Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

OMB No. XXXX-XXXX
Expiration Date: MM/DD/YY
(Revised XXXX)

EIA-819
MONTHLY OXYGENATE REPORT
INSTRUCTIONS
........................................................................................................................................................................................................................................

QUESTIONS



If, after reading the instructions, you have questions about
Form EIA-819 please contact the Survey Manager at
(202) 586-7484.

PURPOSE
The Energy Information Administration (EIA) Form
EIA-819, "Monthly Oxygenate Report," is used to collect
data on oxygenate inputs, production, and end-of-month
stocks. The data appear on EIA’s website at
www.eia.doe.gov
and
in
numerous
government
publications.

WHO MUST SUBMIT
Form EIA-819 is mandatory pursuant to Section 13(b) of
the Federal Energy Administration Act of 1974 (Public Law
93-275) and must be completed by the operators of all
facilities that produce (manufacture or distill) oxygenates
(including MTBE plants, petrochemical plants, and
refineries that produce oxygenates as part of their
operations located in the 50 States and the District of
Columbia.

WHEN TO SUBMIT

Copies in portable document format (PDF) and
spreadsheet format (XLS) are available on EIA's website.
You may access the materials by following the steps below:





Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

Definitions of petroleum products and other terms are
available on EIA’s website www.eia.doe.gov. Please refer
to these definitions before completing the survey form.
PART 1. RESPONDENT IDENTIFICATION

HOW TO SUBMIT



Enter the year and month. The monthly report period
begins at 12:01 a.m. on the first day of the month and
ends midnight of the last day of the month.

Secure File Transfer: This form may be submitted to
the EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail is an insecure means of
transmission because the data are not encrypted, and
there is some possibility that your data could be
compromised.



Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. The
EIA will advise you of the number.



If there has been a change since the last report, enter
an “X” in the block provided, and update respondent
information.

You can also send your Excel files to EIA using a
secure method of transmission: HTTPS. This is an
industry standard method to send information over the
web using secure, encrypted processes. (It is the same
method that commercial companies use to communicate
with customers when transacting business on the web.)
To use this service, we recommend the use of Microsoft
Internet Explorer 5.5 or later or Netscape 4.77 or later.
Send your surveys using this secure method to:
https://idc.eia.doe.gov/upload/noticeoog.jsp



Enter the legal name of the plant.



Enter the Doing Business As “DBA” name if
appropriate.



Enter the Site Name of the facility.



Enter the Terminal Control Number (TCN) used for

Instructions on how to report via mail, facsimile, secure file
transfer, or email are printed on PART 2 of Form EIA-819.



COPIES OF SURVEY FORMS,
INSTRUCTIONS AND DEFINITIONS

GENERAL INSTRUCTIONS

Form EIA-819 must be received by the EIA not later than
the 20th calendar day following the end of the report period
(e.g., the Form EIA-819 covering the January 2010 report
period must be received by February 20, 2010).



Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data interactively,
import data from your own database, validate your data
online, and transmit the encrypted data electronically to
EIA via the Internet or a dial-up modem. If you are
interested in receiving this free software, contact the
Electronic
Data
Collection
Support
Staff
at
(202) 586-9659.

identification of terminals and other facilities in the
IRS ExSTARS system.

EIA-819, Monthly Oxygenate Report

Page 1



Enter the name and physical address of the reporting
company.

Nameplate Capacity



Enter the mailing address of the Contact. (Note: If the
physical address and mailing address are the same,
provide the information only for the physical address.

Nameplate Capacity is the volume of denatured fuel ethanol
that can be produced during a period of 12 months under
normal operating conditions.



Enter the name, telephone number, fax number, and
e-mail address of the person to contact concerning
information shown on the report. The person listed
should be the person most knowledgeable of the
specific data reported.

Nameplate Capacity is equal to Design Capacity unless plant
equipment and process modifications result in permanent
changes to production capacity.
Changes affecting
Nameplate Capacity may add to or subtract from Design
Capacity.

PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of a previously reported value is discovered by a
respondent or if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Enter only those data cells which are affected by the
changes. You are not required to file a complete form
when you resubmit.
Report any unusual aspects of your reporting month’s
operations in the Comments section below Part 3 on the
first page of the form.

SPECIFIC INSTRUCTIONS
Report fuel ethanol production capacity in million denatured
gallons per year in Part 3 of the form. The cells will accept
whole numbers (i.e. no fractions or decimals).
It is
understood the data are in million gallons per year.
Report all other quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities
ending in 499 or less are rounded down, and quantities
ending in 500 or more are rounded up (e.g., 106,499 barrels
are reported as 106 and 106,500 barrels are reported as
107).
Report data only for those lines which are applicable to
your operation. If there are no data for a specific line, leave
the entire line blank. Shaded cells on the form are those in
which data are not currently required to be reported.
PART 3. Fuel Ethanol Production Capacity
Report fuel ethanol production capacity (Code 141) once
per year on the January report or when there is a change in
capacity. Report both Nameplate Capacity and Maximum
Sustainable Capacity.
Report fuel ethanol production capacities as of January 1 in
million denatured gallons per year.

Maximum Sustainable Capacity
Maximum Sustainable Capacity is the annualized maximum
denatured fuel ethanol production that can be achieved over a
period of any 6 consecutive months.
Maximum Sustainable Capacity may be calculated as 2 times
the highest production of denatured fuel ethanol in any period
of 6 consecutive months since the plant began operation. For
example, consider a fuel ethanol plant with Nameplate
Capacity equal to 100 million gallons per year that produced
55 million gallons during a period of 6 consecutive months. In
this case, Maximum Sustainable Capacity would be
110 million gallons per year.
Temporary conditions that limit production capacity over a
period of 6 months or more should be considered when
reporting Maximum Sustainable Capacity.
Temporary
conditions may result from events such as serious equipment
failure or natural disasters.
In cases where production capacity is limited by temporary
conditions, subtract an estimate of annual production capacity
lost due to temporary conditions from Maximum Sustainable
Capacity. Report reduced Maximum Sustainable Capacity
until normal production operations resume.
Maximum Sustainable Capacity can only be determined for
plants that have at least 6 months of operating history under a
constant Nameplate Capacity. In the absence of 6 months of
plant operating history, the Maximum Sustainable Capacity
equals Nameplate Capacity.
If plant modifications lead to increased Nameplate Capacity
that exceeds existing Maximum Sustainable Capacity, then
report Maximum Sustainable Capacity equal to the new
Nameplate Capacity. Continue to report equal capacities until
there is sufficient operating history under the higher
Nameplate Capacity to calculate a new Maximum Sustainable
Capacity.
If plant modifications lead to increased Nameplate Capacity
that is less than the existing Maximum Sustainable Capacity,
then report the new Nameplate Capacity and retain the
existing Maximum Sustainable Capacity.
If plant modifications lead to decreased Nameplate Capacity,
then report Maximum Sustainable Capacity equal to the new
Nameplate Capacity. Continue to report equal capacities until
there is sufficient operating history under the lower Nameplate
Capacity to calculate a new Maximum Sustainable Capacity.

EIA-819, Monthly Oxygenate Report

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

PART 4. OXYGENATE PRODUCTION
Report production of denatured fuel ethanol (Code 190)
and undenatured fuel ethanol (Code 191).

Other Motor Gasoline Blending Components (Code
138).

Ending Stocks

Report production of undenatured fuel ethanol only when it
is produced as a finished product intended for shipment.
Exclude from production any undenatured fuel ethanol that
is an intermediate product to be blended with denaturant
prior to shipment.



Report denaturants stocks as of midnight of the last
day of the report month, corrected to 60oF less basic
sediment and water (BS&W).



Exclude from production any ethanol
beverage, industrial, or other nonfuel use.

Include stocks in aboveground and underground
storage as well as rail cars located at the facility.



Exclude inventories held in tanks at facilities operated
by other companies. These stocks will be reported by
the companies operating those facilities. Also exclude
stocks held in pipelines not operated by your company.
These stocks will be reported by the pipeline operators.



Reported stock quantities should represent actual
measured inventories where an actual physical
measurement is possible.

intended

for

Report production of Ethyl Tertiary Butyl Ether (ETBE).
Methyl Tertiary Butyl Ether (MTBE), and All Other
Oxygenates intended for fuel use. Exclude products
intended for nonfuel applications.
Ending Stocks


Report stocks as of midnight of the last day of the
o
report month, corrected to 60 F less basic sediment
and water (BS&W).



Only include stocks located at production facilities.
Report total stocks of oxygenates in the custody of the
facility regardless of ownership.



Include stocks in aboveground and underground
storage as well as rail cars located at the facility.



Exclude stocks held in tanks at facilities not operated by
your company. These stocks will be reported by the
companies operating the other facilities. Also exclude
stocks held in pipelines not operated by your company.
These stocks will be reported by the pipeline operators...



Reported stock quantities should represent actual
measured inventories.



Stocks of MTBE should only be reported by
operators of merchant MTBE plants. Merchant plants
will be contacted by the EIA to ensure they know how
EIA has classified their plant in the past. Stocks of
MTBE at captive plants are excluded from Form
EIA-819 because they are reported on Form
EIA-810, “Monthly Refinery Report”.

PART 5. DENATURANTS BLENDED WITH FUEL
ETHANOL AND DENATURANTS ENDING STOCKS
Denaturant Volume Blended


Report quantities of denaturants blended with fuel
ethanol include:
 pentanes plus including natural gasoline (Code
220),
 finished reformulated motor gasoline (Code 127),
finished conventional motor gasoline (Code 130),
 Reformulated Blendstock for Oxygenate Blending
(RBOB) (code 118),
 Conventional Blendstock for Oxygenate Blending
(CBOB) (Code 139),
 Gasoline Treated as Blendstock (GTAB) (Code
117), and

PART 6. BLENDING TO PRODUCE FINISHED MOTOR
FUEL
Complete Part 6 of Form EIA 819 only if your plant blends
fuel ethanol, finished motor gasoline, and/or motor
gasoline blending components to produce finished motor
gasoline blended with fuel ethanol.
Leave Part 6 blank if your plant does not blend finished
motor gasoline. Note that Ed85 is reported as finished
motor gasoline blended with denatured fuel ethanol above
55 percent by volume (Code 149)
Inputs


Report input of Finished Motor Gasoline, Conventional
Other (Code 130), motor gasoline blending components
(Codes 118, 139, 117, and 138) and fuel ethanol
(Codes 190 and 191) that will be blended to produce
finished motor gasoline. These inputs are limited to
finished motor gasoline and motor gasoline blending
components blended to produce finished motor
gasoline blended with fuel ethanol.



Exclude inputs used as denaturant for fuel ethanol.
Report denaturant blending in Part 5 of Form EIA-819.

Production
Report production of Reformulated Motor Gasoline
Blended with Fuel Ethanol (Code 125), Finished
Conventional Motor Gasoline Blended with Fuel Ethanol
(Ed55 and Lower) (Code 166), and Finished Conventional
Motor Gasoline Blended with Fuel Ethanol (Greater than
Ed 55) (Code 149) resulting from blending activity at
oxygenate plants. The sum of finished motor gasoline
production of all types reported in Part 6 must equal the
sum of inputs of fuel ethanol, finished motor gasoline, and
motor gasoline blending components also reported in
Part 6.

EIA-819, Monthly Oxygenate Report

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SEMI ANNUAL STORAGE CAPACITY
SUPPLEMENT
Report in thousand barrels both working and shell
ethanol storage capacity located at the facility.
Report storage capacity twice each year with monthly
reports for March and September.
Report working and shell underground and aboveground
storage capacity.
Report storage capacity based on custody. Exclude any
leased tankage at other facilities.
Report shell capacity for tanks in operation and idle tanks.
Working and Shell Storage Capacity are defined as:
Shell Storage Capacity - the design capacity of a
petroleum storage tank which is always greater than or
equal to working storage capacity.
Working Storage Capacity - shell storage capacity
reduced to account for the following: tank bottoms, safe
fill capacity, amount of brine storage available (for
underground cavern storage), and changes in working
inventory due to preparation for events such as hurricanes.
Shell capacity of idle tankage is the design capacity of
tankage that was idle on March 31, for reasons other than
programmed maintenance with plans for immediate return to
service.
Tankage would be available for service within 90 days.
For floating roof tanks, bottoms are the volume required to
keep the legs of the roof from touching the tank bottom.
Inventories reported in part 4 of EIA-819 can not exceed
shell storage capacity.

PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and
not disclosed to the public to the extent that it satisfies the
criteria for exemption under the Freedom of Information
Act (FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R.
§1004.11, implementing the FOIA, and the Trade Secrets
Act, 18 U.S.C §1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported
on this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any
Committee
of
Congress,
the
Government
Accountability Office, or other Federal agencies authorized
by law to receive such information. A court of competent
jurisdiction may obtain this information in response to an
order. The information may be used for any nonstatistical
purposes such as administrative, regulatory, law
enforcement, or adjudicatory purposes.

Disclosure limitation procedures are not applied to the
statistical data published from this survey's information.
Thus, there may be some statistics that are based on data
from fewer than three respondents, or that are dominated
by data from one or two large respondents. In these cases,
it may be possible for a knowledgeable person to estimate
the information reported by a specific respondent.
Company specific data are also provided to other DOE
offices for the purpose of examining specific petroleum
operations in the context of emergency response planning
and actual emergencies.
The data collected on Form EIA-819, “Monthly Oxygenate
Report,” is used to report aggregate statistics on and
conduct analyses of the operations of U.S. oxygenate
plants.

SANCTIONS
The timely submission of Form EIA-819 by those required to
report is mandatory under Section 13(b) of the Federal
Energy Administration Act of 1974 (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of
not more than $2,750 each day for each violation, or a fine
of not more than $5,000 for each willful violation. The
government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order
or a preliminary or permanent injunction without bond. In
such civil action, the court may also issue mandatory
injunctions commanding any person to comply with these
reporting requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1 hour 50 minutes per
response. This includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the
collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of
information including suggestions for reducing this burden to:
Energy Information Administration, Statistics and Methods
Group, EI-70, 1000 Independence Avenue, S.W.,
Washington, D.C. 20585; and to the Office of Information
and Regulatory Affairs, Office of Management and Budget,
Washington, D.C. 20503.

EIA-819, Monthly Oxygenate Report

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