STEP Monitoring System Crosswalk

APPENDIX B

STEP Monitoring System Crosswalk

DATA ELEMENTS OF THE SCIENCE, TECHNOLOGY, ENGINEERING, AND MATHEMATICS TALENT EXPANSION PROGRAM MONITORING SYSTEM (STEP)

New Items	Common Collection Categories Questions	Staff and Project Participant Characteristics i	Project Implementation Characteristicsii	Project Outputs iii
	1. Your Contact Information
	Principal Investigator (PI)
	First Name	X
	Middle Initial	X
	Last Name	X
	Title (Miss/Ms./Mr./Dr./Prof./etc.)	X
	Institution Address 1	X
	Institution Address 2	X
	City	X
	State	X
	ZIP Code	X
	Phone Number and Extension	X
	Fax Number	X
	E-mail Address	X
	STEP Project Web Site Address	X
	Person Completing the Survey
	First Name	X
	Middle Initial	X
	Last Name	X
	Title (Miss/Ms./Mr./Dr./Prof./etc.)	X
	Phone Number and Extension	X
	Fax Number	X
	E-mail Address	X
X	Additional Contacts
X	First Name	X
X	Last Name	X
X	E-mail Address	X
	2. Institution Definitions
	What cutoff date does your institution use to determine total undergraduate enrollment? (month/day/year)	X
	Why is this date used?	X
	Have the criteria for setting this date changed since last year? (Yes/No)	X
	Total undergraduate enrollment (according to the cutoff date indicated in your answer above)	X
	How does your institution define a full-time equivalent (FTE) undergraduate student?	X
	Has this definition changed since last year? (Yes/No)	X
X	How does your institution calculate undergraduate FTE enrollment	X
X	Has this formula changed since last year? (Yes/No)	X
	Total undergraduate FTE enrollment according to the cutoff date indicated above	X
	What are your institution’s requirements for selecting a major? [4-year institutions]/What are your institution’s requirements for considering a student a STEM major (or your institution’s equivalent classification)? [2-year institutions]	X
	Have these criteria changed since last year? (Yes/No)	X
	3. Student Demographics
	STEM Disciplines offered at [INSERT INSTITUTION NAME] Please indicate the STEM disciplines in which [INSERT INSTITUTION NAME] offers majors/degrees. [If you are unable to classify our data by these disciplines, try the alternative list of categories. (2-year institutions only)] A list of STEM discipline classifications is available in the online crosswalk. Standard List Agricultural Science Biological Sciences Chemistry Computer Science Engineering Environmental Science Geosciences Mathematics Physics/Astronomy Psychology Alternative List [2-year institutions only] Engineering Mathematics Science		X
	Majors Please enter the number of students who have completed the requirement necessary to be officially recognized by your institution as majors in [INSERT DISCIPLINE] (or your institution’s equivalent classification) (2-year institutions only) as of the cutoff date indicated in your answer to question 2.1. Not Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Not Hispanic or Latino (read-only) Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Hispanic or Latino (read-only) Neither Ethnicity nor Race Reported Auto-Total [INSERT DISCIPLINE] Majors (read-only) Male Female Gender Not Reported Auto-Total (Read-Only)			X
	Degrees Granted Please enter the number of students granted associate’s degrees (2-year institutions)/bachelor’s degrees (4-year institutions) in [INSERT DISCIPLINE] by ethnicity, race, and gender during the reporting period July 1, 20XX – June 30, 20XX. Not Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Not Hispanic or Latino (read-only) Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Hispanic or Latino (read-only) Neither Ethnicity nor Race Reported Auto-Total Associate’s (2-year institutions)/Bachelor’s (4-year institutions) degrees granted in [INSERT DISCIPLINE] (read-only) Male Female Gender Not Reported Auto-Total (Read-Only)			X
	Transfers to 4-Year Institutions [2-year institutions only] Please enter the number of [INSERT DISCIPLINES] majors transferring to 4-year institutions during the reporting period July 1, 20XX – June 30, 20XX by ethnicity, race, and gender. Not Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Not Hispanic or Latino (read-only) Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.) More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.) Race Not Reported or Unknown Auto-Total Hispanic or Latino (read-only) Neither Ethnicity nor Race Reported Auto-Total Associate’s (2-year institutions)/Bachelor’s (4-year institutions) degrees granted in [INSERT DISCIPLINE] (read-only) Male Female Gender Not Reported Auto-Total (Read-Only)			X
	4. Strategies and Activities
	Title of strategy/activity		X
	Status (Planned/Implemented/Discontinued)		X
X	Which of the following best describes the strategy/activity? (check all that apply): Precollege Development Undergraduate Student Academic Development Undergraduate Student Professional Development Faculty Development Curriculum Development Linkages with Community Colleges Other (please specify):		X
X	Were any of the following student groups specifically targeted by this strategy/activity? (check any that apply): Underrepresented Minority Students Female Students At-Risk Students (please define)		X
	Brief description of strategy/activity		X
	Number of undergraduate students participating in this strategy/activity		X	X
	Number of high school students (juniors and seniors only) participating in this strategy/activity		X	X
	Indications that this strategy/activity will increase the number of STEM graduates (or STEM majors transferring to 4-year institutions [2-year institutions only])			X
	Describe any challenges in implementing this strategy/activity		X
	5. Challenges
	Title of challenge		X
	Brief description of challenge		X

	6. Other Influences
	Description of influences		X
	7. Student Participation
	Since some of your strategies/activities will service the same students multiple times, please estimate How many distinct undergraduate students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX. How many distinct high school students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX.		X	X
	How many distinct undergraduate students received funding of any type under your STEP grant between July 1, 20XX – June 30, 20XX?		X	X
	For what types of efforts were undergraduate students funded between July 1, 20XX – June 30 20XX (e.g., being paid to be a tutor, being paid to be a mentor, being paid to be an intern, receiving a scholarship or stipend, being paid to assist with STEP strategies/activities)?		X	X

i Elements of these characteristics include: name, address, date of birth, gender, ethnicity, race, disability status, class, major, grade point average, yearly fellowship or stipend amount, or project role.

ii Elements of these characteristics include: sources and amount of funds, fellowships, scholarships, traineeships, partnerships, training, research methods.

iii Elements of these characteristics include: research findings, publications, presentations, degrees granted, educational materials.

9