HC, Access Letter – Health Care Facility................................................ A-4
Form D-30(L)SH, Access Letter – Student Housing...................................................... A-5
Form D-31, Confidentiality Notice................................................................................. A-6
Form D-40, Individual Census Report Envelope............................................................ A-7
Form D-116(GQE), Group Quarters Listing Sheet......................................................... A-8
Form D-225, INFO-COMM ........................................................................................... A-9
Form D-308, Daily Pay and Work Record ................................................................... A-10
Form D-352.1GQ(GQE), Group Quarters Enumeration Record.................................. A-11
Form D-352.1MFV(SBE), Regularly Scheduled Mobile Food Van Enumeration
Record, ................................................................................................................... A-12
Form D-352.1SH(SBE), Shelter Enumeration Record ................................................. A-13
Form D-352.1SK(SBE), Soup Kitchen Enumeration Record ...................................... A-14
Form D-352.1TNSOL(SBE), Targeted Nonsheltered Outdoor Locations Enumeration
Record ..................................................................................................................... A-15
Form D-1054(GQE), Group Quarters Enumeration Enumerator Checklist (Front)..... A-16
Form D-1054(GQE), Group Quarters Enumeration Enumerator Checklist (Back) .... A-17
Form D-1054(SBE), Group Quarters Enumeration Enumerator Checklist for ServiceBased Enumeration (Front)..................................................................................... A-18
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Table of Contents
Table of Contents, cont’d
Form D-1054(SBE), Group Quarters Enumeration Enumerator Checklist for ServiceBased Enumeration, (Back) .................................................................................... A-19
Form D-1168, Group Quarters Map Pouch .................................................................. A-20
GQ Control Number Label Sheet ................................................................................. A-21
Appendix B: 2010 Census Group Quarters Type Codes ............................................................B-1
Appendix C: Standard Abbreviations for the AA and Census Block Map.................................C-1
Appendix D: Glossary................................................................................................................ D-1
Appendix E: Guidelines for Targeted Nonsheltered Outdoor Locations....................................E-1
Appendix F: Scripts .................................................................................................................... F-1
Index ………………………………………………………………………………………Index-1
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Chapter 1: Introduction
Chapter 1: Introduction
Topic 1: Introduction to the 2010 Decennial Census
Census Bureau
Mission Statement
The Census Bureau serves as the leading source of quality data
about the nation’s people and economy. We honor privacy,
protect confidentiality, share our expertise globally, and conduct
our work openly. We are guided on this mission by our strong
and capable workforce, our readiness to innovate, and our
abiding commitment to our customers.
About the Decennial
Census
The U.S. Decennial Census is an official periodic count of people
living in the United States.
The United States Constitution requires that a census of
population and housing is taken every ten years. This ten-year
census is known as the Decennial Census. The first census took
place in 1790. There has been a nationwide census every ten
years since then. The next census, in 2010, will be the twentythird census in our nation’s history.
Reason for Conducting
the Census
The main reason for taking the census is to decide the number of
seats each state is allowed in the U.S. House of Representatives.
For example, a heavily populated state like New York is allowed
more seats than a less populated state such as Delaware.
Other Census Data
Uses
The number of seats in the U.S. House of Representatives is not
the only use for census data. Federal, state, local, and tribal
governments; businesses, organizations and data analysts use
census data to:
•
•
Decide where to locate new housing, businesses, and
public facilities.
Examine the demographic characteristics of communities,
cities, states, and our nation.
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Government
Chapter 1: Introduction
Governments use census data to decide how to distribute Federal
and state funds to cities, towns, and states. Governments also use
census data to:
•
•
•
•
•
Businesses
Plan transportation systems and highways.
Create local districts for elections, schools, utilities, and
so forth.
Determine where to locate new housing, businesses, and
public facilities.
Create police and fire precincts.
Examine the demographic characteristics of communities,
cities, states, and our nation.
Businesses use census data to:
•
•
•
•
Forecast future demand for products.
Determine sites for new businesses.
Determine sites for nursing homes and day care centers.
Determine if they are employing a representative
workforce.
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Chapter 1: Introduction
Topic 2: Introduction to Group Quarters Enumeration
Introduction
The Census Bureau counts people where they live or stay most of
the time. Most people who live in a house, apartment, or a mobile
home receive their census questionnaire in the mail or have it
delivered by a census employee. They are asked to complete the
questionnaire and mail it back.
Not everyone lives in a house, apartment, or mobile home. Some
people live or stay in group situations. Counting these people
where they live or stay requires the use of specially designed
operations. These operations are the called Service-Based
Enumeration (SBE) and Group Quarters Enumeration (GQE).
‘Enumeration’ is another word for counting. The GQE operation
will count people who live or stay at group quarters such as
skilled nursing facilities/nursing homes, hospitals, correctional
facilities, group homes, residential treatment centers, and college
dormitories/residence halls.
Some people do not have a usual residence and often get
assistance and meals at ‘service-based’ locations. Some examples
of service-based locations are shelters, soup kitchens, and
regularly scheduled mobile food vans. The Census Bureau also
counts people that live outdoors. We call these locations
‘Targeted Nonsheltered Outdoor Locations.’ The Census Bureau
uses a special operation for counting those who do not have a
usual residence. The procedure is called Service-Based
Enumeration (SBE) and is a part of the overall GQE operation.
Terminology
What are Group
Quarters (GQs)?
A glossary of important census terms and definitions is included
in your training materials (see Appendix D). In your job you will
use a lot of terms like Group Quarters or ‘GQs,’Group Quarters
Enumeration, or ‘GQE,’ and Service-Based Enumeration, or
‘SBE.’ Always refer to the glossary if you are unsure of the
meaning of a census term.
A group quarters is a place where people live or stay, in a group
living arrangement, that is owned or managed by an entity or
organization providing housing and/or services for the residents.
This is not a typical household-type living arrangement. These
services may include custodial or medical care as well as other
types of assistance, and residency is commonly restricted to those
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receiving these services. People living in group quarters are
usually not related to each other although you may encounter
whole families living together when you conduct SBE.
Group quarters include such places as college residence halls,
residential treatment centers, skilled nursing facilities, group
homes, military barracks, correctional facilities, and workers’
dormitories.
Examples of GQs
Each building at a correctional facility where inmates stay is a
GQ. There may also be barracks in which the guards live, that
would be considered a GQ as well.
A hospital may also have GQs in it. Hospital GQs have patients
under specific types of care within the hospital. These GQs
include in-patient hospice facilities, mental or psychiatric wards,
hospitals or units for long-term non-acute patients, and skilled
nursing /nursing home patients with no disposition or exit plan.
For purposes of the census, patients with ‘no disposition or exit
plan’ do not have a usual home elsewhere and are counted where
they are currently staying.
Goal of the Group
Quarters Enumeration
(GQE) Operation
The 2010 Census must attempt to count everyone in the United
States as of Census Day, April 1, 2010. The goal of the Group
Quarters Enumeration operation is to count persons who we
might otherwise miss because of their living arrangements.
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Chapter 1: Introduction
Topic 3: Census Confidentiality, Equal Employment Opportunity, Quality
Control, and Data Falsification
Census Confidentiality
We must protect the information and data given by respondents.
The Census Bureau is committed to confidentiality. This can help
ease a respondent’s concern about answering questions.
The Census Bureau guarantees not to disclose any address or
personal information related to individuals or establishments.
Census Bureau publications have population and housing counts
for geographic areas. These publications never have information
that could identify a specific person or address.
Title 13, United States
Code
Title 13 of the U.S. Code guarantees the confidentiality of census
information and establishes penalties for disclosing this
information.
Census data are used for statistical purposes only. This means
that an individual can not be identified by name or address when
figures are printed in census publications. The Census Bureau
cannot share responses, addresses, or personal information with
anyone, including government and law enforcement agencies
such as the IRS or FBI.
Only people sworn to protect Title 13 data and with a workrelated need to know may see the information that the Census
Bureau collects. All persons who work for the Census Bureau
must take an oath of confidentiality.
As a U.S. Census Bureau employee, you are responsible for
protecting the data we collect or obtain. In order to access the
Title 13 protected data, you signed a Sworn Affidavit of
Nondisclosure. This obligates you to keep all Title 13 data
confidential.
Under Title 13, Census Bureau employees are subject to a fine of
up to $250,000, imprisonment up to 5 years, or both for any
disclosure of census information. Only after 72 years does the
information collected about an individual in a census become
available to other agencies, or to the public. The 2010 Census is
covered under Title 13 of the U.S. Code.
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Privacy Act of 1974
Chapter 1: Introduction
A respondent is the individual who answers the interview
questions and provides information about himself or herself. The
Privacy Act of 1974 requires that each federal agency tell people
of their rights when collecting information from them.
Specifically, a respondent must know:
•
Under what law the information is being collected
•
How the information will be used
•
Whether an answer to a question is mandatory
•
The consequences of not answering a question
You must give a Form D-31, Confidentiality Notice, to anyone
you speak to who provides information for the census. This
notice contains the information required by the Privacy Act of
1974.
You need to understand that the information you collect is
considered part of the 2010 Census. If the respondent asks if it is
mandatory to answer our questions, the answer is yes. However,
do not use this as a threat to persuade reluctant respondents to
cooperate.
Keeping Material
Confidential
The Census Bureau guarantees not to reveal ANY information
collected from or about individuals for 72 years. Only sworn
Census Bureau employees with a work-related need to know can
see the name, address, and other information that identify an
individual, housing unit, or group quarters. Published reports are
statistical summaries and do not have information about
individuals, families or addresses.
You must not share census information that could identify an
individual, a housing unit, or a group quarters with anyone except
other Census Bureau employees with a work-related need to
know. This includes the addresses contained in your enumeration
records and the map spots on your census maps. The following is
a series of steps you should take to protect the confidentiality of
census information:
•
•
•
Store your assignments, including the Group Quarters
Enumeration Record and maps, out of view while at home
or in public places.
Always lock your car when there are Census materials in
it.
Never leave your work materials containing Title 13
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protected data unattended or unsecured.
•
•
Exercise caution when discussing any Census operation
with other Census employees in public places.
Occasionally, Census operations get media attention. If
reporters are present:
-
•
•
Do not ask the respondent any questions.
Explain to the reporters the Census Bureau’s policy
on confidentiality. Politely ask them to leave so that
you can continue to work. Do not let the media
cameras zoom in on your census materials. This
includes:
- GQ Enumeration ration Records,
- Individual Census Reports,
- Census maps,
- Any other census data.
You can give the reporters the telephone number of the
LCO. There is someone at the LCO who can provide
them with information. Immediately inform your Crew
Leader of a media incident.
Be careful when you talk about any census operations
with other census employees in public places.
Unauthorized disclosure of confidential information by a sworn
Census Bureau employee is punishable by a fine of up to
$250,000 or imprisonment of up to 5 years, or both.
NOTE: Never use your personal e-mail account (i.e., your AOL,
Yahoo, Hotmail, or any other personal e-mail account) to send
Title 13 data, such as information about the addresses you are
working with or the information collected from a census
respondent. Never use your personal e-mail account to send
Personally Identifiable Information (PII), such as the name and
address, name and Social Security number, or other information
that could be used to identify a respondent.
Also, never send e-mail with attachments to your Local Census
Office. These attachments may contain hidden computer viruses
that damage census files or create a security risk. Finally, be
aware that if you use your personal e-mail account for workrelated business, the messages could be used as evidence in an
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investigation (for example, if a complaint is filed by another
employee).
The Census Bureau does not require you to use your personal email to do your job and will NOT provide reimbursement for your
Internet connection or the use of your personal e-mail account. If
you have questions about the definition of Title 13 or PII, please
refer to the Title 13 or PII materials you received when you were
hired.
Equal Employment
Opportunity (EEO)
The Census Bureau has a long-standing commitment to the
principles of Equal Employment Opportunity (EEO). The Census
Bureau believes in fair and equal treatment to all employees as
well as job applicants. We do not tolerate discrimination of any
kind.
EEO is the right of all persons to apply for and be evaluated for
job opportunities without regard to such non–merit factors as
race, gender, national origin, color, religion, sexual orientation,
age, or disability. The Census Bureau will not tolerate any form
of discrimination, including sexual harassment. There is more
information on EEO in Form D-590, Census Employee Handbook
for Enumerators, Recruiting Assistants, and Crew Leader
Assistants.
Quality Control
Quality Control (QC) starts when your Crew Leader watches you
at work and examines your completed work. Your work will go
through several QC checks after the Crew Leader turns in your
completed work to the Local Census Office (LCO.) The QC
checks are conducted to make sure that you are:
•
•
Turning in quality work
Not turning in falsified data
The work that you do is very important. The data you collect will
be part of the U.S. population count for the next ten years. You
will help us to make this count as accurate as possible.
Schedules and
Production Levels
The Census Bureau sets production levels for its Enumerators.
Production levels are the number of GQs that Enumerators are
required to complete within a given timeframe. Enumerators are
expected to meet the production levels.
The Census Bureau has a schedule to meet. That means work has
to be turned in within a certain amount of time. If you are having
problems that are preventing you from meeting your production
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level or the schedule, consult with your Crew Leader. A Crew
Leader’s job is not only to ensure that the work is done, but also
to help solve problems when they arise.
Falsified Work
Never turn in falsified work to your Crew Leader. Office
personnel and Crew Leaders are trained to spot fake information.
The QC procedures check a percentage of all work for accuracy.
One of the QC checks is to call the respondent to make sure that
the enumeration was conducted. If you turn in falsified work, you
will likely get caught.
Penalties for
Falsification
If you turn in falsified work, you will be dismissed immediately.
This will affect any chance of future employment with the Federal
Government.
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Topic 4: Data Stewardship
Introduction
The U.S. Census Bureau workforce is bound by an iron-clad
commitment that is backed by Federal law: We may not release
Personally Identifiable Information (PII). As described before,
PII refers to any information that can identify a specific person,
such as their name or social security number.
Data Stewardship
Providing quality data for public good while respecting individual
privacy and protecting confidentiality – is the Census Bureau’s
core responsibility. It is the formal process we use to care for the
public’s information – from the beginning, when they answer a
survey, to the end, when we release statistical data products.
The practice of data stewardship assures that the Census Bureau
can effectively collect (and customers can use) high quality data
while fully meeting the legal and reporting obligations levied by
the Census Act (Title 13), the Privacy Act, and other applicable
statutes, including the requirements of governmental and other
suppliers of data to the Census Bureau. It also includes meeting
higher ethical standards as identified by our privacy principles
and other data stewardship best procedures and practices.
Keeping the public’s trust is critical to our ability to carry out
our mission as the leading source of quality data about the
nation’s people and economy.
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Chapter 1: Introduction
Topic 5: Safety
Introduction
Your personal safety is very important to the Census Bureau. We
value you as much as the work you do. Always be safety-minded
and conscious of your surroundings.
Look at Form D-590, Census Employee Handbook for
Enumerators, Recruiting Assistants and Crew Leader Assistants,
Chapter 5 for additional information about personal safety while
working for the Census Bureau.
Driving Safety and
Seat Belt Use
Under no circumstances should you attempt to use any materials
while you are driving. Once your car is in motion, pay 100%
attention to your driving. Do not use cell phones or other
devices while driving. Pull off the road into a parking lot and
come to a complete stop before using a cell phone.
Reading maps or reviewing addresses or procedures while driving
is very dangerous. If you need to figure out where you are:
•
Pull off the road into a parking lot.
•
Look at the map to see where you need to go.
•
Memorize how to get there before starting to drive again.
Be sure that you follow all local motor vehicle laws including
adhering to speed limits and wearing your seat belt. Executive
Order 13043 states that all Federal employees occupying any
seating position of a motor vehicle on official business whose seat
is equipped with a seat belt, shall have the seat belt properly
fastened at all times when the vehicle is in motion.
Walking Alone and
Animal Safety
Stay on well lit streets at night; avoid walking past dark shadows
near buildings or too close to doorways and other potential hiding
places. If needed, use a flashlight. Wear comfortable shoes, in
case it becomes necessary to run.
Avoid walking on uneven, broken or poorly constructed surfaces
or stairs. In freezing weather, watch out for ice including ‘black
ice.’
Beware of dogs and other animals. Adhere to posted warning
signs about animals. If you come face to face with a dog, do not
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run. Face the dog without making direct eye contact and back
away slowly.
Assaults
An assault or serious threat of any kind on Census employees is a
rare occurrence. However, if you are assaulted or threatened, get
medical attention immediately, call the police and notify your
supervisor.
What to do in case of
an Accident and/or
Injury
Seek emergency treatment at the nearest physician’s office or
hospital, if necessary. All Census employees are covered under
the Federal Workers’ Compensation Act in case they are involved
in an accident and/or receive an injury while on official business.
As soon as possible after the accident and/or injury, contact the
Administrative Officer at the Regional Census Center via the toll
free number (1-877-233-4776) and notify your supervisor. You
will receive the appropriate forms to fill out from the Regional
Census Center.
Refer to Chapter 5 of Form D-590, Census Employee Handbook,
for additional information on accidents and injuries.
Threatening Situations
If at any time you feel threatened or otherwise unsafe while on the
job, leave the area immediately. Talk to your supervisor before
trying to contact the respondent again. Your safety is your
primary concern at all times.
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Chapter 1: Introduction
Topic 6: Overview of Your Job As A Group Quarters Enumerator
The Importance of
Your Job as a
Group Quarters
Enumerator
You are responsible for an accurate count (enumeration) of all people who
lived at the Group Quarters in your Assignment Area on Census Day,
April 1, 2010. You may also enumerate people who live in shelters, who
live in outdoor locations called ‘targeted nonsheltered outdoor locations,’
and who eat at soup kitchens or pick up their food at regularly scheduled
mobile food vans. These places are covered by Service-Based
Enumeration (SBE). Service-Based Enumeration is conducted a few days
earlier than Group Quarters Enumeration. It is conducted on March 29,
30 and 31, 2010. Service-Based Enumeration is discussed in more detail
in Chapter 4 of this manual. While SBE is conducted separate from the
enumeration of other Group Quarters, it is still part of the overall Group
Quarters Enumeration workload.
It is important that the Group Quarters Enumeration operation be accurate
because, as you read earlier in this chapter, state and local governments,
businesses, and others rely on census data.
As a Group Quarters Enumerator, you will receive assignments from your
Crew Leader. Your Crew Leader is your immediate supervisor.
Pre-Enumeration
There are three phases to Group Quarters Enumeration. The three phases
are: Pre-Enumeration, Enumeration, and Post-Enumeration. The related
tasks that you will perform as a Group Quarters Enumerator are as
follows:
• Check your assignment, using the Form D-1054(GQE), GQ
Enumerator Checklist, to make sure it’s complete and that you
have what you need.
• Check your materials.
• Call to set up or verify appointments.
• Locate the GQ name, address, phone number and GQ Contact
Person’s name on the Form D-352.1GQ (GQE), Group Quarters
Enumeration Record.
• Locate the GQ using the AA Locator, AA Map, and Block Map so
that you can plan the best route to the GQ.
• Visit the Group Quarters.
• List residents on Form D-116(GQE), Group Quarters Listing
Sheet(s).
• Prepare Individual Census Report (ICR) Packets.
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Enumeration
PostEnumeration
Chapter 1: Introduction
•
•
•
Conduct Enumeration -- Distribute the ICR packets, one to each
resident or client, at large GQs or conduct personal interviews to
complete ICRs at small GQs (usually 9 residents or less.)
Collect ICR packets.
Review the ICRs for completeness.
•
•
Get data for incomplete and/or missing ICRs.
Turn in forms for completed group quarters assignment.
Once you have finished the post-enumeration tasks, you are done with this
GQ. You can go on to your next appointment.
Daily Meeting
with Your Crew
Leader
You will meet with your Crew Leader every day to turn in completed
work as well as your completed payroll. They will review your work and
answer any questions that you have. Your Crew Leader will evaluate
your job performance and offer advice when necessary.
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Chapter 1: Introduction
Topic 7: Overtime
Overtime Policy
We expect that you will work most days in the pay period to do
your job effectively and finish on time. However, you must not
work more than 40 hours in any pay period. You are to complete
your assignments without having to work overtime. If you feel
that you have more work than you can finish in a 40-hour week,
talk to your supervisor.
Working overtime is not permitted without prior written approval
from your supervisor. If your supervisor finds that overtime
hours are needed, then they will ask for authorization from the
proper manager. They will let you know if you may work the
overtime hours.
You may work more than eight hours in one day. If your
supervisor has not asked you to work more than eight hours in a
day and the additional time has not been approved in writing, you
will be paid at your regular rate of pay for those hours. They
should be recorded on your Form D-308, Daily Pay and Work
Record, as regular time.
Your supervisor may have you work more than eight hours in a
day sometimes. This could happen during training or at the
closeout of an operation. In this case, the overtime approval is
received in writing. You will get the overtime rate of pay for the
extra hours.
If you work more than 40 hours in a week without supervisory
approval, you can be fired unless the overtime was caused by
‘unavoidable circumstances.’ ‘Unavoidable circumstances’ are
unforeseeable circumstances beyond the employee’s control.
They include, but are not limited to, weather-related problems
such as a blizzard, flood, hurricane, etc. Traffic is not considered
an ‘unavoidable circumstance’ unless you are involved in an
accident, delayed by an accident or experience unforeseen road
conditions.
You are not allowed to manipulate or move hours. This means
you must not work, for example, 42 hours in one week and record
only 40 hours on the payroll forms for that week. You then
record the remaining two hours on a payroll form during a later
week that has fewer than 40 hours. This is a manipulation of
hours and you can lose your job.
A supervisor can be fired if the Census Bureau finds that they:
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•
•
Approve or instruct an employee to manipulate or
accumulate hours or
Otherwise submit incorrect payroll forms.
Tell your Crew Leader or Field Operations Supervisor if:
•
•
•
You know employees are accumulating hours.
Supervisors tell you or other employees to accumulate
hours.
Supervisors ask you or other employees to work overtime
without compensation.
By signing the Temporary Excepted Service Employment
Agreement and Overtime Policy Agreement at the time of your
hiring, you agreed to abide by these regulations.
Job activities and
authorized hours
HOURS
Training
The following chart is a list of the type of hours you may work
and when they would be recorded on a Form D-308.
JOB ACTIVITIES
• Traveling to and from the training site
• Classroom training
• On-the-job field training
Regular
• Traveling to and from the office for workrelated purposes
TIME AUTHORIZED
Up to 8 hours daily - your
supervisor can help you determine
your daily hours
Up to 40 hours weekly
• Traveling to and from the job assignment
area
• Completing the assignment
• Meeting with your supervisor
• Reviewing job assignments with your
supervisor
• Other related official activities
Overtime
• Hours of work ordered and approved in
advance by the appropriate assistant
manager or designee that exceed 8 hours
in a day or 40 hours in a week
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Only when requested and approved
in advance by the appropriate
assistant manager or designee. Do
not work overtime unless you
have received prior approval
from your supervisor.
D-569.12
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Chapter 2: Work Materials and Preparation
Chapter 2: Work Materials and Preparation
Topic 1: Materials Used for Group Quarters Enumeration and
Service-Based Enumeration
Introduction
As a Group Quarters Enumerator, familiarize yourself with the
forms and supplies needed to do your job. Listed below are the
materials that you will use during GQE.
MATERIALS
USE
Form BC-110, Official
Credential Census
Identification Badge
• ID Badges identify Census Bureau employees.
Form D-569.12, GQE
Enumerator Manual
• Provides detailed procedures for the GQE Enumerator.
Form D-1054(GQE), GQ
Enumerator Checklist
• Use the checklist to make sure you have completed all the steps
required to conduct the enumeration and fulfill the requirements of
your job.
Form D-1054(SBE), GQ
Enumerator Checklist for
Service-Based Enumeration
Enumeration Records:
Form D-352.1GQ (GQE),
Group Quarters Enumeration
Record
Form D-352.1MFV (SBE),
Regularly Scheduled Mobile
Food Van Enumeration Record
Form D-352.1SH (SBE),
Shelter Enumeration Record
• Worn by Census Bureau Enumerators at all times while working.
• There is a separate checklist for GQE and SBE
• This record is the control form for your assignment. You receive
one enumeration record for each place that you visit/enumerate.
• Enumeration records contain all the pre-enumeration information
about the group quarters obtained during earlier census operations.
• Enumeration records are used to record the results of the
enumeration of the group quarters.
• There are four separate types of enumeration records used for SBE
but only one version is needed for other types of group quarters.
Form D-352.1SK (SBE), Soup
Kitchen Enumeration Record
Form D-352.1TNSOL (SBE),
Targeted Nonsheltered
Outdoor Location Enumeration
Record
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MATERIALS
Form D-116, Group Quarters
Listing Sheet
USE
• Use this sheet to identify each person who lived at the group
quarters on census day. For SBE sites, use it to identify each
person at the facility on the day of enumeration.
• This sheet serves as a tracking tool to make sure that you provide
ICRs to everyone who should get one, and that all the ICRs are
completed and returned to you.
• Use this to list the residents of the group quarters and to assign
each resident a person number (PN).
• Use to flag incomplete ICRs so you can follow up on missing
information.
Form D-20, Individual Census
Report (ICR)
Individuals (referred to as respondents) use this form to record their
information.
Form D-20(S), Individual
Census Report (Spanish)
(ICR)(S)
Spanish language version of the ICR.
Form D-40, ICR Envelope
• Provide this to each respondent so that they can put their ICR into it
to safeguard the privacy of their census information.
• Use this envelope to identify which resident/SBE client received
their ICR.
• Use to tell respondent when and where to return their completed
ICR, if you are dropping the forms off to be completed later.
• This envelope also serves as a replacement for the Confidentiality
Notice. The pertinent confidentiality information is printed on the
envelope.
Form D-40(S), ICR Envelope
(Spanish)
Spanish language version of the ICR envelope.
Form D-31, Confidentiality
Notice
• Contains information about collecting Census data that the
respondent needs to know before answering questions.
• Give a copy of the Confidentiality Notice to all respondents unless
they received an ICR packet.
Form D-225, INFO-COMM
Use this to document the details of any situation that requires further
action by the Crew Leader or the GQS.
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MATERIALS
Access Letters from the
Director of the Census Bureau:
Form D-30(L)FM, Facility
Manager
Form D-30(L)HC, Health Care
Facility
Form D-30(L)SH, Student
Housing
USE
• Provides details that Census operations do not violate the Health
Insurance Portability and Accountability Act (HIPAA) Privacy Rule
or the Family Educational Rights and Privacy Act (FERPA).
• Give a copy to any GQ Contact Person who questions the
information they are asked to provide.
• There are three Access Letters:
- The D-30(L)FM is a general letter provided to GQ Contact
Persons at SBE locations, correctional facilities, and other types
of GQs.
- The D-30(L)HC addresses HIPAA and is specific to Health Care
Facilities.
- The D-30(L)SH addresses FERPA and is specific to Student
Housing facilities.
Assignment Area (AA) Locator
Map
• Use to help determine the general vicinity of the AA.
• Located in the D-1168, Map Pouch.
• The shaded portion of the map is the AA.
Assignment Area (AA) Map
• Use to locate the GQ.
• Shows the location of all living quarters.
• Includes the census blocks within the AA.
• Located in the D-1168, Map Pouch.
• The unshaded portion of the map is the AA.
Block Map
• Each block within the AA that contains a Group Quarters will have a
Block Map.
• Shows the location of the Group Quarters and Housing Units.
• Use to locate a Group Quarters if an AA Map is not sufficient.
• Located in the D-1168, Map Pouch.
Index Map
When an AA map or Block Map is too large to fit on one sheet, an
index map is provided showing the relationship of one map sheet to
another.
Inset Map
When a Block Map is heavily congested, an inset map is used to show
an area that may be difficult to view.
ICR Control number label
• Number matches GQ ID number on the enumeration record.
• One label must be placed in the ‘For Official Use’ section of each
ICR.
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Materials
Use
Form D-1168, Map Pouch
Contains all maps for the assignment.
Messenger Envelope
Use to turn in completed enumeration materials to Crew Leader.
Form D-308, Daily Pay and
Work Record
•
Complete this form on a daily basis to record hours worked, miles
driven and expenses incurred for reimbursement and pay.
• Serves as a time sheet
• Provides data for performance reports.
Form D-590, Census
Employee Handbook for
Enumerators, Recruiting
Assistants, and Crew Leader
Assistants
Contains administration information about your job, including safety
requirements and how to complete payroll forms, to name a few.
Form D-449, Emergency
Contact Information Card
Outlines the steps to take in case census material containing Title 13
or PII information are lost or stolen.
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Chapter 2: Work Materials and Preparation
Topic 2: Prepare for Work
Introduction
The Census has a schedule to meet so you must perform your job
efficiently and accurately. Organizing your paperwork and
determining your route of travel before starting out each day will
help you get your job done effectively.
Before and after you get your assignments from your Crew
Leader, there are some things that you can do to prepare for work.
Although you will not have a lot of time between training and the
start of your job, the information below should be helpful.
Once you have your assignment, it is your responsibility to get
the GQs enumerated in a timely manner. Your Crew Leader’s job
is not only to make sure that the work is done, but also to answer
questions and solve problems. If something comes up, talk about
them at your next daily meeting with your Crew Leader.
Be organized and plan
ahead
If you are not organized, you will not be able to do your job
efficiently. Keep all of your assignment materials together.
Organize your bulk materials so that when you need a form, you
will be able to find it easily.
It is important to prepare and plan for each day. This manual is
designed to help you familiarize yourself with the forms, maps,
and procedures you use to do your job in the field. Always have
your manual with you. Some Enumerators get into the habit of
leaving their manual in the car while they do their job. If at all
possible, take the manual with you so you can quickly resolve any
procedural problems or questions that arise in the group quarters.
Check Materials
When you get your assignment, check the materials before going
to the field. If you are missing anything or they do not match
your assignment, ask your Crew Leader right away. Use Form D1054 (GQE), the GQ Enumerator Checklist, and this manual to
make sure you have what you need to do your job.
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Form D-1054 (GQE),
Group Quarters
Enumerator Checklist
It’s important to stay focused and perform all the tasks to conduct
the successful enumeration of a group quarters. To help you do
this, use Form D-1054(GQE), the GQ Enumerator Checklist. The
checklist outlines all the tasks required to complete GQ
enumeration. Enumeration is divided into three stages. Each has
certain tasks which are shown on the checklist. The checklist will
guide you through each stage of enumeration.
As you complete a task, check it off and then move to the next
one. When all of the tasks are done, sign and date the checklist to
certify that you have completed the enumeration of the GQ. You
will keep the completed checklist and enumeration materials
together for an associated GQ.
You get a checklist for each GQ or SBE location in your
assignment. There are two separate types of checklists, one for
Group Quarters Enumeration and one for Service-Based
Enumeration. On pages A-16 and A-17 of Appendix A is an
illustration of Form D-1054(GQE), GQ Enumerator Checklist for
Group Quarters Enumeration. On pages A-18 and A-19 of
Appendix A is an illustration of Form D-1054(SBE), GQ
Enumerator Checklist for Service-Based Enumeration. The SBE
version is discussed in Chapter 4 of this manual.
Form D-352.1GQ (GQE),
Group Quarters
Enumeration Record
Your Crew Leader will give you a Form D-352.1GQ (GQE),
Group Quarters Enumeration Record, for each group quarters
you are to enumerate. The Enumeration Record identifies the GQ
and provides its location. Information on the GQ Enumeration
Record includes the:
•
•
•
GQ name, address, GQ ID number, and GQ type code
GQ Contact Person’s name and telephone number of someone
in authority at the group quarters who you will call to confirm
or reschedule the date/time of the appointment
Maximum population, enumeration appointment date, and
other information that will help you plan the enumeration (i.e.,
if a staff member is available to help, if there will be a roster
available, etc.)
When you finish the enumeration, you record the enumeration
date and the number of ICRs collected on the GQ Enumeration
Record. The GQ Enumeration Record is covered in more
detailed in Chapter 3 of this manual. An illustration of the GQ
Enumeration Record is on page A-11.
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The Forms D-352.1(SBE), GQ Enumeration Records for ServiceBased Enumeration (there are four) are covered in Chapter 4 of
this manual.
Individual Census
Report (ICR) Packets
Prepare an Individual Census Report (ICR) packet for each
resident.
Each ICR packet is made up of the following:
•
•
Blank Individual Census Report Envelope, Form D-40 (The
Confidentiality Notice Statement is printed on the D-40)
One blank Individual Census Report, Form D-20
Form D-20, Individual
Census Report (ICR)
Make sure each ICR has an ICR envelope. You must always use
an original ICR form. Never photocopy an ICR to use for
enumeration. If you need more ICRs, contact your Crew
Leader. An illustration of the Form D-20, Individual Census
Report, is on pages A-1 and A-2 of Appendix A.
Form D-40, Individual
Census Report Envelopes
Use the ICR envelope to deliver and collect ICRs. Both items
must be in each envelope. Once you are at a GQ, you will
address the envelopes for each resident. You will also write when
and to whom the completed form needs to be returned. An
illustration of the Form D-40, Individual Census Report Envelope
is on page A-7 of Appendix A.
Form D-116, Group
Quarters Listing Sheet
You use this to list the names of each person living or staying in
the group quarters as of April 1, 2010. Depending on the size of
the GQ and its population on census day, you may need more
than one GQ Listing Sheet. Look at the expected population on
the GQ Enumeration Record to see how many sheets you will
need. If you do not have enough listing sheets to list all the
persons at a GQ, get additional sheets from your bulk supply or
contact your Crew Leader. An illustration of Form D-116(GQE),
Group Quarters Listing Sheet, is on page A-8.
Supplies
Manage your supplies. Make sure that you have enough supplies
to do your job. If you need something, call your Crew Leader.
They can bring you what you need to your daily meetings.
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Learn about the GQ
Form D-352.1GQ(GQE), GQ Enumeration Record is your control
form for each GQ. It contains all of the pre-enumeration
information that you need to prepare for enumeration, the address
of the GQ that you are going to enumerate, the type of GQ and
other information you need to successfully do your job.
Locate your Assigned
GQ
Depending on the size of the Group Quarters that you are going to
enumerate, you may be assigned one or several GQs. Determine
the best way to get to your first assigned address in order to be
efficient and to minimize your travel time. Make sure you know
where the GQs are located. If possible, plan your work so that
you can visit multiple group quarters in the same general area.
Take into account the enumeration appointment times you have
confirmed as you plan your day.
Find the GQ address (items 6 to 19) on the GQ Enumeration
Record. Use your maps so that you can locate the GQs and plan
your route. The map spot number can help you locate the
address.
Using Your Personal
Vehicle
If you are using your personal vehicle to do your job as a GQ
Enumerator, remember that you must have the basic insurance
that is required by law. Also, you should never bring more work
materials than you can carry in your arms. This is important
because if something should happen to your vehicle, such as a
breakdown, then you can remove all Title 13 materials from your
car and take them with you.
Using Public
Transportation
If you are using public transportation to do your job, get transit
schedules and information so you can plan your route to the GQ.
Make sure that you protect Title 13 materials from public view.
Be certain not to leave your materials on public transportation.
Storage of Title 13
Materials
As you read in Chapter 1, you must keep your assignment
materials in a secure place to comply with Title 13. Think about
where you can store them at home and where to keep them in
your vehicle while you are working. When you are finished
working, do not leave your assignments in your car. Take them
into your home. Do not show them to family members or to
anyone else.
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Lost or Stolen Materials
Chapter 2: Work Materials and Preparation
You must be very careful to keep up with all work materials.
This is very important. If you lose materials containing
addresses and names, this is a violation of Title 13. Inform your
supervisor immediately after material has been lost, so that
appropriate steps can be taken. You must follow the procedures
for reporting lost materials as outlined on the Form D-449(PBO),
Emergency Contact Information Card.
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Topic 3: Assignment Areas
Introduction
An Assignment Area (AA) is a geographic area established for
data collection purposes. It consists of one or more neighboring
blocks and may contain one or more GQs.
Urban Type Addresses
Urban areas will have house number and street name addresses on
the GQ Enumeration Record. Examples of such addresses are:
• 244 Elm Avenue
• 675 Broadway, Apt 202
Rural Type Addresses
In rural areas, you may find addresses with a house number and
street name just like those used in an urban area. There are also
other types of addresses used in the rural areas such as a rural
route or highway contract route address with or without a physical
description or location. Two examples of physical
descriptions/locations are:
•
Two story brick hse, 1 mi E int RR 117 & Hwy 9
•
Hwy 23, Box 52, 3 mi W int SR 231 and Rt 6
See Appendix C for a complete list of abbreviations used to list
addresses. While many group quarters are fairly large structures,
they can also be located in what looks like a private home or other
such place. Do not assume that you are looking for an easily
identifiable building in all cases.
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Chapter 2: Work Materials and Preparation
Topic 4: Group Quarters Enumeration Maps
Introduction
The Group Quarters Enumeration (GQE) maps are in Form
D-1168, Map Pouch, that you will get with your assignment
materials. You will use the maps to first find the Assignment
Area (AA), and then to locate the Group Quarters (GQs) you will
enumerate. These maps were used in an earlier operation. There
may be notes written on them. In some cases the notes may help
you find the group quarters or the SBE site. Ask your Crew
Leader if you have questions about anything on the maps.
To understand the maps and how to use them, you must know
what a Census Block and an Assignment Area (AA) are:
Maps Used for GQE
•
Census Block: A geographic area bounded on all sides by
visible features, such as streets or roads, railroad tracks, or
rivers, or by non-visible features, such as county, city, or
property boundaries. A census block is identified by a
four- or five-digit number on your census maps. It may
have a letter suffix. For example, census block 1012A is a
four-digit census block number with a letter suffix.
•
Assignment Area (AA): A geographic area established for
data collection purposes, consisting of one or more census
blocks. Each AA is identified with a unique number. Each
GQ Enumerator is assigned one or more AAs. Your task is
to enumerate each GQ or SBE site within your assignment
areas.
To help you locate the GQs in your assignment, you will use the
following maps:
• AA Locator Map – (see Illustration 2.5 on page 2-23)
This map shows the location of the AA. It is the shaded
area near the center of the map. Use the AA Locator
Map to find the AA and the most direct way to get there.
Note: The shading may be hard to see on these
examples. It is easier to see on the examples in your
training map set.
• AA Map - (see Illustration 2.6 on page 2-24
This map shows all the census blocks within the AA and
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is the unshaded area on the map. It has most of the
individual street and non-street features for the blocks
within and next to the AA. It shows map spots and
the associated map spot numbers. The map spot numbers
pinpoint the location of each structure identified as a
potential GQ. (More on map spots on page 2-15).
• Block Maps - (see Illustration 2.7 on page 2-25).
This map shows the features that form the census block
boundaries. It has many features within the census block.
The unshaded area is the block. It also shows map spots
and map spot numbers. These pinpoint the location of
each structure that has living quarters.
The most important characteristics of Block Maps are:
- Block Number
- Block Boundary
- Map Spots
These characteristics are described in the subtopic ‘Important
Features of Census Maps,’ on page 2-15
• Block Map - Inset
Some block maps will have areas that are densely
populated. You will not be able to see the individual
streets or map spot numbers. In those cases, you will get
an inset map. This is an enlargement of that area with the
block so you can see the details. (See illustration 2.8 on
page 2-26).
In some AAs you will also use:
Index Maps – prepared for AAs that appear on more than
one map sheet. For AAs, the unshaded area of the Index
Map is the same area that is shaded on the Locator Map.
The Index Map is an enlargement of the AA and does not
have many features.
Information in the
Margins of Your Maps
All maps for GQE have information in the margins. This
information helps you:
•
To identify each map.
•
To understand your maps.
•
To know when to use your maps.
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This information includes:
Map Title
The map title is centered at the top of the map.
Directional Arrow
The directional arrow at the bottom is just left of the center of the
map. The directional arrow always points north to the top of the
map.
Number of Map Sheets
At the bottom of the map is a list that shows you how many map
sheets make up the map you are looking at. For example, the
Block Map in Illustration 2.7, on page 2-25 has a total of two map
sheets because this block also has an inset map. The ‘parent’ map
is the map you are looking at and in this case, the block is printed
on one map sheet. It lists the inset map as well. Since the block
is only on one sheet, the graphic shows just the number 1 as the
unshaded block in the ‘Key to Adjacent Sheets.’
Key to Adjacent Sheets
When you have more than one map sheet for a map, you need to
know how the sheets fit together. The chart in the bottom margin
of the map will show you this. It is the ‘Key to Adjacent Sheets.’
The number of the map sheet you are looking at is always in the
unshaded box.
The numbers of the other map sheets are in the adjoining boxes.
This shows where they belong in relationship to the sheet you are
looking at. For example, if you have an AA Map that is printed
on three map sheets, the Key to Adjacent Sheets for the AA Map
would show the numbers 1, 2, and 3. This indicates that there are
three map sheets for this AA Map.
If you were looking at map sheet 2, the number 2 would be
between 1 and 3 vertically on the chart. This indicates that the
area you are looking at on map sheet 2 is south of the areas on
map sheet 1. It is north of the area on map sheet 3.
Map Scale
The map scale is at the bottom of the map. It allows you to
measure the distance on the map so you can relate that
information to what you find on the ground.
To use maps effectively, you need to figure out the distance on
the map to its corresponding distance on the ground. The
relationship of the distance on the map to the ground is shown by
ruler-like markings on the map scale.
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The units on each map scale are unique to each map. They cannot
be used on other maps.
The units of measurement on the map scale are miles (mi) and
feet (ft), and kilometers (km) and meters (m).
Geographic Information
Geographic information is at the bottom of the map. It is in two
different places. On the block map, the LCO code is printed
above the chart that shows the other geographic codes. Then the
chart shows what the AA number will be for this block in the
different census field operations as well as the FOSD and CLD.
You will use the AA number on the GQ line. The CLD number is
left blank on the GQ line.
On the AA Locator and AA map, the chart shows you the
ELCO/LCO, FOSD, CLD as well as the AA numbers for the
different GQ operations. You will always use the codes on the
GQAV/GQE line. The ELCO code was used during an earlier
operation. You work for the LCO. You will always use the LCO
code. That may be a bit confusing. Your maps are the only place
where you see both codes.
The rest of the geographic information is listed on the right hand
side. It is the:
•
•
•
•
State name and code
County name and code
Block number – on the block and inset maps only
AA number – on the AA maps only
Use this information to figure out what area the map covers.
Map Legend
The map legend (see Illustration 2.9 on page 2-27 is stored in the
Map Pouch, along with the maps. It will help you understand
what you see on the map. It has the symbols that identify:
•
•
•
•
Road types (including interstate, U.S. and state highways,
secondary roads, streets and other roads).
Water features (including streams, rivers, and lakes).
Boundaries (including state, county, and incorporated places).
Landmarks (airports, cemeteries, golf courses, and mountain
peaks).
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Important Features of
Census Maps
Chapter 2: Work Materials and Preparation
Block Number – this is a four- or five-digit number, usually
located in the center of the block. This number may have an
alphabetic suffix, such as ‘A’ in 1044A. Block numbers appear
on AA Maps and Block Maps.
Block Boundary – this is any feature, visible or non visible, that
forms the boundary of a census block. It can be a road, city limit,
county line, river, or railroad track. Look at the map legend in the
map pouch, to see how these features are symbolized and named
on the maps.
Map features – not all map features (streams, railroad tracks,
etc.) are block boundaries. These other features can help you find
the GQ in your assignment.
Map spot – a map spot is a printed number beside a dot. It shows
the location of a structure containing either a HU or GQ. One
map spot can represent more than one group quarters, but only
one structure. Every address for which you have an Enumeration
Record should have a map spot.
Map Spot Number – a map spot number is assigned to each
structure in the block with living quarters – either a HU or GQ.
Map spot numbers are unique within a census block. Each GQ
address should have a map spot number on the census map.
The map spot numbers for a GQ with multiple listing will look
different than those for single unit map spot numbers. The
number of potential GQs is shown in parenthesis beside the map
spot.
Map spot number for a multi-unit structure with 4 GQs.
● 7(4)
Map spot number for a single unit structure.
● 23
A HU with more than one unit will not have the number of units
for that address in the parenthesis. The map spots for all HUs will
be like those for a single unit structure.
Map spot numbers are unique for the entire block and not for a
map sheet. A block may cover more than one map sheet.
Note: For GQE you will visit only the addresses on the Group
Quarters Enumeration Record. Its map spot number should match
a map spot number on the census map. If a GQ was added to the
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map in the earlier GQ operation, the map spot will be shown with
a 9000 series number.
● 9001 ● 9003 ● 9005
Confidentiality
Statement
The census block and AA maps contain map spots that show the
location of GQs and HUs. Map spots are covered by Title 13,
U.S. Code. This statement on the map to reminds you not to
show the map-spotted maps to anyone who is not a sworn Census
Bureau employee with a work-related need to know.
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Chapter 2: Work Materials and Preparation
Topic 5: Using the Census Maps
Locate your GQs
Use the maps to locate your GQs. Start with the AA Locator Map
since this map provides a full overview of the area containing a
group quarters. You may use commercial maps along with the
census maps to help you locate your work area. You can be paid
back for any maps you buy, as long as you first get approval
from your Crew Leader before you buy them. You will not be
reimbursed for the purchase or rental of any GPS navigation
equipment including any monthly charges for such equipment
already installed in your vehicle.
Figure out the best way to get to your first assigned address. This
will increase efficiency and shorten your travel time. Make sure
you know which roads/streets are the boundaries for your AA.
You need to be sure you are in the right area. Plan your work
carefully.
Locate the GQ on the AA
Map
Generally the AA Map will be the map you use to locate the GQ
address.
The AA Map has most of the streets and features you need to
determine block boundaries. The GQs are shown by their map
spot number. If the scale of the map or the amount of information
printed on the map makes it hard to read, use the Block Map
instead.
Locate the GQ on the
Block Map
The Block Map will have the map spots for the GQs. It will also
have map spots for all housing units. This may be helpful if the
GQ is in a crowded residential area. However, it may be harder
to figure out where you are based on the Block Map. It has fewer
reference points.
NOTE: There may also be several block maps in your map pouch
that you will not need for GQE. The earlier GQ operation
required listers to visit more addresses than what is in the GQE
workload. You should first use the AA map to get close to a GQ
and then consider the block map as a tool for narrowing in on the
exact location of that GQ.
At the end of the operation, all maps should be returned in
good condition to the Crew Leader.
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Organize enumeration
materials in order of use
Chapter 2: Work Materials and Preparation
Using these maps, figure out the best way to travel to enumerate
the Group Quarters (GQ). Check your GQ Enumeration Records
to see where your GQ addresses are. Don’t forget to take into
account when the enumeration appointments are scheduled.
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Chapter 2: Work Materials and Preparation
Topic 6: Tips and Tools for Using the Maps
Illustrations in This
Topic
Please note that the illustrations in this topic are not to scale.
They are for the purpose of showing:
•
•
How to use the map scale
How to precisely identify a block’s boundaries
Directional Arrow
Every census map has a directional arrow in the bottom margin to
show the directions north, south, east, and west. The north arrow
will always point to the top of the map sheet.
Orient Yourself With the
Map
When you locate the GQ map spot on a census block, turn the
map so that north truly faces north. This way you see the features
on the ground the same way you see them on the map. As you
travel around your AA, turn the map so it matches the direction
you are facing. This helps you see the features on the map the
same way you see them in real life.
Using the Map Scale
In the lower margin of every census map is a map scale. The map
scale shows you how distance on the ground is represented on the
map. For example, in Illustration 2.1, approximately 1 ½ inches
on the map represents one mile on the ground.
Illustration 2.1: Map Scale
1.0
.8
.6
.4
.2
0
1.0 mi
M iles
1.0 .8 .6 .4 .2
0
1.0 km
Kilom eters
Maps always show areas smaller than they actually are on the
ground. To use maps effectively, you need to change
measurements from the map to measurements on the ground.
This distance on the map stands for a certain distance on the
ground. The relationship of the distance on the map to the ground
is shown by ruler-like markings on the map scale.
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Using the Map Scale
Chapter 2: Work Materials and Preparation
Beginning at the 0 (zero), read the map scale to the left and to the
right. The part of the scale that goes to the left of the 0 (zero)
uses smaller units of measure. This allows you to figure out
distances not only in whole units, but also in fractions of units.
The units of measurement on the map scale are miles (mi) and
feet (ft), as well as kilometers (km) and meters (m).
Remember, the scale on the map is unique to that particular
map.
Locating Nonvisible
Boundaries Using the
Map Scale
The map scale can help you to find map features, including
nonvisible boundaries such as:
•
•
•
•
•
•
•
City limits
County or property lines
Streams that are dried up (intermittent streams)
Railroad tracks that are now gone
Streets or roads that no longer exist
Imaginary extensions of dead-end streets
Imaginary lines between two recognizable features
Nonvisible boundaries are often hard to find on the ground.
Boundaries known to be nonvisible are printed with symbols on
the map. Some boundaries appear on the map as a visible feature
but they are actually invisible on the ground. For example, on the
map, a line followed by three dots represents an intermittent
stream. However, if you cannot see it, for example, if an
intermittent stream has dried up, use the map scale to figure the
boundary’s location.
Here is an example of how to use the map scale to locate a
nonvisible boundary on the ground:
•
•
Locate the feature or nonvisible boundary on the map. In the
example in Illustration 2.2, the nonvisible boundary is a
county line. It is shown as a row of squares.
On the map, pick a convenient visible feature, such as an
intersection, to use as a reference point. For this example, the
reference point is the intersection of State Street and Smith
Drive.
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Illustration 2.2: Choose a Convenient Visible Reference Point
Locating Nonvisible
Boundaries Using the
Map Scale (Continued)
Sta te St
Clov er Ct
Sa nd La ke Rd
Sm ith Dr
County Boundary
(invisible on the ground)
Reference
Point
Mark the distance between the reference point and the nonvisible
boundary on a piece of paper, such as in Illustration 2.4. Make
two marks:
•
The first mark denotes the reference point (the corner of
State Street and Smith Drive).
The second mark denotes the nonvisible boundary (the
county line where it intersects State Street).
•
Illustration 2.3: Mark the Reference Point and Nonvisible Boundary
Sta te St
Pa p er
Clov er Ct
Sa nd La ke Rd
Referenc e
Point
Sm ith Dr
County Boundary
(invisible on the ground)
Place the marked paper under the map scale at the bottom of the
map. Measure the distance between the two points marked on the
paper. Place a mark on the right-hand side at the zero (0). Use
the nearest measurement shown next to the mark to the left of the
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Locating Nonvisible
Boundaries Using the
Map Scale (Continued)
Chapter 2: Work Materials and Preparation
zero as your distance, as in Illustration 2.4 below. In this
example, the county boundary would be located 6 tenths of a mile
or 0.6 miles from the intersection of Smith Drive and State Street.
Illustration 2.4: Use Map Scale to Measure Distance
1.0
.8
.6
.4
.2
0
1.0 mi
M iles
1.0 .8 .6 .4 .2
0
1.0 km
Kilom eters
Pa p er
Use your car’s odometer to measure the distance on the ground.
Drive to the reference point, in this case, the intersection of Smith
Drive and State Street. From there, travel the distance you
figured out when using the map scale measurement. So, you
would start at Smith Drive, heading east on State Street. Check
your odometer and drive 0.6 mile from your reference point.
When locating census block boundaries using the map scale,
remember that the features on the Block Map might not be
exactly right. Using your odometer will not be correct either.
However, the location you find should be close enough for you to
decide where the address is in relation to the boundary. If you
cannot tell which side of the boundary the structure is on, ask
someone – a resident or other knowledgeable person. You have
to know where the structure is physically located to know in
which census block it is.
When locating census block boundaries, remember that a city or
county boundary or property line may no longer be where it is
shown on the map. For instance, a city may be occupying more
area. The city limit may have moved since the census map was
printed. You must use the boundary where it is shown on the
map, not its new location. The only way to do this is to use the
map scale.
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Illustration 2.5 Assignment Area Locator Map
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llustration 2.6 Assignment Area Map
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Illustration 2.7 Census Block Map
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Illustration 2.8 Inset Map
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Chapter 2: Work Materials and Preparation
Illustration 2.9 Map Legend
2010 Census Group Quarters Enumeration Map Legend
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Notes
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Chapter 3: Introduction to GQE
Chapter 3: Introduction to Group Quarters Enumeration
Topic 1: Introduction
Introduction
The Group Quarters Enumeration (GQE) operation is conducted
at facilities where people live or stay in a group living
arrangement or receive services. This includes such places as
dormitories and long-term care health facilities.
Service-Based Enumeration (SBE) is a part of GQE. It is
conducted at places where people experiencing homelessness stay
overnight, such as emergency and transitional shelters. It also
includes places where such persons may receive services such as
soup kitchens and at regularly scheduled mobile food vans.
However, some people using soup kitchens and regularly
scheduled mobile food vans may have a usual residence. You
will enumerate everyone at the SBE site, whether they live there
or have a usual residence elsewhere. It also includes outdoor
places where such persons stay, such as encampments that are
open to the elements. We call these places ‘targeted nonsheltered outdoor locations.’
During an earlier GQ operation called Group Quarters Validation
(GQV), information was collected about group quarters (GQs) at
known addresses. Because of this operation, we now have a list
of valid GQ addresses to enumerate. Your job is to return to the
GQ to enumerate (count) the people who lived, or stayed at there
on Census Day, April 1, 2010. It is possible that some persons
living or staying there on April 1 are now gone, and that some
persons moved there after April 1. For GQE, you must be very
careful to only enumerate the persons who actually lived or stayed
there on census day. For SBE, you enumerate everyone who is at
the site on the day that you enumerate.
You will be dealing with many different people with different
personalities during GQE. Your ability to communicate is a
major asset. Remember to be polite and courteous during your
phone contact and personal visits with the GQ Contact.
This chapter describes the forms used for GQE and provides more
detailed procedures for each task described on Form D-1054
(GQE), GQE Enumerator Checklist. Since this chapter will cover
the checklist in detail, you will be able to use this chapter as a
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reference in the field, if necessary. The procedures for ServiceBased Enumeration are a little different from Group Quarters
Enumeration and are covered in detail in Chapter 4 of this
manual.
Form D-1054(GQE)
Group Quarters
Enumerator Checklist
Form D-1054(GQE), the Group Quarters Enumerator Checklist,
is designed to aid you throughout the enumeration process. Use it
to keep focused on the tasks required for a successful and
accurate enumeration of the GQ. You will use a GQ Enumerator
Checklist for each group quarters that you enumerate. You will
make notations on it to show your step-by-step progress.
An illustration of this form is on pages A-16 and A-17 in
Appendix A of this manual. You will fill out the header section
of this form. Use the information from Form D-352.1GQ (GQE)
GQ Enumeration Record, to complete the header section of the
GQ Enumerator Checklist. You will fill in:
•
•
•
•
The GQ Name
The name of the GQ Contact
The GQ ID
The telephone number of the GQ Contact
The three phases of enumeration are listed with their related tasks
on the GQ Enumerator Checklist. Check off each task as you
complete it. The three phases of enumeration are:
•
•
•
Pre-Enumeration
Enumeration
Post-Enumeration
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Topic 2: Form D-352.1GQ (GQE), Group Quarters Enumeration Record
Introduction
The Form D-352.1GQ (GQE), Group Quarters Enumeration
Record has several uses.
• It contains information that you need to contact and
locate the GQ.
• It has information that you copy onto other forms
during enumeration.
• You use it to summarize your enumeration of the GQ.
You will have a separate GQ Enumeration Record for each GQ
you are assigned. Be absolutely certain to use the correct one for
the GQ you are enumerating.
The Group Quarters information that appears on the D-352.1GQ
(GQE) is the result of other Census Bureau operations. The
Group Quarters Validation (GQV) operation identified the
various types of group quarters. During the Group Quarters
Advance Visit (GQAV) operation, the GQ Contact was
identified, additional administrative data collected, and the
addresses of GQs were confirmed. This information appears on
the GQ Enumeration Record as recorded from those earlier
operations. The name of the Crew Leader who contacted these
GQs in the earlier operations is listed in the Notes section.
Note: Keep in mind that most of the questions on the
Enumeration Record were asked during the GQAV
operation. The form should be practically complete except
for a few sections, specifically the enumeration date.
Header Section
An illustration of Form D-352.1GQ(GQE) Group Quarters
Enumeration Record, is in the Appendix, page A-11, of this
manual. When you get your Group Quarters Enumeration
Record, the header section will already be filled in. The RCC
(Regional Census Office), LCO (Local Census Office), CLD
(Crew Leader District), AA (Assignment Area number), and GQ
ID (Group Quarters Identification) numbers; Group Quarters
Name and Facility Name will appear on the left side of the header
section. Sometimes the GQ Name and the Facility Name may be
the same. The GQ may not always have a unique name. The
barcode and the date and time that the form was printed will
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appear on the right side of the form. Throughout this operation
you will use the information contained in the GQ Enumeration
Record to complete other forms. We will talk about these other
forms later in this manual.
Items 1-4 Geocode
Information
Items 1-4 on the GQ Enumeration Record contain the geocodes
for the GQ.
•
•
•
•
Item 1 is the State Code
Item 2 is the County Code
Item 3 is the Block Number
Item 4 contains the Map Spot Number
All of these codes are discussed in Chapter 2, Topic 4: Group
Quarters Enumeration Maps.
Item 5 – GQ Type
Code
Item 5 is the GQ Type Code. The Group Quarters Type Code
identifies the type of group quarters that you will enumerate and
could assist you in dealing with any challenges that may arise
during enumeration.
For example, you may be assigned to enumerate a facility with
Type Code 301. This is the code for a small nursing home. The
residents may be persons who require skilled nursing care. You
may need to spend extra time enumerating these residents.
Knowing the type of facility will help you to better plan for your
visit. It helps you to ask important questions when you call the
GQ Contact. This will help with the scheduling of the
enumeration appointment and will help the enumeration to run
smoothly. For example, in the nursing home (Code 301) you
might ask the GQ contact if any of the patients require the use of
sign language to communicate or have other needs that might
require special arrangements for enumeration.
What is a Type
Code?
During the Group Quarters Validation operation, information was
gathered that determined the GQ Type Code for all of the GQs
that you will be enumerating. Appendix B of this manual is the
2010 Census Group Quarters Type Code List. Refer to this list
when you are reviewing your GQ Enumeration Records and
preparing for work.
When you are preparing your work, you may come upon a facility
that has two different type codes. An example of this would be a
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nursing facility that has a dormitory for interns and nurses. The
type code for the dormitory is 901. The type code for the Nursing
Facility/Skilled Nursing Facility is 301. A type of facility that
has multiple GQ type codes is a facility that has staff group
quarters. If you have a facility that has staff housing in your
assignment, you will have two separate Enumeration Records for
the same facility, each with a different type code. Make sure you
track and enter the enumeration results for each GQ’s population
on the corresponding GQ Enumeration Record.
Type Codes with an
Asterisk –
Counting Staff
along with
Residents
There are some facilities where you count staff along with
residents. When you get your assignment, always check item 3,
the GQ type code, on the GQ Enumeration Record. Then, turn to
Appendix B in your manual and look for that type code. Some
type codes in Appendix B have an asterisk (*). A facility
assigned a type code with an asterisk means that, if there are any
staff residing in the GQ, you should count them along with the
residents. These type codes are:
•
501 – College/University Student Housing
•
701 – Emergency and Transitional Shelters for People
Experiencing Homelessness
•
801 – Group Homes Intended for Adults
•
802 – Residential Treatment Centers for Adults
•
901 – Workers’ Group Living Quarters
•
902 – Religious Group Quarters
We usually enumerate staff housing separate from residents’
housing. We usually would have two GQ Enumeration Records
for the same facility – one for the residents receiving services at
the facility and one for staff that reside at the facility. The
Enumeration Record for the staff living at the facility would have
GQ type code 901. However, if you get an Enumeration Record
and the GQ Type Code (after checking Appendix B) is followed
by an asterisk (*), there will not be a separate GQ Enumeration
Record for staff quarters.
GQ Facility missing
Staff Housing Data
on the GQ
Enumeration
Records
You may get a facility that has staff housing but:
•
•
You don’t have a separate GQ Enumeration Record with a
type code 901 for that facility, and
When you checked Appendix B, the type code assigned to
this GQ does not have an asterisk (*)
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This means that during the GQV Operation, the Lister was not
aware of the fact that there was staff housing at this facility. In
this situation, do not enumerate staff members who live there
along with other residents. Do make a note on the GQ
Enumeration Record for your Crew Leader. State the number of
staff members who live at the GQ.
Address
information Items 6
-12
Items 6 through 12 contain address information for the group
quarters.
GQ Contact Items
13-15
Items 13, 14 and 15 contain the name, title and telephone number
of the GQ Contact Person. When you are given an assignment,
you will call the contact person to make an enumeration
appointment and to get more information that will be helpful for
enumerating the facility. You can also ask for specific driving
directions to the facility.
Item 16. Maximum
population?
Item 17. Will your
facility be closed
anytime between
April 1 and
May 14, 2010?
•
•
•
•
•
•
•
•
•
Item 6a: House number
Item 6b: Street Name
Item 6c: Unit Designation (e.g., Apartment 3C)
Item 7: Rural Route or P.O. Box Number:
Item 8: City
Item 9: ZIP Code
Item 10: Building Name
Item 11: Building Number
Item 12: Physical Description
Maximum population is the number of persons that the facility is
able to accommodate. On the day that you go to enumerate the
facility, you will take enough ICRs to enumerate the maximum
population of the facility plus 10 percent more.
Group Quarters Enumeration is conducted between April 1, 2010
to May 14, 2010. During the Advance Visit operation, the GQ
Contact Person was asked if they were going to be closed anytime
between April 1, and May 14, 2010. If they answered that the
facility was going to be closed during those days, they were told
that the facility was not going to be enumerated. When you
receive your GQ Enumeration Record, it will be for a facility that
will be open sometime between April 1 and May 14, 2010. This
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answer will be pre-filled on your GQ Enumeration Record and
you do not need to ask this question.
Item 18. Expected
Pop
Although the GQ Enumeration Record already shows a maximum
population, you need to ask about the expected number of people
who will be at the facility on the day that you go to enumerate.
The maximum population and the expected population may be
different because the facility may not always be filled to capacity.
Item 19. Are clients
males only, females
only, or both?
This information would have been taken into consideration by
your Crew Leader when making assignments. A facility for
males only would not be assigned to a female Enumerator or vice
versa. This could be disruptive at the facility and may cause
problems during the enumeration.
Item 20. Best days
and times for
facility to be
enumerated?
This item contains the days and times that the GQ Contact Person
said were the most available for enumeration when they were
interviewed during the Advance Visit operation.
Item 21.
Enumeration
Appointment
This is the enumeration appointment question. This question may
or may not be pre-filled when you get your GQ Enumeration
Record. If it is not already filled, ask the GQ contact for a day
and time to visit the facility. If it is already filled, verify it with
the GQ contact in case they want to change it.
Item 22. Does the
Administrator want
to self-enumerate
(Correctional
facilities and
Hospitals only)
This question only applies to correctional facilities and hospitals.
For safety reasons, we recommend that correctional facilities and
hospitals self-enumerate. This question on your GQ Enumeration
Record should be blank. If you receive an Enumeration Record
where ‘Yes’ is marked, turn it in to your Crew Leader. You
should not receive an Enumeration Record for a self-enumerating
facility.
Item 23. Can you
or a staff member
assist with the
enumeration?
If a staff member is going to assist with the enumeration, their
name and telephone number should appear in item 24.
Item 24. Staff
member name and
telephone number
This item contains the name and telephone number of the staff
member that will help with enumeration. This person should
have already been sworn-in by the Crew Leader during the
Advance Visit operation. If this person has not been sworn-in,
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write this in the Notes section of the GQ Enumeration Record
and bring it to the attention of your Crew Leader. Your Crew
Leader will swear them in. Do not allow them to assist until they
have been sworn in.
Item 25. Do you
have a roster
available for our
use during
enumeration?
You need a roster to help you prepare, conduct, and make sure the
enumeration is complete for the GQ. If the facility does not have
one, you will need to create one. The staff may or may not be
able to help you create the roster. You may have to do this
yourself as you prepare for enumeration.
Notes Section
Write any necessary notes in this section. Also, when a facility is
very large, a team of Enumerators will be assigned to that case.
The names of the Enumerators that worked with the Lead
Enumerator, will go in the Notes section.
Item 26. (Lead)
Enumerator Name
The name of the Lead Enumerator is entered in this field.
Item 27. Date
Assigned
You will fill in this date when the GQ Enumeration Record is
assigned to you.
Item 28. Date
Enumeration
Conducted
When the enumeration is complete, enter the date.
Item 29. Number
of ICRs.
When the enumeration is complete, enter the number of ICRs
returned and completed.
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Chapter 3: Introduction to GQE
Topic 3: Pre-Enumeration
Overview
This section of the chapter explains how you prepare to
enumerate a Group Quarters. As soon as you receive your GQ
assignments, and before you telephone the GQ Contact Person,
make sure that you have all of the forms required for your
assignment, and the supplies you’ll need.
You should have a copy of the forms listed below for each GQ in
your assignment. Ask your Crew Leader for any missing forms.
Task 1. Check your
materials.
Check to make sure you have the following materials:
•
Form D-1054(GQE), Group Quarters Enumerator
Checklist
• Form D-116, Group Quarters Listing Sheets
• Form D-352.1GQ (GQE), Group Quarters Enumeration
Record
• Form D-225, INFO-COMM
• Form D-20, Individual Census Report (Originals Only.
The correct number of forms is the maximum population
plus ten percent)
• Form D-20(S), Individual Census Report (Spanish)
Originals Only
• Form D-40, ICR Envelopes (to match the number of ICRs)
• Form D-40(S), ICR Envelopes (Spanish)
• GQ Control Number Label Sheet
• Form D-31, Confidentiality Notice
• Form D-1168, Map Pouch (one per AA)
• Maps (one set per AA)
• Form D-569.12, GQE Enumerator Manual
• Form D-308, Daily Pay and Work Record
• Messenger Envelope
• Rubber bands
• Census ID Badge
• Pencils
You should also have your Enumerator supply kit with you. If
you need more forms than what the LCO has prepared for your
assignment, you can supplement from your supply kit.
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Task 2. Call to set up
or verify appointment.
Chapter 3: Introduction to GQE
You will call the facility to set up or verify an enumeration
appointment. You will use Form D-352.1GQ (GQE) Group
Quarters Enumeration Record during this telephone call. The
items on the GQ Enumeration Record are also reviewed in Topic
2 of this chapter.
•
Locate the GQ Contact Person’s name, title, and
telephone number in Items 13, 14 and 15 on the GQ
Enumeration Record.
•
Call the person and inform them that you would like to
verify the enumeration appointment date if one is preprinted on the GQ Enumeration Record.
•
If there is no date in Item 21, you will ask about
scheduling an appointment to enumerate the residents of
the group quarters.
The GQ Contact Person may want to set a different date for the
enumeration, even if an enumeration appointment has already
been set. You can do this, but you must realize that, if you have
already set other appointments, you will need to adjust your
schedule accordingly. Also, let your Crew Leader know of the
change.
If the GQ Contact Person has changed, mark through the printed
name on the GQ Enumeration Record and print the new name
above it.
You may not always be able to get through to the facility:
•
•
•
If you cannot reach the facility using the phone number
printed on the GQ Enumeration Record, you can check to
see if there is a new phone number for the facility.
If you are unable to locate a GQ Contact Person and an
appointment has not been set, you must go to the address
and try to locate the GQ Contact Person.
If you are unable to locate a GQ Contact Person and an
appointment has been set, go to the GQ on the
enumeration date/time stated in the GQ Enumeration
Record and enumerate the facility.
The following is information on how to use and complete, the GQ
Enumeration Record when you call the facility.
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Introduce yourself
First, you will introduce yourself, “Hello, I’m (your name)
calling for the U.S. Census Bureau to remind you that I’m
scheduled to visit your facility to enumerate the residents who
lived or stayed at your facility as of Census Day, April 1, 2010.
Were you informed that a Census Enumerator would visit and
enumerate your facility?”
If the contact is not
aware of the
enumeration
appointment
If the answer is no, that they were not informed, or were not
aware that the Census Bureau was going to conduct an
enumeration, say,
“The Census Bureau is requesting your cooperation in
enumerating the residents who live or stay at your facility as
part of the 2010 Census. Your facility was visited a few months
ago to collect some information to help us plan for
enumeration. We are beginning to conduct the actual
enumeration and are requesting your help. I would like to
schedule an enumeration appointment.”
If the GQ Contact Person tells you that they will not permit you to
conduct the enumeration, find out why. If they are concerned
about the Census Bureau violating the Health Insurance
Portability and Accountability Act (HIPAA) or the Federal
Educational Rights and Privacy Act (FERPA) rule, take out a
copy of the appropriate Access Letter that is in your kit. The
Access Letters explain that the data that the Census Bureau
collects does not violate any HIPAA or FERPA rules. (See topic
‘Access Letters’ on page 16 of this chapter). If they still do not
want to make an appointment, thank them for their time and
notify your Crew Leader. Your Crew Leader will try to convince
them to cooperate.
If they are willing to schedule an appointment, you first need to
verify some information on the GQ Enumeration Record.
You will handle the enumeration differently, according to the
number of people that will be at the facility. Look at the table
below and follow these guidelines.
IF
THEN
If the maximum population of
the GQ is less than 10
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You will conduct a personal interview
with each resident. Interviewing is
covered in Chapter 5 of this manual.
D-569.12
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If the maximum population is
10 or more
You will leave a Form D-20, Individual
Census Report (ICR) with each resident
to complete. You will schedule a date
and time to pick up the completed
forms.
If the population is very large
Your Crew Leader will assign a team of
Enumerators to conduct enumeration at
the GQ.
Item 16. Maximum
population (Max pop)
Ask for the maximum population of the facility. If it is different
from the max pop indicated on the GQ Enumeration Record, line
through it and enter the new information.
Look at items 20 and 21
Look at Items 20 and 21. There should already be an appointment
date and time set in item 21. If an appointment has not been set,
look at item 20, it should be pre-filled. “When we visited you a few
months ago, you indicated that (fill in day of the week) at (fill in
times) were the best days and times for your facility to be
enumerated. Is this still okay with you?”
Item 21. Enumeration
Appointment
If there is no appointment set, go ahead and set up an appointment.
“I need to set up an appointment date to enumerate your facility.
What date and time best fits your schedule?” Enter the
information on the GQ Enumeration Record.
If the enumeration date changes from what is printed on the GQ
Enumeration Record, mark out the printed date and write in the
new one. You must also inform your Crew Leader about the
change in case it affects your workload. If the facility changes
their enumeration date to a later date, your Crew Leader may need
to assign you other GQs that can be completed sooner.
Item 18. Expected Pop
Now that you have an enumeration date, ask them how many
people they expect to be at the facility on that day. This number
may, or may not vary from the maximum population. Enter that
information.
Item 22. “Does the
Administrator want to
self-enumerate?”
(Correctional Facilities
and Hospitals Only)
The answer to this question should be blank. This question only
applies to hospitals and correctional facilities.
You should not receive an Enumeration Record where the answer
to Item 22 is ‘Yes.’
If you receive an Enumeration Record with Item 22 marked ‘Yes,’
contact your Crew Leader immediately.
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Item 23. “Can you or a
staff member assist
with the
enumeration?”
You may already have the name of a staff member who will assist
with enumeration in item 24. If there is no name or telephone
number in item 24, ask them if they have someone who can help
during enumeration. If they answer that a staff member is
available to assist with the enumeration, mark ‘Yes’ in item 23 and
enter the name and telephone number of the staff member in item
24.
Item 24. Staff member
name and telephone
number
Enter the name and telephone number of the staff member who is
going to assist with enumeration.
Item 25. “Do you have
a roster available for
our use during
enumeration?”
Let them know that you will need a roster, or a list of names of
residents who have stayed at the facility as of April 1, 2010.
“When I arrive I need a list of clients/residents who lived or
stayed at your facility as of April 1, 2010, so that we can
enumerate them. If you do not have a list, then I will have to
create one with your help. Do you have an available list you can
provide during my visit?”
During enumeration, it will make your job easier if they have a list
available. If they do not have a list and cannot help you create one,
you will need to allow yourself time to do this after you arrive at
the GQ. Consider this as you schedule your appointments to give
yourself enough time between enumeration appointments.
Item 26. (Lead)
Enumerator Name
When the GQ is large, more than one Enumerator may be assigned
to that GQ. If you are the Lead Enumerator, enter your name in
this field.
Item 27. Date
Assigned
Enter the date the GQ Enumeration Record was assigned to you.
Enumeration
Procedures
Explain the enumeration process for the GQ. Do not spend a lot of
time on the details. Enumeration procedures are detailed in Topic
5 of the chapter. Also, use the Enumeration Tasks on the Group
Quarters Enumerator Checklist.
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Special Situations
Chapter 3: Introduction to GQE
You may need to ask,
“Are there any other arrangements that need to be made in order
for us to enumerate on this date, such as needing a sign language
interpreter, or a translator?”
Make a note of this in the Notes section of the Enumeration
Record. If you anticipate language problems, discuss with your
Crew Leader. Inform your Crew Leader if an Enumerator who
speaks that language should be assigned to the GQ or if you need a
translator or an American Sign Language interpreter.
Ask if any residents will need to fill out a Spanish ICR. Make a
notation in the Notes section of the Enumeration Record as to how
many Spanish ICRs you will need.
GQ Status Changes
During your phone conversation with the contact person, you may
find that the status of a GQ has changed. These unusual situations
may occur:
•
The facility is still standing but is it no longer in use. It has
a population of zero on census day.
•
The GQ has been demolished.
•
The facility is actually a housing unit.
Facility is still standing
but no one is living
there
During your phone conversation, the contact person may tell you
that the facility is open but had no residents on census day. There
are various reasons for this, such as renovation and licensing
problems. Change the maximum population and the estimated
population on the Enumeration Record to ‘0.’ Explain the
situation in the Notes section of the Enumeration Record. Write a
detailed account. If there is not enough space in the Notes section,
continue your description on a Form D-225, INFO-COMM. Turn
these forms in to your Crew Leader.
The Group Quarters
has been demolished
You may not be able to get in touch with the contact person. When
you call the facility the number may no longer be a working
number. In this case, go to the facility to check out the situation.
You may find out, once you get there, that the building is no longer
standing, or it may be uninhabitable. Try to talk to a
knowledgeable person in the neighborhood who may be able to
explain the situation to you. Explain the situation in the Notes
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section of the Enumeration Record. Write a detailed account. If
there is not enough space in the Notes section, continue your
description on a Form D-225, INFO-COMM. Turn these forms in
to your Crew Leader.
The place is a HU
When you call the contact person, you may find that the place you
are calling is no longer a GQ or perhaps it was erroneously coded
on the Enumeration Record as a GQ. When you call, you will
introduce yourself.
“Hello, I’m (your name) calling for the U.S. Census Bureau to
remind you that I’m scheduled to visit your facility to enumerate
the residents who lived or stayed at your facility as of Census
Day, April 1, 2010. Were you informed that a Census
Enumerator would visit and enumerate your facility?”
The person on the line may say that they are not any type of
facility; that they live in a private home with just one family living
there. In this situation, the Enumerator must treat the household as
if it were a GQ. If there are less than 10 people in the household,
the Enumerator must conduct a personal interview of each person
in the household on an ICR. The Enumerator follows the GQ
procedures for enumerating a household of less than 10 people.
You must inform them that they are not going to receive a census
questionnaire in the mail and therefore you will need to schedule
an enumeration appointment. You may say,
“The Census Bureau is requesting your cooperation in
enumerating the residents who live in your home. Your place of
residence will not receive a census questionnaire in the mail and
therefore it is important that I interview everyone in your
household in person. I would like to schedule an enumeration
appointment.”
Try to schedule an enumeration appointment. Explain the outcome
of this conversation in the Notes section of the Enumeration
Record. Write in big, bold letters, ‘This place is a Housing Unit.’
Write a detailed account. If there is not enough space in the Notes
section, continue your description on a Form D-225, INFOCOMM. Turn these forms in to your Crew Leader.
The place was a GQ
and is now a HU
After your introduction, the person on the line may say that the
place used to be a Group Quarters but is now a private home. You
must enumerate this place as if it were a GQ. Tell the respondent
that you must conduct a personal interview of everyone in the
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household because they will not be receiving a census
questionnaire in the mail.
Try to schedule an enumeration appointment. Explain the outcome
of this conversation in the Notes section of the Enumeration
Record. Write in big, bold letters, ‘This place is a Housing Unit.’
Write a detailed account. If there is not enough space in the Notes
section, continue your description on a Form D-225, INFOCOMM. Turn these forms in to your Crew Leader.
Group Quarters Adds
This is a very rare occurrence during GQE. But, you may find a
place that you believe is a Group Quarters for which you do not
have an Enumeration Record. If you believe this to be a Group
Quarters that needs to be added, fill out a form D-225, INFOCOMM and give it to your Crew Leader during your daily
meeting. Your Crew Leader will handle GQ adds.
Access Letters
During your phone conversation or if you are visiting a health
facility, you may be asked about the Health Insurance Portability
and Accountability Act (HIPAA). HIPAA addresses the use and
disclosure of individuals’ health information. In the 2010 Census,
we are not asking the facility or the respondents to provide us with
individual health information.
If your GQ Contact Person is from an educational facility, you
may be asked about the Family Educational Rights and Privacy Act
(FERPA). FERPA addresses the use and disclosure of directory
information from student records. The census questionnaire asks
for the name, sex, age, date of birth, race, Hispanic, Latino, or
Spanish origin, and address.
You will be provided with Access Letters to refer to during your
conversation with the contact person, or to give to the contact
person once you are at the facility. The letters provide details that
Census operations do not violate HIPAA or FERPA. There are
three Access Letters:
• Facility Manager, D-30(L)FM is a general letter provided to GQ
Contacts at SBE locations, correctional facilities, and other types
of GQs.
• Health Care Facilities, D-30(L)HC addresses HIPAA and is
specific to Health Care Facilities.
• Student Housing, D-30(L)SH addresses FERPA and is specific
to Student Housing facilities.
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A copy of the appropriate letter was given to the GQ Contact
Person during the Advance Visit. During your phone conversation,
if the GQ Person questions the information they are asked to
provide, take out the appropriate copy of the Access Letter and
read to them the information in the letter. Tell them that you will
give them a copy of the letter when you come to their facility. If
you are speaking to them in person, give them a copy of the Access
letter that is appropriate for their facility. As with any hesitant
respondent you need to think on your feet, be prepared to explain
why their cooperation is important and how we protect the
confidentiality of their responses.
Conclude the phone
call
Then thank the GQ Contact Person and conclude the phone call.
The next step is to visit the group quarters at the appointed time.
Task 3. Visit the group
quarters.
Locate the GQ Contact Person and introduce yourself as follows:
“Hello, I’m (your name) from the U.S. Census Bureau. (Show
Census I.D.) I am here to take the census for this facility for the
2010 Census. Here is a Confidentiality Notice (hand them Form
D-31, Confidentiality Notice) that explains that census data are
kept confidential.”
If the GQ has less than 10 people, you will conduct a personal
interview with each resident.
If the GQ has 10 or more residents, explain to the GQ Contact
Person that you will leave an ICR with an envelope for each
resident. The residents should return their forms to the GQ Contact
Person or the person that is assigned to help. You will schedule a
date and time to pick up the completed forms. Generally, you
should allow no more than two days for the residents to complete
their forms.
The name and telephone number of the staff person that has the
responsibility of collecting the completed forms should appear in
item 24 of the GQ Enumeration Record. If their name is not
already on the form, enter it now. As a reminder to yourself, write
in the Notes section the due date for the completed forms. You
will return to the facility on that date to collect the forms and the
completed ICR packets.
Inquire if any of the residents or staff would need to receive the
Spanish version of the ICR. You may have already asked this
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question during your phone conversation with the GQ Contact
Person. You need to ask again, before you create your ICR
packets. Always take extra Spanish ICRs and envelopes, in case
you need to create more Spanish ICR packets once you get to the
facility.
Get a current list of
residents and/or staff
as of Census Day,
April 1, 2010
Make sure you have checked the GQ type code in Appendix B, for
the facility you are enumerating. If the GQ type code has an
asterisk, you must make sure to ask the GQ Contact Person to
include on the roster any staff who lived at the GQ as of census
day.
If there is not an asterisk, check to see if you have a separate GQ
Enumeration Record for the staff quarters (Type Code 901.) If
there is not a separate GQ Enumeration Record:
• Verify with the GQ Contact Person that the roster DOES
NOT contain staff members that reside at the facility.
–
If staff does live in the GQ, do not include them in the
enumeration. Instead, make a note of this situation on the
associated GQ Enumeration Record in the Notes section.
–
If there is a separate GQ Enumeration Record for the
staff quarters, use it for the staff enumeration.
SPECIAL NOTE: If your assigned GQ is a Nursing Facility or
Skilled Nursing Facility, GQ Type Code 301, you will have to be
very specific about the residents you need on the roster. You are
to enumerate the residents of the nursing or skilled nursing
facility only. These types of GQs can be associated with assisted
living or even independent living facilities. The apartment or
rooms at these types of places, other than the nursing units, are
considered housing units (HUs). It is not your job to enumerate
any individuals living in the HUs.
You may say:
“I will need a current list of residents (possibly staff depending
on the GQ type code) who lived or stayed at your facility on
Census Day, April 1, 2010 so that we can enumerate them. The
list needs to include not only the name of each resident but their
room or bed number if that is applicable.”
If the GQ Contact Person provides you with a printed list or roster,
make sure you verify with them that it contains only those
individuals who were living or staying at the GQ as of April 1,
2010. The list may contain names of individuals who arrived after
census day, or left before census day, depending on when the GQ
Contact Person created the list.
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Task 4. List residents
on Form D-116, Group
Quarters Listing
Sheet(s)
Chapter 3: Introduction to GQE
You will complete the following information on the Group
Quarters Listing Sheet, for each GQ:
•
Item 1: GQ Name – copy from the GQ Enumeration Record.
•
•
Item 2:
Item 3:
name.
Item 4:
Item 5:
•
•
GQ ID - copy from the GQ Enumeration Record.
Crew Leader Name – enter your Crew Leader’s
CLD No. – copy from the GQ Enumeration Record.
Enumerator Name – enter your name.
It is critical to the success of the GQ Enumeration operation
that all codes are written correctly. You can complete the
identification information before you arrive at the GQ. You must
enter this information on every listing sheet you use for the GQ.
Always remember to number the Listing Sheets using the ‘Sheet
___ of ___ sheets’ spaces in the upper right hand corner. Number
the pages one after the other using the first blank space. When you
finish listing the residents, count the total listing sheets and write
that number in the second blank on each page. For example, if you
have 3 sheets, you will complete each like this:
Sheet 1 of 3 sheets
Sheet 2 of 3 sheets
Sheet 3 of 3 sheets
An illustration of Form D-116(GQE) Group Quarters Listing
Sheet, is in the Appendix, page A-8
Complete the list of
residents/staff on the
Listing Sheet
Complete the following on the Listing Sheet:
Column (a) Room/Bed number - List each resident’s/client’s/
staff person’s room or bed number in numerical order.
Column (b) Name - List the person’s name. If names are
unavailable, write N/A on the appropriate line of the listing
sheet. Note any language problems in the space with the
person’s name.
Column (c) Person number - Enter a number for each person
listed beginning with number ‘1.’ Keep in mind, as you
finish one sheet and start another, your person numbers
continue. For example, you finish one sheet with PN 20
and have more persons to list. You start a new sheet and
the first PN would be 21.
Column (d) Checked in - Mark (X) an ICR is returned to you.
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You complete this after you collect the ICRs. Only mark
(X) after the person’s form is returned to help you keep
track of the ICRs.
Column (e) Mark (X) one Incomplete/Complete – Mark this
after you review the returned ICRs. This column is
divided into two so you can mark (X) the appropriate
selection for the ICR.
Task 5. Prepare ICR
packets.
There are two forms that make up an ICR Packet as follows:
ICR Envelope, Form D-40 or D-40(S)
ICR, Form D-20 or D-20(S).
You must prepare your ICR packets for each person who lived or
stayed at the GQ on April 1, 2010, even if they no longer live
there. The GQ Contact Person can give you information about
those residents who were at the facility on April 1, 2010, but are no
longer staying there, or you can fill out the ICRs for those persons
through administrative records.
Prepare the ICR
envelopes
Prepare the ICR envelope for each person listed on the Listing
Sheet. An illustration of the ICR envelope is in Appendix A, page
A-7. For each person fill in the ‘For,’ ‘Return to,’ ‘Return By
Date,’ and ‘FOR OFFICIAL USE ONLY’ section as follows:
•
•
•
•
‘For’ - Copy the person’s name and room/bed number from
the Listing Sheet.
‘Return to’ - Enter the name of the person who will
accept/collect the ICRs from the residents/clients.
‘Return By Date’ - Enter the date/time that you plan to pick
up the ICRs from the residents/clients or from the person
who accepts/collects ICRs from the residents/clients.
‘FOR OFFICIAL USE ONLY’ – Write in the GQ Name
from the GQ Enumeration Record and person number (PN)
from the Listing Sheet.
NOTE: If you are conducting personal interviews at a small
GQ, you will need to only complete the person’s name and
room/bed number and the Official Use Only section. You will
still need the envelope to place the completed ICR in after you
conduct the interview to protect that individual’s data.
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Prepare the ICRs
Chapter 3: Introduction to GQE
When preparing your packets, use the envelopes you just prepared
and the Listing Sheet as your guide. Prepare an ICR for each
resident by writing the corresponding Person Number (PN) in the
‘FOR OFFICIAL USE ONLY’ section, Item A, on the back of the
ICR.
Make sure that the PN for the resident matches on the ICR, ICR
Envelope, and the Listing Sheet.
You must also place a GQ control number label in the GQ Control
Number box, or write it in. Make sure the labels are firmly pressed
down on the ICR.
Place materials into
Envelope
Put the ICR into the ICR Envelope. Use the Spanish ICR and
Spanish ICR Envelope as necessary. Make sure to enter beside the
appropriate name on the Listing Sheet that you gave that individual
a Spanish ICR. For example: Manual Ruiz – Spanish ICR.
Remember that the Confidentiality Statement is printed on the ICR
envelope. Point this out to each resident/client to reassure them
that the data they enter on their ICR will remain confidential.
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Chapter 3: Introduction to GQE
Topic 4: Enumeration
Introduction
There are two different procedures for the enumeration of GQs.
Usually if the GQ has 10 or more residents, you will leave ICRs
to be completed. If it is a small GQ of nine or less residents, you
will usually conduct interviews with each resident.
Task 1. Conduct
Enumeration
(Distribute ICRs or
Conduct Interview)
Distribution of ICRs at a
GQ with 10 or more
residents
You are responsible for the distribution of ICRs to the residents
of the GQ. If you are not permitted by the GQ Contact Person to
distribute the ICRs, then make sure you instruct them on how to
do this. The correct procedures are described on this page under
the topic ‘GQ Contact Distributes ICRs.’
Distribute the ICR Packet to each resident. If you hand the ICR
Packet to the resident, do the following:
•
•
•
GQ Contact Distributes
ICRs
Emphasize the importance of filling out the form
completely and legibly.
Tell each resident to seal his or her completed form in the
envelope provided.
Point out the date/time on the envelope, when you (or the
GQ Contact Person) will return to pick up the completed
ICR in the sealed ICR envelope.
If the GQ Contact Person or other staff member distributes ICRs,
do the following:
•
•
•
Give the packets to the GQ Contact Person to distribute to
the residents.
Explain to the GQ Contact Person that they must deliver
each packet to the resident whose name/room number is
written in the ‘FOR’ section on the envelope.
Explain to the GQ Person that they must tell the residents
to seal their census forms in the envelopes provided when
they finish completing the forms.
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•
•
Distribution of ICRs at
a GQ with 9 or less
residents
Tell the GQ Contact Person that they must not look at the
completed census forms or open the returned envelopes.
Tell the GQ Person that you will return to pick up the
completed ICRs on the date and time you entered on the
ICR envelopes. Make sure you enter this date and time on
the GQ Enumeration Record, in the Notes section.
For small GQs, you will not usually leave ICR packets. You will
go to each resident’s room/bed/unit to conduct a personal
interview with the prepared ICR packets as follows:
•
•
•
•
•
•
•
•
•
•
•
Knock on the resident’s door.
Introduce yourself to the resident and explain that you are
there to take the census.
Show the resident your Census ID badge.
Hand the resident the D-31, Confidentiality Notice to read and
keep.
Ask the resident’s name.
Explain that you need to conduct an interview by asking a few
questions to fill out their census questionnaire. Tell them that
it will take approximately five (5) minutes.
Conduct the interview. See Topic 2 in Chapter 5 of this
manual, ‘Interviewing Using the Individual Census Report’
for detailed procedures on how to do this.
Go to Item D in the ‘For Official Use Only’ section on the
back of the ICR. If the respondent participated in the
interview, mark (X) ‘Respondent’ for Item D.
Put the completed form in the ICR Envelope.
Mark this case as checked in on the Listing Sheet in Column
(d.)
Take the envelope and its ICR with you.
After you conduct all of the interviews at the small GQ, you can
move on to Task 3 on the Checklist.
Task 2. Collect ICRs
It is your responsibility to return to the group quarters on the date
and time specified in the Notes section of the GQ Enumeration
Record to collect all ICRs. Use the following procedures for
collecting ICRs:
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•
•
Collect a completed ICR for each resident at the GQ.
If the GQ Contact Person helps you to collect ICRs,
remind them of the date/time you will come by to collect
the completed ICRs.
When you have collected the ICRs, move on to Task 3 on the
Checklist.
Task 3. Review the
ICRs.
While at the facility you must use a private area where only sworn
census personnel with a need to know may see the ICRs. This is
done on site at the GQ so that any problems can be handled
immediately. You may do this in your car before leaving the
property.
You must first check to make sure you have all the ICRs as
follows:
•
Sort the ICR envelopes in a stack, in person number order
with the lowest number on top (1, 2, 3, etc.).
•
One envelope at a time, take the ICR out of the envelope,
and match it (room and/or bed number, person name, and
person number) to the appropriate line on the Listing
Sheet. Mark ‘X’ in Column (d), ‘Checked in’ for the
person. Keep the ICRs in PN order.
•
Place the envelopes aside. Do not discard them. Bundle
the envelopes together separately and turn them in with
the other completed forms for your assignment.
You will now review questions 1 through 7 on the ICR.
• If the resident answered at least three of the first five
questions, mark ‘X’ in the ‘Complete’ box of Column (e)
on the Listing Sheet.
• If the resident did not answer at least three of the first five
questions legibly, mark ‘X’ in the ‘Incomplete’ box of
Column (e) on the Listing Sheet.
• If the answers are not legible and you cannot read the
answers to at least three of the first five questions legibly,
mark ‘X’ in the ‘Incomplete’ box of Column (e) on the
Listing Sheet.
• Arrange to follow up on ‘Incomplete’ ICRs to get missing
information with the GQ Contact Person.
Once you have finished your review of the front of the ICR,
go to the back of the ICR. You must now complete the ‘FOR
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OFFICIAL USE ONLY’ section. Be sure to press all GQ
Control labels down firmly to avoid lifting or peeling. After
enumeration, the ICRs are scanned and if the labels are not
firmly fixed on the page, it will cause the scanner to jam.
Also, if you have extra labels after you have prepared all the
ICRs you need, draw a line through them. You do not want
to mix them up and use them by mistake for another GQ.
Make sure that entries are legible and neat. There should not
be any markings or smudges on the form. As just mentioned,
the ICRs are going to be read by a scanner and extra marks
may lead to errors. If an ICR is unreadable, you will need to
create a new ICR using the extra ICRs you have with you.
Put a GQ ID label in the ‘GQ Control Number’ box on a new
ICR and neatly rewrite the form. If you run out of your GQ
ID labels, write the GQ ID in the GQ Control Number box.
To discard the unreadable form, remember that this is Title
13 data, so you cannot keep it or throw it in a trashcan. Give
the unusable form to your Crew Leader when you turn in
material. The Crew Leader will dispose of this form at the
LCO. This is Title 13 data and you must be very careful not
to leave this data where others may see it. Never photocopy
a form. You will carry extra forms with you.
If the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered
By.’ You are not to guess for this procedure. If you
interviewed the respondent or if you left the ICR to be
completed and believe that it was returned from the
respondent, go to Item D ‘Answered By’ and mark (X) the
box for ‘Respondent.’ If a GQ Contact Person completed all
the entries on the ICR using administrative records or by his
own knowledge, you would mark (X) Item D as ‘Other.’
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Chapter 3: Introduction to GQE
Topic 5: Post-Enumeration
Introduction
Once you have finished your review of the ICRs, there are two
situations you have to follow up on:
•
•
ICRs missing the required data
ICRs you never were able to collect
You will need to speak with the GQ Contact Person to resolve
both situations. Do not try to contact the respondent.
Task 1. Get data for
incomplete and/or
missing ICRs
Arrange to follow up on ‘Incomplete’ ICRs to get missing
information from the GQ Contact Person. If it is possible, try to
get answers to all the questions from them. You must have
answers to three of the first five questions in order for the ICR to
be considered ‘Complete.’ Those questions are:
•
•
•
•
•
Name
Sex
Age or Date of Birth
Hispanic, Latino, or Spanish origin
Race
If you are able to get any three of the five questions listed above,
you can then mark this ICR as ‘Complete’ on the GQ Listing
Sheet.
If it is not possible to get responses to at least three of these five
questions, the ICR remains ‘Incomplete’ as indicated on the GQ
Listing Sheet. You will have to document any such cases on the
GQ Enumeration Record for the appropriate GQ.
During your review you may find that you are missing some
ICRs. Work with the GQ Contact Person to locate the ICRs you
are missing. It may be that the person is no longer at the GQ but
they were there on April 1st. You must complete an ICR for that
person using information provided by the GQ Contact Person.
It may also come to your attention that you are missing someone
from your list. Make sure that individual was living at the GQ
on April 1st before you take any further action. Add the
person to the Listing Sheet and then complete an ICR for that
person with help from the GQ Contact Person.
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Make sure you have accounted for every ICR and every resident.
Do not hold up the completion of the enumeration by going back
to the respondents to track down missing data or ICRs. Utilize
the knowledge of the GQ Contact Person to get this done.
Before You Leave the
GQ
Remember to thank the GQ Contact Person for all their assistance
when you have completed your work at the GQ and are ready to
leave. You also need to inform them that they may be contacted
as part of a Quality Control operation conducted by the LCO.
Task 2. Turn in forms
for completed Group
Quarters Assignment.
If you have completed the GQ enumeration, give all forms to your
Crew Leader. Use the procedures below to make sure that the
forms are complete.
Remember to certify that you have completed the enumeration at
the GQ by printing and signing your name on the Enumerator
Checklist as well as entering the date.
GQ Listing Sheet
Make sure you have numbered all the GQ Listing Sheets in the
top right hand corner of each form using the ‘Sheet __ of __
sheets’ spaces in the upper right hand corner. Number the pages
one after the other using the first blank space. Count the total
listing sheets and write that number in the second blank on each
page.
GQ Enumeration Record
Complete the GQ Enumeration Record as follows:
•
•
•
•
•
ICRs and Envelopes
If you are the Lead Enumerator, make sure your name appears
in Item 26.
Make sure that Item 28, the ‘Date Enumeration conducted’ is
completed.
Count the number of complete and incomplete ICRs for the
GQ and enter the number in Item 29, ‘Number of ICRs.’
Check that the number of ICRs for the GQ equals the number
of persons on the Listing Sheet.
Write any notes you need to. Include in the notes the number
of incomplete ICRs you have for the GQ.
Make sure you have all the ICRs for the GQ. Check to make sure
you have a GQ control number label or that you have written the
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GQ control number for the correct GQ on the back of each ICR.
THIS IS VERY IMPORTANT. Bundle the ICRs and the
associated envelopes as follows:
•
•
Place Materials in a
Messenger Envelope
Stack the ICRs in person number (PN) order with the
lowest number on top (1, 2, 3, etc.). Use a rubber band to
keep the stack together.
Bundle the ICR envelopes together—separate from the
ICRs—by using a rubber band.
Print the following on each Messenger Envelope used for each
GQ:
•
•
•
•
GQ Name
Date
Total number of ICRs for the GQ – not just what is in that
envelope
Your name
If you need to use more than one Messenger Envelope for a GQ’s
completed materials, number the envelopes, ‘1 of 3,’ ‘2 of 3,’ etc.
Make sure that all of the following completed forms are in the
Messenger Envelope:
• Form D-116(GQE), GQ Listing Sheet(s),
• Form D-352.1 GQ(GQE), GQ Enumeration Record
• Form D-20 or D-20(S), Individual Census Reports (ICRs)
• Form D-40 or D-40(S), ICR Envelopes (bundled
separately from the ICRs)
• Form D-1054, GQ Enumerator Checklist (certified with
your name, signature and the date).
• Form D-225, INFO-COMMs, if applicable
NOTE: Use a separate envelope(s) for each GQ. Do not place
different GQs in the same envelope.
Give completed
materials to your Crew
Leader
Give the Messenger Envelope(s) to your Crew Leader, along with
a completed Form D-308, Daily Pay and Work Record, as soon as
possible. If you worked with a team of Enumerators, each team
member will fill out a Daily Pay and Work Record. Give the
Daily Pay and Work Records to the Crew Leader. They will
review and sign them.
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Chapter 4: Service-Based Enumeration
Chapter 4: Service-Based Enumeration
Topic 1: Introduction
Introduction
The four different Service-Based Enumeration (SBE) procedures
covered in this chapter are:
•
Shelter Enumeration
•
Soup Kitchen Enumeration
•
Regularly Scheduled Mobile Food Van Enumeration
•
Targeted Nonsheltered Outdoor Location Enumeration
Each one has its own requirements. Since each SBE location is
limited to one day for enumeration, you have to be very organized
to stay on top of your work. On any of the three days, you may
have different types of places to enumerate from shelters to
regularly scheduled mobile food vans.
The enumeration date for Shelter Enumeration is March 29. The
enumeration date for Soup Kitchens and Regularly Scheduled
Mobile Food Vans is March 30. These are the primary dates for
enumerating these facilities. We prefer that you enumerate them
on these dates. However, if a facility is not open or operating on
their primary date, they can chose to be enumerated anytime
between March 29 and March 31. The only SBE that does not
have a choice of being enumerated on a different date is a
Targeted Nonsheltered Outdoor Location.
Targeted Nonsheltered Outdoor Locations must be enumerated on
March 31, from midnight to 7:00 a.m. There is an exception to
this rule. Tent, car and RV encampments are part of the Targeted
Nonsheltered Outdoor Location operation. They are enumerated
on a different date and time. Since these often are families with
children, it would be too late at night to include these families
during the usual time that Targeted Nonsheltered Outdoor
Locations are enumerated. Your Crew Leader will give you the
enumeration date and time to enumerate these encampments.
You are trained on procedure for all of the operations so that you
are ready to enumerate any of the locations during SBE. This will
be a challenge to organize but you will be working closely with
your Crew Leader and other Enumerators.
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Chapter 4: Service-Based Enumeration
Enumerators work in teams during the SBE operations. Your
Crew Leader will create the teams, select a Lead Enumerator, and
make the assignments.
Your Crew Leader may pick you to be the Lead Enumerator. The
number of Enumerators assigned to a SBE location is based on the
maximum population. Your Crew Leader will make sure you
have enough Enumerators to assist you in enumerating each
assigned service-based location.
When you call the facility to make an enumeration appointment,
ask for the population. If the maximum population is significantly
different from the population that is filled on the Group Quarters
Enumeration Record, let your Crew Leader know. Your Crew
Leader will adjust the number of Enumerators needed to
enumerate that SBE.
The two forms that you will work with that will guide you through
the SBE operations are the Form D-1054(SBE), GQ Enumerator
Checklist for Service-Based Enumeration and the D-352.1, Group
Quarters Enumeration Records. For short, we will call Form D1054 (SBE) GQ Enumerator Checklist for Service-Based
Enumeration, the ‘SBE Enumerator Checklist’ throughout this
chapter. We will review both of these forms individually as we
discuss the procedure for each type of location in this chapter.
Form D-1054(SBE),
GQ Enumerator
Checklist for
Service-Based
Enumeration
For each facility that you enumerate, you will have a copy of the
SBE Enumerator Checklist. It is divided into three phases:
•
•
•
Pre-Enumeration
Enumeration
Post-Enumeration
The SBE Enumerator Checklist has three primary purposes:
1. To define the tasks for each phase of Service-Based
Enumeration.
2. To list the materials required for enumeration.
3. To provide detailed instructions to complete the tasks in
each phase.
Before you start, complete the information in Items A to D on the
checklist. You complete a checklist for every location that you
enumerate. Use the information on the associated Enumeration
Record. Fill in the following:
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Item A.
Item B.
Item C.
Item D.
GQ Name
GQ Contact
GQ Id No.
GQ Telephone
The information in this chapter describes the forms used for SBE.
It also provides more detail for each task on the SBE Enumerator
Checklist. Use this chapter for reference in the field.
Pre-Enumeration
Task 1. Select
Enumeration Type
This SBE Enumerator Checklist is used for the four different types
of service locations. Mark the right one on your checklist:
Group Quarters
Enumeration
Records, D-352.1
You also get a preprinted Group Quarters Enumeration Record,
D-352.1(SBE) for each SBE location you are enumerating. This
form provides you with important information to help you locate
your sites and to help you plan a successful enumeration.
• Soup Kitchen Enumeration
• Shelter Enumeration
• Regularly Scheduled Mobile Food Van Enumeration
• Targeted Nonsheltered Outdoor Location Enumeration
The enumeration procedures for each location vary for SBE. The
procedures on the SBE Enumerator Checklist will also vary
according to the SBE type. As we review each SBE type, the
procedures on the SBE Enumerator Checklist will be reviewed
and clarified.
Each type of SBE location has its own Group Quarters
Enumeration Record. They are:
•
Form D-352.1SH (SBE), Shelter Enumeration Record,
•
Form D-352.1SK (SBE), Soup Kitchen Enumeration
Record,
•
Form D-352.1MFV (SBE), Regularly Scheduled Mobile
Food Van Enumeration Record,
Form D-352.1TNSOL (SBE) Targeted Nonsheltered
Outdoor Location Enumeration Record.
•
Examples of all of the Group Quarters Enumeration Records are
in Appendix A of this manual on pages A-13 through A-16. The
header of the Group Quarters Enumeration Records has the
following information:
•
Regional Census Center (RCC) code
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•
•
•
•
•
•
•
Local Census Office (LCO) code
Crew Leader District (CLD) Number
Assignment Area (AA) number
Group Quarters Identification (GQ ID) Number
GQ Name
Facility Name
Barcode
Many of the items are the same across all four Group Quarters
Enumeration Records. When you get your assignment, the
information on the Group Quarters Enumeration Record is
preprinted. The information comes from the data collected during
the Group Quarters Validation (GQV) and Advance Visit
operations. However, you can correct certain items that may have
changed or items that had a typing error. You can change the:
•
•
GQ Name. This item may be blank so you can add a GQ
name
Facility Name
If the GQ Name and the Facility Name of a group quarters are the
same, it is not necessarily a mistake. GQ Name and Facility Name
can be the same. To make a correction, draw a line through the
incorrect item and write the correct information above it. Please
remember to write clearly. Do not change any other data in the
heading of the form.
Each type of location has several unique items on their Group
Quarters Enumeration Record. These are discussed under each
SBE operation in this chapter.
Form D-352.1SH
(SBE), Shelter
Enumeration
Record and Form
D-352.1SK (SBE),
Soup Kitchen
Enumeration
Record
Items 1 through 16 of the Shelter and the Soup Kitchen
Enumeration Record are the same for these two records, they are:
1. State
2. County
3. Block No.
4. Map Spot No.
5. GQ Type Code
6a. House Number
6b. Street Name
6c. Unit Designation
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Chapter 4: Service-Based Enumeration
7. Rural Route or P.O. Box Number
8. City
9. Zip Code
10. Building Name
11. Building Number
12. Physical Description
13. GQ Contact Name
14. GQ Contact Title
15. GQ Contact Telephone Number
16. Max Pop
Form D-352.1MFV
(SBE), Regularly
Scheduled Mobile
Food Van
Enumeration
Record and Form
D-352.1TNSOL
(SBE), Targeted
Nonsheltered
Outdoor Location
Enumeration
Record
With the exception of item 6c for regularly scheduled mobile food
vans, items 1 through 13 of the Regularly Scheduled Mobile Food
Van and the Targeted Nonsheltered Outdoor Location
Enumeration Records are the same. These are:
1. State
2. County
3. Block No.
4. Map Spot No.
5. GQ Type Code
6a. House Number
6b. Street Name
6c. Unit designation (MFVs only)
7.
Rural Route or P.O. Box Number
8.
City
9. ZIP Code
10. Physical Description
11. GQ Contact Name
12. GQ Contact Title
13. GQ Contact Telephone Number
You should be familiar with these since they are also on the Group
Quarters Enumeration Records that are covered in Chapter 3 of
this manual.
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Lead Enumerator
Responsibilities
Chapter 4: Service-Based Enumeration
If you are the Lead Enumerator, you are in charge of coordinating
and running the enumeration at a given SBE location. You do
most of the work just like you do at any GQ except you have other
Enumerators helping you with the actual Enumeration. You:
•
Fill out the GQ Enumerator SBE Checklist and mark off
each task as you finish it.
• Speak to the GQ Contact Person on behalf of the team.
• Divide up the team and assign them an alphabetic
designation so that each team member’s work can be
tracked.
• Pass out the enumeration materials to the team.
• Work the enumeration just like the other team members
but be ready to answer questions and help the others.
• Collect each team member’s completed work.
Enumerators should review their own forms before giving
them to the Lead Enumerator. The Lead Enumerator must
make sure they have everyone’s work.
• Check the overall total for the facility to make sure all
forms have been collected.
• Complete the Enumeration Record by signing your name
as the Lead Enumerator, by writing in the enumeration
date, and by writing in the total number of ICRs
completed. This includes complete and incomplete ICRs.
• In the ‘Notes’ section of the Enumeration Record, write the
names of the Enumerators on your team.
• Sign and date the checklist.
• Place all the completed materials in a Messenger Envelope
for the Crew Leader.
• Keep the Crew Leader up to date on your progress.
• Watch out for your team’s safety. This applies to all SBE
locations but is very important at Targeted Nonsheltered
Outdoor Locations.
Although you are a Lead Enumerator, you are not permitted to
do the duties normally performed by your Crew Leader. For
example, you many not authorize overtime or authorize any
purchase of materials.
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Other information
Chapter 4: Service-Based Enumeration
At any of these locations you may have a respondent who tells
you they were already counted at another place. Let them know
that you still need to collect their information on an ICR at the
place where they are now.
If you have a GQ Contact Person who is concerned about privacy
issues, provide them a copy of the Facility Manager letter from
the Director of the Census Bureau. It should help answer their
questions and put them at ease.
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Chapter 4: Service-Based Enumeration
Topic 2: Shelter Enumeration
Introduction
Shelter Enumeration is one of the operations where the Census
Bureau counts those people who are experiencing homelessness
and who might otherwise be missed. These people receive
services at locations that primarily serve those with no usual
residence. Shelters are facilities where people experiencing
homelessness stay overnight.
They include:
1) Shelters that operate on a first-come, first-serve basis
where people must leave in the morning and have no
guaranteed bed for the next night.
2) Shelters where people know that they have a bed for a
specified period of time (even if they leave the building
every day).
3) Shelters that provide temporary shelter during extremely
cold weather (such as churches). This category does not
include shelters that operate only in the event of a natural
disaster.
Examples are emergency and transitional shelters; missions; hotels
and motels used to house people experiencing homelessness;
shelters for children who are runaways, neglected or experiencing
homelessness; and similar places known to have people
experiencing homelessness.
NOTE: Shelters (Type Code 701) are one of the places where you
include any staff who live there when you enumerate the clients if
there is not a separate GQ for the staff. This is covered early in
Chapter 3.
Form D-352.1SH
(SBE) Shelter
Enumeration
Record
The remaining items on the D-352.1SH (SBE) Shelter
Enumeration Record give you information that helps to plan the
actual enumeration. These are:
•
•
•
Item 17: How early do clients arrive?
Tells you when clients start to show up at the facility.
Item 18: What is the earliest time clients may enter?
Lets you know when they open the doors.
Item 19: Expected Population.
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•
•
•
•
•
•
Gives you an idea of how many you have to enumerate
when you arrive.
Item 20: Are clients males only, females only, or both?
The Crew Leader has to look at this before making
assignments to make sure the right Enumerators have the
case. You don’t want a male Enumerator going to a
women’s shelter or vice versa.
Item 21: What are the general procedures clients
follow when they enter the shelter?
The response to this can really prepare you for how you
can conduct the enumeration and what to expect when you
arrive.
Item 22: Do you have a roster of clients that will be
available for our use during enumeration?
If ‘Yes,’ then you will be able to create the ICR packets as
soon as you arrive at the shelter. When clients arrive, the
packets will be ready.
If ‘No,’ then you have to create a list of names as clients
arrive. Allow more time for enumeration because you’ll
have to create the list of names before you can create the
ICR packets. The GQ Contact Person may be able to help
you with the names of clients.
Item 23: Can a staff member assist with the
enumeration?
If ‘Yes,’ your Crew Leader may need to swear them in
before you start working. They may have taken care of
this at the time of Advance Visit. You coordinate the
enumeration with the staff who is helping.
If ‘No,’ you and your team will handle the enumeration
yourselves.
Item 24: Staff member name and telephone number.
If completed, then someone at the location is planning on
helping with the enumeration.
Item 25: Enumeration appointment date and time.
You have already called to check on this. You conduct
the enumeration at the appointed date and time unless
your Crew Leader has other instructions for you.
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Chapter 4: Service-Based Enumeration
Pre-Enumeration
As soon as you receive your SBE assignments, make sure you
have all the forms and supplies for your assignment. Ask your
Crew Leader for any missing materials.
Task 1.
Enumeration Type
Mark the Form D-352.1SH(SBE), Shelter Enumeration Record
box on the D-1054(SBE) Group Quarters Enumeration
Enumerator Checklist for Service-Based Enumeration. This is
Task 1. Enumeration Type.
Task 2.
Check your
materials
It is important that you have all the materials you need for your
team to conduct the enumeration when you arrive at the location.
You should have the following materials:
•
Form OF-65C, Messenger
Envelopes
•
Form D-31, Confidentiality
Notices
•
Form D-1168, Map Pouch
with correct maps
Form D-1054 (SBE),
Group Quarters
Enumeration Enumerator
Checklist for ServiceBased Enumeration
•
Form D-308, Daily Pay
and Work Record
•
Form D-225,
INFO-COMMs
Form D-20 or D-20(S)
Individual Census Report
(ICR) – both English and
Spanish versions
•
Your Census ID Badge
•
2 pencils
•
Rubber bands
Form D-40 or 40(S) ICR
envelopes – both English
and Spanish versions
•
Clipboard
•
Form D-30(L)FM Facility
Manager Access Letter
•
Form D-352.1SH(SBE),
Shelter Enumeration
Record
•
Form D-116 (GQE),
Group Quarters Listing
Sheet
•
•
•
•
GQ Control Number Label
Sheets
NOTE: Remember to carry extra forms and pencils for the
respondents’ use as well as your own.
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Task 3.
Visit the group
quarters
Chapter 4: Service-Based Enumeration
Arrive at the shelter early to organize your materials and to contact
clients. Be there 30 minutes before the clients start to arrive.
Work quickly to make sure that you enumerate the most
residents/clients at the facility. Use the following information on
the Shelter Enumeration Record to help you locate your
assignments:
•
•
•
•
Item 1: State code.
Item 2: County code
Item 3: Block number
Item 4: Map spot number
Note: Items 3 and 4 help you locate your assignment on the
map.
Locate the GQ Contact Person and introduce yourself as follows:
“Hello, I’m (your name) from the U.S. Census Bureau. (Show
Census I.D.) I’m here to take the census for this facility for the
2010 Census. Here is a Confidentiality Notice (hand them the
D-31) that explains that census data are kept confidential.”
Take a moment to introduce each team member to the GQ Contact
Person. The contact person needs to know who is going to be
working at their facility.
Domestic Violence
Shelters
Enumerators do not visit Domestic Violence Shelters. There are
special procedures to handle this type of place. If you go to a
Domestic Violence Shelter in error, the staff person will not let
you in, or they may be unwilling to talk to you. Apologize to the
contact person and explain to them that you were given their
address in error.
Write a note in the Notes section of the Enumeration Record and
explain the situation to your Crew Leader.
Explain the
Enumeration
Coordinate enumeration with the GQ Contact Person.
Enumeration should be conducted with the least amount of
disruption as possible. In most cases, the facility will have
procedures in place and ask Enumerators to provide questionnaires
for each client to complete and return. However, in some
situations, Enumerators will need to interview each client to
complete the questionnaire. Divide the roster among team
members, so that each team member is responsible for a portion of
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the roster. They complete the enumeration steps for their
assignments.
If the GQ has 10 or more residents, and residents are going to
complete and return their own forms, you will need to ask the GQ
Contact the name of the person to whom residents should return
their forms. The team will stay at the facility until the
enumeration is done.
Ask if any of the residents or staff would need to receive the
Spanish version of the ICR. If you know before you create the
ICR packets, it would be very helpful.
Note: Keep your Spanish ICRs with you in case you need
them.
Thank the GQ
Contact Person
After you have explained the procedure, thank the GQ Contact
Person for their help and cooperation.
If there are staff members helping with the enumeration, tell them
that they can help by stressing the importance of the census to the
clients and asking for their cooperation.
Task 4.
List residents on
Form D-116, Group
Quarters Listing
Sheet(s)
Complete the following information:
1.
2.
3.
4.
5.
GQ Name – copy from the Shelter Enumeration Record.
GQ ID – copy from the Shelter Enumeration Record.
Crew Leader Name – write your Crew Leader’s name.
CLD No. – copy from the Shelter Enumeration Record.
Enumerator Name – write your name.
It is critical to the success of the GQ Enumeration operation that
all information is written correctly. You can complete the
identification information before you arrive at the GQ. You
must enter this information on every listing sheet you use for
the GQ.
Always remember to number the GQ Listing Sheets using the
‘Sheet ___ of ___ sheets’ spaces in the upper right hand corner.
Number the pages one after the other using the first blank space.
When you finish listing the residents, count the total Listing Sheets
and write that number in the second blank on each page. For
example, if you have 3 sheets, you will complete each like this:
Sheet 1 of 3 sheets
Sheet 2 of 3 sheets
Sheet 3 of 3 sheets
For team enumeration, each team member is given a letter of the
alphabet to use when they write person numbers on the listing
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sheets, ICRs, and ICR envelopes. This way, everyone gets a
unique person number which helps to keep track of the ICRs. All
the clients must be listed. The shelter may have a roster or sign in
sheet and you can create one set of listing sheets from that. The
team will divide up the clients when it comes to actual
enumeration. Each Enumerator creates the listing sheets for the
clients they are responsible for. Each member adds their letter to
the person number. This way, the Lead Enumerator will know
what each team member did during enumeration.
Two Enumerators work at a shelter of 50 people or less. Divide
the expected population into two equal parts. For example, if the
expected population of a shelter is 40, divide 40 by 2. The Lead
Enumerator can be responsible for 20 clients and the other
Enumerator can be responsible for the remaining 20 clients. The
Lead Enumerator can be Enumerator ‘A.’ Clients on their listing
sheet will be listed in Column (c) as Person Numbers A1- A20.
The other Enumerator can be Enumerator ‘B.’ Clients on their
listing sheet will be listed in Column (c) as Person Numbers B1 –
B20.
The Lead Enumerator will write down a list of the Enumerators on
their team and which letter each one is to use. Keep this list and
turn it in with the completed enumeration materials for the facility.
Complete the list of
residents/staff on
the Listing Sheet
Complete the following on the GQ Listing Sheet:
•
•
•
•
•
Column (a) Room/Bed number - List each resident’s/client’s/staff person’s room or bed number in numerical
order.
Column (b) Name - List the person’s name. If names are
unavailable, write ‘1 Person,’ ‘2 Person’ etc., on the
appropriate line of the listing sheet. Note any special
language requirements in the space with the person’s
name.
Column (c) Person number - Write a number for each
person listed beginning with number ‘1.’
Column (d) Checked in - Mark (X) if received - You
complete this after you collect the ICRs. Only mark (X)
after the person’s form is returned to help you keep track
of the ICRs.
Column (e) Mark (X) one Incomplete/Complete – Mark
this after you review the returned ICRs. This column is
divided so you can mark the appropriate selection for each
ICR.
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Task 5.
Prepare ICR
packets
Chapter 4: Service-Based Enumeration
There are two forms that make up an ICR Packet as follows:
•
•
ICR Envelope, Form D-40 or D-40(S)
ICR, Form D-20 or D-20(S).
You must prepare one packet for each person you enumerate at the
shelter.
Prepare the ICR
envelopes
Prepare an ICR envelope for each person listed on the GQ Listing
Sheet. An illustration of the envelope is in Appendix A, page A-7,
and an illustration of the Group Quarters Listing Sheet is in
Appendix A, page A-8. For each person fill in the ‘For,’ ‘Return
to,’ ‘Return By Date,’ and ‘FOR OFFICIAL USE ONLY’
section as follows:
•
•
•
•
‘For’ - Copy the person’s name and room/bed number
from the Listing Sheet.
‘Return to’ - Enter the name of the person who will
accept/collect the ICRs from the residents/clients.
‘Return By Date’ – For Shelters, this will be the same
evening but you should set a time. You will not leave the
location until the enumeration is completed.
‘FOR OFFICIAL USE ONLY’ – Write in the GQ Name
from the Shelter Enumeration Record and person number
(PN) from the Listing Sheet.
NOTE: If you are conducting personal interviews at a shelter,
you will only need to complete the person’s name and
room/bed number and the ‘For Official Use Only’ section.
You will still need the envelope to place the completed ICR in
after you conduct the interview to protect that individual’s
data but you do not have to complete the ‘Return by Date.’
Prepare the ICRs
When preparing your packets, use the envelopes you just prepared
and the Listing Sheet as your guide. Prepare an ICR for each
resident by writing the corresponding Person Number (PN) in the
‘FOR OFFICIAL USE ONLY’ section, Item A, on the back of the
ICR.
•
Write the corresponding Person Number in Item A on the
back of the ICR. Make sure that the person number (PN)
for the resident matches on the ICR, ICR Envelope, and the
Listing Sheet.
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•
Place a GQ control number label in the space provided. Be
sure you apply the label firmly and there are no corners
sticking up. You do not want this to peel off onto another
form or to come off. After enumeration, the ICRs are
scanned and if the labels are not firmly fixed on the page,
they will cause the scanner to jam. If you have extra
labels once you complete the enumeration, please draw
a line through them so you do not use them at another
location by accident. If you run out of labels, you can
copy the GQ ID number into the space on the ICR.
Place materials into
Envelope
Put the ICR into the ICR Envelope. Use the Spanish ICR and
Spanish ICR Envelope as necessary. Write beside the appropriate
name on the Listing Sheet that you gave that individual a Spanish
ICR. For example: ‘Manuel Ruiz – Spanish ICR.’ Remember that
the Confidentiality Notice is printed on the ICR envelope. Point
this out to each resident/client to reassure them that the data they
write on their ICR is kept confidential.
Enumeration Tasks
Now you are ready to start enumerating the residents.
Task 1.
Conduct
Enumeration
(Distribute ICRs or
Conduct Interviews)
Ultimately you are responsible for the distribution of ICRs to the
residents of the GQ. If the GQ Contact Person wants to hand out
the forms instead of you doing it, make sure you give them clear
instructions how to do this. More detailed procedures are
described in Chapter 3, Topic 4 ‘GQ Contact Distributes ICRs.’
Handing Out Forms
The Lead Enumerator provides enumeration materials to team
members. They work closely with the team to make sure they
complete the assignment.
Conduct
Enumeration
Now you are ready to enumerate at the shelter. Follow the
instructions of the GQ Contact Person. They will let you know
what method to use to distribute the ICRs. You might hand them
their ICRs as they walk in the door, hand them their ICRs in a
break room, or a room where everyone meets, or you may have
already placed the ICRs on their bed, before clients entered the
shelter.
Task 2.
Collect ICRs
Each team member is responsible for their part of the enumeration.
They must collect and review those ICRs. You stay at the shelter
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until all forms are completed. Since this is a one-time
enumeration, you have to be there to help your team members.
You collect the forms that same evening. You should have written
the time and who to give the form to on the ICR envelopes. This
way the clients know when to have them done and who to give
them to. Use the following procedures for collecting ICRs:
•
•
Collect a completed ICR for each resident at the GQ.
If the GQ Contact Person helps you to collect ICRs,
remind them not to open the envelopes. Just give them
over to you.
When you have collected the ICRs, move on to Task 3 on the
Checklist.
If you are the Lead Enumerator, you will have to make sure that
you get all the forms from all the team members when they are
done with their work.
Task 3.
Review ICRs
While at the shelter, use a private area to review the ICRs where
only sworn census personnel with a need to know see them. This
is done on site at the GQ so that any problems can be handled
immediately. You may do this in your car before leaving the
property.
First check to make sure you have all the ICRs. The Lead
Enumerator will:
•
Sort the ICR envelopes in a stack, in person number order
with the lowest number on top (1, 2, 3, etc.). When your
team turns in materials, the person number may also have a
letter with it that shows which enumerator prepared and
reviewed the form.
•
One envelope at a time, take the ICR out of the envelope,
and match it (room and/or bed number, person name, and
person number) to the appropriate line on the Listing Sheet.
Mark ‘X’ in Column (d), ‘Checked in’ for the person.
Keep the ICRs in person number (PN) order.
Place the envelopes aside; do not discard them. Bundle
and rubber band the envelopes together. They will be
turned in separately with other completed forms for your
assignment.
•
NOTE: Refer to Topic 1 in Chapter 5 of this manual,
‘Procedures for Reviewing the ICRs, D-20,’ to conduct a
detailed review of all ICRs that you collect from residents.
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Generally, you have to check if the resident followed the correct
path and made appropriate entries for questions 1 through 5.
•
If the resident answered at least three of the first five
questions legibly, mark ‘X’ in the ‘Complete’ box of
Column (e) on the Listing Sheet.
• If the resident did not answer at least three of the first five
questions legibly, mark ‘X’ in the ‘Incomplete’ box of
Column (e) on the Listing Sheet.
Arrange completed questionnaires in Person Number (PN) order.
Check all questionnaires to make sure they are complete, correct,
and clearly written.
Check that each ICR has a GQ control number label or that you
have written one in the ‘FOR OFFICIAL USE ONLY’ box.
Also, if the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered By.’
You are not to guess for this procedure. If you interviewed the
respondent or if you left the ICR to be completed and believe that
it was returned from the respondent, go to Item D ‘Answered By’
and mark (X) the box for ‘Respondent.’ If a GQ Contact Person
completed all the entries on the ICR using administrative records
or by his own knowledge, you would mark (X) Item D as ‘Other.’
In column (e) of the Listing Sheet, mark which questionnaires are
complete, and which are incomplete.
Post-Enumeration
Find a quiet place where the team can work, preferably in an area
where only sworn Census employees with a need to know can see
the forms.
There are two situations you have to follow up on:
•
•
ICRs missing the required data
ICRs you never were able to collect
Speak with the GQ Contact Person to resolve both situations. Do
not try to contact the respondent.
Task 1. Get data
for incomplete
and/or missing ICRs
Make sure you account for every ICR and every resident. Work
with the GQ Contact Person to get any information /forms you
aremissing.
Incomplete ICRs
Follow up with the GQ Contact Person on ‘Incomplete’ ICRs to
get missing information. If possible, get answers to all the
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questions on the ICR. You must have answers to three of the first
five to consider the ICR as ‘Complete.’ Those questions are:
•
•
•
•
•
Name
Sex
Age or date of birth
Hispanic, Latino or Spanish origin
Race
If you can get any three of these five questions, mark the ICR as
‘Complete’ on the GQ Listing Sheet. If you cannot, the ICR
remains ‘Incomplete.’ When you finish your review, you write the
number of incomplete ICRs in the Notes section of the Shelter
Enumeration Record.
Missing ICRs
If someone did not return their form or did not want to be
interviewed, work with the GQ Contact Person to fill out an ICR
for that person. The GQ Contact Person may also see that you
missed getting someone on your list. Add that person and
complete an ICR for them with the GQ Contact’s help.
Before You Leave
the GQ
When you have completed your work at the shelter and are ready
to leave, remember to thank the GQ Contact Person for all their
assistance. Let the GQ Contact Person know that they may be
contacted by someone from the Census Bureau to verify that this
enumeration was conducted.
Task 2.
Turn in forms for
completed group
quarters assignment
When you have completed the shelter enumeration, give all forms
to your Crew Leader. Look at the procedures below to make sure
the forms are complete.
GQ Listing Sheet
Make sure you have numbered all the GQ Listing Sheets in the top
right hand corner of each form using the ‘Sheet __ of __ sheets’
spaces in the upper right hand corner. Number the pages one after
the other using the first blank space. Count the total listing sheets
and write that number in the second blank on each page.
Shelter
Enumeration
Record
Complete the D-352.1SH(SBE) Shelter Enumeration Record as
follows:
•
Fill in the ‘Lead Enumerator Name’ in Item 26.
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•
If not already entered, fill in the ‘Date Assigned’ in Item 27.
•
•
Fill in ‘Date Enumeration conducted’ in Item 28.
Count the ICRs (both complete and incomplete) for the GQ
and write that number in Item 29.
Check the number of ICRs for the GQ against the number of
persons on the GQ Listing Sheet. If there are any differences
in the number of ICRs returned, make sure to write an
explanation in the Notes section of the Shelter Enumeration
Record and discuss with your Crew Leader.
Remember to include the number of ‘Incomplete ICRs’ in the
Notes section.
If you are the Lead Enumerator, write in the names of all your
team members in the Notes section.
•
•
•
ICRs and Envelopes
Make sure you have all the ICRs for the GQ. Check to make sure
you have a GQ control number label or that you have written the
GQ control number for the correct GQ on the back of each ICR.
THIS IS VERY IMPORTANT. Bundle the ICRs and the
associated envelopes as follows:
•
•
Stack the completed ICRs in person number (PN) order
with the lowest number on top (1, 2, 3, etc.). Clip the ICRs
to keep the stack together.
Bundle the ICR envelopes together—separate from the
ICRs—by using a rubber band.
Sign and date Form
D-1054(SBE),
Enumerator
Checklist for
Service-Based
Enumeration
Remember to certify that you have completed the enumeration at
the service-based location by printing and signing your name on
the Form D-1054(SBE) Enumerator Checklist for Service-Based
Enumeration (SBE Enumerator Checklist) as well as entering the
date.
Place Materials in a
Messenger Envelope
Print the following on each Messenger Envelope used for each
GQ:
•
•
•
GQ Name
Date
Total number of ICRs for the GQ – not just what is in that
envelope
• Your name
Note: The Lead Enumerator is responsible for writing the
information for the Shelter on the outside of the envelope.
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If there are too many questionnaires to place in one envelope,
prepare additional envelopes. Write the number of the envelope
and how many envelopes there are on the front. For example, if
you have 2 envelopes, write ‘1 of 2’ and ‘2 of 2’ on the outside of
the envelopes.
Make sure that all of the following completed forms are in the
Messenger Envelope:
• Form D-116, GQ Listing Sheet(s)
• Form D-352.1SH (SBE), Shelter Enumeration Record
• Form D-20 or D-20(S), Individual Census Reports (ICRs),
• Form D-40 or D-40(S), ICR Envelopes (bundled separately
from the ICRs)
• Form D-1054(SBE) SBE Enumerator Checklist, (certified
with your name, signature and the date).
• Form D-225, INFO-COMMS, if applicable.
NOTE: Use a separate envelope for each GQ. Do not place
different GQs in the same envelope.
Give completed
materials to your
Crew Leader
Give the Messenger Envelope(s) to your Crew Leader, along with
a completed Form D-308, Daily Pay and Work Record, as soon as
possible.
NOTE: Do not place your Daily Pay and Work Record in the
Messenger Envelope.
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Chapter 4: Service-Based Enumeration
Topic 3: Soup Kitchen Enumeration
Introduction
Soup kitchens can serve many clients and require team
communication. As with shelters, carefully coordinate with the
GQ Contact Person to figure out the best procedure to conduct
enumeration with the least amount of disruption. Soup kitchens
are one of the places where people are counted as they receive
services.
Form D-352.1SK
(SBE), Soup
Kitchen
Enumeration
Record
The remaining items on Form D-352.1SK (SBE), Soup Kitchen
Enumeration Record give you information that helps to plan the
actual enumeration. These are:
•
•
•
•
•
•
Item 17: Which meal serves the largest number of
people?
Tells you during which meal you want to enumerate.
Item 18: At what time is this meal served?
Lets you know when to be there for this meal.
Item 19: Expected Pop at this meal.
Gives you an idea of how many clients you have to
enumerate when you arrive.
Item 20: At what time do clients assemble for this
meal?
You can see when the clients start to show up so you can
plan to be there before they go in to eat.
Item 21: Method of receiving food.
Plan how to do the enumeration based on how they are
fed. If they go in by group to eat, try to enumerate each
group before they go in. If they line up, enumerate clients
in line a section at a time. Use their procedures to set up
your enumeration plan.
Item 22: Can a staff member assist with the
enumeration?
If ‘Yes,’ your Crew Leader may need to swear them in
before you start working. They may have taken care of
this at the time of Advance Visit. You coordinate the
enumeration with the staff that is helping.
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•
•
If ‘No,’ you and your team will handle the enumeration.
Item 23: Staff member name and telephone number.
If completed, then someone at the location is planning on
helping with the enumeration.
Item 24: Enumeration appointment date and time.
You have already called to check on this. You conduct
the enumeration at the appointed time unless your Crew
Leader has other instructions for you.
Pre-Enumeration
As soon as you receive your SBE assignments make sure you have
all the forms and supplies for your assignment. Ask your Crew
Leader for any missing materials.
Task 1.
Enumeration Type
Mark the D-352.1SK(SBE), Soup Kitchen Enumeration Record
box on the D-1054(SBE) Group Quarters Enumeration
Enumerator Checklist for Service-Based Enumeration. This is
Task 1. Enumeration Type.
Task 2.
Check your
materials
It is important that you have all the materials you need for your
team to conduct the enumeration when you arrive at the location.
You should have the following materials:
•
Form D-352.1SK(SBE),
Soup Kitchen Enumeration
Record
•
Form D-116 (GQE),
Group Quarters Listing
Sheet
•
•
•
•
•
Form OF-65C, Messenger
Envelopes
•
Form D-31, Confidentiality
Notices
•
Form D-1168, Map Pouch
with correct maps
•
Form D-308, Daily Pay
and Work Record
•
Form D-225, INFOCOMMs
Form D-20 or D-20(S),
Individual Census Report
(ICR) – both English and
Spanish versions
•
Your Census ID Badge
•
2 pencils
•
Rubber bands
D-40 or 40(S) ICR
envelopes – both English
and Spanish versions
•
Clipboard
•
Form D-30(L)FM Facility
Manager Access Letter
Form D-1054 (SBE),
Group Quarters Enumeration Enumerator Checklist
for Servic-eBased
Enumeration
GQ Control Number Label
Sheets
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Sheets
NOTE: Remember to carry extra forms and pencils for the
respondents’ use as well as your own.
Task 3.
Visit the group
quarters.
Arrive at the Soup Kitchen early to organize your materials and to
contact clients. Be there 30 minutes before the clients start to
gather. Work quickly to make sure that you enumerate the most
residents/clients at the facility. Use the following information on
the Soup Kitchen Enumeration Record to help you locate your
assignments:
•
•
•
•
Item 1: State code
Item 2: County code
Item 3: Block number
Item 4: Map spot number
Note: Items 3 and 4 help you locate your assignment on the
map.
Locate the GQ Contact Person and introduce yourself as follows:
“Hello, I’m (your name) from the U.S. Census Bureau. (Show
Census I.D.) I’m here to take the census for this facility for the
2010 Census. Here is a Confidentiality Notice (hand them the
D-31) that explains that census data are kept confidential.”
Take a moment to introduce each team member to the contact
person. The contact person needs to know who is going to be
working at their facility.
Explain the
Enumeration
Coordinate with the GQ Contact Person to figure out how to do
the enumeration. Enumerations should be conducted with the least
amount of disruption as possible to their regular operations. There
is more information under ‘Conduct Enumeration.’
Tell the GQ Contact Person that Enumerators will conduct an
interview with each person receiving services to complete their
questionnaire (ICR). Each Enumerator will have a certain set of
clients to enumerate.
Ask if any of the clients need the Spanish version of the ICR. If
you know before you create the ICR packets, it would be very
helpful.
Note: Keep your Spanish ICRs with you in case you need
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them.
Thank the GQ
Contact Person
After you have explained the procedure, thank the GQ Contact
Person for their help and cooperation.
If there are staff members helping with the enumeration, tell them
that they can help by stressing the importance of the census to the
clients and asking for their cooperation.
Task 4.
List residents on
Form D-116, Group
Quarters Listing
Sheet(s)
Complete the following information:
1. GQ Name – copy from the Soup Kitchen Enumeration
Record.
2. GQ ID - copy from the Soup Kitchen Enumeration Record.
3. Crew Leader Name – write your Crew Leader’s name.
4. CLD No. – copy from the Soup Kitchen Enumeration
Record.
5. Enumerator Name – write your name.
It is critical to the success of the GQ Enumeration operation that
all information is written correctly. You can complete the
identification information before you arrive at the GQ. You
must enter this information on every listing sheet you use for
the GQ.
Always remember to number the GQ Listing Sheets using the
‘Sheet ___ of ___ sheets’ spaces in the upper right hand corner.
Number the pages one after the other using the first blank space.
When you finish listing the residents, count the total listing sheets
and write that number in the second blank on each page. For
example, if you have 3 sheets, you will complete each like this:
Sheet 1 of 3 sheets
Sheet 2 of 3 sheets
Sheet 3 of 3 sheets
For team enumeration, each team member is given a letter of the
alphabet to use when they write person numbers on the listing
sheets, ICRs, and ICR envelopes. This way, everyone gets a
unique person number which helps you keep track of the ICRs.
All the clients must be listed. The team will divide up the clients
for enumeration. Each Enumerator creates the listing sheets for
the clients they enumerate.
For example, if 60 clients are lined up and the team has 6
Enumerators, the Lead Enumerator would divide 60 by 6 and
assign each Enumerator 10 clients to interview. Enumerator ‘A’
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would use PN A1-A10, the Enumerator ‘B’ would use PN B1B10, Enumerator ‘C’ would use C1-C10, and so on.
The Lead Enumerator will write down a list of the enumerators on
their team and which letter each one is to use. Keep the list and
turn it in with the completed enumeration materials for the facility.
Complete the list of
residents/staff on
the Listing Sheet
This is a bit different at a Soup Kitchen. You do not have rooms or
beds. You do not have a roster of names ahead of time and have to
create this list as you enumerate. Make sure that your person
numbers on the listing sheet match the ones on your ICRs. You can
complete the listing sheet after the enumeration. Complete the
following on the Listing Sheet:
•
•
•
•
•
Task 5.
Prepare ICR
packets
Column (a) Room/Bed number – This does not apply to a
Soup Kitchen. Leave blank.
Column (b) Name – You can fill this in later after the
interview if you get the person’s name during the
interview. You can just write in the first name if you wish.
That way the person number is unique per person and
allows you to check that you have all your ICRs. If you do
not get a name, write ‘1 Person,’ ‘2 Person’ and so on, on
the appropriate line of the listing sheet. This should match
what you wrote on the ICR for that individual’s name.
This is different than the Person Number that you assign
each person enumerated.
Column (c) Person number - Write a number for each
person listed beginning with number ‘1.’ Remember you
have a letter to show what part of the line or which group
you enumerated.
Column (d) Checked in - Mark (X) if received - You
complete this after you finish the interviews to make sure
you have all the ICRs.
Column (e) Mark (X) one Incomplete/Complete – Mark
this after you review the ICRs. This column is divided so
you can mark the appropriate selection for each ICR.
There are two forms that make up an ICR Packet as follows:
•
•
ICR Envelope, Form D-40 or D-40(S)
ICR, Form D-20 or D-20(S)
Follow the procedures below.
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Prepare the ICR
envelopes
You can only write the GQ Name in the ‘FOR OFFICIAL USE
ONLY’ section. Since you are conducting interviews as clients
enter, you will not know who you are talking to ahead of time.
You have to adjust the procedures a bit to fit the situation. You
can add the person number to the envelope after the interview to
match the one on the completed ICR you just finished using. You
need to put the ICR in an envelope while you continue to work to
protect the confidentiality of the person you interviewed. You do
not need to complete ‘For,’ ‘Return to,’ ‘Return By Date.’
Prepare the ICRs
You will only have person numbers to begin with. You can go
ahead and write that ahead of time so you are ready to start
interviews.
•
•
Write the corresponding Person Number in Item A on the
back of the ICR. Make sure that the person number for the
client matches on the ICR, ICR Envelope, and the Listing
Sheet.
Place a GQ control number label in the space provided. Be
sure you apply the label firmly and there are no corners
sticking up. You do not want this to peel off onto another
form or to come off. After enumeration, the ICRs are
scanned and if the labels are not firmly fixed on the page,
they will cause the scanner to jam. If you have extra labels
once you complete the enumeration, please line through
them so you do not use them at another location by
accident. If you run out of labels, you can copy the ID
number into the space on the ICR.
Keep your ICRs out
for interviews
You will not put the ICR into the ICR Envelope. Keep them out
so you can go from one interview to another without wasting time.
Use the Spanish ICR and Spanish ICR Envelope as necessary.
Enumeration
Now you are ready to start enumerating the residents.
Task 1. Conduct
Enumeration
(Distribute ICRs or
Conduct Interviews)
Ultimately you are responsible for the enumeration of the clients
at the GQ. You conduct interviews at a Soup Kitchen.
Enumeration
Procedures
The Lead Enumerator will tell you how to list clients on the
D-116(GQE) Group Quarters Listing Sheet. The Lead
Enumerator provides enumeration materials to team members.
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They work closely with the team to make sure they complete the
assignment.
Segmenting the Line
The clients at a soup kitchen may line up or just congregate
(gather together) to get their food. If the clients line up, you
segment the line. This simply means that the Lead Enumerator
counts the clients in line, divides this number by the number of
Enumerators, and assigns each Enumerator a portion of the line to
enumerate. The Lead Enumerator assigns a letter to each
Enumerator so that each client gets a unique person number. Be
very courteous and treat the clients with respect as some of them
may become upset or angry that you are delaying their meal.
Explain the importance of the census and assure them that they
will not miss the meal.
Congregating Area
If the clients congregate in certain areas at the location being
enumerated, the Lead Enumerator counts off numbers in the
congregated setting and assigns each Enumerator that portion of
the group to enumerate. This allows the Lead Enumerator to keep
track of the work completed by each Enumerator.
Note: Some clients may get in line again to see if they can get
another serving. Do not count them again.
Conduct Interviews
Move through the line as quickly and efficiently as possible.
Remember that these people want to go into the soup kitchen to
have their meal. When you conduct your interview:
•
•
•
•
•
Introduce yourself to each client.
Give each client the D-31, Confidentiality Notice.
Conduct the interview using the ICR.
When done, thank the respondent.
Copy the Person Number from the ICR to the space on the
envelope.
If for some reason you are not able to enumerate a person, such as
a person that refuses to answer your questions, go ahead and
partially fill in an ICR yourself for that person. You should write
their name as Person 1, Person 2, and so on. The word ‘Person’
should be written as the last name, while the number should be
listed as their first name. This is different from the Person
Number that you gave each person on the GQ Listing Sheet.
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Task 2.
Collect ICRs
Chapter 4: Service-Based Enumeration
Each team member is responsible for their part of the enumeration.
They must keep up with their ICRs. They write the person
number with their assigned letter on any ICR they work on. You
stay at the Soup Kitchen until all forms are completed. Since this
is a one-time shot, you have to be there to help your team
members. You must review the forms that same evening. The
Enumerator does personal interviews so the ICRs are collected as
they went along. When you have finished the interviews, move on
to Task 3 on the Checklist.
If you are the Lead Enumerator, you will have to make sure that
you get all the forms from all the team members when they are
done with their interviews.
Task 3:
Review ICRS
To review the ICRs, use a private area where only sworn census
personnel with a need to know see the ICRs. This is done on site
at the GQ so that any problems can be handled immediately. You
may do this in your car before leaving the property.
First check to make sure you have all the ICRs. The Lead
Enumerator will:
•
•
•
Sort the ICR envelopes in a stack, in person number order
with the lowest number on top (1, 2, 3, etc. and/or in
alphabetic order by Enumerator).
One envelope at a time, take the ICR out of the envelope,
and match it (person name and person number) to the
appropriate line on the Listing Sheet. Mark ‘X’ in Column
(d), ‘Checked in’ for the person. Keep the ICRs in person
number order.
Place the envelopes aside; do not discard them. Bundle
the envelopes together and rubber band them. They are to
be turned in separately with other completed forms for
your assignment.
NOTE: Refer to Topic 1 in Chapter 5 of this manual,
‘Procedures for Reviewing the ICRs,’ to conduct a detailed
review of all ICRs that you collect from residents.
Generally, you have to check if the client was able to answer
questions 1 through 5.
•
If the client answered at least three of the first five questions,
mark ‘X’ in the ‘Complete’ box of Column (e) on the Listing
Sheet.
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•
If the client did not answer at least three of the first five
questions, mark ‘X’ in the ‘Incomplete’ box of Column (e) on
the Listing Sheet.
Arrange completed questionnaires in Person Number (PN) order.
Check all questionnaires to make sure they are complete, correct,
and clearly written.
Check that each ICR has a GQ control number label or that you
have written one in the ‘FOR OFFICIAL USE ONLY’ box.
Also, if the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered By.’
You are not to guess for this procedure. If you interviewed the
respondent go to Item D ‘Answered By’ and mark (X) the box for
‘Respondent.’ If you enumerated the person through observation,
you would mark (X) Item D as ‘Other.’
In column (e) of the Listing Sheet, mark which questionnaires are
complete, and which are incomplete.
Post-Enumeration
Find a quiet place where the team can work; preferably in an area
where only sworn Census employees with a need to know can see
the forms. This can be hard to do at the Soup Kitchen. You may
have to go over to your car. Since you conducted interviews, you
may have all the data possible on hand.
If there were persons who were difficult and you filled out partial
information, you can get more information about that person by
checking with the GQ Contact Person to see if they can help you.
It will, most likely be very difficult to get more information about
soup kitchen clients and the partial information may be all the
information that you can get. Do not try to recontact the
respondent.
Task 1.
Get data for
incomplete and/or
missing ICRs
Make sure you account for every ICR and every client. Work with
the GQ Contact Person to get any information that you are
missing.
Incomplete ICRs
If possible, follow up with the GQ Contact Person on
‘Incomplete’ ICRs to get missing information. If possible, get
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answers to all the questions on the ICR. You must have answers
to three of the first five to consider the ICR as ‘Complete.’ Those
questions are:
•
•
•
•
•
Name
Sex
Age or date of birth
Hispanic, Latino or Spanish origin
Race
If you can any three of these five questions, mark the ICR as
‘Complete’ on the GQ Listing Sheet. If you cannot get answers to
three of the first five questions, the ICR remains ‘Incomplete.’
When you finish your review, you write the number of incomplete
ICRs in the Notes section of the Soup Kitchen Enumeration
Record.
Missing ICRs
Since you conduct interviews, you should have all your forms.
Make sure you have not dropped a form if you are missing one. If
someone did not want to be interviewed, work with the GQ
Contact Person to fill out an ICR for that person, if possible. Most
likely you already handled a refusal through observation.
Before You Leave
the GQ
`When you have completed your work at the soup kitchen and are
ready to leave, remember to thank the GQ Contact Person for all
their help. Let the GQ Contact Person know that they may be
contacted by someone from the Census Bureau to verify that this
enumeration was conducted.
Task 2.
Turn in forms for
completed group
quarters assignment
When you have completed the soup kitchen enumeration, give all
forms to your Crew Leader. Look at the procedures below to
make sure the forms are complete.
GQ Listing Sheet
Make sure you have numbered all the GQ Listing Sheets in the top
right hand corner of each form using the ‘Sheet __ of __ sheets’
spaces in the upper right hand corner. Number the pages one after
the other using the first blank space. Count the total listing sheets
and write that number in the second blank on each page.
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Soup Kitchen
Enumeration
Record
Chapter 4: Service-Based Enumeration
Complete the D-352.1SK (SBE) Soup Kitchen Enumeration
Record as follows:
•
Fill in the ‘Lead Enumerator Name’ in Item 25.
•
If not already entered, fill in the ‘Date Assigned’ in Item 26.
•
•
Fill in ‘Date Enumeration conducted’ in Item 27.
Count the ICRs (both complete and incomplete) for the GQ
and write that number in Item 28.
Check the number of ICRs for the GQ against the number of
persons on the GQ Listing Sheet. If there are any differences
in the number of ICRs returned, make sure to write an
explanation in the Notes section of the Soup Kitchen
Enumeration Record and discuss with your Crew Leader.
Remember to include the number of ‘Incomplete ICRs’ in the
Notes section.
If you are the Lead Enumerator, write in the names of all your
team members in the Notes section.
•
•
•
ICRs and Envelopes
Make sure you have all the ICRs for the GQ. Check to make sure
you have a GQ control number label or that you have written the
GQ control number for the correct GQ on the back of each ICR.
THIS IS VERY IMPORTANT. Bundle the ICRs and the
associated envelopes as follows:
•
•
Stack the completed ICRs in person number (PN) order
with the lowest number on top (1, 2, 3, etc.). Clip the
forms together.
Bundle the ICR envelopes together—separate from the
ICRs—by using a rubber band.
Sign and date Form
D-1054(SBE),
Enumerator
Checklist for
Service-Based
Enumeration
Remember to certify that you have completed the enumeration at
the service-based location by printing and signing your name on
the Form D-1054(SBE) Enumerator Checklist for Service-Based
Enumeration (SBE Enumerator Checklist) as well as entering the
date.
Place Materials in a
Messenger Envelope
Print the following on each Messenger Envelope used for each
GQ:
•
GQ Name
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•
•
Date
Total number of ICRs for the GQ – not just what is in that
envelope
• Your name
Note: The Lead Enumerator is responsible for writing the
information for the Soup Kitchen on the outside of the
envelope.
If there are too many questionnaires to place in one envelope,
prepare additional envelopes. Write the number of the envelope
and how many envelopes there are on the front. For example, if
you have 2 envelopes, write ‘1 of 2’ and ‘2 of 2’ on the outside of
the envelope.
Make sure that all of the following completed forms are in the
Messenger Envelope:
• Form D-116, GQ Listing Sheet(s)
• Form D-352.1SK (SBE), Soup Kitchen Enumeration
Record
• Form D-20 or D-20(S), Individual Census Reports (ICRs),
• Form D-40 or D-40(S), ICR Envelopes (bundled separately
from the ICRs)
• Form D-1054(SBE) SBE Enumerator Checklist, (certified
with your name, signature and the date).
• Form D-225, INFO-COMMS, if applicable.
NOTE: Use a separate envelope for each GQ. Do not place
different GQs in the same envelope.
Give completed
materials to your
Crew Leader
Give the Messenger Envelope(s) to your Crew Leader, along with
a completed Form D-308, Daily Pay and Work Record, as soon as
possible.
NOTE: Do not place your Daily Pay and Work Record in the
Messenger Envelope.
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Chapter 4: Service-Based Enumeration
Topic 4: Regularly Scheduled Mobile Food Van Enumeration
Introduction
A Regularly Scheduled Mobile Food Van is a van that delivers
food on a set schedule. During Regularly Scheduled Mobile Food
Van Enumeration we count people as they receive services. This
usually occurs at known street locations where mobile food vans
regularly stop to provide food to people experiencing
homelessness. You may have several Enumeration Records for
one provider. Each stop is considered a GQ.
Unlike shelters and soup kitchens, the addresses for these locations
may be a street corner or parking lot somewhere in town. The GQ
Name may just be a street name and number. This is how the
different stops were listed during Advance Visit. You may follow
the same van to several stops in one day.
Form D-352.1MFV
(SBE), Regularly
Scheduled Mobile
Food Van
Enumeration
Record
The remaining items on Form D-352.1MFV (SBE), Regularly
Scheduled Mobile Food Van Enumeration Record give you
information that helps to plan the actual enumeration. These are:
•
•
•
•
•
•
Item 14: Max Pop
Tells you the highest number of people they serve at that
stop.
Item 15: What are the major intersections of this stop?
Lets you know where the van stops to hand out food.
Item 16: Arrival and departure time of this stop?
Tells you when the van will be there and how long.
Item 17: Expected Pop
Gives you an idea of how many clients you may
enumerate at this stop.
Item 18: Do clients stay near van?
You can see when the clients leave after they receive their
food. You need to be ready to enumerate beforehand if
they leave right after receiving their food.
Item 19: Method of receiving food.
Plan how to do the enumeration based on how they get
their food. If they wait for the van standing in groups, try
to enumerate each group before they get their food. If
they line up, enumerate the clients in line a section at a
time. Use their procedures to set up your enumeration
plan.
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•
Item 20: Enumeration appointment date and time.
You have already called to check on this. You conduct
the enumeration at the appointed date and time unless
your Crew Leader has other instructions for you.
Pre-Enumeration
As soon as you receive your SBE assignments, make sure you
have all the forms and supplies for your assignment. Ask your
Crew Leader for any missing materials.
Task 1.
Enumeration Type
Mark the D-352.1MFV (SBE), Regularly Scheduled Mobile Food
Van Enumeration Record box on the D-1054(SBE), Group
Quarters Enumeration Enumerator Checklist for Service-Based
Enumeration.
Task 2.
Check your
materials
It is important that you have all the materials you need for your
team to conduct the enumeration when you arrive at the location.
You should have the following materials:
Form D-352.1MFV(SBE),
Regularly Scheduled
Mobile Food Van
Enumeration Record
•
GQ Control Number Label
Sheets
•
•
Form OF-65C, Messenger
Envelopes
Form D-116 (GQE),
Group Quarters Listing
Sheet
•
Form D-31, Confidentiality
Notices
•
Form D-1054 (SBE),
Group Quarters
Enumeration Enumerator
Checklist for ServiceBased Enumeration
•
Form D-1168, Map Pouch
with correct maps
•
Form D-308, Daily Pay
and Work Record
•
Form D-225,
INFO-COMMs
•
Your Census ID Badge
•
2 pencils
•
Rubber bands
•
Clipboard
•
Form D-30(L)FM, Facility
Manager Access Letter
•
•
•
Form D-20 or D-20(S),
Individual Census Report
(ICR) – both English and
Spanish versions
Form D-40 or D-40(S)
ICR envelopes – both
English and Spanish
versions
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Note: Remember to carry extra forms and extra pencils for
the respondents’ use as well as your own.
Task 3.
Visit the group
quarters
Arrive at the stop early to organize your materials and to contact
clients. Be there 30 minutes before the clients start to gather.
Work quickly to make sure that you enumerate the most clients at
the stop. Use the following information on the Enumeration
Record to help you locate your assignments:
•
•
•
•
Item 1: State code
Item 2: County code
Item 3: Block number
Item 4: Map spot number
Note: Items 3 and 4 help you locate your assignment on the
map.
There should be some additional information in the physical
description/notes section on the Enumeration Record that will
help pinpoint the location.
The GQ Contact Person may or may not be at each stop.
Introduce yourself to whoever is in charge as follows:
“Hello, I’m (your name) from the U.S. Census Bureau. (Show
Census I.D.) I’m here to take the census at this stop for the 2010
Census. Here is a Confidentiality Notice (hand them the D-31)
that explains that census data are kept confidential.”
Take a moment to introduce each team member to the contact
person. The contact person needs to know who is helping with the
enumeration.
Explain the
Enumeration
Coordinate with the GQ Contact Person to figure out how to do
the enumeration. Enumerations should be conducted with the least
amount of disruption as possible to their regular operations. There
is more information under ‘Conduct Enumeration.’
Tell the GQ Contact Person that Enumerators will conduct an
interview with each person receiving services to complete their
questionnaire (ICR). Each Enumerator will have a certain set of
clients to enumerate.
Ask if any of the clients need the Spanish version of the ICR. It
would be helpful to know before you create the ICR packets.
Note: Keep your Spanish ICRs with you in case you need
them.
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Thank the GQ
Contact Person
Chapter 4: Service-Based Enumeration
After you have explained the procedure, thank the GQ Contact
Person for their help and cooperation.
If there are staff members helping with the enumeration, tell them
that they can help by stressing the importance of the census to the
clients and by asking for their cooperation.
Task 4.
List residents on
Form D-116, Group
Quarters Listing
Sheet(s)
Complete the following information:
1. GQ Name – copy from the Regularly Scheduled Mobile
Food Van Enumeration Record.
2. GQ ID - copy from the Regularly Scheduled Mobile Food
Van Enumeration Record.
3. Crew Leader Name – write your Crew Leader’s name.
4. CLD No. – copy from the Regularly Scheduled Mobile
Food Van Enumeration Record.
5. Enumerator Name – write your name.
It is critical to the success of the GQ Enumeration operation that
all information is written correctly. You can complete the
identification information before you arrive at the GQ. You
must enter this information on every Listing Sheet you use for
the GQ.
Always remember to number the GQ Listing Sheets using the
‘Sheet ___ of ___ sheets’ spaces in the upper right hand corner.
Number the pages one after the other using the first blank space.
When you finish listing the residents, count the total listing sheets
and write that number in the second blank on each page. For
example, if you have 3 sheets, you will complete each like this:
Sheet 1 of 3 sheets
Sheet 2 of 3 sheets
Sheet 3 of 3 sheets
For team enumeration, each team member is given a letter of the
alphabet to use when they write person numbers on the listing
sheets, ICRs, and ICR envelopes. This way, everyone gets a unique
person number which helps you keep track of the ICRs. All of the
clients must be listed. The team will divide up the clients when it
comes to actual enumeration. Each Enumerator creates the listing
sheets for the clients they are responsible for. Each member adds
their letter to the person number. This way, the Lead Enumerator
will know what each team member did during enumeration.
For example, if 60 clients are expected and the team has 6
Enumerators, the Lead Enumerator would divide 60 by 6 and
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assign each Enumerator 10 residents to be responsible for. The
first Enumerator would use Person Numbers A1-A10, the second
Enumerator would use Person Numbers B1-B10, the third
Enumerator would use C1–C10, and so on.
The Lead Enumerator will write down a list of the enumerators on
their team and which letter each one is to use. Keep the list and
turn it in with the completed enumeration materials for the facility.
Complete the list of
residents/staff on
the Listing Sheet
This is a bit different at a Mobile Food Van stop. You do not have
rooms or beds. You do not have a roster of names ahead of time
and have to create this list as you enumerate. Make sure that your
person numbers on the listing sheet match the ones on your ICRs.
You can complete the listing sheet after the enumeration or as you
go along. List each person and then do the interview. Complete the
following on the Listing Sheet:
•
•
•
•
•
Task 5. Prepare
ICR packets
Column (a) Room/Bed number – This does not apply to a
mobile food van stop. Leave blank.
Column (b) Name – You can fill this in later after the
interview if you get the person’s name during the
interview. You can just write in the first name if you wish.
The name with the person number is unique per person and
allows you to check that you have all your ICRs. If you do
not get a name, write ‘1 Person,’ ‘2 Person’ and so on, on
the appropriate line of the listing sheet. This should match
what you wrote on the ICR for that individual’s name.
This is different than the Person Number that you assign
each person enumerated.
Column (c) Person number - Write a number for each
person listed beginning with number ‘1.’ Remember you
may have a letter to show what part of the line or which
group you enumerated.
Column (d) Checked in - Mark (X) if received - You
complete this after you finished the interviews to make
sure you have all the ICRs.
Column (e) Mark (X) one Incomplete/Complete – Mark
this after you review the ICRs. This column is divided so
you can mark the appropriate selection for each ICR.
There are two forms that make up an ICR Packet as follows:
•
ICR Envelope, Form D-40 or D-40(S)
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•
ICR, Form D-20 or D-20(S)
The preparation of the ICR packets for a mobile food van is
similar to that of a soup kitchen.
Prepare the ICR
envelopes
You can only write the GQ Name in the ‘FOR OFFICIAL USE
ONLY’ section. Since you conduct interviews as clients wait for
their food so you will not know who you are talking to ahead of
time. You have to adjust the procedures a bit to fit the situation.
You can add the person number to the envelope after the interview
to match the one on the completed ICR you just finished using.
You need to put the ICR in an envelope while you continue to
work to protect the confidentiality of the person you interviewed.
You do not need to complete ‘For,’ ‘Return to,’ ‘Return By
Date.’
Prepare the ICRs
You will only have person numbers to begin with. You can go
ahead and write that ahead of time so you are ready to start
interviews.
•
•
Write the corresponding Person Number in Item A on the
back of the ICR. Make sure that the person number for the
client matches on the ICR, ICR Envelope, and the Listing
Sheet.
Place a GQ control number label in the space provided. Be
sure you apply the label firmly and there are no corners
sticking up. You do not want this to peel off onto another
form or to come off. After enumeration, the ICRs are
scanned and if the labels are not firmly fixed on the page,
they will cause the scanner to jam. If you have extra labels
once you complete the enumeration, please line through
them so you do not use them at another location by
accident. If you run out of labels, you can copy the ID
number into the space on the ICR.
Keep your ICRs out
for interviews
You will not put the ICR into the ICR Envelope. Keep them out
so you can go from one interview to another without wasting time.
Use the Spanish ICR and Spanish ICR Envelope as necessary.
Enumeration
Each team will be responsible for at least 1 stop that the van will
make. You get a separate D-352.1MFV (SBE), Regularly
Scheduled Mobile Food Van Enumeration Record for each stop
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from the Lead Enumerator. Now you are ready to start
enumerating the clients.
Task 1. Conduct
Enumeration
(Distribute ICRs or
Conduct Interviews)
Ultimately you are responsible for the enumeration of the clients
at the GQ. You conduct interviews at the Regularly Scheduled
Mobile Food Van stops.
IMPORTANT NOTE: If for some reason, you are not able to
enumerate a person, such as a person that does not want to
answer your questions, ask the GQ Contact Person. If there is
no GQ Contact Person, you must go ahead and enumerate the
person on an ICR through observation. You should write their
name as Person 1, Person 2, and so on. The word ‘Person’ is
the last name, while the number is written as their first name.
This is different from the Person Numbers that you use on the
GQ Listing Sheet.
Even if you are not able to complete more information on the
ICR, you must remember to include this form in the total
number of ICRs on your Enumeration Record. It will also be
counted as one of the incomplete forms and should be included
in the total of incomplete forms that you write in the Notes
section.
Enumeration
Procedures
The Lead Enumerator will tell you how to list clients on the D116(GQE), Group Quarters Listing Sheet. The Lead Enumerator
provides enumeration materials to team members. They work
closely with the team to make sure they complete the assignment.
Segmenting the Line
The clients at the mobile food van stop may line up or just
congregate to get their food.
If the clients line up, you segment the line. This simply means
that the Lead Enumerator counts the clients in line, divides this
number by the number of Enumerators, and assigns each
Enumerator a portion of the line to enumerate. The Lead
Enumerator assigns a letter to each Enumerator so that each client
gets a unique person number. Be very courteous and patient with
the clients since some of the may think you are interfering with the
receipt of services. Explain the importance of the census and
assure them they will not miss a meal.
Congregating Area
If the clients congregate in certain areas at the location being
enumerated, the Lead Enumerator counts how many clients are in
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the congregated setting and assigns each Enumerator that portion
of the group to enumerate. This allows the Lead Enumerator to
keep track of the work completed by each Enumerator.
Note: Some clients may get in line again to see if they can get
another serving. Do not count them again.
Conduct Interviews
Move through the line as quickly and efficiently as possible.
Remember that these people want to get their food quickly. When
you conduct your interview:
•
•
•
•
•
Introduce yourself to each client.
Give each client the D-31, Confidentiality Notice.
Conduct the interview using the ICR.
When done, thank the respondent and place their form in
the ICR envelope.
Copy the Person Number from the ICR to the space on the
envelope.
If for some reason you are not able to enumerate a person, such as
a person that refuses to answer your questions, go ahead and
partially fill in an ICR yourself for that person through
observation. You should write their name as Person 1, Person 2,
and so on. The word ‘Person’ should be written as the last name,
while the number should be listed as their first name. This is
different from the Person Number that you give each person on the
GQ Listing Sheet.
Task 2.
Collect ICRs
Each team member is responsible for their part of the enumeration.
They must keep up with their ICRs. They write the person
number with their assigned letter on any ICR they work on. You
stay at the stop until all forms are completed. Since this is a onetime shot, you have to be there to help your team members. The
Enumerator does personal interviews so the ICRs are collected as
they go along. When you have finished the interviews, move on to
Task 3 on the Checklist.
If you are the Lead Enumerator, you will have to make sure that
you get all the forms from all the team members when they are
done with their interviews.
Task 3:
Review ICRs
While at the stop, you may need to use your car to have a private
area where only sworn census personnel with a need to know see
the ICRs. This is done on site at the GQ so that any problems can
be handled immediately.
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First, check to make sure you have all the ICRs. The Lead
Enumerator will:
•
•
•
Sort the ICR envelopes in a stack, in person number order
with the lowest number on top (1, 2, 3, etc.) and/or in
alphabetical order by Enumerator.
One envelope at a time, take the ICR out of the envelope,
and match it (person name and person number) to the
appropriate line on the Listing Sheet. Mark ‘X’ in Column
(d), ‘Checked in’ for the person. Keep the ICRs in person
number order.
Place the envelopes aside; do not discard them. Bundle
the envelopes and rubber band them. You will turn these
in separately with other completed forms.
Note: Refer to Topic 1 in Chapter 5 of this manual,
‘Procedures for Reviewing the ICRs,’ to conduct a detailed
review of all ICRs that you collect from residents.
Generally, you have to check if the client was able to answer
questions 1 through 5.
•
If the client answered at least three of the first five
questions, mark ‘X’ in the ‘Complete’ box of Column (e)
on the Listing Sheet.
• If the client did not answer at least three of the first five
questions, mark ‘X’ in the ‘Incomplete’ box of Column (e)
on the Listing Sheet.
Arrange completed questionnaires in Person Number (PN) order.
Check all questionnaires to make sure they are complete, correct,
and clearly written.
Check that each ICR has a GQ control number label or that you
have written one in the ‘FOR OFFICIAL USE ONLY’ box. Also,
if the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered By.’
You are not to guess for this procedure. If you interviewed the
respondent go to Item D ‘Answered By’ and mark (X) the box for
‘Respondent.’ If you enumerated the person through observation,
you would mark (X) Item D as ‘Other.’
In Column (e) of the Listing Sheet, mark which questionnaires are
complete, and which are incomplete.
Post-Enumeration
Find a quiet place where the team can work. Preferably in an area
where only sworn Census employees with a need to know can see
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the forms. Again, this may be in your car. Since the interviews
are conducted at the stop, you have all the data possible on hand.
If there were persons who were difficult, you can check with the
GQ Contact Person or mobile food van staff to see if they can help
you. Do not try to recontact the respondent.
Task 1.
Get data for
incomplete and/or
missing ICRs
Make sure you account for every ICR and every client. Work with
the GQ Contact Person to get any information you are missing.
Incomplete ICRs
Follow up with the GQ Contact Person on ‘Incomplete’ ICRs to
get missing information. If possible, get answers to all the
questions on the ICR. You must have answers to three of the first
five to consider the ICR as ‘Complete.’ Those questions are:
•
•
•
•
•
Name
Sex
Age or date of birth
Hispanic, Latino or Spanish origin
Race
If you can get any three of these five questions, mark the ICR as
‘Complete’ on the GQ Listing Sheet. If you cannot, the ICR
remains ‘Incomplete.’ When you finish your review, write the
number of incomplete ICRs in the Notes section of the Regularly
Scheduled Mobile Food Van Enumeration Record.
Missing ICRs
Since you conduct the interviews, you should have all of your
forms. Make sure you have not dropped a form if you are missing
one. If someone did not want to be interviewed, work with the
GQ Contact Person to fill out an ICR for that person. This may
not be possible at a mobile food van and most likely you already
handled a refusal by filling out the ICR through observation.
Before You Leave
the GQ
When you have completed your work at the van stop and are ready
to leave, remember to thank the GQ Contact Person for all their
assistance.
Task 2.
Turn in forms for
completed group
quarters assignment
When you have completed enumerating at the stop, give all forms
to your Crew Leader. Look at the procedures below to make sure
the forms are complete.
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GQ Listing Sheet
Make sure you have numbered all the GQ Listing Sheets in the top
right hand corner of each form using the ‘Sheet __ of __ sheets’
spaces in the upper right hand corner. Number the pages one after
the other using the first blank space. Count the total listing sheets
and write that number in the second blank on each page.
Regularly
Scheduled Mobile
Food Van
Enumeration
Record
Complete the D-352.1MFV (SBE), Regularly Scheduled Mobile
Food Van Enumeration Record as follows:
•
Fill in the ‘Lead Enumerator Name’ in Item 21.
•
If not already entered, fill in the ‘Date Assigned’ in Item 22.
•
•
Fill in ‘Date Enumeration conducted’ in Item 23.
Count the ICRs (both complete and incomplete) for the GQ
and write that number in Item 24.
Check the number of ICRs for the GQ against the number of
persons on the GQ Listing Sheet. If there are any differences
in the number of ICRs returned, make sure to write an
explanation in the Notes section of the Regularly Scheduled
Mobile Food Van Enumeration Record and discuss with your
Crew Leader.
Remember to include the number of ‘Incomplete ICRs’ in the
Notes section.
If you are the Lead Enumerator, write in the names of all your
team members in the Notes section.
•
•
•
ICRs and Envelopes
Make sure you have all the ICRs for the GQ. Check to make sure
you have a GQ control number label or that you have written the
GQ control number for the correct GQ on the back of each ICR.
THIS IS VERY IMPORTANT. Bundle the ICRs and the
associated envelopes as follows:
•
•
Stack the completed ICRs in person number (PN) order
with the lowest number on top (1, 2, 3, etc.). Clip the
ICRs.
Bundle the ICR envelopes together—separate from the
ICRs—by using a rubber band.
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Sign and date Form
D-1054(SBE),
Enumerator
Checklist for
Service-Based
Enumeration
Remember to certify that you have completed the enumeration at
the service-based location by printing and signing your name on
Form D-1054(SBE), Enumerator Checklist for Service-Based
Enumeration (SBE Enumerator Checklist) as well as entering the
date.
Place Materials in a
Messenger Envelope
Print the following on each Messenger Envelope used for each
GQ:
•
•
•
GQ Name
Date
Total number of ICRs for the GQ – not just what is in that
envelope
• Your name
Note: The Lead Enumerator is responsible for writing the
information for the Regularly Scheduled Mobile Food Van on
the outside of the envelope.
If there are too many questionnaires to place in one envelope,
prepare additional envelopes. Write the number of the envelope
and how many envelopes there are on the front. For example, if
you have 2 envelopes, write ‘1 of 2’ and ‘2 of 2’ on the outside of
the envelopes.
Make sure that all of the following completed forms are in the
Messenger Envelope:
• Form D-116, GQ Listing Sheet(s)
• Form D-352.1MFV (SBE), Regularly Scheduled Mobile
Food Van Enumeration Record
• Form D-20 or D-20(S), Individual Census Reports (ICRs),
• Form D-40 or D-40(S), ICR Envelopes (bundled separately
from the ICRs)
• Form D-1054(SBE), SBE Enumerator Checklist, (certified
with your name, signature and the date).
• Form D-225, INFO-COMMs, if applicable.
NOTE: Use a separate envelope for each GQ. Do not place
different GQs in the same envelope.
Give completed
materials to your
Crew Leader
Give the Messenger Envelope(s) to your Crew Leader, along with
a completed Form D-308, Daily Pay and Work Record, as soon as
possible.
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NOTE: Do not place your Daily Pay and Work Record in the
Messenger Envelope.
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Chapter 4: Service-Based Enumeration
Topic 5: Targeted Nonsheltered Outdoor Location Enumeration
Introduction
Targeted Nonsheltered Outdoor Locations are places where people
experiencing homelessness live without paying to stay. The
people are counted in places such as alleys, under bridges, and in
parks. The enumeration is conducted late at night into the early
morning, between the hours of 12 a.m. to 7 a.m. A Targeted Nonsheltered Outdoor Location must have a specific location
description; for example, ‘the Brooklyn Bridge at the corner of
Bristol Drive’ or ‘the 700 block of Taylor Street behind the old
warehouse.’
You will also be enumerating people in pre-identified car, RV and
tent encampments. These encampments are ‘ad-hoc’ locations
where people who have no usual home elsewhere are not paying to
stay. Examples can be cars and RVs in large department store and
municipal parking lots. Included in this example are encampments
on open lots and undeveloped land. These encampments do not
include RV parks and campgrounds.
The people staying in these encampments will most likely be
living in family units and there may be children. You will be
advised as to the best time to enumerate these encampments. Your
Crew Leader will give you the date and time of enumeration when
you get your assignment.
This portion of the SBE operation is very different from the others.
You need to be very careful when you work at these locations.
There are guidelines in Appendix E for you to follow to teach you
how to be safe and effective during this particular operation. The
Lead Enumerator must watch over the whole team and if there is
any cause for concern, everyone should leave the area together.
Never go into a Targeted Nonsheltered Outdoor Location or an
encampment by yourself or volunteer to stay behind to finish the
enumeration. Always pair off with another Enumerator and be
aware of your surroundings at all times.
Form D-352.1
TNSOL (SBE) Targeted Nonsheltered
Outdoor Location
Enumeration
Record
The remaining items on Form D-352.1TNSOL (SBE) Targeted
Nonsheltered Outdoor Location Enumeration Record,give you
information that helps to plan the actual enumeration. These are:
•
Item 14: Hours location is occupied between 12:00 a.m.
to 7:00 a.m.
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•
•
Tells you when there are people at the location.
Item 15: Expected Pop
Gives you an idea of how many people you may
enumerate at this location.
Item 16: Security issues
If this is marked ‘Yes,’ then there is some information
printed in the Notes section that you need to read. There
may be some problems in the surrounding area that you
need to watch for when you go to this site.
Pre-Enumeration
As soon as you receive your SBE assignments, make sure you
have all the forms and supplies for your assignment. Ask your
Crew Leader for any missing materials.
Task 1.
Enumeration Type
Mark the D-352.1TNSOL (SBE), Targeted Nonsheltered Outdoor
Location Enumeration Record box on the D-1054(SBE) Group
Quarters Enumeration Enumerator Checklist for Service-Based
Enumeration.
Task 2.
Check your
materials
It is important that you have all the materials you need for your
team to conduct the enumeration when you arrive at the location.
You should have the following materials:
•
•
•
•
•
Form D-352.1TNSOL
(SBE), Targeted Nonsheltered Outdoor
Location Enumeration
Record
Form D-116 (GQE),
Group Quarters Listing
Sheet
Form D-1054 (SBE),
Group Quarters
Enumeration Enumerator
Checklist for ServiceBased Enumeration (SBE
Enumerator Checklist)
Form D-20 or D-20(S),
Individual Census Report
(ICR) – both English and
Spanish versions
Form D-40 or D-40(S)
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•
GQ Control Number Label
Sheets
•
Form OF-65C, Messenger
Envelopes
•
Form D-31, Confidentiality
Notices
•
Form D-1168, Map Pouch
with correct maps
•
Form D-308, Daily Pay
and Work Record
•
Form D-225,
INFO-COMMs
•
Your Census ID Badge
•
2 pencils
•
Rubber bands
•
Clipboard
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ICR envelopes – both
English and Spanish
versions
•
Form D-30(L)FM, Facility
Manager Access Letter
NOTE: Remember to carry extra forms and extra pencils for
the respondent’s use as well as your own.
Task 3.
Visit the Group
Quarters
The team should meet at a predetermined spot near the Targeted
Nonsheltered Outdoor Location. Discuss how you will work
together and remember not to disturb the residents. Work quickly
to make sure you enumerate the most residents at the location so
that you are not lingering in the encampment, which may alarm
some residents. Use the following information on the
Enumeration Record to help locate your assignment:
•
•
•
•
Item 1: State code
Item 2: County code
Items 3: Block number
Item 4: Map spot number
Note: Items 3 and 4 help you locate your assignment on the
map.
There should be some additional information in the physical
description/notes section on the Enumeration Record that will help
pinpoint the location.
When enumerating these locations, the person who is able to help
you may be a social worker, a person from the community, or a
person who is a member of the encampment. We call this person a
gatekeeper. Gatekeepers are very useful during enumeration
because they may accompany Enumerators and help identify
people. Before you begin enumerating, if there is someone listed
as the GQ Contact Person, locate them and introduce yourself and
the team. Use the introduction below:
“Hello, I’m (your name) from the U.S. Census Bureau. (Show
Census I.D.) I’m here to take the census for this location for the
2010 Census. Here is a Confidentiality Notice (hand them the
D-31) that explains that census data are kept confidential.”
Take a moment to introduce each team member to the contact
person. The contact person needs to know who is going to be
working at their location.
If there is no one available to assist you in the enumeration, you go
ahead with the operation.
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Always use the safety precautions that are outlined in Appendix E
and in Chapter 4 of this manual. It is important to be aware of
your surroundings at all times. Since the enumeration of the
Targeted Nonsheltered Outdoor Location occurs during late night
and early morning hours (non-daylight), exercise additional
caution when approaching residents.
NOTE: Make sure that if you have a gatekeeper with you, that
they don’t see or have access to, your census materials.
Explain the
Enumeration
Coordinate with the GQ Contact Person or gatekeeper on how to
do the enumeration. Enumeration should be conducted with the
least amount of disturbance to the encampment. There is more
information under ‘Conduct Enumeration.’
Tell the GQ Contact Person/Gatekeeper that Enumerators will
interview residents who are awake to complete the questionnaire.
You will not wake anyone up to conduct an interview.
Note: Keep your Spanish ICRs with you in case you need
them.
Thank the GQ
Contact Person
After you have explained the procedure, thank the GQ Contact
Person/Gatekeeper for their help and cooperation (if applicable).
Note: Depending on the environment, the Crew Leader may
ask the Gatekeeper for the Targeted Nonsheltered Outdoor
Location to make an announcement to the clients asking for
their help and stressing the importance of the census.
Task 4.
List residents on
Form D-116, Group
Quarters Listing
Sheet(s)
Complete the following information:
1. GQ Name – copy from the Targeted Nonsheltered Outdoor
Location Enumeration Record.
2. GQ ID - copy from the Targeted Nonsheltered Outdoor
Location Enumeration Record.
3. Crew Leader Name – write your Crew Leader’s name.
4. CLD No. – copy from the Targeted Nonsheltered Outdoor
Location Enumeration Record.
5. Enumerator Name – write your name.
It is critical to the success of the GQ Enumeration operation that
all information is written correctly. You can complete the
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identification information before you arrive at the GQ. You
must enter this information on every listing sheet you use for
the GQ.
Always remember to number the GQ Listing Sheets using the
‘Sheet ___ of ___ sheets’ spaces in the upper right hand corner.
Number the pages one after the other using the first blank space.
When you finish listing the residents, count the total listing sheets
and write that number in the second blank on each page. For
example, if you have 3 sheets, you will complete each like this:
Sheet 1 of 3 sheets
Sheet 2 of 3 sheets
Sheet 3 of 3 sheets
For team enumeration, each team member is given a letter of the
alphabet to use when they create person numbers on the listing
sheets. This way, everyone gets a unique person number which
helps you keep track of the ICRs. All the clients must be listed.
The team will divide up the clients when it comes to actual
enumeration. Each Enumerator creates the listing sheets for the
clients they are responsible for. Each member adds their letter to
the person number. This way, the Lead Enumerator will know what
each team member did during enumeration.
For example, if 60 clients are expected and the team has 6
Enumerators, the Lead Enumerator would divide 60 by 6 and assign
each Enumerator 10 residents to be responsible for. The first
Enumerator would use Person Numbers A1-A10, the second
Enumerator would use Person Numbers B1-B10, the third
Enumerator would use C1-C10, and so on.
The Lead Enumerator will write down a list of the enumerators on
their team and which letter each one is to use. Keep this list and
turn it in with the completed enumeration materials for this facility.
Complete the list of
residents/staff on
the Listing Sheet
This is a bit different at a Targeted Nonsheltered Outdoor Location.
You do not have rooms or beds. You do not have a roster of names
ahead of time and have to create this list as you enumerate. Make
sure that your person numbers on the listing sheet match the ones
on your ICRs. You can complete the listing sheet after the
enumeration or as you go along. List each person and then do the
interview. Complete the following on the GQ Listing Sheet:
•
•
Column (a) Room/Bed number – This does not apply to a
Targeted Nonsheltered Outdoor Location.
Column (b) Name – You can fill this in later after the
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•
•
•
Task 5.
Prepare ICR
packets
interview if you get the person’s name during the interview. You can just write in the first name if you wish.
That way the person number is unique per person and
allows you to check that you have all your ICRs. If you do
not get a name, write ‘1 Person,’ ‘2 Person’ etc., on the
appropriate line of the listing sheet. This should match
what you wrote on the ICR for that individual’s name.
This is different than the Person Number that you assign
each person enumerated.
Column (c) Person number – Write a number for each
person listed beginning with number ‘1.’ Remember you
may have a letter to show what part of the area or which
group you enumerated.
Column (d) Checked in – Mark (X) if received – You
complete this after you finish the interviews to make sure
you have all the ICRs.
Column (e) Mark (X) one Incomplete/Complete – Mark
this after you review the ICRs. This column is divided so
you can mark the appropriate selection for each ICR.
There are two forms that make up an ICR Packet as follows:
•
•
ICR Envelope, Form D-40 or D-40(S)
ICR, Form D-20 or D-20(S).
The preparation of the ICR packet for aTargeted Nonsheltered
Outdoor Location is similar to that of a soup kitchen or a mobile
food van.
Prepare the ICR
envelopes
You can only write the GQ Name in the ‘FOR OFFICIAL USE
ONLY’ section. You conduct interviews with residents who are
awake and approachable. You have to adjust the procedures a bit
to fit the situation. You can add the person number to the
envelope after the interview to match the one on the completed
ICR you just finished using. You need to put the ICR in an
envelope while you continue to work to protect the confidentiality
of the person you interviewed. You do not need to complete
‘For,’ ‘Return to,’ ‘Return By Date.’
Prepare the ICRs
You will only have person numbers to begin with. You can go
ahead and write that ahead of time so you are ready to start
interviews.
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•
•
Write the corresponding Person Number in Item A on the
back of the ICR. Make sure that the person number (PN)
for the resident matches on the ICR, ICR Envelope, and the
Listing Sheet.
Place a GQ control number label in the space provided. Be
sure you apply the label firmly and there are no corners
sticking up. You do not want this to peel off onto another
form or to come off. After enumeration, the ICRs are
scanned and if the labels are not firmly fixed on the page,
they will cause the scanner to jam. If you have extra labels
once you complete the enumeration, please line through
them so you do not use them at another location by
accident. If you run out of labels, you can copy the ID
number into the space on the ICR.
Keep your ICRs out
for interviews
You will not put the ICR into the ICR Envelope. Keep them out
so you can go from one interview to another without wasting time.
Use the Spanish ICR and Spanish ICR Envelope as necessary.
Enumeration
Now you are ready to start enumerating the residents. You will
only interview those residents who are awake and approachable.
Task 1. Conduct
Enumeration
(Distribute ICRs or
Conduct Interviews)
Ultimately you are responsible for the enumeration of the
residents at the GQ. You conduct interviews at the Targeted
Nonsheltered Outdoor Location.
Handing Out Forms
The Crew Leader will inform you how to list residents on the
D-116(GQE), Group Quarters Listing Sheet. As the Lead
Enumerator, you provide enumeration materials to team members.
They work closely with the team to make sure that the team
completes assignments.
Conduct Interviews
You and your team members:
•
•
•
•
•
Introduce yourself to each resident.
Give each resident the D-31, Confidentiality Notice.
Conduct the interview using the ICR.
When done, thank the respondent and place their form in
the ICR envelope.
Copy the Person Number from the ICR to the space on the
envelope.
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If any residents are unable to answer the questions by themselves,
check with the GQ Contact Person or gatekeeper to see what other
information they can give you. Try to get as much information
as you can.
IMPORTANT NOTE: If for some reason, you are not able to
identify a person because they are sleeping or completely
covered from head to toe, ask the GQ Contact person or
gatekeeper. If there is no GQ Contact Person or gatekeeper,
you must go ahead and enumerate the person on an ICR
through observation. You should write their name as Person
1, Person 2, and so on. The word ‘Person’ should be written in
as the last name, while the number should be listed as their
first name. This is different from the Person Numbers that
you use on the GQ Listing Sheet. Use your best judgement to
try to determine their sex, race, age and origin.
Even if you are not able to complete more information on the
ICR, you must remember to include this form in the total
number of ICRs on your Enumeration Record. It will also be
counted as one of the incomplete forms and should be included
in the total of incomplete forms that you write in the Notes
section.
Task 2.
Collect ICRs
Each team member is responsible for their part of the enumeration.
They must keep up with their ICRs. They write the person
number with their assigned letter on any ICR they work on. Since
this is a one-time shot, you have to be there to help your team
members. The Enumerator does personal interviews so the ICRs
are collected as they go along. When you have finished the
interviews, move on to Task 3 on the Checklist.
If you are the Lead Enumerator, you will have to make sure that
you get all the forms from all the team members when they are
done with their interviews.
Task 3:
Review ICRs
While at the location, use your car to have a private area where
only sworn census personnel with a need to know see the ICRs.
This is done on site at the GQ so that any problems can be handled
immediately.
First check to make sure you have all the ICRs. The Lead
Enumerator will:
•
Sort the ICR envelopes in a stack, in person number order
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•
•
with the lowest number on top (1, 2, 3, etc.) and/or in
alphabetical order by Enumerator.
One envelope at a time, take the ICR out of the envelope,
and match it (person name and person number) to the
appropriate line on the Listing Sheet. Mark ‘X’ in
Column (d), ‘Checked in’ for the person. Keep the ICRs in
person number order.
Place the envelopes aside; do not discard them. Bundle
the envelopes and rubber band them. You will turn them
in separately with other completed forms for your
assignment.
NOTE: Refer to Topic 1 in Chapter 5 of this manual,
‘Procedures for Reviewing the ICRs’ to conduct a detailed
review of all ICRs that you collect from residents.
Generally, you have to check if the client was able to answer
questions 1 through 5.
•
•
If the resident answered at least three of the first five
questions, mark ‘X’ in the ‘Complete’ box of Column (e) on
the Listing Sheet.
If the resident did not answer at least three of the first five
questions, mark ‘X’ in the ‘Incomplete’ box of Column (e)
on the Listing Sheet.
Arrange completed questionnaires in Person Number (PN) order.
Check all questionnaires to make sure they are complete, correct,
and clearly written.
Check that each ICR has a GQ control number label or that you
have written one in the ‘FOR OFFICIAL USE ONLY’ box.
Also, if the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered By.’
You are not to guess for this procedure. If you interviewed the
respondent, go to Item D ‘Answered By’ and mark (X) the box
for ‘Respondent.’ If you filled out the ICR through observation,
you would mark (X) Item D as ‘Other.’
In Column (e) of the Listing Sheet, mark which questionnaires are
complete and which are incomplete.
Post-Enumeration
Find a quiet place where the team can work. Preferably in an area
where only sworn Census employees with a need to know can see
the forms. Again, this may be in your car. Since the interviews
are conducted at the location, you have all the data possible in
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hand. If there were persons who couldn’t be enumerated, you can
check with the GQ Contact Person or gatekeeper to see if they can
help you. Do not try to recontact the respondent.
Task 1.
Get data for
incomplete and/or
missing ICRs
Make sure you account for every ICR and every resident. Work
with the GQ Contact Person or gatekeeper to get any information
or forms you are missing.
Incomplete ICRs
Follow up with the GQ Contact Person or gatekeeper on
‘Incomplete’ ICRs to get missing information. This may not be
reasonable at these locations. Get the data you can and accept
whatever information is given to you. You must have answers to
three of the first five to consider the ICR as ‘Complete.’ Those
questions are:
•
•
•
•
•
Name
Sex
Age or date of birth
Hispanic, Latino or Spanish origin
Race
If you can get any three of these five questions, mark the ICR as
‘Complete’ on the GQ Listing Sheet. If you cannot, the ICR
remains ‘Incomplete.’ When you finish your review, write the
number of incomplete ICRs in the Notes section of the Targeted
Nonsheltered Outdoor Location Enumeration Record.
Missing ICRs
Before You Leave
the GQ
Task 2.
Turn in forms for
Since you conduct the interviews, you should have all of your
forms. Make sure you have not dropped a form if you are missing
one. If someone did not want to be interviewed, work with the
GQ Contact Person or gatekeeper to fill out an ICR for that
person. Most likely you already handled a refusal through
observation.
When you have completed your work and are ready to leave,
remember to thank the GQ Contact Person for all their help.
When you have completed the enumeration, give all forms to your
Crew Leader. Look at the procedure below to make sure all forms
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completed group
quarters assignment
are complete.
GQ Listing Sheet
Make sure you have numbered all the GQ Listing Sheets in the top
right hand corner of each form using the ‘Sheet __ of __ sheets’
spaces in the upper right hand corner. Number the pages one after
the other using the first blank space. Count the total listing sheets
and write that number in the second blank on each page.
Targeted
Nonsheltered
Outdoor Location
Enumeration
Record
Complete the D-352.1TNSOL (SBE), Targeted Nonsheltered
Outdoor Location Enumeration Record as follows:
•
Fill in the ‘Lead Enumerator Name’ in Item 17.
•
If not already entered, fill in the ‘Date Assigned’ in Item 18.
•
•
Fill in ‘Date Enumeration conducted’ in Item 19.
Count the ICRs (both complete and incomplete) for the GQ
and write that number in Item 20.
Check the number of ICRs for the GQ against the number of
persons on the GQ Listing Sheet. If there are any differences
in the number of ICRs returned, make sure to write an
explanation in the Notes section of the Targeted Nonsheltered
Outdoor Location Enumeration Record and discuss with your
Crew Leader.
Remember to include the number of ‘Incomplete ICRs’ in the
Notes section. If you are the Lead Enumerator, write in the
names of all your team members in the Notes section.
•
•
ICRs and Envelopes
Make sure you have all the ICRs for the GQ. Check to make sure
you have a GQ control number label or that you have written the
GQ control number for the correct GQ on the back of each ICR.
THIS IS VERY IMPORTANT. Bundle the ICRs and the
associated envelopes as follows:
•
•
Sign and date Form
D-1054(SBE),
Enumerator Check-
Stack the completed ICRs in person number (PN) order
with the lowest number on top (1, 2, 3, etc.). Clip the ICRs
to keep the stack together.
Bundle the ICR envelopes together—separate from the
ICRs—by using a rubber band.
Remember to certify that you have completed the enumeration at
the targeted nonsheltered outdoor location by printing and signing
your name on Form D-1054(SBE) Enumerator Checklist for
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Chapter 4: Service-Based Enumeration
list for ServiceBased Enumeration
Service-Based Enumeration (SBE Enumerator Checklist) as well
as entering the date.
Place Materials in a
Messenger Envelope
Print the following on each Messenger Envelope used for each
GQ:
•
•
•
GQ Name
Date
Total number of ICRs for the GQ – not just what is in that
envelope
• Your name
Note: The Lead Enumerator is responsible for writing the
information for the Targeted Nonsheltered Outdoor Location
on the outside of the envelope.
If there are too many questionnaires to place in one envelope,
prepare additional envelopes. Write the number of the envelope
and how many envelopes there are on the front. For example, if
you have 2 envelopes, write ‘1 of 2’ and ‘2 of 2’ on the outside of
the envelopes.
Make sure that all of the following completed forms are in the
Messenger Envelope:
• Form D-116, GQ Listing Sheet(s)
• Form D-352.1TNSOL (SBE), Targeted Nonsheltered
Outdoor Location Enumeration Record
• Form D-20 or D-20(S), Individual Census Reports (ICRs),
• Form D-40 or D-40(S), ICR Envelopes (bundled separately
from the ICRs)
• Form D-1054(SBE), SBE Enumerator Checklist (certified
with your name, signature and the date).
• Form D-225, INFO-COMMs, if applicable.
NOTE: Use a separate envelope for each GQ. Do not place
different GQs in the same envelope.
Give completed
materials to your
Crew Leader
Give the Messenger Envelope(s) to your Crew Leader, along with
a completed Form D-308, Daily Pay and Work Record, as soon as
possible.
NOTE: Do not place your Daily Pay and Work Record in the
Messenger Envelope.
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Chapter 5: Reviewing and Interviewing
Chapter 5: Interviewing and Reviewing the ICR
Topic 1. Interviewing Using the Individual Census Report (ICR)
Introduction
For small GQs and shelters, you may conduct personal
interviews. To prepare for the interview:
•
•
•
Notify the GQ Contact Person that you would like to
interview residents.
Ask the GQ Contact Person for help in arranging
interviews.
Explain to the GQ Contact Person that you need to
conduct all interviews in private (you and the resident).
You must always use a pen to complete the ICRs and print all
your entries very legibly.
Starting the Interview
Before you greet the resident, make sure you are wearing your ID
badge and that you have the necessary forms - a blank ICR, the
ICR envelope, and a Form D-31, Confidentiality Notice.
The first impression that you make should be neutral. Your
appearance and speech strongly influence the first impression
made on a resident. While you need to be friendly, you should
also be professional.
When you approach a person to interview them, you will
introduce yourself. Make sure you:
•
•
•
•
During the interview
Show the resident your Census ID badge.
Hand the resident a Confidentiality Notice.
Give the person time to read the Confidentiality Notice.
Tell the person how long the interview will take.
There are some simple rules to follow:
•
•
•
Ask the questions exactly as worded.
Don’t assume any answers.
Ask all of the questions
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•
•
•
Repeat questions slowly with the same words when a
resident looks confused.
Mark the form with the answer as given by the
respondent.
Continue with the next question until you finish with
question 7.
Occasionally a person’s answer may be confusing or unclear. In
these cases you can try to resolve the confusion by:
•
•
•
•
Repeating the question.
Asking for more information.
Asking for an estimate for age, if appropriate.
Pausing to give the resident time to think.
NOTE: Remember all the questions on the ICR are important and
should be answered even though we base the ‘Complete’ and
‘Incomplete’ status on the review of the first five questions only.
Concluding the
Interview
Always try to leave the resident with a good feeling toward the
census. Express your appreciation for the person’s cooperation.
Place the ICR in its envelope. Continue with your next interview.
If you were unable to obtain the required data from interviews,
check with the GQ Contact Person about getting the information
you need to complete the ICR.
Special Interview
Situations
Resident is unable or refuses to cooperate: If after explaining
the importance of the census and the confidentiality of responses,
you are still unable to conduct an interview or if the resident will
not answer the question(s) seriously, try to get information from
the GQ Contact Person.
Resident requires an interpreter: If the resident speaks a
different language than you and you are unable to help them fill
out an ICR, try to determine the person’s language from the GQ
Contact Person. If the language is determined and the person
agrees to an interview using an interpreter, conduct an interview
using an interpreter.
The resident may require an American Sign Language interpreter.
If the resident agrees, conduct the interview with the help of an
interpreter. If there is no staff person with this skill, get the data
from the GQ Contact Person. If you are still unable to get data
about this person, let your Crew Leader know. The Census
Bureau may have employed an American Sign Language
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Chapter 5: Reviewing and Interviewing
interpreter for this purpose, or the Crew Leader may be able to
assign an Enumerator with this skill to the case.
If the person does not agree to an interpreter, or if an interpreter is
not available, get the data from the GQ Contact Person.
Whenever you request data from the GQ Contact Person, you
should try to get answers for all seven questions on the ICR.
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Chapter 5: Reviewing and Interviewing
Topic 2: Procedures for Reviewing Form D-20, Individual Census Report
Introduction
Form D-20, the Individual Census Report (ICR), contains seven
questions. All of the questions are important and should be answered.
However, we consider a questionnaire to be ‘complete’ or
‘incomplete’ based on the answers to questions 1 through 5.
Questions 6 and 7 have a skip pattern. When you review those two
questions make sure that the correct skip pattern has been followed.
Reviewing an ICR
First, make make sure that the resident’s name and person number
(PN) on the ICR match what is on the Group Quarters Listing Sheet.
You have to make sure you mark ‘Complete’ or ‘Incomplete’ for the
correct ICR after you complete your review.
Second, review the ICR using the following procedures.
Q1: What is your name?
Possible entries:
•
•
•
Last Name, First Name, and Middle Initial
Partial entry
Blank
FOR SBE ONLY: You may not have complete names for persons at
SBE locations. They may be enumerated through ‘observation.’ We
assign the name ‘Person 1,’ ‘Person 2,’ ‘Person 3’ and so on, to people
we observe. The word ‘Person’ should be written as the last name,
while the number should be listed as their first name.
For example, the ICR first asks for the last name. So write ‘Person’ in
the last name field. The second line is the first name. Write ‘1,’ ‘2,’
‘3’ in the first name field. It is okay to use numerals. If the person
has a letter designation in front of their number, write ‘A1’ ‘A 2’ and
so forth in the first name field.
This is different from the person numbers you create on the GQ
Listing Sheet.
Q2: What is your sex?
Possible entries:
•
•
Male marked
Female marked
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Chapter 5: Reviewing and Interviewing
• Neither box marked
Respondent sex may seem obvious, but we need to ask this question.
In Targeted Nonsheltered Outdoor Locations this may not be easy to
do. You may have to fill this question out by observation. Use your
own judgement.
Q3: What is your age and
what is your date of birth?
Please report babies as age
0 when the child is less than
1 year old.
Possible entries:
•
•
•
All boxes completed
Boxes partially completed
Blank
Service-Based Enumeration takes place before April 1, 2010. Try to
get the age that they will be on April 1, 2010.
Q4. Are you of Hispanic,
Latino, or Spanish origin?
Possible entries:
•
•
•
•
•
No, not of Hispanic, Latino, or Spanish origin marked
Yes, Mexican, Mexican Am., Chicano marked
Yes, Puerto Rican marked
Yes, Cuban marked
Yes, another Hispanic, Latino, or Spanish origin marked and
write-in box completed
• Yes, another Hispanic, Latino, or Spanish origin marked but
write-in box blank
• Another Hispanic, Latino, or Spanish origin not marked but
write-in box completed
• Blank
Continue with Q. 5.
Many people assume this question is asking about their race, but it is
not. It is asking if the person if of Hispanic, Latino or Spanish origin.
These individuals can trace their own origin or descent to Mexico,
Puerto Rico, Cuba, the Spanish-speaking countries of South American
and other Spanish cultures.
Origin can be considered as the heritage, nationality group, lineage or
country of birth of the person or the person’s parents or ancestors
before their arrival in the United States. Persons who identify their
origins as such may be of any race.
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Q5. What is your race?
Mark [X] one or more
boxes.
Chapter 5: Reviewing and Interviewing
Possible entries:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
White is marked
Black, African Am., or Negro is marked
American Indian or Alaska Native is marked and write-in box
completed
American Indian or Alaska Native is marked but write-in box
blank
American Indian or Alaska Native is not marked but write-in
box completed
Asian Indian is marked
Chinese is marked
Filipino is marked
Other Asian is marked and write-in box completed
Other Asian is marked but write-in box blank
Other Asian is not marked but write-in box completed
Japanese is marked
Korean is marked
Vietnamese is marked
Native Hawaiian is marked
Guamanian or Chamorro is marked
Samoan is marked
Other Pacific Islander is marked and write-in box completed
Other Pacific Islander is marked but write-in box blank
Other Pacific Island is not marked but write-in box completed.
Some other race is marked and write-in box completed
Some other race is marked but write-in box blank
Some other race is not marked but write-in box completed
Blank
Continue with Q6.
Q6. Do you live or stay in
this facility MOST OF
THE TIME?
Possible entries:
• Yes. This completes the questionnaire.
• No. Continue with Q7
If ‘Yes’ is marked, then this person does not have a home elsewhere
and you are done with the interview. If ‘No’ is marked you will need
to fill in the address where the person lives ‘MOST OF THE TIME.’
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When reviewing the form, make sure that this pattern is correct. If
they answered ‘No,’ to question 6, there should be an address in
question 7.
If they answered ‘No’ to question 6 and there is no address in
question 7, try get the information from the respondent or from the
contact person.
Q7. (If No) What is the full
address of the place where
you live or stay MOST OF
THE TIME? Please
complete all that apply.
Possible entries:
Determine if ICR is
complete or incomplete
You have reviewed the first five questions on the ICR. Now you have
to determine if the ICR is complete or incomplete.
• Street address number
• Apartment number
• Street name
• Rural Route type and number
• Rural route box number
• PO box number
• City
• County
• State or foreign country
• ZIP Code
Get as much information about the address as you can. Write neatly.
The ICR is complete if:
•
•
Three of the first five questions are completed and the answers
are clearly written.
The ICR is marked as ‘Complete’ in Column (e) of Form
D-116(GQE), Group Quarters Listing Sheet.
The ICR is incomplete if:
•
•
•
FOR OFFICIAL USE
ONLY Section of ICR
Three of the first five questions are complete but are not
legible.
Less than three of the first five questions are completed.
The ICR is marked as ‘Incomplete’ in Column (e) of Form
D-116(GQE), Group Quarters Listing Sheet.
Complete the ‘FOR OFFICIAL USE ONLY’ section of the ICR by
either placing the GQ Control Number label in the box provided or
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Chapter 5: Reviewing and Interviewing
writing the GQID number from the Group Quarters Enumeration
Record in that section.
Also, if the respondent participates in completing the ICR, the
‘Respondent’ box must be filled in for item D ‘Answered By.’ You
are not to guess for this procedure. If you interviewed the
respondent or if you left the ICR to be completed and believe that it
was returned from the respondent, go to Item D ‘Answered By’ and
mark (X) the box for ‘Respondent.’ If a GQ Contact Person
completed all the entries on the ICR using administrative records or
by their own knowledge, you would mark (X) Item D as ‘Other.’
Keeping Track of Which
ICRs You Have Reviewed
As you continue your review of ICRs, you will know which ICRs you
have reviewed because you have:
•
•
Entered the GQ control number on the back of the ICR.
Marked it as complete or incomplete on the Group Quarters
Listing Sheet.
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Chapter 6: Meet With Your Crew Leader
Chapter 6: Meet With Your Crew Leader
Topic 1: Meeting With Your Crew Leader
Introduction
The Crew Leader is your Census Bureau direct supervisor. The
Crew Leader will:
•
•
•
•
•
When to meet with
your Crew Leader
Collect and review your completed work.
Collect your daily pay and work forms.
Give you additional materials/assignments.
Help you with any problems you have with your work.
Keep track of your progress and take action to help make
sure that you finish your work on schedule.
It is mandatory to meet with your Crew Leader every day in
person. They will schedule a time and place to meet.
Failure to meet with your Crew Leader at the appointed time and
place could result in termination of your employment with the
Census Bureau.
Make sure you have your Crew Leader’s name and telephone
number written down. Make sure you understand where to meet
your Crew Leader each day, as that location may change
depending on other demands on the Crew Leader’s time.
What to turn in
Before you turn in your work to your Crew Leader, make sure
you have:
•
•
•
Checked that the GQ Control Number label was placed or
written on each ICR belonging to that GQ.
Dated, printed, and signed your name on each Form
D-1054, GQE or SBE Enumerator Checklist.
Placed all the materials for the GQ in the messenger
envelope(s).
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Chapter 6: Meet With Your Crew Leader
•
•
•
Written the GQ name, number of ICRs, the date,you’re
your name on each messenger envelope containing the
completed GQ enumeration materials, if they are the Lead
Enumerator.
Clearly written any notes you entered on the D-352.1,
Group Quarters Enumeration Record.
Completed your payroll form for the day.
When you meet with your Crew Leader, turn in the following:
•
•
•
•
Completed work, in a Messenger Envelope labeled with
the GQ name, number of ICRs, the date, and your name
which includes:
–
Form D-20 and D-20(S), Individual Census Reports
(ICRs),
–
Form D-352.1(GQ), Group Quarters Enumeration
Record,
–
Form D-116(GQE), Group Quarters Listing Sheet(s),
–
Form D-1054, Group Quarters Enumerator Checklist,
or Service-Based Enumeration Enumerator Checklist
(signed and dated),
–
Form D-225, INFO-COMM (if applicable). If any are
filled out, be able to explain the situation(s) to the
Crew Leader.
Group Quarters Enumeration Maps (if all GQs in the AA
are complete)
Form D-40 and D-40(S), ICR Envelopes
Form D-308, Daily Pay and Work Record
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Chapter 6: Meet With Your Crew Leader
Topic 2: Daily Meetings
Completed Work
During the daily meetings, your Crew Leader will check over
your completed work and answer any questions you have. Your
Crew Leader will also review the number of GQs you have
interviewed to make sure you are meeting expected production
levels for your area. If you are consistently falling behind in your
production, your Crew Leader will take appropriate action.
Your Crew Leader will meet with each enumerator for 10 to 20
minutes. Make sure that you arrive on time so that you don’t
make the Crew Leader late for their next meeting.
Form D-225, INFOCOMM
Record any problems that are encountered during the day on
Form D-225, INFO-COMM. Problems encountered may be of
varying nature and could include such problems as:
•
•
•
•
Lack of cooperation from a contact person
Inability to locate a resident who is on the administrative
list and should be enumerated at the GQ
Finding a housing unit instead of a GQ at the address
Finding that no one lives at the GQ any longer.
Do not go back to an address if you had a contact person refuse to
cooperate. Your Crew Leader will try to resolve the situation.
You may have to complete an INFO-COMM for several different
reasons. There are general instructions on the back of the form
that explain how to use it. An illustration of a Form D-225,
INFO-COMM is in the Appendix, page A-9. You will complete
the following items:
•
In the top right hand corner, you enter:
–
Item a ‘To’ – Your Crew Leader’s name
–
Item b ‘From’ – Your name
–
Item c ‘LCO’ – Copy the LCO code from your Form
D-352.1(GQ) Group Quarters Enumeration Record
–
Item d ‘Regional Census Center’ – enter the RCC
name, from the Group Quarters Enumeration Record
–
Item e ‘Operation’ – GQE or SBE
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Chapter 6: Meet With Your Crew Leader
•
•
–
Item f ‘Position Title’ – Enumerator
–
Item g ‘CLD No./Other’ – enter Crew Leader District
number from the Group Quarters Enumeration
Record
–
Item h ‘Date’ – enter the date that you are filling out
the INFO-COMM
If the problem, like a refusal, applies to a resident at a
specific address, copy the following information from the
GQ Enumeration Record:
–
Item i ‘AA’ – the AA number for the address
–
Item j ‘Block’ – the block number for the address.
–
Item k ‘Map spot’ the Map spot for the address, if
applicable
–
Item l ‘Case ID number’ the GQ ID number for the
address
–
Item m ‘Address or description’ – the complete
street address for the address including city name and
ZIP code or physical description
In Section I, you will:
–
Generally, mark ‘No’ for answer required
–
Mark the appropriate boxes for the situation. In the
case of a refusal at a GQ in your assignment, you
would mark the ‘refusal’ and the ‘Other’ Box
Write in any other information you can in the Statement section
that describes the problem. This may be the same information
you entered in the Notes section of the GQ Enumeration Record.
This form can also be used as additional writing space if you run
out of room in the Notes section of the GQ Enumeration Record.
Always complete Items A to M.
Form D-308, Daily Pay
and Work Record
Form D-308, Daily Pay and Work Record, is a record of the work
that you do each day. Turn it in every day so that you will be paid
promptly.
NOTE: You are not to work more than 40 hours in a week
unless you are specifically authorized to do so in advance by
your supervisor.
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You may, if you choose to, work more than eight hours in one
day as long you do not work more than 40 hours in a week.
However, if you haven’t asked about working more than 8
hours in a day and the additional time has not been approved
in writing, you will be paid at your regular rate of pay for
those hours. You will record those hours as regular time on
your D-308.
There may be situations where you are instructed to work
more than 8 hours in one day where overtime approval has
been received in writing, for example, in training or during
the closeout of an operation.
Failure to comply with the procedures could result in
disciplinary action up to and including separation from
Federal service.
Complete Form D-308, Daily Pay and Work Record, for each
day you work. Use a blue or black ballpoint pen. Complete the
following on the D-308:
•
•
•
•
•
•
•
•
•
Your Social Security Number
Your name
Task code, 057 for GQE or 055 for SBE, and name of
operation, (GQE or SBE)
Office name and code
Number of hours worked
Number of miles driven
Any approved expenses
Times of day you worked
Your signature at the bottom
Keep in mind that it is mandatory to complete a D-308 each day.
When you sign the D-308, you are certifying that the hours and
miles entered are accurate and correct. Falsifying information on
your D-308 will result in disciplinary action, which could include
termination of your employment.
An illustration of Form D-308, Daily Pay and Work Record is in
Appendix A, page A-10. Refer to Form D-590, Census Employee
Handbook for Enumerators, Recruiting Assistants and Crew
Leader Assistants, for instructions on how to complete it.
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Chapter 6: Meet With Your Crew Leader
Topic 3: Quality Control
What is Quality
Control?
The Census Bureau has high performance standards. Quality
Control (QC) is the process of constantly reviewing your work to
make sure you understand the procedures involved in your job
and that your records are accurate and complete. The Census
Bureau strives to collect the most accurate information possible in
a timely and cost effective way.
Objective of the QC
Program
The objective of the QC program is to ensure that you completeall
of the tasks necessary to accurately and successfully enumerate
the GQs in your assignment. This objective is accomplished
through the following activities:
•
•
•
Initial Review
Reinterview
Office Review
Initial Review
When you meet with your Crew Leader to turn in completed
work, the Crew Leader will perform a check of the Individual
Census Reports, Group Quarters Listing Sheet, Group Quarters
Enumeration Record, and GQ Enumerator Checklist to make sure
you are completing all the required items correctly. The Crew
Leader will check to see if you performed certain tasks correctly
and will give you feedback as necessary.
Reinterview
During the Reinterview phase of QC, the GQs are contacted to
check that an enumerator visited the facility to conduct
enumeration. The population count is also verified.
There are serious consequences for falsifying information. If no
one is at a GQ, or if the GQ Contact Person refuses to talk to you,
discuss the situation with your Crew Leader. Never make up
information just so you can turn in completed ICRs. If
enumeration results are falsified, it will lead to immediate
dismissal and will hamper your chances of ever qualifying for
another Federal government job.
Office Review
All Enumeration Records and their ICRs will undergo a careful
office review before they are considered complete and ready for
shipment to the National Processing Center. This will be the final
check for accuracy and completeness.
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Notes
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Appendix A: Group Quarters Enumeration Forms
Appendix A: Group Quarters Enumeration Forms
Form D-20, Individual Census Report (Front)
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Appendix A: Group Quarters Enumeration Forms
Form D-20, Individual Census Report (Back)
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Appendix A: Group Quarters Enumeration Forms
Form D-30(L)FM, Access Letter – Facility Manager
FROM THE ACTING DIRECTOR
U.S. CENSUS BUREAU
To: Facility Manager
The United States Constitution requires that a count of the Nation’s population be taken every 10
years. In 2010, the U.S. Census Bureau will conduct a census to count every person residing in
the United States. The 2010 Census will provide key information that each community relies on
to obtain their share of more than $300 billion in federal and state funding distributed each year
for health assistance, services for older adults, employment services, schools, and more.
During the 2010 Census, we need to include people who live or stay in group quarters, such as
group homes, workers’ group living quarters, correctional facilities, and residential treatment
centers. We also need to include those who stay at facilities that provide living accommodations
and other services to people experiencing homelessness, such as services provided by a shelter or
a soup kitchen. Our goal is to count everyone in the census.
During the 2010 Census, a Census Bureau enumerator will be contacting you to make or verify
an appointment, and to gather information about the residents at your facility in order to conduct
the census count.
We do not ask for any health-related information and, therefore, are in compliance with
regulations issued under the Health Insurance Portability and Accountability Act of 1996 Privacy
Rule. When counting the residents at your facility, we will collect each resident’s name, gender,
age, date of birth, race, and ethnicity, and usual residence address if they have one. All the
information the Census Bureau collects is confidential by law.
If you have any questions, please call the Local Census Office at the telephone number provided
in your census materials. Thank you for your cooperation, and we look forward to working with
you.
Sincerely,
Thomas L. Mesenbourg
Acting Director
D-30 (L) FM
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Appendix A: Group Quarters Enumeration Forms
Form D-30(L)HC, Access Letter – Health Care Facility
FROM THE ACTING DIRECTOR
U.S. CENSUS BUREAU
To: Health Care Facilities
The United States Constitution requires that a count of the Nation’s population be taken every 10
years. In 2010, the U.S. Census Bureau will conduct a census to count every person residing in
the United States. The 2010 Census will provide key information that each community relies on
to obtain their share of more than $300 billion in federal and state funding distributed each year
for health assistance, services for older adults, employment services, schools, and more.
During the 2010 Census, we need to include people who live or stay in group quarters, such as
hospitals, skilled nursing facilities (nursing homes), and in-patient hospice facilities. A Census
Bureau enumerator will be contacting you to make or verify an appointment, and to gather
information about the residents at your facility in order to conduct the census count.
We do not ask for any health-related information and, therefore, are in compliance with
regulations issued under the Health Insurance Portability and Accountability Act of 1996 Privacy
Rule. When counting the residents at your facility, we will collect each resident’s name, gender,
age, date of birth, race, and ethnicity. All the information the Census Bureau collects is
confidential by law.
If you have any questions, please call the Local Census Office at the telephone number provided
in your census materials. Thank you for your cooperation, and we look forward to working with
you.
Sincerely,
Thomas L. Mesenbourg
Acting Director
D-30 (L) HC
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Appendix A: Group Quarters Enumeration Forms
Form D-30(L)SH, Access Letter – Student Housing
FROM THE ACTING DIRECTOR
U.S. CENSUS BUREAU
To: Student Housing
The United States Constitution requires that a count of the Nation’s population be taken every 10
years. In 2010, the U.S. Census Bureau will conduct a census to count every person residing in
the United States. The 2010 Census will provide key information that each community relies on
to obtain their share of more than $300 billion in federal and state funding distributed each year
for schools, employment services, health assistance, parks, services for older adults, and more.
During the 2010 Census, we need to include people who live or stay in group quarters, such as
student housing like residence halls and fraternity and sorority houses. A Census Bureau
enumerator will be contacting you to make or verify an appointment, and to gather information
about the residents at your school in order to obtain an accurate count.
When counting the residents at your school, the Census Bureau collects data in compliance with
the Family Educational Rights and Privacy Act. Students will be given the opportunity to
complete an Individual Census Report. For students who do not respond, colleges and
universities can lawfully disclose directory information from student records to the Census
Bureau without prior consent of the student, parents, or guardians. Directory information
includes a student’s name, date of birth, school address, and dates of attendance.
It is vital that the Census Bureau has an accurate and complete count of all the students living in
group quarters at your school. It is important to remember that for Census purposes, college
students are considered residents of the place where they live while attending school, not at their
parents’ address. The group quarters operation will occur in early April, before the end of the
school year. All the information the Census Bureau collects is confidential by law.
If you have any questions, please call the Local Census Office at the telephone number provided
in your census materials. Thank you for your cooperation, and we look forward to working with
you.
Sincerely,
Thomas L. Mesenbourg
Acting Director
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Appendix A: Group Quarters Enumeration Forms
Form D-31, Confidentiality Notice
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Appendix A: Group Quarters Enumeration Forms
Form D-40, Individual Census Report (ICR) Envelope
D-31 (1-4-2007)
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Appendix A: Group Quarters Enumeration Forms
Form D-116(GQE), Group Quarters Listing Sheet
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Form D-225, INFO-COMM, (Information Communication)
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Form D-308, Daily Pay and Work Record
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Appendix A: Group Quarters Enumeration Forms
Form D-352.1GQ (GQE), Group Quarters Enumeration Record
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Form D-352.1MFV(SBE), Regularly Scheduled Mobile Food Van
Enumeration Record
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Form D-352.1SH (SBE), Shelter Enumeration Record
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Form D-352.1SK (SBE) Soup Kitchen Enumeration Record
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Form D-352.1TNSOL (SBE) Targeted Nonsheltered Outdoor Location
Enumeration Record
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Appendix A: Group Quarters Enumeration Forms
Form D-1054(GQE), Group Quarters Enumerator Checklist (Front)
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Form D-1054(GQE), Group Quarters Enumerator Checklist (Back)
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Appendix A: Group Quarters Enumeration Forms
Form D-1054(SBE), GQ Enumerator Checklist
Service-Based Enumeration (Front)
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Appendix A: Group Quarters Enumeration Forms
Form D-1054(SBE), Group Quarters Enumerator Checklist
Service-Based Enumeration (Back)
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Appendix A: Group Quarters Enumeration Forms
Form D-1168, Group Quarters Map Pouch
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GQ Control Number Label Sheet
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Appendix B: Group Quarters Type Codes
Appendix B: 2010 Census
Group Quarters Type Codes
Group Quarters
A group quarters is a place where people live or stay in a group living arrangement that is
owned or managed by an entity or organization providing housing and/or services for the
residents. This is not a typical household-type living arrangement. These services may
include custodial or medical care as well as other types of assistance, and residency is
commonly restricted to those receiving these services. People living in group quarters are
usually not related to each other.
Group quarters include such places as college residence halls, residential treatment centers,
skilled nursing facilities, group homes, military barracks, correctional facilities, and workers’
dormitories.
101
Federal Detention Centers
Stand alone, generally multi-level, federally operated correctional facilities that provide
“short-term” confinement or custody of adults pending adjudication or sentencing.
These facilities may hold pretrial detainees, holdovers, sentenced offenders, and
Immigration and Customs Enforcement (ICE) inmates, formerly called Immigration
and Naturalization Service (INS) inmates. These facilities include: Metropolitan
Correctional Centers (MCCs), Metropolitan Detention Centers (MDCs), Federal
Detention Centers (FDCs), Bureau of Indian Affairs Detention Centers, ICE Service
Processing Centers, and ICE contract detention facilities.
102
103
Federal Prisons
State Prisons
Adult correctional facilities where people convicted of crimes serve their sentences.
Common names include: prison, penitentiary, correctional institution, federal or state
correctional facility, and conservation camp. The prisons are classified by two types of
control: (1) “federal” (operated by or for the Bureau of Prisons of the Department of
Justice) and (2) “state.” Residents who are forensic patients or criminally insane are
classified on the basis of where they resided at the time of enumeration. Patients in
hospitals (units, wings, or floors) operated by or for federal or correctional authorities
are counted in the prison population. Other forensic patients will be enumerated in
psychiatric hospital units and floors for long-term non-acute patients. This category
may include privately operated correctional facilities.
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104
Appendix B: Group Quarters Type Codes
Local Jails and Other Municipal Confinement Facilities
Correctional facilities operated by or for counties, cities, and American Indian and
Alaska Native tribal governments. These facilities hold adults detained pending
adjudication and/or people committed after adjudication. This category also includes
work farms and camps used to hold people awaiting trial or serving time on relatively
short sentences. Residents who are forensic patients or criminally insane are classified
on the basis of where they resided at the time of enumeration. Patients in hospitals
(units, wings, or floors) operated by or for local correctional authorities are counted in
the jail population. Other forensic patients will be enumerated in psychiatric hospital
units and floors for long-term non-acute patients. This category may include privately
operated correctional facilities.
105
Correctional Residential Facilities
These are community-based facilities operated for correctional purposes. The facility
residents may be allowed extensive contact with the community, such as for
employment or attending school, but are obligated to occupy the premises at night.
Examples are halfway houses, restitution centers, and prerelease, work release, and
study centers.
106
Military Disciplinary Barracks and Jails
Correctional facilities managed by the military to hold those awaiting trial or convicted
of crimes.
201
Group Homes for Juveniles (non-correctional)
Includes community-based group living arrangements for youth in residential settings
that are able to accommodate three or more clients of a service provider. The group
home provides room and board and services, including behavioral, psychological, or
social programs. Generally, clients are not related to the caregiver or to each other.
Examples are maternity homes for unwed mothers, orphanages, and homes for abused
and neglected children in need of services. Group homes for juveniles do not include
residential treatment centers for juveniles or group homes operated by or for
correctional authorities.
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202
Appendix B: Group Quarters Type Codes
Residential Treatment Centers for Juveniles (non-correctional)
Includes facilities that primarily serve youth that provide services on-site in a highly
structured live-in environment for the treatment of drug/alcohol abuse, mental illness,
and emotional/behavioral disorders. These facilities are staffed 24-hours a day. The
focus of a residential treatment center is on the treatment program. Residential
treatment centers for juveniles do not include facilities operated by or for correctional
authorities.
203
Correctional Facilities Intended for Juveniles
Includes specialized facilities that provide strict confinement for its residents and detain
juveniles awaiting adjudication, commitment or placement, and/or those being held for
diagnosis or classification. Also included are correctional facilities where residents are
permitted contact with the community, for purposes such as attending school or holding
a job.
Examples are residential training schools and farms, reception and diagnostic centers,
group homes operated by or for correctional authorities, detention centers, and boot
camps for juvenile delinquents.
301
Nursing Facilities/Skilled-Nursing Facilities
Includes facilities licensed to provide medical care with seven day, twenty-four hour
coverage for people requiring long-term non-acute care. People in these facilities
require nursing care, regardless of age. Either of these types of facilities may be
referred to as nursing homes.
401
Mental (Psychiatric) Hospitals and Psychiatric Units in Other Hospitals
Includes psychiatric hospitals, units and floors for long-term non-acute care patients.
The primary function of the hospital, unit, or floor is to provide diagnostic and
treatment services for long-term non-acute patients who have psychiatric-related
illness. All patients are enumerated in this category.
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402
Appendix B: Group Quarters Type Codes
Hospitals with Patients Who Have No Usual Home Elsewhere
Includes hospitals if they have any patients who have no exit or disposition plan, or
who are known as "boarder patients" or "boarder babies." All hospitals are eligible for
inclusion in this category except psychiatric hospitals, units, wings or floors operated
by federal, state or local correctional authorities. Patients in hospitals operated by these
correctional authorities will be counted in the prison or jail population. Psychiatric
units and hospice units in hospitals are also excluded. Only patients with no usual
home elsewhere are enumerated in this category.
403
In-Patient Hospice Facilities
Includes in-patient hospice facilities (both free-standing and units in hospitals) that
provide palliative, comfort, and supportive care for the terminally ill patient and their
families. Only patients with no usual home elsewhere are tabulated in this category.
404
Military Treatment Facilities with Assigned Patients
These facilities include military hospitals and medical centers with active duty patients
assigned to the facility. Only these patients are enumerated in this category.
405
Residential Schools for People with Disabilities
Includes schools that provide the teaching of skills for daily living, education programs,
and care for students with disabilities in a live-in environment.
Examples are residential schools for the physically or developmentally disabled.
501*
College/University Student Housing
Includes residence halls and dormitories, which house college and university students
in a group living arrangement. These facilities are owned, leased, or managed either by
a college, university, or seminary, or by a private entity or organization. Fraternity and
sorority housing recognized by the college or university are included as college student
housing.
Students attending the U.S. Naval Academy, the U.S. Military Academy (West Point),
the U.S. Coast Guard Academy, and the U.S. Air Force Academy are counted in
military group quarters.
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601
602
Appendix B: Group Quarters Type Codes
Military Quarters
Military Ships
These facilities include military personnel living in barracks (including “open” barrack
transient quarters) and dormitories and military ships. Patients assigned to Military
Treatment Facilities and people being held in military disciplinary barracks and jails
are not enumerated in this category. Patients in Military Treatment Facilities with no
usual home elsewhere are not enumerated in this category.
701*
Emergency and Transitional Shelters (with Sleeping Facilities) for People
Experiencing Homelessness
Facilities where people experiencing homelessness stay overnight. These include:
1) Shelters that operate on a first-come, first-serve basis where people must leave in the
morning and have no guaranteed bed for the next night;
2) Shelters where people know that they have a bed for a specified period of time (even
if they leave the building every day); and
3) Shelters that provide temporary shelter during extremely cold weather (such as
churches). This category does not include shelters that operate only in the event of a
natural disaster.
Examples are emergency and transitional shelters; missions; hotels and motels
used to shelter people experiencing homelessness; shelters for children who are
runaways, neglected or experiencing homelessness; and similar places known to have
people experiencing homelessness.
703
Domestic Violence Shelters
Includes community-based homes, shelters or crisis centers that provide housing for
people who have sought shelter from household violence and my have been physically
abused.
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702
Soup Kitchens
704
Regularly Scheduled Mobile Food Vans
Targeted Non-Sheltered Outdoor Locations
706
Appendix B: Group Quarters Type Codes
Includes soup kitchens that offer meals organized as food service lines or bag or box
lunches for people experiencing homelessness; street locations where mobile food vans
regularly stop to provide food to people experiencing homelessness; and targeted nonsheltered outdoor locations where people experiencing homelessness live without
paying to stay. Targeted non-sheltered outdoor locations must have a specific location
description; for example, “the Brooklyn Bridge at the corner of Bristol Drive” or “the
700 block of Taylor Street behind the old warehouse.”
801*
Group Homes Intended for Adults
Group homes are community-based group living arrangements in residential settings
that are able to accommodate three or more clients of a service provider. The group
home provides room and board and services, including behavioral, psychological, or
social programs. Generally, clients are not related to the caregiver or to each other.
Group homes do not include residential treatment centers or facilities operated by or for
correctional authorities.
802*
Residential Treatment Centers for Adults
Residential facilities that provide treatment on-site in a highly structured live-in
environment for the treatment of drug/alcohol abuse, mental illness, and
emotional/behavioral disorders. They are staffed 24-hours a day. The focus of a
residential treatment center is on the treatment program. Residential treatment centers
do not include facilities operated by or for correctional authorities.
900
Maritime/Merchant Vessels
Includes U.S. owned and operated flag vessels used for commercial or noncombatant
government related purposes at U.S. ports, upon the sea, or on the Great Lakes.
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901*
Appendix B: Group Quarters Type Codes
Workers’ Group Living Quarters and Job Corps Centers
Includes facilities such as dormitories, bunkhouses, and similar types of group living
arrangements for agricultural and non-agricultural workers. This category also
includes facilities that provide a full-time, year-round residential program offering a
vocational training and employment program that helps young people 16-to-24 years
old learn a trade, earn a high school diploma or GED and get help finding a job.
Examples are group living quarters at migratory farm worker camps, construction
workers’ camps, Job Corps centers and vocational training facilities.
902*
Religious Group Quarters
These are living quarters owned or operated by religious organizations that are intended
to house their members in a group living situation. This category includes such places
as convents, monasteries, and abbeys.
Living quarters for students living or staying in seminaries are classified as college
student housing not religious group quarters.
903
Living Quarters for Victims of Natural Disasters
These are temporary group living arrangements established as a result of natural
disasters.
999
Vacants
The facility is not in use.
*Staff residing at this type of Group Quarters are counted in the same GQ as the other
residents. These codes are 501, 701, 702, 801, 802, 901, and 902.
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Appendix C: Standard Abbreviations
for the AA and Census Block Map
Appendix C: Standard Abbreviations for the AA and
Census Block Map
and
&
Front
Frnt
Apartments
Apt(s)
Garage
Grg
Attic
Atc
Green
Gr
Avenue
Ave
General Delivery
Gen Del
Black
Blk
Household Storage
HS
Blue
Bl
Highway Contract Route
HCR
Boulevard
Blvd
House
Hse
Brown
Brn
Highway
Hwy
Basement
Bsmt
Interstate Highway
I-
Boarded up
BU
Intersection
Int
Box
Box
Lane
Ln
Brick
Brk
Left
L
Building
Bldg
Living Quarters
LQs
Circle
Cir
Lower
Lwr
County
Co
Migrant living quarters
Mig LQs
Court
Ct
Mile
Mi
Downstairs
Dwnstr
North
N
Drive
Dr
Number
#
East
E
Office
Ofc
Expressway
Exwy
Penthouse
PH
Floor
Fl
Place
PL
Freeway
Fwy
Porch
Prch
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Appendix C: Standard Abbreviations
for the AA and Census Block Map
Post Office
PO
Suite
Ste
Postal Service Center
PSC
Terrace
Ter
Private Road
PrRd
Trail
Tr
Road
Rd
Trailer (Mobile Home)
Trlr
Railroad/Rural Route
RR
Under construction
UC
Right
R
Unnamed Road
Un Rd
Route
Rt
Upper
Uppr
South
S
Vacant
V
School
Schl
Vehicular Trail
Ve Tr
Split Level
SL
Vacant Storage
VS
Star Route
SR
West
W
Street/State
St
With
W/
Seasonally Vacant
SV
White
Wht
Southwest
SW
Yellow
Ylw
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Appendix D: Glossary
Assignment Area (AA)
A geographic area established for data collection
purposes for a single Enumerator.
Assignment Area (AA)
Locator Map
The AA Locator Map shows the specific location
of the AA and the roads and other features in the
general vicinity of the AA. The AA appears in the
center of the map sheet and the blocks comprising
the AA are shaded. This map should help the
Enumerator find and determine the route of travel
to the assigned AA.
Assignment Area (AA)
Map
The AA Map identifies the AA boundaries and
AA number for a single AA, all census blocks
within that AA, and all roads and other features
within those blocks. The adjacent area also shows
features but is shaded to show it is outside the AA.
Assignment Area (AA)
Number
The AA number is a 6-digit number that identifies
a specific AA on census maps and forms.
Basic Street Address (BSA)
The basic street address is the house number and
street name portion of an address; for example,
“11 Main St.” The basic street address for a multiunit building does not include apartment
designations. However, when an address uses a
fractional number or letter, the fraction or letter is
part of the basic street address; for example, “120
½ Main Street” or ‘505A Market Street.’
The basic street addresses can contain a prefix
and/or suffix. The suffix comes after the street
name. W. Main Street is an example of a BSA
with the prefix “W” with “West” as the suffix.
Main Street West is an example of a BSA with
‘West’ as the suffix.
Block (also know as Census
Block)
A block is a geographic area bounded by visible
features, such as streets, roads, railroad tracks, and
rivers, and/or by invisible features, such as a
county line, city limits, and property or street
extension.
A Block Map shows a single census block within
an assigned AA. It identifies the features that
form the census block boundary and all known
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features within the block, as well as a Map Spot
and Map Spot Number showing the location of
each residential structure. A Census Block Map
may consist of more than one map sheet.
Block Number
A 4 or 5-digit number that identifies a specific
block on census maps and forms. It can have an
alphabetic suffix.
Census
An official, periodic count.
Census Block
See ‘Block.’
Confidentiality
Confidentiality is the guarantee made by Title 13,
of the U.S. Code, to individuals who provide
information to the Census Bureau, ensuring
nondisclosure of that information to anyone except
sworn Census employees with a work-related need
to know.
Confidentiality Notice
The Confidentiality Notice, Form D-31, is a form
that Enumerators give to the GQ Contact person,
respondents, and clients of the GQ. It explains the
respondent’s rights and responsibilities and the
law that allows collection of the information.
Crew Leader
The Crew Leader supervises work in the field
performed by Enumerators. The Enumerator
performs tasks delegated by the Crew Leader.
Directional Prefix/Suffix
Directional prefixes and suffixes are part of the
address. If the address is “S Grove Ave SW,” the
“S” for South is the prefix because it comes before
the street name. The “SW” for Southwest is the
suffix because it comes after the street name.
Other directional prefixes and suffixes include;
“N” (North), “W” (West), “NE” (Northeast) and
so forth.
Enumerator
An Enumerator is a person who collects specific
information about the residents or staff. See
Group Quarters Enumerator.
Equal Employment
Opportunity (EEO)
EEO is the right of all persons to apply for and be
considered for a job, without regard to the
person’s race, gender, national origin, color,
religion, sexual orientation, age, or disability. No
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person shall be discriminated against because they
have a pending EEO case. In addition, no person
can be discriminated against because the
individual has filed, or intends to file, an action to
secure an agreed upon right. (See Chapter 7 in the
employment handbook, Form D-590.)
Group Quarters (GQs)
A group quarters is a place where people live or
stay in a group living arrangement that is owned or
managed by an entity or organization providing
housing and/or services for the residents. This is
not a typical household-type living arrangement.
These services may include custodial or medical
care as well as other types of assistance, and
residency is commonly restricted to those
receiving these services. People living in group
quarters are usually not related to each other.
Group quarters include such places as college
residence halls, residential treatment centers,
skilled nursing facilities, group homes, military
barracks, correctional facilities, and workers’
dormitories.
Group Quarters
Enumeration (GQE)
Enumeration that uses specially designed
procedures to count people who live in group
situations.
Group Quarters
Enumerator
A Group Quarters Enumerator is a person who
collects specific information about the residents,
clients or staff, who live at a Group Quarters, as of
Census Day. April 1, 2010, during the Group
Quarters Enumeration Operation.
Group Quarters Type
Codes
Unique codes that indicate the kind of services or
housing that the residents require at the GQ,
therefore, indicating the type of GQ.
Housing Unit (HU)
A housing unit is any house, such as a single
family home, townhouse, condominium,
apartment, group of rooms, or a single room that is
occupied as a separate living quarters, or if
vacant, intended for occupancy as a separate
living quarters. Separate means the occupants live
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independently from other occupants in the living
quarters.
Housing units must also have direct access.
Direct access means that the entrance to the living
quarters must be directly from the outside of the
building or through a common hall. Direct access
refers to how you get to the living quarters. If the
only way you can get to a living area is through
someone else’s living area, it does not have
direct access and the living quarters is not
considered a separate housing unit.
Individual Census Report
The questionnaire, Form D-20 or D-20(S) Spanish,
used to conduct the census at Group Quarters.
Living Quarters (LQ)
Living quarters are places where people live or
stay or could live or stay. There are two major
types of living quarters; housing units and group
quarters.
Local Census Office (LCO)
The Local Census Office (LCO) is a field office
established to oversee census operations. GQE
will be performed out of the LCOs.
Map Pouch
The Group Quarters Map Pouch, Form D-1168, is
the envelope that contains the maps for an AA.
Map Scale
A map scale shows the relationship between the
distance on the map and the actual distance on the
ground. The map scale is helpful for locating
invisible boundaries, drawing new streets, adding
map spots, creating location descriptions, and so
forth.
Map Spot
A dot on the Census map to show the location of
one or more living quarters.
Map Spot Number
The number assigned uniquely to each map spot
within the census block. The same number may
represent more than one living quarters.
Physical Description
A physical description describes the housing unit
or group living quarters so that someone
unfamiliar with the AA would be able to find it by
the description.
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Privacy Act
The Privacy Act of 1974 requires that each Federal
agency advise respondents of their rights.
Specifically, every respondent must know under
what law the information is being collected, how
the information will be used, whether they must
answer the questions, and the consequences of not
answering the questions.
Quality Control (QC)
Supervisory activities to ensure that the Group
Quarters Enumeration Operation meets accuracy
and quality standards set up by the Census Bureau.
GQE Quality Control includes an Initial
Observation, an Office Review, and a
Reinterview.
Regional Census Center
(RCC)
The Regional Census Center oversees all 2010
Census operations for LCOs.
Reinterview (RI)
A quality control procedure where completed
work is verified for accuracy.
Resident(s)/Client(s)
A resident/client is the individual who lives or
receives services at the GQ, answers the interview
questions, and provides information about
himself/herself.
Respondents
The respondent is the individual who answers the
interview questions and provides information
about himself or herself. In some GQs, the
respondent may be a manager, superintendent,
employee, or other knowledgeable person that
answers or provides information about the
residents of the GQ.
Service-Based Enumeration
Special procedures to enumerate people who are
experiencing homelessness. We enumerate them
in shelters, soup kitchens and regularly scheduled
mobile food vans. We also enumerate them at
targeted nonsheltered outdoor locations that
include tent, car and RV encampments.
Title 13, U.S. Code
Title 13 of the U.S. Code guarantees the
confidentiality of census information for 72 years
and establishes penalties for disclosing
information.
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NOTES
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Appendix E: SBE Guidelines
Appendix E: Guidelines for Targeted Nonsheltered Outdoor Locations
Safety First
• Always carry a form of identification – Census ID, driver’s license, etc.
• Be aware of your surroundings and ongoing activities at all times.
• Do not go to areas that are dangerous to access or areas that are prohibited – no trespassing.
• Approach the encampment slowly – never go in alone.
• Stay with your team members – do not split up.
• If ANY team member becomes uncomfortable or feels unsafe, ALL teams must stop
interviewing and leave together.
• If there are dogs present in the encampment, do not confront them – if you or other team
members are not comfortable, leave the location.
• If there is criminal activity taking place in the area – leave immediately.
Respect Respondent
• If you have a flashlight, use it to see where you are walking, do not shine it into the
encampment or into anyone’s face.
• Do not insult anyone’s appearance or how/where they live.
• Allow ample space between you and the respondent while interviewing.
• Make eye contact when you speak with the respondent – do not appear fearful.
• Do not question their answers – accept whatever information they give. (Example: If a
respondent says his name is John Doe – accept that as his name and move on to the next
question)
• Do not wake anyone who is sleeping – enumerate them through observation. Use your
judgement to get identifying information, such as sex and race.
• Do not disrupt someone if they are busy doing something else.
• If a respondent engages you in conversation, do not be rude; show that you respect what
they are saying but explain that you have a time limit to be there and that you really must
move on.
Your Appearance
•
Dress comfortably, wear clothing you don’t mind getting dirty. Never wear provocative
clothing of any kind.
• Wear comfortable closed-toe shoes – athletic or hiking shoes.
• Do not carry large amounts of cash or wear expensive jewelry – it is best to leave it at
home.
• Do not carry any weapons, including a pocketknife.
• If you have a cell phone, turn it on silent mode and keep it concealed in your pocket. If
your cell phone is also a camera, do not take any pictures.
• Do not eat, drink, or smoke while at the encampment.
• Be sure to wear your fluorescent vest.
Other Important Reminders
•
•
Do not hand out materials on social services or any other assistance services that you know
of. This operation is for Census purposes only.
You cannot report what you see to any agency, even Children and Family Services. It is a
violation of your oath to uphold Title 13.
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Appendix E: SBE Guidelines
•
At RV or car encampments, you will find families with children. Give them the
Confidentiality Statement and assure them that we do not give this information to any other
agency, such as child protective services.
•
Do not bargain with incentives – clothing, food, money, personal hygiene items – in
exchange for their information.
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Appendix F: Scripts
Appendix F: Scripts
Introduce yourself when
you call a facility
“Hello, I’m (your name) calling for the U.S.
Census Bureau to remind you that I’m scheduled
to visit your facility to enumerate the residents
who lived or stayed at your facility as of Census
Day, April 1, 2010. Were you informed that a
Census Enumerator would visit and enumerate
your facility?”
If the Contact Person is not
aware of the enumeration
appointment
“The Census Bureau is requesting your
cooperation in enumerating the residents who live
or stay at your facility as part of the 2010 Census.
Your facility was visited a few months ago to
collect some information to help us plan for
enumeration. We are beginning to conduct the
actual enumeration and are requesting your help. I
would like to schedule an enumeration
appointment.”
If an appointment has been
set
“When we visited you a few months ago, you
indicated that (fill in day of the week) at (fill in
times) were the best days and times for your
facility to be enumerated. Is this still okay with
you?”
If an appointment has not
been set
“I need to set up an appointment to enumerate
your facility. What date and time best fits your
schedule?”
Do you have a roster
available for our use during
enumeration?
“When I arrive I need a list of clients/residents
who lived or stayed at your facility as of April 1,
2010, so that we can enumerate them. If you do
not have a list, then I will have to create one with
your help. Do you have an available list you can
provide during my visit?”
Introduce yourself when
visiting the facility
“Hello, I’m (your name) from the U.S. Census
Bureau. (Show Census I.D.) I’m here to take the
census for this facility for the 2010 Census. Here
is a Confidentiality Notice (hand them form D31, Confidentiality Notice) that explains that
census data are kept confidential.”
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Appendix F: Scripts
Don’t forget to introduce
members of your team
If you are the Lead Enumerator and are at the
facility with your team, take a moment to
introduce each team member to the GQ Contact
Person. The contact person needs to know who is
going to be working at their facility.
Introducing yourself to a
client
“Hello, I’m (your name) from the U.S. Census
Bureau. (Show Census I.D.) I’m here to take the
census for this facility for the 2010 Census. Here
is a Confidentiality Notice (hand them form D31, Confidentiality Notice) that explains that
census data are kept confidential.”
When asking for a roster at
the GQ
“I need a current list of residents (possibly staff,
depending on the GQ type code) who lived or
stayed at your facility on Census Day, April 1,
2010 so that we can enumerate them. The list
needs to include not only the name of each
resident but their room or bed number if that is
applicable.”
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Index
Index
(A)
Census
Overview, 1-1
Reasons for conducting, 1-1
Uses, 1-2
Access Letters, Form D-30(L)
Definition, 2-2
Illustration, A-3, A-4, A-5
Overview, 3-15
Confidentiality Notice
Overview, 1-5 – 1-7
Advance Visit
Updates to Enumeration Record,
3-6 – 3-7, 4-4, 4-9, 4-21, 4-33
Control Number Label Sheet
Illustration, A-21
Assignment Area (AA)
Definition, 2-10 & 2-11, D-1
(D)
Daily Meetings with Crew Leader
Completed work, 6-1, 6-3
With Crew Leader, 1-14, 3-28
AA Locator Map
Definition, 2-3, D-1
Illustration, 2-21
Daily Pay & Work Record
Definition, 2-3
Illustration, A-10
Overtime, 6-4 – 6-8
Turn in to Crew Leader, 3-28, 4-20, 4-32,
4-44, 4-57, 6-2
AA Map
Definition, 2-11, D-1
Illustration, 2-22
(B)
Data Falsification
See Falsification
Block Boundary
Overview, 2-14
Block Map
Abbreviations for, C1 – C2
Definition, 2-3
Illustration, 2-23
Overview, 2-12, 2-14
(E)
Block Number
Definition, D-1
Overview, 2-14
Emergency Contact Information Card,
Form D-449(GQ)
Lost or stolen material, 2-9
(C)
(F)
Car Encampments
Enumeration Procedures, 4-1, 4-45
Falsification of Data
Overview, 1-8
EEO
Definition, D-2
Overview, 1-7
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Index
Form D-20
See Individual Census Report, Form D-20
(G)
Group Quarters (GQ)
Definition, 1-3, B-1
Overview, 3-1
Status Change (GQ to HU), 3-14 – 3-15
Type Codes, Appendix B
Form D-40
See ICR Envelope
Form D-116(GQE)
See Group Quarters Listing Sheet
Group Quarters Enumeration (GQE)
Overview, 1-3
Form D-225
See Information Communication (INFOCOMM)
Group Quarters Enumeration
Enumerator Checklist, Form
D-1054(GQE)
Illustration, A-16 & A-17
Overview, 2-6, 3-2
Form D-308
See Daily Pay and Work Record
Form D-352.1GQ(GQE)
See Group Quarters Enumeration Record
Group Quarters Enumeration Record,
Form D-352.1GQ (GQE)
Definition, 2-1
Illustration, A-11
Overview, 2-6, 3-3 – 3-8
Form D-352.1MFV (SBE)
See Regularly Scheduled Mobile Food
Van Enumeration Record
Group Quarters Enumerator Checklist
For Service-Based Enumeration, Form
D-1054(SBE))
Illustration, A-18 & A-19
Overview, 2-6
Form D-352.1SH(SBE)
See ShelterEnumeration Record
Form D-352.1SK(SBE)
See Soup Kitchen Enumeration Record
Form D-352.1TNSOL(SBE)
See Targeted Nonsheltered Outdoor
Location Enumeration Record
Group Quarters Listing Sheet, Form
D-116(GQE)
Definition, 2-2
Illustration, A-8
Overview, 2-7, 3-18, 4-12 – 4-20, 4-24 4-24, 4-26, 4-30, 4-36, 4-37, 4-48, 4-52,
5-7 – 5-8
Form D-449(GQ)
See Emergency Contact Information Card
Form D-1054(GQE)
See Group Quarters Enumerator Checklist
Form D-1168
See Map Pouch
Group Quarters Type Codes
Overview, Appendix B
Group Quarters Validation (GQV)
Purpose, 3-1, 3-4
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Index
(H)
Map Legend
Illustration, 2-25
Purpose, 2-13
Housing Unit
Status changed to GQ, 3-14 – 3-15
Map Scale
Visible and Nonvisible boundaries, 2-18 –
2-20
Definition, D-3
Location of, 2-13
Use, 2-17
(I)
Individual Census Report (ICR), Form
D-20
Definition, 2-2. D-3
Illustration, A-1 & A-2
Interviewing using ICR, 5-1 – 5-5
Overview, 2-7, 5-1
Prepare ICR Packets, 3-19 – 3-20
Map Spot
Definition, 2-14
Map Pouch
Definition, 2-3, D-3
Illustration, A-20
ICR Envelope, Form D-40
Illustration, A-9
Prepare, 3-18, 3-21, 3-26, 4-19, 4-24 4-26, 4-31, 4-38, 4-43, 4-49, 4-54
Review, 4-15, 4-27, 4-39, 4-51
Messenger Envelope
Definition, 2-3
Prepare for enumeration of a GQ, 3-26
Prepare for enumeration of an SBE, 4-18,
4-30, 4-42, 4-54
Turning in work, 6-1 – 6-2
Inset Maps
Definition, 2-3
Illustration, 2-24
Overview, 2-12
(N)
Information Communication (INFOCOMM), Form D-225
Definition, 2-2
Illustration, A-9
Overview, 6-3
(O)
(J)
Overtime
Approval, 6-5
Policy, 1-14 – 1-15
(K)
(P)
(L)
Personal Identifiable Information (PII)
Materials, 1-7
Lost or Stolen materials, 2-9
Language Accommodations
Noted on Listing Sheet, 3-17
Resident speaks different language, 3-13,
5-6
(Q)
Quality Control
Definition, D-4
Overview, 1-8, 3-25
(M)
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Index
(R)
Soup Kitchen Enumeration Record,
D-352.1SK (SBE)
Definition, 2-1
Illustration, A-14
Overview, 4-21
Recreational Vehicle (RV) Encampments
Enumeration Procedures, 4-1, 4-46
Regularly Scheduled Mobile Food Van
Enumeration date(s), 4-1
Procedures, 4-33 – 4-44
Type Code, B-6
Staff Housing
Type Code with asterisk, 3-5
Regularly Scheduled Mobile Food Van
Enumeration Record, D-352.1MFV (SBE)
Definition, 2-1
Illustration, A-12
Overview, 4-5, 4-33, 4-38, 4-42, D-4
Refusal
Reporting, 6-3
Rural Type Address
Overview, 2-10
(S)
Safety
Overview, 1-11
SBE Guidelines, 4-6, E-1
Self-Enumeration, 3-7
Shelter Enumeration
Enumeration date(s), 4-1
Procedures, 4-8 – 4-20
Type Code, B-5
(T)
Targeted Nonsheltered Outdoor
Locations
Enumeration date(s), 4-1
Procedures, 4-46 – 4-56
Type Code, B-6
Targeted Nonsheltered Outdoor Location
Enumeration Record, D-352.1TNSOL
(SBE)
Definition, 2-1
Illustration, A-15
Overview, 4-5, 4-46
Team Lead
Responsibilities, 4-6, 4-13
Tent Encampments
Enumeration Procedures, 4-1, 4-46
Threatening Situations
What to do, 1-12
Shelter Enumeration Record, D-352.1SH
(SBE)
Definition, 2-1
Illustration, A-13
Overview, 4-4, 4-8 – 4-20
Title 13
Definition, D-4
Overview, 1-5
Keeping Material Confidential, 1-6
Storage of Title 13 Material, 2-8
Soup Kitchen Enumeration
Enumeration date(s), 4-1
Procedures, 4-21 – 4-32
Type Code, B-5
(U)
Urban Type Addresses
Overview, 2-10
Index-4
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Index
NOTES
______________________________________________________________________________
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| File Type | application/pdf |
| File Title | D-675 |
| Author | lross |
| File Modified | 2009-09-11 |
| File Created | 2009-07-15 |