Form 4293 Form 4293 Coal Washing Allowance Report

U.S. Department of the Interior
Minerals Management Service
Minerals Revenue Management

OMB Number 1010 - 0120
OMB Approval Expires December 31, 2010

COAL WASHING ALLOWANCE REPORT

FOR MMS USE ONLY:
1

2 CUSTOMER
CODE

CUSTOMER NAME
ADDRESS
CITY

STATE

ZIP

4 REPORTING TYPE
5 REPORTING
PERIOD

6

7
LEASE
NUMBER

9

8

PRODUCT

MINE
NAME

ARM'S-LENGTH/
CUSTOMER-OWNED
INDICATOR

20

to

20

3

FOR CUSTOMER USE ONLY:

11 CURRENT PERIOD ESTIMATED DATA
PRIOR PERIOD ACTUAL DATA
c
b
c
b
ROYALTY a
ROYALTY
ROYALTY
ALLOWANCE
ALLOWANCE
ROYALTY
ALLOWANCE
ALLOWANCE
TONS
TONS
RATE PER TON
AMOUNT
RATE PER TON
AMOUNT

10
a

1
2
3
4
5
6
7
8
9
10
11
12 PAGE TOTAL

XXXXXXXXXXXX

XXXXXXXXXXXX

13 REPORT TOTAL (Last Page Only)
IF MORE LINES ARE NEEDED, ATTACH ADDITIONAL PAGES OF FORM MMS-4292

XXXXXXXXXXXX

XXXXXXXXXXXX

I have read and examined the statements in this report and, to the best of my knowledge, they are accurate and complete.
NAME (FIRST, MIDDLE INITIAL, LAST) (typed or printed)

DATE:

AUTHORIZED SIGNATURE:

DATE:

NAME OF PREPARER:

TELEPHONE NUMBER:

Paperwork Reduction Act of 1995 (PRA) Statement: The PRA (44 U.S.C. 3501 et seq.) requires us to inform you that we collect this information to assure full value of minerals removed and to determine the proper royalty due. Responses are
required to obtain a benefit (30 CFR 206.458 and 206.461). Proprietary information is protected in accordance with standards established by Federal Oil and Gas Royalty Management Act of 1982 (30 U.S.C. 1733), the Freedom of Information
Act [5 U.S.C. 552(b)(4)], and Department regulations (43 CFR 2). An agency may not conduct or sponsor, and a person is not req uired to respond to, a collection of information unless it displays a currently valid OMB Control Number. Public
reporting burden is estimated at 1.3 hrs/response. Direct all comments of any aspect of this form to the Information Collection Clearance Officer, MS 5438, 1849 C Street, NW, Washington, DC 20240.

Form MMS-4292(revised 10/2010)

THIS INFORMATION SHOULD BE CONSIDERED (Please check one)

PROPRIETARY

NONPROPRIETARY

Page 1

FORM MMS-4292 – GENERAL INSTRUCTIONS
COAL WASHING ALLOWANCE REPORT
In accordance with 30 CFR §§ 206.457 and 206.458, you may deduct from your royalty payments a
portion of the reasonable, actual cost for washing coal mined from Indian lands. You calculate the
allowance on a per ton of clean coal basis, and may not claim an allowance for reject material on
which no royalty is due. You are required to report to the Minerals Management Service (MMS) on
an annual or, if necessary, more frequent basis. For example, under arm’s length washing contracts,
you must submit the Form MMS-4292 as frequently as necessary to reflect contract modifications
or amendments.
At the end of each reporting period, you must report on page 1 of Form MMS-4292 the actual costs
deducted during the prior reporting period and the estimated washing costs to be deducted during
the current reporting period. The Schedules for Form MMS-4292 will assist you in assembling the
various washing cost items, computing the total costs, calculating the cost per-ton, and computing
the total actual and projected allowance amounts. Report and claim allowances on the Form MMS4430, Production and Royalty Report, in the allowance section of the form.
You may claim as a washing allowance the actual washing costs incurred under arm’s length
contracts. The washing allowance amount incurred under non-arm’s length contracts or no contracts
equals the washing system operating costs plus either depreciation plus a return on the remaining
undepreciated capital investment or a cost equal to the depreciable investment in the washing
system multiplied by the rate of return determined in accordance with 30 CFR § 206.458(b)(2)(iv)(B).
Determine the washing allowance rate by dividing the total dollar amount by clean tons of coal (as
measured at the coal loadout facility).
No cost normally associated with mining, which would normally be conducted in the absence of
washing - such as crushing, storing, screening, loading, blending, and any related in-mine haulage is allowed as a washing cost.
Page 1 of Form MMS-4292 lists royalty allowance amounts claimed during the prior reporting
period and estimates of the royalty allowance amount for the new reporting period. Use a separate
page 1 for each mine.
Schedule 1 accumulates washing costs and computes the royalty allowance rate and amount for a
washing facility.
Schedule 1A summarizes operating, maintenance, and overhead costs for a non-arm’s length or no
contract washing operation.
Supplemental Schedule 1A details operating, maintenance, and overhead costs that could not be
shown on Schedule 1A because of limited space.
Schedule 1B summarizes depreciation and undepreciated investment capital costs for a non-arm’s
length or no contract washing operation.

INSTRUCTIONS FOR COMPLETING FORM MMS-4292, PAGE 1
1. Customer Name and Address -- Enter the company name and address used to report royalties
and washing deductions on Form MMS-4430.
2. Customer Code -- Enter the same company code (previously the payor code) as used on Form
MMS-4430.
3. For Customer Use Only -- Enter your internal account identifier that will distinguish this report
for you.
4. Reporting Type -- Enter the report type indicator as follows:
• “1” if this is an initial report for the mine and lease number (complete column 11 only)
• “2” if this is a recurring form reporting the prior and current period data (complete both
columns 10 and 11)
• “3” if this is an amended report to correct previously reported data. An amended report
requires a two-line entry. The first line reverses the original entry using a minus sign (-)
in all sections of columns 10 and 11, and the second line shows the correct entry.
5. Reporting Period – Enter the period covered by the actual cost data for the washing allowance
reported in column 10. If this is your first report for this mine and lease combination, you will
not complete column 10 so the reporting period will be the timeframe covered by the estimated
data reported in column 11.
The reporting period is controlled by the arm’s length/customer owned indicator in column 9.
If you enter a “4” or “5” in column 9:
• Your initial reporting period will begin with the month your were first authorized to
deduct the washing allowance and will end at the end of the calendar year or when the
washing terminates, whichever is earlier.
•

Your subsequent reporting periods will begin the first day of the calendar year and end
the last day of the calendar year or when the washing terminates, whichever is earlier.

If you enter a “6” in column 9:
• Your initial reporting period will begin with the month you were first authorized to
deduct the washing allowance and will end at the end of the calendar year or when the
contract or rate terminates, is modified or amended, whichever is earlier.
•

Your subsequent reporting periods will begin the first day after the period covered by
the previous Form MMS-4292 and end the last day of the calendar year or when the
contract or rate terminates, is modified or amended, whichever is earlier.

6. Lease Number -- Enter the lease number as reported on the Form MMS-4430.
7. Product -- Enter the same product as reported on the Form MMS-4430.
8. Mine Name -- Enter the mine name associated with this lease for this washing allowance.

9. Arm’s Length/Customer-Owned Indicator – Complete the column as follows:
• “4” if you incur 100% of the washing costs under non-arm’s length conditions
• “5” if washing costs were a combination of arm’s length and non-arm’s length
conditions
• “6” if you incur 100% of the washing costs under arm’s length conditions
10. Prior Period Actual Data – Use this column to report actual data for the reporting period. If
this is an initial report for start-up, do not complete this column; go to column 11.
Enter in column 10a the sum of the royalty quantity washed and sold during the reporting period
(Schedule 1, line 9) plus the royalty quantity sold during the reporting period but washed during
the prior reporting period (tons used in calculation of Schedule 1, line 11).
Enter in column 10b the washing allowance rate determined by dividing the royalty allowance
amount (column 10c) by the royalty quantity (column 10a). Calculate the allowance rate to six
decimal places.
Enter in column 10c the royalty allowance amount shown on Schedule 1, line 12.
11. Current Period Estimated Data – Use column 11 to report estimated data for the current
reporting period.
The washing tonnage or allowance rate may be the same as the actual tonnage or rate reported
in column 10. If so, enter the corresponding values from columns 10a, 10b, and 10c into
columns 11a, 11b, and 11c. If you believe the tonnage or the rate for the new reporting period
will be different from the prior reporting period, then adjust the estimates accordingly. Report
the allowance rate to six decimal places. Please take care to ensure the estimates are as accurate
as possible.
If you incur washing costs solely under arm’s length conditions, compute estimates for a
washing facility start-up as follows:
• Enter in column 11a the estimated clean coal tonnage from washing operations during
the new reporting period.
• Enter in column 11b the allowance rate per ton as specified in the arm’s length contract
and as shown on Schedule 1, line 6.
• If the arm’s length contract rate is on a raw coal (input tonnage) basis, convert that rate
to a cost per clean ton basis. Report the allowance rate to six decimal places.
• Enter in column 11c the estimated royalty allowance amount computed by multiplying
column 11a by column 11b.
If you incur washing costs under non-arm’s length conditions or a combination of both arm’s
length or non-arm’s length conditions:
• Use Schedules 1, 1A, and 1B to estimate the allowance rate and amount.
• Enter in column 11a the estimated royalty tons to be washed, expressed in terms of clean
coal tonnage.
• Enter in column 11b the estimate allowance rate per ton from Schedule 1, line 6.
• Enter in column 11c the estimated royalty allowance amount from Schedule 1, line 10.

12. Page Total – Enter page totals for columns 10a, 10c, 11a, and 11c.
13. Report Total – If you submit more than one page 1 of Form MMS-4292, sum the lines 12 of
each page and enter the total on line 13 of the last page 1 of the report packet.
Complete the bottom portion of the form with your dated name, signature, and the name and phone
number of the person completing the form. Check the appropriate box indicating if you consider
the submitted information proprietary or nonproprietary.

U.S. DEPARTMENT OF THE INTERIOR
Minerals Management Service
Minerals Revenue Management

SCHEDULE 1 -- COAL WASHING SUMMARY SHEET
Customer Name and Code:

/

Address:
City _____________________ State ________ Zip __________
Lease Number:
Mine Name:
Facility Name/ID Number:
Product:
Period:

20

to

20

Depreciation and Return on Undepreciated Capital Investment (From Schedule 1B)
(a)

Plant
Depreciation
$

(b)
Undepreciated
Capital
Investment at
Beginning-of-Period

(c)
Rate
of
Return

$

(d)
Return on
Undepreciated
Capital
Investment
$

(e)
Depreciation
Plus Return
on Capital
Investment
$

1

Operating, Maintenance, and Overhead Expenses
(From Schedule 1A, Line 18)

$

2

Total Non-Arm's-Length Plant Expenses

$

3
4

Total Plant Output (Including non-Federal coal
washed by lessee)
Non-Arm's-Length Washing Cost Per Ton Clean Coal

$

5a

Arm's-Length washing Cost per Ton Clean Coal

$

5b

Total Allowance Rate per Ton Clean Coal

6

Total Quantity of Lease Coal Washed During the
Reporting Period and Sold.

7
% 8

Lease Ad Valorem Royalty Rate

9

Royalty Quantity of Coal Washed and Sold During the Reporting Period
Royalty Washing Allowance Amount

$

10

Royalty Washing Allowance Amount for Coal Washed During the Prior Period and Sold
During the Report Period = Allowance Rate for Deferred Tons (_____________) times
Lease Tons of Deferred Coal Sold During the Reporting Period (__________ Tons)
Times the lease Ad Valorem Royalty rate (__________%).

$

11

Total Royalty Washing Allowance Amount

$

12

FORM MMS-4292 SCHEDULE 1

Page 2

INSTRUCTIONS FOR COMPLETING FORM MMS-4292, SCHEDULE 1
Use Schedule 1 to accumulate washing costs and compute the royalty allowance rate and amount
for the washing facility. If you wash coal under arm’s length conditions, you must complete only
Schedule 1 (do not complete Schedules 1A or 1B).
Complete a separate Schedule 1 for each line reported on page 1 of Form MMS-4292.
You must submit a clear schematic diagram, on no larger than 8-1/2 x 11-inch paper, illustrating the
wash plant, including major pieces of equipment and flow lines.
Customer Name, Code, and Address – Enter the same company name, code, and address as used
on Page 1 of the Form MMS-4292, Coal Washing Allowance Report.
Lease and Mine Information – Enter the same lease number and mine name combination as used
on Page 1 of the Form MMS-4292. Enter a facility name or number unique to the washing facility.
Enter the same product as entered on Page 1. Enter the same reporting period as shown in item 5
on Page 1.
Complete lines 1 through 5a only if you wash your coal under a non-arm’s length or no-contract
arrangement.
1. Depreciation and Capital Investment – Complete this line only if you wash coal under nonarm’s length or no contract conditions.
(a) Plant Depreciation – Use the figure calculated from column 6 on Schedule 1B.
(b) Undepreciated Capital Investment at Beginning-of-Period -- Use the figure calculated
from column 5 on Schedule 1B.
(c) Rate of Return – The rate of return is the industrial rate associated with Standard and
Poor’s BBB rating. Enter the monthly average rate as published in Standard and Poor’s
Bond Guide for the first month of the reporting period.
(d) Return on Undepreciated Capital Investment – Multiply column b by column c.
(e) Depreciation Plus Return on Capital Investment – Sum columns a and d.
2. Operating, Maintenance, and Overhead Expenses – Use the figure calculated from line 18 on
Schedule 1A.
3. Total Non-Arm’s Length Plant Expenses – Sum lines 1 and 2.
4. Total Plant Output – Enter the washing plant’s total output in tons for the reporting period,
including all non-Indian washed coal.
5. (a) Non-arm’s Length Washing Cost Per Ton Clean Coal – Divide line 3 by line 4, computing
to 6 decimal places.
(b) Arm’s Length Washing Cost Per Ton Clean Coal – Enter the washing cost rate as found in
your arm’s length contract.
6. Total Allowance Rate Per Ton Clean Coal – Sum lines 5a and 5b.

7. Total Quantity of Leased Coal Washed During the Reporting Period and Sold – Enter the
total tonnage of leased coal washed and sold during the reporting period.
8. Lease Ad Valorem Royalty Rate – Enter the ad valorem royalty rate found in the Indian lease
terms.
9. Royalty Quantity of Coal Washed and Sold During the Reporting Period – Multiply line 7 by
line 8.
10. Royalty Washing Allowance Amount – Multiply line 6 by line 9.
11. Royalty Washing Allowance Amount for Coal Washed During the Prior Period – Multiply the
lease tons of deferred coal sold during the current reporting period by the prior period royalty
washing allowance amount and by the lease ad valorem royalty rate.
12. Total Royalty Washing Allowance Amount – Sum lines 10 and 11.

U.S. DEPARTMENT OF THE INTERIOR
Minerals Management Service
Minerals Revenue Management

SCHEDULE 1A -- NON-ARM'S-LENGTH
WASHING OPERATIONS,
MAINTENANCE AND OVERHEAD
EXPENDITURES

CUSTOMER IDENTIFICATION BLOCK
Customer Name and Code:
Lease No:
Mine Name:
Facility ID No:
Period:

20

to

20

Estimated Costs - Check when estimating costs for system/segment start-up.
A.

Lessee's Operating Costs for Washing Facility
Operations Supervision and Engineering

2

Utilities

3

Materials and Supplies

4

Ad Valorem Property Taxes

5

Rent / Leasing

6

Other (specify). Attach Supplemental Schedule 1A
as necessary

7
$

8

$

9

Lessee's Maintenance Costs
Maintenance Supervision
Maintenance Labor

10

Materials

11

Other (specify). Attach Supplemental Schedule 1A
as necessary

12

Total Maintenance Costs -- Subtotal
C.

1

Operations Labor

Total Operating Costs -- Subtotal

B.

$

$

13

$

14

Lessee's Overhead Allocation (specify)
15
16

Other (specify) use Supplemental Schedule 1A

D.

Total Overhead Allocation

$

17

Total Operating and Maintenance Costs

$

18

FORM MMS-4292 SCHEDULE 1A

Page 3

INSTRUCTIONS FOR COMPLETING FORM MMS-4292, SCHEDULE 1A
Use Schedule 1A to record reasonable, actual operating, maintenance, and overhead costs for a
washing facility for the prior reporting period. You must complete a separate Schedule 1A for each
washing facility. On the following page of instructions is a list of allowable and nonallowable costs
to use as a guide in determining operating, maintenance, and overhead costs. You must use this
schedule only when the facility contract is non-arm’s length, either because you or an affiliate owns
the facility.
Customer Information Block – Enter the same customer name and code as used on Page 1 of the
Form MMS-4292, Coal Washing Allowance Report.
Enter the same lease number and mine name as used on Page 1 of the Form MMS-4292.
Enter a name or facility number unique to the washing facility.
Enter the same reporting period as shown in item 5 on Page 1 on Form MMS-4292.
Part A and Part B – Identify and list on Part A and Part B all operating and maintenance costs
directly attributable to the washing facility during the reporting period. If you need additional space
to identify or explain other cost items, complete and attach a Supplemental Schedule 1A noting the
nature and amount of the cost.
Total Operating Costs – Subtotal (8) – Sum lines 1-7.
Total Maintenance Costs – Subtotal (13) – Sum lines 9-12.
Part C – Identify and list all overhead costs directly allocable and attributable to the operations and
maintenance of washing facility. If you need additional space, complete and attach a Supplemental
Schedule 1A noting the nature and amount of the expenditure.
Total Overhead Allocation - (17) – Sum lines 14-16.
Part D, Total Operating and Maintenance Costs – Sum lines 8, 13, and 17.

ALLOWABLE AND NONALLOWABLE
OPERATING, MAINTENANCE, AND CAPITAL COSTS
Allowable Capital Costs – Allowable capital costs are generally those costs for depreciable fixed
assets (including costs of delivery and installation of capital equipment) which are an integral part
of the wash plant.
Nonallowable Capital Costs – Nonallowable capital costs include costs incidental to marketing
(e.g., storage and treatment). Also, schools, hospitals, roads, sewer and other capital improvements
or equipment not an integral part of the transportation facility are not allowable capital costs. The
capital cost associated with the preparation of an environmental impact statement is not allowable.
However, capital costs for environmental equipment that are an integral part of the transportation
facility are allowable.
Allowable Operating Costs – Allowable operating and maintenance costs are those nondepreciable
costs that are directly attributable to the operation and maintenance of a wash plant. These
expenditures include:
• Salaries and wages paid to employees and supervisors while engaged in the operation
and maintenance of equipment and facilities
• Fuel and utility costs directly related to washing lease products
• Repairs, labor, materials, and supplies directly related to equipment and facilities
• Insurance and ad valorem property taxes (Federal and State income taxes are not
allowable deductions)
• Arm’s length rental, leasing, or contract service costs for equipment, facilities, on-site
location or maintenance of equipment and facilities
• General administrative overhead costs (headquarters, personnel, telephone service,
payroll taxes, employee benefits, vehicle expenses, office supplies, etc.). The total of
these costs is limited to those reasonable expenditures directly attributable and allocable
to the operation and maintenance of the wash plant.
Nonallowable Operating Costs – Nonallowable operating costs include:
• Costs incidental to marketing, and other operating costs associated with nonallowable
capital expenditures which are not directly allocable or attributable to the washing of
lease products.
• Federal and State income taxes, production taxes, royalty payments, or fees such as State
severance taxes
• Costs for services that you are obligated to perform at no cost to the lessor.

U.S. DEPARTMENT OF THE INTERIOR
Minerals Management Service
Minerals Revenue Management

CUSTOMER IDENTIFICATION BLOCK
Customer Name and Code:
Lease No:

SCHEDULE 1B -- NON-ARM'S-LENGTH WASHING FACILITIES
DEPRECIATION AND CAPITAL EXPENDITURE SUMMARY

Mine Name:
Facility ID No:
Period:

1

2
Initial Capital
Investment
and Date
Placed in Service

Expenditure
Item
$

FORM MMS-4292 SCHEDULE 1B

3

4

5

Salvage
Value

Depreciable
Life/Years
of Depreciation
Taken to Date

Beginning-of-Year
Undepreciated
Capital
Investment

$

8

Totals

20

to

6

7
End-of-Year
Undepreciated
Capital
Investment

Depreciation

$

$

$

$

20

$

Page 5

INSTRUCTIONS FOR COMPLETING FORM MMS-4292, SCHEDULE 1B
Use Schedule 1B to summarize actual or estimated washing facility depreciation and undepreciated
capital investment for computing return on investment for each non-arm’s length or no-contract
washing facility. These costs are capital equipment that is an integral part of the wash plant. You
must complete a separate Schedule 1B for each washing facility.
Complete the customer identification block (see Schedule 1A instructions).
Complete a line for each facility capital expenditure item as follows:
1. Expenditure Item -- Identify the capital expenditure item. List all major equipment exceeding
$50,000 in initialized capitalized value individually.
2. Initial Capital Investment and Date Placed in Service – Enter the initial capital expenditure
amount and the date the expenditure was placed in service.
3. Salvage Value – Enter a reasonable salvage value.
4. Depreciable Life/Years of Depreciation Taken to Date -- Enter the depreciable life of the
expenditure and the number of years of depreciation taken to date.
5. Beginning-of-Year Undepreciated Capital Investment – Enter the undepreciated capital
investment at beginning-of-year. In computing this value, deduct salvage from the initial
capital investment.
6. Depreciation – Enter the amount of depreciation to be taken for the year. In computing
depreciation, you may elect to use either a straight-line depreciation method or a unit of
production method based on the life of the equipment. Once you make an election, you may not
alternate methods without MMS approval. Do not depreciate equipment below a reasonable
salvage value.
7. End-of-Year Undepreciated Capital Investment – Enter the undepreciated capital investment at
end-of-year. Compute this by subtracting depreciation from the beginning-of-year
undepreciated capital investment. Also use this amount as the next year’s beginning-of-year
undepreciated capital investment.
8. Totals – Sum columns 5 and 6 and enter on Schedule 1, Part A, columns g and e, or Part B,
columns g and e, accordingly.

U.S. DEPARTMENT OF THE INTERIOR
Minerals Management Service
Minerals Revenue Management

CUSTOMER IDENTIFICATION BLOCK
Customer Name and Code:
Lease No:

SUPPLEMENTAL
Mine Name:
SCHEDULE 1A-- NON-ARM'S-LENGTH
Facility ID No:
WASHING FACILITIES,
OPERATIONS, MAINTENANCE, AND Period:
OVERHEAD EXPENDITURES

20

to

20

Type of Expenditure - Describe:
$

Total

FORM MMS-4292 SUPPLEMENTAL SCHEDULE 1A

$

Page 4

INSTRUCTIONS FOR COMPLETING FORM MMS-4292,
SUPPLEMENTAL SCHEDULE 1A
Use Supplemental Schedule 1A to identify and document operating, maintenance, and overhead
expenditures listed under the “Other” expenditure categories on Schedule 1A.
Complete the customer identification block (see Schedule 1A instructions).
Complete a separate Supplemental Schedule 1A for other operating costs, other maintenance costs,
and other overhead costs associated with the washing facility. Describe and specify each
expenditure item and amount. Retain receipts and invoices in your office, subject to audit. Sum the
amounts of each expenditure on the Total line. Enter the total amount of the operations,
maintenance, or overhead expenditures on Schedule 1A, line 7, 12, or 16, as appropriate.