DD-2536 Request for Armed Forces Participation in Public Events

REQUEST FOR ARMED FORCES PARTICIPATION IN PUBLIC EVENTS
(NON-AVIATION)

OMB No. 0704-0290
OMB approval expires
Jul 31, 2010

The public reporting burden for this collection of information is estimated to average 20 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, Executive Services Directorate, Information Management Division, 1155 Defense
Pentagon, Washington, DC 20301-1155 (0704-0290). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with
a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ORGANIZATION. RETURN COMPLETED FORM
TO THE APPROPRIATE ADDRESS ON THE BACK OF THIS FORM.

ALL DATA WILL BE HANDLED ON A "FOR OFFICIAL USE ONLY" BASIS.
PURPOSE: This form is used to request all Armed Forces MUSICAL UNIT, TROOP, COLOR/HONOR GUARD, and/or EXHIBIT/EQUIPMENT
participation in public events. The information is required to evaluate the event for appropriateness and compliance with DoD policies and for
coordination with the units involved. Please complete all sections.
SECTION I - EVENT DATA
1. SPECIFIC REQUIREMENT (i.e., Band, Marching Unit, Color Guard, Tank, etc.)

2. DATE OF EVENT
(YYYYMMDD)

3. TIME OF EVENT
a. FROM:
b. TO:

4. TITLE OF EVENT (Website, if applicable)

5. EXPECTED ATTENDANCE

6. SITE OF EVENT (i.e., Park, Auditorium, etc.) (NOTE: This site must be
accessible to and usable by persons with disabilities.)

7. ADDRESS OF EVENT (Street, City, State, ZIP Code)

8. PROGRAM (Describe program theme and objective, audience size and civic
makeup, and the purpose of Armed Forces participation.)

9. HAVE OTHER ARMED FORCES UNITS BEEN REQUESTED TO SUPPORT
THIS EVENT? (If so, specify.)

10. IS THERE ANY CHARGE? (i.e., admission, parking, etc. If so, specify.)

11. IS THIS EVENT BEING USED TO RAISE FUNDS FOR ANY PURPOSE?
(If so, specify how funds will be distributed.)

D R A F T
12. WILL ADMISSION, SEATING, AND ALL OTHER ACCOMMODATIONS AND FACILITIES CONNECTED WITH THIS EVENT BE AVAILABLE TO
ALL PERSONS WITHOUT REGARD TO RACE, CREED, COLOR, SEX OR NATIONAL ORIGIN? (X appropriate box)

YES

NO

YES

NO

SECTION II - SPONSORING ORGANIZATION DATA
13. NAME OF SPONSORING ORGANIZATION

(X appropriate box for each item.)
14. IS THE SPONSORING ORGANIZATION A CIVIC ORGANIZATION?
15. DOES THE EVENT HAVE THE OFFICIAL BACKING OF THE LOCAL GOVERNMENT?
16. DOES THE SPONSORING ORGANIZATION EXCLUDE ANY PERSON FROM ITS MEMBERSHIP OR PRACTICE ANY FORM OF
DISCRIMINATION IN ITS FUNCTIONS BASED ON RACE, CREED, COLOR, SEX OR NATIONAL ORIGIN?
17. SPONSOR'S REPRESENTATIVE (Please PRINT all contact information.)
a. NAME

b. ADDRESS (Street, City, State, ZIP Code)

c. PRIMARY TELEPHONE NO. d. ALTERNATE TELEPHONE
(Include area code)
NUMBER

e. FAX NUMBER (Incl. area code)

f. E-MAIL ADDRESS

SECTION III - SPONSORING ORGANIZATION SUPPORT DATA
Event sponsors must agree to fund certain military expenses when the requested military resources are not local to the geographic area of the
event. See paragraph 3 of the Instructions on the back of this form. (X appropriate box for each item.)
YES
NO
18. Does the sponsor agree to fund the standard Military Services allowance for meals, quarters, and incidental expenses for Armed Forces
participants?
19. Does the sponsor agree to fund transportation, meals, and hotel accommodations for unit representatives to visit the site prior to the event?
20. Does the sponsor agree to fund transportation costs from home station to the event and return for Armed Forces participants?
21. Does the sponsor agree to fund transportation costs for Armed Forces participants between the site of the event and the hotel?
22. Does the sponsor agree to provide telephone facilities for necessary official communications at the site of the event?

SECTION IV - CERTIFICATION
23. I am acting on behalf of the sponsoring organization and certify that the information provided above is complete and accurate to the best of my
knowledge. I understand that representatives from the military services will contact me to discuss arrangements and costs involved prior to final
commitments, or to inform me of their inability to support this event. I also understand that operational commitments must take priority and can
preclude a scheduled appearance at an approved public activity.
a. SIGNATURE OF SPONSOR'S REPRESENTATIVE

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b. DATE SIGNED (YYYYMMDD)

PREVIOUS EDITION IS OBSOLETE.

c. PRINT NAME AND TITLE

Adobe Professional 8.0

INSTRUCTIONS
1. This form is used to request Armed Forces musical unit, personnel, color/
honor guard and/or exhibit/equipment participation in public events. The
requested information is required to evaluate the event. Please complete all
sections.

MAIL COMPLETED REQUEST FORM TO:

2. Armed Forces musical units are organized for ceremonial and traditional
purposes and to support recruiting activities. However, they may be authorized to
provide certain specified presentations, such as patriotic ceremonies, for public
programs. Armed Forces musical organizations are not permitted to provide
entertainment, background, dinner, dance or other social music at public or
private events in competition with the customary or regular employment of local
civilian musicians. Limited resources permit only one band and/or choir to
perform at an event, and the Military Services reserve the right to cancel
support to sponsors who have scheduled more than one such military unit.

ARMY:
Community Relations Division
HQDA, Office of the Chief, Public Affairs
1500 Army Pentagon, Room 1D470
Washington, DC 20310-1500
[email protected] (e-mail)
(703) 614-3354 (fax)
www.army.mil/comrel

The Commander of the Military Installation closest to
the event; OR to the appropriate Military Service listed
below:

D R A F T

3. Department of Defense policies require that Armed Forces participation in
public events will be provided at no additional cost to the Government. The
sponsor is required to pay, when necessary, the standard Military Services
allowance for quarters and meals for all Armed Forces participants and for other
services which have been determined in advance by the Military Services and
agreed to by the sponsor. Transportation and meal costs are not usually incurred
when support is provided from a local military installation. However,
circumstances may dictate that reimbursement for any or all of these costs may
be necessary. All costs are binding after a unit, personnel, or exhibit has arrived
at an event site, even though weather conditions or other unforeseen
circumstances force the event to be cancelled.
4. This form should be submitted to the appropriate Military Service (listed in right
hand column) not less than 30 nor more than 90 days in advance of a scheduled
program. Please realize that all Armed Forces units have specific military
missions and training requirements. Participation in public programs will only be
authorized when such support is in the best interests of the Department of
Defense and the Military Services and does not interfere with mission or training
programs. In all cases, operational commitments must take priority and can
cause previously scheduled appearances to be cancelled.
5. Additional forms may be obtained on the Internet at
http://www.dtic.mil/whs/directives/infomgt/forms/ddforms2500-2999.htm. For
legibility, event sponsors are highly encouraged to fill out applicable information
on-line prior to printing out form. Submit forms through the nearest military
installation public affairs office, or from any of the military public affairs offices
listed to the right. If you have questions regarding information required on this
form, please call the Directorate for Programs and Community Relations between
8:30 a.m. and 5:00 p.m. Eastern Time, Monday through Friday (703) 695-2113.

MARINE CORPS:
Requests for Marine Corps assets must be submitted
online at
www.usmc.mil/community
(703) 614-1034 (voice)
NAVY:
Navy Office of Community Outreach
5722 Integrity Drive, Bldg 456-3
Millington, TN 38054
(901) 874-5804 (Voice)
(901) 874-5813 (Fax)
www.navy.mil/navco
AIR FORCE:
Office of the Secretary of the Air Force
Office of Public Affairs (SAF/PA)
1690 Air Force Pentagon
Washington, DC 20330
(703) 695-9664 (Voice)
(703) 693-9601 (Fax)
www.afoutreach.af..mil
Submit band requests online at
www.outreachrequests.hq.af.mil
NATIONAL GUARD BUREAU:
Submit requests to the State National Guard Public
Affairs office in the state where the event will take
place. Contact information for State Public Affairs
Offices is available online at
www.ng.mil/features/comrel.

SPONSOR: PLEASE RETAIN A COPY OF THIS FORM FOR FUTURE REFERENCE.
24. REMARKS (Use this area to continue any items if necessary. Reference by section and item number.)

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