Form NIST-1101 NIST Construction Grant Program

OMB CONTROL NUMBER: 0693-0055 EXPIRATION DATE: 01/31/2013

NIST-1101
DAO 203-26

U.S. DEPARTMENT OF COMMERCE
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY

NIST CONSTRUCTION GRANT PROGRAM
BUDGET NARRATIVE
NOTE: This application/questionnaire contains collection of information requirements subject to the Paperwork Reduction Act (PRA).
Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any person be subject to penalty for failure to
comply with, a collection of information subject to the requirements of the PRA, unless that collection of information displays a currently valid
OMB Control Number. The estimated response time for this collection is 500 hours. The response time includes the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this estimate or any other aspects of this collection of information, including suggestions for reducing
the length of this questionnaire, to the National Institute of Standards and Technology, Attn., Anneke Tingle, via email at
[email protected] or telephone (301) 975-5060.

Project Duration:

Organization Name:
Project Title:

1. Administrative and legal expenses
Item

Computation

Cost

TOTAL $
2. Land, structures, rights-of-way, appraisals, etc.
Item

Computation

Cost

TOTAL $
3. Relocation expenses and payments
Item

Computation

Cost

TOTAL $

4. Architectural and engineering fees
Item

Computation

Cost

TOTAL $
5. Other architectural and engineering fees
Item

Computation

Cost

TOTAL $
6. Project inspection fees
Item

Computation

Cost

TOTAL $

7. Site work
Item

Computation

Cost

TOTAL $
8. Demolition and removal
Item

Computation

Cost

TOTAL $
9. Construction
Item

Computation

Cost

TOTAL $

10. Equipment
Item

Computation

Cost

TOTAL $
11. Miscellaneous
Item

Computation

Cost

TOTAL $
12. SUBTOTAL (sum of lines 1-11)
TOTAL $
13. Contingencies
Item

Computation

Cost

TOTAL $

14. SUBTOTAL
TOTAL: $
15. Project (program) income
Item

Computation

Cost

TOTAL $
16. TOTAL PROJECT COSTS (subtract line 15 from 14)
TOTAL $
17. COST SHARING
FEDERAL SHARE:

$

NON-FEDERAL SHARE:

$

Identify the source, type (i.e., cash or third party in-kind contribution), and amount
for each source of the non-federal cost sharing below:
SOURCE

TYPE (i.e., cash or
third party in-kind)

AMOUNT

GRAND TOTAL $

Instructions for Form NIST-1101
Construction Grant Program Budget Narrative

The Budget Narrative is used to determine
reasonableness and allowability of costs in a NIST
Construction Grant Program proposal. Proposed costs
must be reasonable, allocable, and allowable in
accordance with applicable federal cost principles and
NIST Construction Program guidelines. The budget
narrative must only reflect allowable project costs as
reflected on the SF-424C column C.
NIST recognizes that unexpected events may occur in
construction projects and that budgets may need to be
changed as a project proceeds. Providing a detailed
budget narrative may not lock the proposal into all of
the details. NIST allows a certain amount of flexibility in
moving funds from one line item to another as
circumstances change in accordance with the terms
and conditions of an award. In stating an amount for a
given line item, you will not be required to spend
precisely that amount on that item. For example, if, in
the course of your project, you find that you need to
spend more on one item and less on another than
anticipated, that can be accommodated as provided for
in the award terms and conditions.
Recognizing that change is inevitable, recipients may
be requested to submit a revised budget prior to the
beginning of each year of a multi-year project.
However, the total amount provided by NIST for the
project cannot be increased and cost-share
commitments must be honored. You will not be
reimbursed for project overruns. Overestimating or
underestimating project costs should be avoided. The
dollar amount requested must be commensurate with
the defined tasks, as NIST will evaluate for cost
reasonableness.
The budget narrative must provide detailed information
for the total project costs. All figures must be rounded
to the nearest dollar. The underlying structure of this
form should not be altered. The form expands as
needed to fit all required information and you are not
limited to the four pages of the blank form.
Provide the computation (i.e., cost per item multiplied
by number of items) for each category where costs are
identified and be sure the computation is calculated
correctly.
The budget narrative must provide a detailed
breakdown of each of the following categories as
reflected on the SF-424C:

1. Administrative and legal expenses. Identify any
administrative expenses. If legal costs are proposed,
provide the purpose for the legal expenses and a
justification.
2. Land, structures, right-of-ways, appraisals, etc.
Enter $0 as these are unallowable under this program.
3. Relocation expenses and payments. Relocation
expenses and payments. Enter $0 as these are
unallowable under this program.
4. Architectural and engineering fees. List design and
engineering fees related to construction (this includes
start-up services and preparation of project
performance work plan).
5. Other architectural and engineering fees. List other
engineering costs, such as tests, soil borings, etc.
6. Project Inspection fees. List construction and
materials inspection costs.
7. Site work. List costs of site preparation and
restoration, which are not included in the basic
construction contract but attributable to the facility
being build or renovated.
8. Demolition. List any demolition and removal costs.
9. Construction. List the cost(s) of each construction
contract.
10. Equipment. List only equipment that is an integral
part of the building’s structure. Any equipment used for
research or otherwise that is not an integral part of the
building’s structure, e.g., MRI, portable air conditioners
etc., are not allowable.
11. Miscellaneous. Identify any miscellaneous costs
that do not fall within the other categories. Costs or
charges associated with routine maintenance,
operation, interior decorating, or landscaping of any
building are not allowable.
12. Subtotal. Enter the total of lines 1 through 11.
13. Contingencies. Identify any contingency categories
and associated costs.
14. Subtotal. Enter the total of lines 12 and 13.

15. Project (program) income. Enter estimated
program income to be earned during the grant period,
e.g., salvaged materials, etc.
16. Total Project Costs. Subtract line 15 from line 14.
17. Cost Sharing. Enter the amount being requested
from NIST and any amount of non-federal cost sharing
for this project only. Although cost sharing is not
required it is encouraged for a proposal to be
competitive and will be considered as a selection
factor. A minimum of 25% would be viewed favorably,
50% even more favorably. Provide a breakdown of the
source, type (cash or third party in-kind contributions),
and amount of cost sharing for each non-federal
source.
For any third party in-kind contributions, attach a
detailed breakdown identifying the source, type of third
party in-kind contributions (e.g., personnel, equipment
that is an integral part of the building’s structure,
materials and supplies, etc.), method of valuation, and
amount for each source.
As with the federal share, any proposed cost
sharing will be made a part of the grant award and
will be subject to audit if the project is selected for
funding.
All non-Federal cost sharing contributions require
a letter of commitment signed by an authorized
official(s) from each source.

Cost sharing is that portion of the project costs not
borne by the federal government and includes
allowable direct costs. Sources of cost share include
cash and third party in-kind contributions. Cash
contributions can be from recipient, state, county, city,
or other non-federal sources.
Third party in-kind contributions can be made by nonfederal third parties and can include, but are not limited
to, personnel, equipment that is an integral part of the
building’s structure, materials and supplies.
Any cost sharing must be in accordance with the “cost
sharing or matching” provisions of 15 C.F.R. Part 14,
Uniform Administrative Requirements for Grants and
Cooperative Agreements with Institutions of Higher
Education, Hospitals, Other Non-Profit, and
Commercial Organizations.
As with the federal share, any costs included as
cost sharing must be allowable under the following
applicable federal cost principles: 1) Institutions of
Higher Education: 2 C.F.R. Subtitle A, Chapter II, Part
220 (OMB Circular A-21); and 2) Nonprofit
organizations: 2 C.F.R. Subtitle A, Chapter II, Part 230
(OMB Circular A-122).