Form ITA-338P Request For Duty-Free Entry of Scientific Instruments or

Form Info

Save

FORM ITA-338P LF
(REV. 4-06)

Print

Fast Print

SEC 508 Compliant

OMB No. 0625-0037
Approval expires 10-31 -07

FOR USE ONLY BY U.S. CUSTOMS AND BORDER PROTECTION

US DEPARTMENT OF COMMERCE
INTERNATIONAL TRADE ADMINISTRATION
AND
U.S. DEPARTMENT OF HOMELAND SECURITY
U.S. CUSTOMS AND BORDER PROTECTION

DATE RECEIVED BY CBP

APPLICATION NUMBER

REQUEST FOR DUTY-FREE ENTRY OF
SCIENTIFIC INSTRUMENTS OR APPARATUS
No waiver of duty may be granted unless a completed application
form has been received (19 U.S.C. 1202; 15 CFR 301).

Mail application to:
U.S. Customs and Border Protection
Attention: Entry Process and Duty Refunds Branch
Washington, D.C. 20229
INSTRUCTIONS: This application is to be completed and submitted in accordance with Department of Commerce and Department of Homeland
Security regulations, INSTRUMENTS AND APPARATUS FOR EDUCATIONAL AND SCIENTIFIC INSTITUTIONS, 15 CFR, Part 301. Review the

regulations prior to preparing your application. If additional space is required for any answer, answer on a separate sheet, identify the question being
answered, and attach to this form. Five copies of the application are required. One of these copies must bear the original signature.
1. NAME OF APPLICANT INSTITUTION

2. ADDRESS (Street, City, State, ZIP code)

3. THIS IS A NONPROFIT INSTITUTION ESTABLISHED FOR:
Scientific purposes

Educational purposes

Unless listed in the current IRS Publication 78 (Cumulative List of Organizations), submit proof of Internal Revenue nonprofit status or, in
the absence thereof, other proof of nonprofit status.
4. DESCRIPTION OF THE INSTRUMENT FOR WHICH DUTY-FREE ENTRY IS REQUESTED.
A. Name or type of instrument (e.g., Electron Microscope, Excimer Laser, etc.)
B. Foreign manufacturer and country of manufacture of instrument:
(Manufacturer)

(Country of manufacture)

C. Description: (Check appropriate box and provide information. All instruments and accessories must be listed under 1(a), 2(a)
or 3(a) below.) Note: The description of the specifications of the foreign instrument must be in a form that permits
comparison with specifications of comparable domestic instruments.
(1) Standard catalogue instrument.
(a) List the instrument and each accompanying accessory according to the foreign manufacturer's nomenclature and
model number. (Attaching a bona fide order will suffice if the order fully and accurately describes the instrument
and all accompanying accessories.)
(b) Attach the foreign manufacturer's literature that fully describes the instrument (with accompanying accessories) and
its guaranteed specifications.
(2) Special-order variant of standard catalogue instrument that has been significantly modified according to applicant's
specifications.
(a) List the instrument and each accompanying accessory according to the foreign manufacturer's nomenclature and
model number.
(b) Attach a copy of the applicant's specifications describing any required modifications of the standard catalogue
instrument.
(c) Attach a copy of the foreign manufacturer's literature describing the instrument.
(d) Indicate the extent to which each of the performance specifications applicable to the standard instrument has been
increased or decreased in the modified instrument.
(3) Instrument custom-made to applicant's specifications.
(a) List the instrument and each accompanying accessory according to standard nomenclature.
(b) Attach a copy of applicant's specifications.
(c) Attach documentation or evidence showing how the foreign instrument fulfills applicant's specifications described in
(b) or, if it does not, attach evidence of the extent to which the article deviates from these specifications.
D. Proper classification under the subheadings contained in Chapters 1-97 of the Harmonized Tariff Schedule of the United States
(HTSUS): (The HTSUS is available on the Internet, and may be acessed through CBP's website at www.cbp.gov.)

Public reporting burden for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Reports Clearance Officer, International
Trade Administration, ROOM 4001, U.S. Department of Commerce, Washington, D.C. 20230 and to the Office of Information and Regulatory Affairs, Office
of Management and Budget, Paperwork Reduction Project (0625-0037), Washington, D.C. 20503.
(Continue form on reverse side)

OMB No. 0625-0037
Approval expires 10-31-07

5. APPLICANT HAS:
Already placed a bona fide order for the article.
(Attach the order and documents referenced on the order.)

(Date of order)

(Order no.)

(Name and telephone number of firm from whom the foreign instrument was ordered)

A firm intention, in the event of favorable action on this application, to place a bona fide order for the instrument on or before
the 60th day after the decision on the application becomes final.
6. IF THE INSTRUMENT HAS BEEN DELIVERED PRIOR TO SUBMISSION OF THIS APPLICATION, SUPPLY ITS SERIAL
NUMBER(S)

7. PURPOSES FOR WHICH THE INSTRUMENT AND ACCOMPANYING ACCESSORIES ARE INTENDED TO BE USED. (Provide
details on separate sheet in accordance with the specified format.)
A. Description of research purposes.
(1) The identity of the materials or phenomena to be studied.
(2) The properties of the materials or phenomena to be investigated.
(3) The experiments to be conducted.
(4) The objectives pursued in the course of the investigations.
(5) The techniques used in employing the instrument to achieve the objectives.
(6) Other relevant information.
B. Description of science-related educational purposes.
(1) Name, content, and objectives of any course in which the instrument will be used.
(2) How the instrument will be used to achieve educational objectives.
(3) Other relevant information.
C. Certification of intended use.
State the following: "I hearby certify that there will not be any use of the foreign instrument by or for the primary benefit of any
Commercial (for-profit) entity within 5 years after entry of the foreign instrument into the United States customs territory." For
further guidance, see Sections 301.4(a)(3) and 301.9(b) of the regulations.
8. JUSTIFICATION FOR DUTY-FREE ENTRY.
A. Are there instruments of the same general category as the foreign instrument being manufactured in the United States?
B. Are there instruments not in the same general category as the foreign instrument being manufactured in the United States that
could possibly be utilized for the purposes described in Question 7?
C. Non-availability of a scientifically equivalent domestic instrument. (For further guidance on this item, see Sections 301.5(d)(1)
and (2) of the regulations.)
(1) Identify any domestic instruments (cite manufacturers and model numbers) with which the foreign instrument has been
compared.
(2) List and describe in detail the design, performance, and operational characteristics of the foreign instrument that you
consider pertinent for your intended purposes and that are not equaled or exceeded by the comparable domestic
instrument.
(3) Relate each characteristic listed in (2) to one or more purposes described in Question 7 by explaining how the availability of
the characteristic permits you to accomplish the relevant purpose(s) that otherwise could not be achieved. Each
characteristic must (1) be clearly described or discussed and (2) be quantitatively defined (wherever possible).
D. If excessive delivery time of domestic instruments entered into the decision to order the foreign instrument, answer (1), (2) and
(3), below. If not, check (4), below. (For further guidance on this question see Section 301.5(d)(4) of the regulations.)
(1) State and verify the delivery time quoted by each domestic manufacturer of an instrument comparable to the foreign
instrument.
(2) State and verify the delivery time quoted by the foreign manufacturer.
(3) Explain why the delay in receiving the domestic instrument(s) would seriously impair the achievement of the intended
purposes. Specify which purposes would be so impaired.
(4)
Delivery time was not a determining factor in the order of the foreign instrument.

(Continue form on next page)
-__

OMB No. 0625-0037
Approval expires 10-31-07

9. DESCRIPTION OF EFFORTS MADE BY APPLICANT TO ASCERTAIN THE AVAILABILITY OF A DOMESTIC INSTRUMENT OF
EQUIVALENT SCIENTIFIC VALUE TO THE FOREIGN INSTRUMENT FOR THE INTENDED PURPOSES.
A. List names of domestic manufacturers contacted and indicate:
(1) Dates of such contacts.
(2) Whether or not you provided domestic manufacturers with a detailed description of your technical requirements.
(3) Whether or not you requested domestic manufacturers to bid on an instrument capable of fulfilling the relevant
specifications of the foreign instrument without reference to cost limitations. Describe any stipulations or agreements
about cost including price limitations, discounts, late delivery penalties, trade-ins, etc.
(4) Whether domestic manufacturers replied to the invitation to bid with an offer either to (a) furnish a standard catalogue
instrument or (b) modify a standard catalogue instrument to the extent necessary to meet the applicant's technical
requirements.
B. If you did not contact any domestic manufacturers prior to deciding to purchase the instrument, indicate the basis for
concluding that no instruments manufactured in the United States were scientifically equivalent to the foreign instrument for
the intended purposes.
C. Enclose copies of requests for bid, bid responses and any other relevant correspondence with the manufacturer of the foreign
instrument and domestic manufacturers.
10. U.S. CUSTOMS AND BORDER PROTECTION ENTRY INFORMATION. (See Section 301.8 of the regulations for instructions
for entering the foreign instrument through CBP.)
When the foreign instrument enters the customs territory of the United States, the importer of record recieves a copy of the entry
summary (CBP Form 7501), designated at the bottom right corner of the form.
If the foreign instrument has already entered the customs territory of the United States, please attach a copy of the entry summary
(CBP Form 7501) to this application.
If the foreign instrument has not yet entered the customs territory of the United States, the applicant must ensure that the official
responsible for the purchase of the foreign instrument or the broker obtains a copy of the CBP 7501 and faxes it to the Statutory
Import Programs Staff, Department of Commerce, at 202-482-0949. If you have any questions concerning the submission of this form,
please call 202-482-4216.

Failure to submit a copy of the entry form will result in a delay in refund of duty.
11. CERTIFICATION -The official under whose direction and control the foreign instrument will be used hereby certifies that all
statements in this application are true or believed to be true; and further, that these statements were made with the knowledge that
willful false statements are punishable by fine or imprisonment, or both, under Section 1001 of Title 18 of the United States Code.
TYPED NAME AND TITLE OF OFFICIAL UNDER WHOSE DIRECTION AND
CONTROL THE FOREIGN INSTRUMENT WILL BE USED.

TELEPHONE NUMBER
Area Code

Number

Ext.

DATE

SIGNATURE (Original signature on one copy)

12. TYPED NAME, TITLE AND ADDRESS OF
PROCUREMENT OR OTHER OFFICIAL WHO IS
RESPONSIBLE FOR THE PURCHASE OF THE

TELEPHONE NUMBER
Area Code

Number

Ext.

FOREIGN INSTRUMENT

NOTE: Check whether you wish official correspondence concerning this application to be addressed to the official under whose control
the instrument will be used or to the institution's fiscal officer:
To official controlling the instrument
FORM ITA-338P (REV. 4-06)

To fiscal officer