Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

EIA-813
MONTHLY CRUDE OIL REPORT
INSTRUCTIONS

OMB No. 1905-0165
Expiration Date: 01/31/2013
(Version No. 2011.01)
)

....................................................................................................................................................................................

QUESTIONS
If you have any questions about Form EIA-813 after reading the
instructions, please contact the Survey Manager at
(202) 586-3536.

PURPOSE
The Energy Information Administration (EIA) Form EIA-813,
"Monthly Crude Oil Report," is used to collect data on end-ofmonth stocks of crude oil, and movements of crude oil by
pipeline. A summary of the data appear on EIA’s website at
www.eia.gov and in numerous government publications.

WHO MUST SUBMIT
Form EIA-813 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by companies which carry or store 1,000
barrels or more of crude oil. Included are:
gathering and trunk pipeline companies (including
interstate, intrastate, and intracompany pipelines),
crude oil producers,
terminal operators,
storers of crude oil (except refineries), and
companies transporting Alaskan crude oil by water in the 50
States and the District of Columbia.

or Netscape 4.77or later. Send your surveys using this
secure method to:
https://signon.eia.doe.gov/upload/noticeoog.jsp
Electronic Filing Option: The PC Electronic Data Reporting
Option (PEDRO) is a Windows-based application that will
enable you to enter data interactively, import data from your
own database, validate your data online, and transmit the
encrypted data electronically to EIA via the Internet or a dialup modem. If you are interested in receiving this free
software, contact the Electronic Data Collection Support
Staff at (202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website. You may access
the materials by following the steps:
Go to EIA’s website at www.eia.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.
Files must be saved to your personal computer. Data cannot be
entered interactively on the website.

GENERAL INSTRUCTIONS

WHEN TO SUBMIT
th

Form EIA-813 must be received by the EIA by the 20 calendar
day following the end of the report period (e.g., the Form EIA813 covering the January report period must be received by
February 20).
Form EIA-813 Semi Annual Storage Capacity Supplement
th
must be received by the EIA by the 20 of April for the report
th
period March and by the 20 of October for the report period
September.

Definitions of petroleum products and other terms are available
on our website. Please refer to these definitions before
completing the survey form.
PART 1. RESPONDENT IDENTIFICATION DATA
Enter the month and year. The monthly report period begins
at 12:01 a.m. EST on the first day of the month and ends
midnight of the last day of the month.

HOW TO SUBMIT

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

Instructions on how to report via email, facsimile, or secure file
transfer are printed on PART 2 of Form EIA-813.

If there has been a change since the last report, enter an “X”
in the block provided.

Secure File Transfer: This form may be submitted to the EIA
by facsimile, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we must
advise you that e-mail and facsimile are insecure means of
transmission because the data are not encrypted, and there
is some possibility that your data could be compromised. You
can also send your Excel files to EIA using a secure method
of transmission: HTTPS. This is an industry standard method
to send information over the web using secure, encrypted
processes. (It is the same method that commercial
companies use to communicate with customers when
transacting business on the web.) To use this service, we
recommend the use of Microsoft Internet Explorer 5.5 or later

Enter the name of the reporting company.
Enter the Doing Business As “DBA” name if appropriate.
Enter the physical address of the reporting company.
Enter the mailing address of the Contact. (Note: If the
physical address and mailing address are the same, provide
the information only for the physical address.)

EIA-813, Monthly Crude Oil Report

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Enter the name, telephone number, facsimile number, and
e-mail address of the person to contact concerning
information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of the true value is discovered by a respondent
or if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by
the changes. You are not required to file a complete form
when you resubmit, but be sure to complete the EIA ID
number, the report period for which you are resubmitting and
contact information.
Comments
Report any unusual aspects of your operations during the
current reporting period in the Comments section at the
bottom of the form below Parts 1 to 4 on the first page.
Comments regarding storage capacity should be reported in
the Comments section below Part 7 on the last page of the
form. Comments will be used in the validation process and
should address any data anomalies that could raise questions
requiring contact by survey staff for clarification. Comments
will be protected in the same manner as other information
reported on this form as described in detail in “Provisions
Regarding Confidentiality of Information” following Part 7 of
these instructions on Page 4.

Report all domestic and foreign stocks held in the
custody of your company and in transit thereto, except
those in transit by pipelines which you do not operate.
Include foreign stocks only after entry through Customs.
Exclude stocks of foreign origin held in bond.
For purposes of this report, “after entry through Customs” is
said to occur on:
the “entry date” specified in block 7 on the U.S. Customs
and Border Protection CBP Form 7501, “Entry Summary;”
(The entry date for a warehouse withdrawal is the date of
withdrawal). or
the “import date” specified in block 5 on the U.S. Customs
and Border Protection CBP Form 214, or 214A, “Application
for Foreign Trade Zone Admission and/or Status
Designation;” or
the “export date” specified in block 4 on the U.S.
Department of Commerce Form 7525-V, “Shipper’s Export
Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.
Pipeline/Tank Farm Stocks (Code 056) - Report all domestic
and foreign crude oil stocks held in pipelines, tank farms, and
terminals operated by the reporting company in each PAD
District. Include stocks held in tanks above ground and in
underground storage caverns. Report crude oil stocks at
Cushing, Oklahoma with total Pipeline/Tank Farm Stocks in
PAD District 2. Report crude oil stocks at Cushing, Oklahoma
separately using Code 053 as described below. Use Table 1 to
determine the PAD District classification of each State.
Table 1. State Classification
PAD DISTRICT 1
Connecticut
Delaware
Dist. Columbia
Florida
Georgia
Maine

Maryland
Massachusetts
New Hampshire
New Jersey
New York
N. Carolina

Rhode Island
Pennsylvania
S. Carolina
Vermont
Virginia
West Virginia

SPECIFIC INSTRUCTIONS
Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities ending
in 499 or less are rounded down, and quantities ending in
500 or more are rounded up (e.g., 106,499 barrels are
reported as 106 and 106,500 barrels are reported as 107).
Report data for only those lines which are applicable to
your operation. If there are no data for a specific line, leave the
entire line blank. Shaded cells on the form are those in which
data are not currently required to be reported.
PART 3. STOCKS OF CRUDE OIL
Report all stocks in the custody of the facility regardless of
ownership. Reported stock quantities should represent actual
measured inventories.

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

PAD
DISTRICT 3
Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

S. Dakota
Tennessee
Wisconsin

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Report stocks as of midnight of the last day of the report
month, corrected to 60 degrees Fahrenheit (ºF) less basic
sediment and water (BS&W).

EIA-813, Monthly Crude Oil Report”

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Figure 1. Schematic of Tank Storage Capacity and Stocks

UNAVAILABLE
SPACE

PART 4. STRATEGIC PETROLEUM RESERVE RECEIPTS
OF DOMESTIC CRUDE OIL

CONTINGENCY
SPACE

Part 4 is completed only by the Strategic Petroleum Reserve of
the U.S. Department of Energy. All other reporting companies
skip this section of the survey form.
PART 5. MOVEMENTS OF CRUDE OIL BY PIPELINE
BETWEEN PAD DISTRICTS DURING THE MONTH

WORKING
STORAGE
CAPACITY

Report all movements of petroleum products between PAD
Districts made by your company during the month.

TANK BOTTOMS

TOTAL SHELL CAPACITY

Report crude oil storage capacity in thousand barrels.
Report storage capacity and stocks in tanks and underground
caverns as of March 31 and September 30 on survey
submissions for those months. It is unnecessary to complete
the Form EIA-813 supplement parts for months other than
March and September.
Report storage capacity based on custody. Exclude leased
storage capacity located at facilities operated by other
companies.

GROUND
LEVEL
CRUDE OIL

BRINE STRING

PARTS 6, 7 and 8, SEMI ANNUAL SUPPLEMENT
FOR STORAGE CAPACITYI AND STOCKS IN TANKS
AND UNDERGROUND CAVERNS

WORKING STORAGE
CAPACITY

Figure 2. Schematic of Cavern Storage Capacity and Stocks

NET AVAILABLE SHELL CAPACITY

Exclude intermediate movements for pipeline systems
operating in more than two PAD Districts. For example, a
shipment originating in PAD District 3, passing through PAD
District 2, and terminating in PAD District 1, is reported as a
movement from PAD District 3 to PAD District 1.

INVENTORY
LEVEL

TOTAL SHELL CAPACITY

Alaskan Crude Oil in Transit by Water (Code 092) - Report all
Alaskan crude oil stocks in transit by water between Alaska and
the other States, the District of Columbia, Puerto Rico, and the
Virgin Islands. Include stocks held at transshipment terminals in
Alaskan Crude Oil in Transit (Code 092) rather than in PAD
District 5 stocks. These stocks must be reported by the
transporting company having custody of these stocks. Do not
include these quantities in Code 056 or Code 057.

Report working storage capacity and net available shell storage
capacity as described in figure 1 for tanks or figure 2 for caverns.
Figures 1 and 2 are based in part on schematics developed by
the National Petroleum Council and U.S. Strategic Petroleum
Reserve.

NET AVAILABLE SHELL CAPACITY

Lease Stocks (Code 057) - Report all crude oil stocks held on
leases.

Cushing, Oklahoma when reporting total crude oil storage
capacity in PAD District 2. Storage capacity at Cushing is a
subset of total storage capacity in PAD District 2.

MAXIMUM OPERATING
INVENTORY

Cushing, Oklahoma Stocks (Code 053) - Report all domestic
and foreign crude oil stocks held in pipelines, tank farms, and
terminals operated by the reporting company in the Oklahoma
counties of Lincoln, Payne, and Creek.

CRITICAL
CAVERN
DEPTH

CONTINGENCY
SPACE

BRINE

UNAVAILABLE
SPACE (BRINE
SUMP)

Report crude oil storage capacity of tanks and underground
caverns. Include tanks and underground storage capacity at
tank farms as well as working and breakout capacity of tanks
and caverns associated with pipeline operations.
Exclude storage capacity of pipes (line fill), trucks, rail cars,
tankers, and barges. Also exclude storage capacity of tanks and
pipelines used for lease stocks (i.e. exclude storage capacity for
stocks reported using code 057 in Part 3). Companies that only
report stocks using code 057 will have nothing to report in Parts
6, 7, and 8.
Report storage capacity at Cushing, Oklahoma in Part 7 equal
to crude oil storage capacity located in the Oklahoma counties
of Lincoln, Payne, and Creek. Include storage capacity at

Terms used in Figures 1 and 2 are defined as follows.
•

Contingency Space (Tank): Available space that is above
the maximum operating inventory level. This storage space
remains empty during normal operations, but it is available if
needed. It allows flexibility to exceed working storage
capacity without reaching an inventory level that might
create safety hazards or disrupt operations. Storage space
above the top of this level is unavailable.

EIA-813, Monthly Crude Oil Report”

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•

Contingency Space (Cavern): Available space that is
below the critical cavern depth but still above unavailable
space. This storage space remains filled with brine during
normal operations, but it is available if needed. It allows
flexibility to exceed working storage capacity without
reaching an inventory level that might create hazards or
disrupt operations.

•

Net Available Shell Storage Capacity (Tank): Total
available space including tank bottoms, working storage
capacity, and contingency space.

•

Net Available Shell Storage Capacity (Cavern): Total
available space including working storage capacity, and
contingency space.

•

Tank Bottoms: Inventory that is below the normal suction
line of a storage tank. In floating roof tanks, this is at least
the volume required to remain in a storage tank in order to
keep the roof from touching the bottom of a storage tank.

•

Total Shell Capacity: Total storage space including
unavailable space and net available shell storage capacity.

•

Unavailable Space (Tank): Storage space that is required
as part of the design of a tank but cannot be used. Includes
tank tops, safety allowance, and any other space that is
included by design but cannot be used.

•

Unavailable Space (Cavern): Storage space that is
required as part of the design of an underground storage
facility but cannot be used. Includes the brine sump and
any other space that is included by design but cannot be
used.

•

Working Storage Capacity (Tank): Available capacity for
storing crude oil or liquid products that is above tank
bottoms and below contingency space. When filled to this
capacity, inventory of crude oil or liquid products stands at
the maximum operating inventory level.

•

Working Storage Capacity (Underground): Available
capacity for storing crude oil or liquid products that is above
contingency space.

Report working storage capacity of tanks and caverns that were
in operation on the report date. Exclude capacity of idle tanks
and caverns when reporting working storage capacity.
Report net available shell storage capacity of tanks and
caverns that were in operation and tanks and caverns that
were idle on the report date. Capacity of tanks and caverns in
operation on the report date is further divided into capacity that
was “Leased to Others” and capacity for “Exclusive Use” by the
operating company.
Report net available shell storage capacity of tanks and
caverns that your company leases to others as capacity
“Leased to Others”. Report capacity as “Leased to Others”
even if capacity was leased to another part of your company.
Report net available shell storage capacity used exclusively by
your company as “Exclusive Use”. If any portion of a tank or
cavern was leased to a company other than the operator, then
report the entire net available shell capacity of the tank or
cavern as “Leased to Others”.
Report net available shell storage capacity of tanks and caverns
that were in operation or idle at the end of each report month.
Storage capacity in operation includes capacity of tanks and

caverns that were available and able to be used to hold stocks
on the report date. Tanks and caverns in operation may hold
stocks, they may hold only tank bottoms, or they may be empty,
but they must have been able to be placed in operation on the
report date. Idle tanks and caverns are those that were not
available for use on the report date, but could be placed in
operation within 90 days of the report date after maintenance or
repair.
Exclude storage capacity of idle tanks and caverns that were
idle at the end of the report month and could not be placed in
operation within 90 days. When assessing whether or not a tank
can be returned to service within 90 days, it is acceptable to use
a current planned or scheduled return to service date. It is
unnecessary to try to account for possible contingencies (e.g.
maintenance delays caused by weather) unless these were
incorporated into the planned or scheduled in operation date.
Report new tanks as part of storage capacity beginning with the
first storage capacity report period after new tanks were placed
in operation. Exclude new tanks under construction even when
their scheduled completion date was within 90 days of a storage
capacity report date.
Net Available Shell Storage Capacity is always greater than or
equal to working storage capacity.
Report stocks in tanks and underground storage in Part 8.
Stocks reported in Part 8 should equal Pipeline/Tank Farm
Stocks (code 056) reported in Part 3 minus pipeline fill and
minus any crude oil barrels in rail cars, trucks, tankers, or
barges. Stocks reported in Part 8 are intended to be on the
same basis as storage capacity and will be used for calculating
utilization of tank and underground storage capacity.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11,
implementing the FOIA, and the Trade Secrets Act, 18 U.S.C.
§1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies when
requested for official use. The information reported on this form
may also be made available, upon request, to another
component of the Department of Energy (DOE); to any
Committee of Congress, the Government Accountability Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the statistical
data published from this survey's information. Thus, there may
be some statistics that are based on data from fewer than three
respondents, or that are dominated by data from one or two
large respondents. In these cases, it may be possible for a
knowledgeable person to estimate the information reported by a
specific respondent.
Company specific data are also provided to other DOE offices for
the purpose of examining specific petroleum operations in the
context of emergency response planning and actual
emergencies. The data collected on Form EIA-813, “Monthly

EIA-813, Monthly Crude Oil Report”

Page 4

Crude Oil Report,” is used to report aggregate statistics on and
conduct analyses of end-of-month stocks and movements of
crude oil by pipeline.

SANCTIONS
The timely submission of Form EIA-813 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more than
$2,750 each day for each violation, or a fine of not more than
$5,000 for each willful violation.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or a
preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1 hour and 50 minutes per
response. This includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining the
data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or
any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information
Administration, Statistics and Methods Group, EI-70, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the statistical
data published from this survey's information. Thus, there may
be some statistics that are based on data from fewer than three
respondents, or that are dominated by data from one or two
large respondents. In these cases, it may be possible for a
knowledgeable person to estimate the information reported by a
specific respondent.
Company specific data are also provided to other DOE offices for
the purpose of examining specific petroleum operations in the
context of emergency response planning and actual
emergencies.
The data collected on Form EIA-813, “Monthly Crude Oil
Report,” is used to report aggregate statistics on and conduct
analyses of end-of-month stocks and movements of crude oil by
pipeline.

EIA-813, Monthly Crude Oil Report”

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