1
|
PR/Award Number
|
PR
|
The eleven-digit PR/Award
Number can be found in Block 5 of the project’s Grant Award
Notification for the reporting year.
|
2
|
Batch Year
|
BatchAY
|
2009 for Project Year
2009-2010
|
3
|
Social Security Number
|
SSN
|
001010001 to 999999998
Unknown
= 000000000
NOTE:
Please format the SSN in nine digits greater than 0. If using
EXCEL, you may use dashes (e.g., 123-45-5667 or 123456789). Do
not use letters.
|
4
|
Student’s Last Name
|
LastNM
|
0 to 9
Uppercase
A to Z
.
(period)
‘
(apostrophe)
-
(dash)
If
non-blank, will be justified with an uppercase A-Z in first
position.
|
5
|
Student’s First Name
|
FirstNM
|
0 to 9
Uppercase
A to Z
.
(period)
‘
(apostrophe)
-
(dash)
Blank
= No response
If
non-blank, will be justified with an uppercase A-Z in first
position.
|
6
|
Student’s Middle
Initial
|
MI
|
Uppercase A to Z
Blank
= No response
|
7
|
Student’s Date of
Birth
|
DOB
|
Format is MM/DD/CCYY
MM
= 01– 12
DD
= 01 – 31
CC
= 19 – 20
YY
= 00 – 99
00/00/0000
= No response/Unknown
|
8
|
Gender
|
GenderCD
|
1 = Male
2
= Female
0
= No response/Unknown
|
9
|
Race/Ethnicity
|
EthnicityCD
|
1 = American Indian or
Alaska Native
2
= Asian
3
= Black or African-American
4
= Hispanic or Latino
5
= White
6
= Native Hawaiian or other Pacific Islander
7
= More than one race reported
0
= No response/Unknown
NOTE:
The race/ethnicity categories used here are the only categories
officially approved by OMB for this data collection. For those
students where more than one race has been reported, you may use
option “7”.
|
10
|
Eligibility
|
EligibilityCD
|
1 = Low-Income and
First-Generation
2
= Low Income only
3
= First-Generation only
4
= Disabled
5
= Disabled & Low Income
0
= No response/Unknown
|
11
|
First
Enrollment
Date
(at
grantee institution)
|
FirstEnrollDT
|
Format is MM/DD/CCYY
MM
= 01– 12
DD
= 01 – 31
CC
= 19 – 20
YY
= 00 – 99
00/00/0000=
No response/Unknown
|
12
|
Date of First Service
|
First ServiceDT
|
Format is MM/DD/CCYY
MM
= 01– 12
DD
= 01 – 31
CC
= 19 – 20
YY
= 00 – 99
00/00/0000=
No response/Unknown
|
13
|
Academic Need
(at
initial selection)
|
NeedCD
|
1 = Low high school
grades
2
= Low admission test scores
3
= No longer used
4
= No longer used
5
= Predictive indicator
6
= Diagnostic tests
7
= Low college grades
8
= High school equivalency
9
= Failing grades
10
= Out of the academic pipeline for 5 or more years
11
= Other
12
= Limited English proficiency
13
= Lack of educational and/or career goals
14
= Lack of academic preparedness for college level course work
15
= Need for academic support to raise grade(s) in required
course(s)/academic major
0
= No response/Unknown
NOTES:
Select from the options provided the one that best describes the
participant’s academic need. Since many students may
qualify for project services based on more than one category,
please select from the list provided only the main category used
to determine the individual’s need for project services.
Please use the “other” category sparingly.
Predictive
indicator is a composite variable for estimating the
potential success of a student in college using a variety of
factors that may include indicators such as high school GPA, SAT
or ACT test scores, high school preparedness, etc.
Diagnostic
tests include tests used for clinical purposes such as to
determine learning disabilities as well as placement tests and
study skills inventories.
|
14
|
Date of Last Project
Service
|
LastSerDT
|
Format is MM/DD/CCYY
MM
= 01– 12
DD
= 01 – 31
CC
= 19 – 20
YY
= 00 – 99
88/88/8888
= Not applicable, still enrolled in project
00/00/0000
= No response/Unknown
NOTE:
Please use 88/88/8888 for participants still enrolled in the
project.
|
15
|
Participant Status
|
PartCD
|
1 = New participant (for
this reporting period is part of 2009-10 cohort)
2
= Continuing participant
3
= Prior-year participant (still enrolled but not receiving SSS
services)
4
= Prior-year participant (no longer enrolled at grantee
institution)
5
= New participant (2010 summer session only; part of 2010-11
cohort)
6
= Reentry participant (received project services)
7 = Reentry participant
(enrolled but did not receive project services)
0 = No response/Unknown
A
new participant is an individual who was served by the SSS
project for the first time in this reporting period (PY
2009-2010) and meets the definition of participant in 34 CFR
646.7(c) of the SSS program regulations.
A
new
participant--summer session only
is an individual served by the SSS project for the first time
during the summer session preceding the participant’s first
academic year at the grantee institution (i.e., served during
summer 2010 prior to the 2010-11 academic year). This student is
thus part of the subsequent year’s cohort (i.e., 2010-11,
option “12”, field #16). This definition does not
include a student enrolled at the grantee institution prior to
the summer session but who received services from the SSS project
for the first time during the summer 2010. This individual would
meet the definition of “new participant” (option “1”,
field #15 and would be in the 2009-10 cohort (option “11”,
field #16).
Note:
A participant who is a “new participant—summer
session only” (option “5”) on the 2009-10 APR
should be coded as a “new participant” (option “1”)
on the 2010-11 APR.
A
continuing
participant
is an individual who was served by the SSS project for the first
time in a prior reporting period and also received services in
the 2009-10 reporting period.
A
prior-year participant still enrolled at grantee institution
is an individual served by the SSS project in a prior reporting
period that was enrolled at the grantee institution during the
current reporting period but did not receive project services on
a continual basis during the reporting period. This definition
includes a prior-year participant who received a
certificate/diploma from a program that is less than two years
and is pursuing an associate’s degree at the grantee
institution. However, a prior-year participant that is pursuing
a second or graduate degree at the grantee institution after
attaining the first bachelor’s degree (grantees who are
four-year institutions) or attained the associate’s degree
and/or transferred to four-year institution (grantees who are
two-year institutions) is not included in this definition.
A
prior-year participant not enrolled at the grantee institution
is an individual served by the SSS project in a prior reporting
period who was enrolled at the grantee institution during the
previous reporting period (2008-09) but who was not enrolled at
the grantee institution during current reporting period
(2009-10).
A
reentry participant (received project services) is an
individual who left the grantee institution in a previous
reporting period, then reentered the institution and was served
by the project in 2009-10.
A
reentry participant (did not receive project services) is
an individual who left the grantee institution in a previous
reporting period, then reentered the institution and was not
served by the project in 2009-10.
Note:
The sum of the number of new, new summer session only, reentry
(receiving project services) and continuing participants should
equal the total number of participants the project served during
the 2009-2010 reporting period.
|
16
|
Student Cohort Year
|
StuCohortYR
|
Student Cohort Year
1
= Other (prior to 2000-01)
2
= 2000-01
3
= 2001-02
4
= 2002-03
5
= 2003-04
6
= 2004-05
=
2005-06
=
2006-07
=
2007-08
=
2008-09
11 = 2009-10
12 = 2010-11
0
= No response/Unknown
NOTE:
New participants served only during the 2010 summer session
would be in the 2010-11 cohort (option “12”). All
other new participants served for the first time in the 2009-10
reporting period would be in the 2009-10 cohort (option “11”).
|
17
|
Enrollment Status
(at
end of the reporting year)
|
EnrollCD
|
1 = Full-time (at least 24
credit hours or 36 clock hours in an academic year).
2
= 3/4 time (at least 18 credits hours or 27 clock hours in an
academic year)
3
= 1/2 time (at least 12 credit hours or 18 clock hours in an
academic year)
4 = Less than 1/2 time
(fewer than 12 credit hours or less than 18 clock hours in an
academic year)
5
= No longer used
6
= No longer used
9
= Not applicable (prior year participants no longer enrolled)
10
= Not applicable (New participant—2010 summer session only)
0
= No response/Unknown
NOTES:
If you do not know
the enrollment of a student, use option “0” (No
response/Unknown). Use
option “9”, (Not applicable) for prior-year
participants no longer enrolled.
Use option “10” for participants who were served
by the SSS project for the first time during the summer session
preceding the participant’s first academic year at the
grantee institution (i.e., New 2010 summer session only).
To
determine a participant’s enrollment status, use the total
number of credit or clock hours a student was enrolled
in at the end of the academic year. For example, a student who
carried 12 credits hours in the first semester/term, 6 credit
hours in the second semester/term, and 6 credit hours in the
summer term would be considered full-time (option “1”).
|
18
|
College Grade Level (Entry
into project)
|
EnterGradeLV
|
1 = 1st yr., never
attended
2
= 1st yr., attended before
3
= 2nd yr./sophomore
4
= 3rd yr./junior
5
= 4th yr./senior
6
= 5th yr./other undergraduate
0
= No response/Unknown
NOTE:
Use codes 3, 4, 5, and 6 only for students who have the
required number of credits and GPA to be classified at the
institution as sophomore, junior, senior, and other undergraduate
respectively.
|
19
|
College Grade Level (at
the end of the 2009-10 academic year)
|
CurrentGradeLV
|
1 = No longer used
2
= 1st yr.
3
= 2nd yr./sophomore
4
= 3rd yr./junior
5
= 4th yr./senior
6
= 5th yr./other undergraduate
7
-12 = No longer used
13
= Continuing graduate/professional student
14
= Dual degree program
15
= Not applicable (New participant—2010 summer session only)
99
= Not applicable (prior-year participant no longer enrolled)
0
= No response/Unknown
Use
grade level codes 3, 4, 5, and 6 only for students who have
the required number of credits and GPA to be classified by
the participant’s postsecondary institution as a sophomore,
junior, senior, and other undergraduate respectively.
Use
option “13” for a student who graduated with a
bachelor’s degree and then entered graduate/professional
school during the reporting year.
Use
option “14” for an individual enrolled in a program
that awards both the bachelor’s and a graduate degree upon
successful completion of the program of study.
Use
option “15” for participants who were served
by the SSS project for the first time during the summer session
preceding the participant’s first academic year at the
grantee institution (i.e., New
participant—2010 summer session only)
Use
option “99” for an individual who is a prior-year
participant no longer enrolled at the grantee institution.
|
20
|
Persistence/
Graduation
Status (end of the 2008-09 academic year)
|
PersGradStatus
|
1 = Received
certificate/diploma
2 = Graduated with an
associate’s degree (did not transfer to a 4-year
institution) OR graduated with a bachelor’s
degree
3
= Graduated with an associate’s degree and/or transferred
to a 4-year institution
4
= Transferred to another institution
5
= Withdrew or did not return
6
= Deceased
7
= Called to military service
8
= Still enrolled at grantee institution (no degree or certificate
completed)
9 = Still enrolled at
grantee institution (received certificate or associate’s
degree and is pursuing an associate’s or bachelor’s
degree)
10
= Completed program requirements but did not receive certificate,
diploma, or degree
0
= No response/Unknown
NOTES:
Use option “3” for students who graduated with an
associate’s degree from a two-year institution and
transferred to a four-year institution or for students who
transferred from a 2-year to a 4-year institution without
receiving an associate’s degree.
For
all other transfers, use option “4”. Report the type
of institution transferred to in field #23 and report the type of
degree completed in field #27.
Use
option “9” for a student who obtained a certificate
or an associate’s degree at a 4-year institution and is
continuing to pursue an associate’s or a bachelor’s
degree at that institution.
|
21
|
Persistence Status (at the
beginning of the 2010-11 academic year)
|
CurPerstStatus
|
1 = Enrolled at grantee
institution
2
= Not enrolled at grantee institution (graduated with an
associate degree and transferred to a 4 year institution or
transferred from a 2-year to a 4-year institution without
receiving a degree)
3
= Not enrolled at grantee institution
0
= No response/Unknown
NOTES:
Use option “1” only if the student is still enrolled
at the grantee institution in the 2010-11 academic year.
Use option “2”
only if the student graduated with an associate’s degree
and transferred to a 4-year institution or transferred
from a 2-year to a 4-year without completing an associate’s
degree. Use option “3” for: (1) all other transfers,
(2) students who received an associate degree and did not
transfer to a 4-year institution, (3) students who received a
bachelor’s degree, and (4)
students who are no longer enrolled at the grantee institution.
|
22
|
Reasons for Withdrawal/Not
Returning
|
ReaforWith
|
1 = Academic dismissal
2
= Dismissal for non-academic reasons
3
= Withdrew/Did not return for financial reasons
4
= Withdrew/Did not return for health reasons
5
= Withdrew/Did not return for academic reasons
6
= Withdrew/Did not return for personal reasons
7
= Not applicable (called for military service or deceased)
8
= Not applicable (student still enrolled, completed certificate
program, graduated or transferred)
0
= No response/Unknown
|
23
|
Transfers
|
Transfers
|
1 = Transferred from a
2-year institution to another 2-year institution
2
= Transferred from a 2-year institution to a 4-year institution
3
= Transferred from a 4-year institution to another 4-year
institution
4
= Transferred from a 4-year institution to a 2-year institution
8
= Not applicable – still enrolled or graduated (participant
is still enrolled at the grantee-institution, completed
certificate/diploma program, graduated with an associate’s
but did not transfer, or graduated with a bachelor’s
degree)
9 = Not applicable -- not
enrolled at grantee institution (participant withdrew, did not
return, was called for military service or is deceased).
0
= No response/Unknown
|
24
|
GPA Scale
|
GPAScale
|
1 = 4 point scale
2
= 5 point scale
3
= Other
0
= No response/Unknown
NOTE:
Valid one digit grade point average scale code. Complete for all
new, continuing, and reentries who received project services
during the reporting period.
|
25
|
Cumulative GPA
|
CumGPA
|
0.000 to 5.000
9.999
= Not applicable (prior-year participant)
Blank
= No response/Unknown
NOTES:
Complete for all new,, continuing, and reentries who received
project services during the reporting period. Use “9.999”
Not applicable for prior-year participants. For students who
participated in a summer bridge program and where no GPA was
calculated, leave this field blank.
|
26
|
Academic Standing
|
AcamStandCD
|
1 = Good standing
2
= Not in good standing
9
= Not applicable (prior-year participant)
0
= No response/Unknown
NOTE:
Use your institution’s definition of good academic
standing. Complete for all new,, continuing participants, and
reentries who received project services during the reporting
period.. Use option “9” (Not applicable) for
prior-year participants.
|
27
|
Undergraduate
Degree/Certificate Completed at Grantee Institution
|
DegreeCD
|
1 = Certificate/diploma
for occupational, educational program (less than two-year
program)
2 = Certificate/diploma
for occupational technical, or educational program (at least
two-year program)
3
= Associate’s degree (two years)
4
= 1st Bachelor’s degree
5
= 2nd Bachelor’s Degree
6
= Equivalent of Bachelor’s Degree
7 = No longer used
8
= Still enrolled at grantee institution but not yet completed
degree/certificate
9 = Not enrolled (withdrew
from grantee institution prior to obtaining degree/certificate,
did not return to grantee institution or transferred without
receiving a degree including students who transferred from a 2
year to a 4 year institution)
0
= No response/Unknown
NOTES:
For a student enrolled in a dual degree program who has completed
four-years of instruction, use option “6” to indicate
the student has obtained the equivalent of a bachelor’s
degree, even though a bachelor’s degree was not awarded.
For students still enrolled at grantee institution but who have
not yet completed their undergraduate program of study, use
option “8”.
|
28
|
Date of Undergraduate
Degree
|
DOUD
|
Format is MM/DD/CCYY,
e.g., 05/23/2002
MM
= 01- 12
DD
= 01 - 31
CC
= 20
YY
= 00 - 99 (e.g., 00 = 2000)
88/88/8888
= No degree earned yet
00/00/0000
= No response/Unknown
NOTE: This date
must be the date of the degree noted in field #27. If you do
not know the exact date, use 15 for the day and use your best
estimate for the month.
|
29
|
Amount of Financial Aid
Needed
|
FinAidReqAMT
|
00000 to 99999 (e.g. 05000
for $5,000)
Blank
= No response/Unknown
Leave
this field blank for prior-year participants.
NOTE:
Provide the dollar amount (whole dollars only) of the financial
need of each participant as determined by the financial aid
office. Do not include the amount of the expected family
contribution.
|
30
|
Amount of Financial Aid
Package
|
FinAidOfferAMT
|
00000 to 99999 (e.g. 05000
for $5,000)
Blank
= No response/Unknown
Leave
this field blank for prior-year participants.
NOTE:
Provide the dollar amount of aid (whole dollars only) offered
each participant inclusive of Federal, State, local, private, and
institutional aid.
|
31
|
Amount of SSS Grant Aid
Awarded
|
SSSGrantAid
|
00000 to 99999 (e.g. 05000
for $5,000)
Blank
= No response/Unknown
Leave
this field blank for prior-year participants.
NOTE:
Provide the amount of SSS grand aid awarded (whole dollars only)
for the academic year.
NOTE:
For this reporting period, individual grant aid awards should
not be less than the minimum Pell Grant award of $976 nor exceed
the maximum Pell grant award of $4,860.
|
32
|
Summer Bridge
(new
participants only)
|
SumBridge
|
1 = Participated in summer
bridge program offered by the project
2
= Student did not participate in summer bridge program
7
= Not applicable (project did not offer summer bridge program)
8
= Not applicable (continuing participant)
9 = Not applicable (all
prior-year participants or reentry participants not receiving
project services)
0
= No response/Unknown
NOTE:
Use option “2” for new participants who did not
participate in a summer bridge program. Use option “7”
if the project did not offer a summer bridge program. Use option
“8” for continuing participants and option “9”
for all prior-year participants or reentries not receiving
project services.
|