Grant Reporting (govt)

DEPARTMENT OF THE INTERIOR
U.S. Fish and Wildlife Service
Division of International Conservation
Wildlife Without Borders Programs

Wildlife Without Borders - Africa
Catalog of Federal Domestic
Assistance (CFDA):15.651

Notice of Funding Availability &Application Instructions

Fiscal Year 2012
Funding Opportunity Title:
Announcement Type:
Funding Opportunity Number:
Submission Deadline: October 1

Agency Contact
Nancy Gelman
U.S. Fish and Wildlife Service
Division of International Conservation
Branch of South Asia, Near East, and Africa
4401 North Fairfax Drive, MS 100
Arlington, Virginia 22003-1622 USA
Tel: 703-358-2125, Fax: 703-358-2115
E-mail: [email protected]

Failure to provide complete information, as outlined below, may cause
delays, postponement, or rejection
a grant application.
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I. DESCRIPTION OF FUNDING OPPORTUNITY
The Wildlife Without Borders-Africa Program funds projects designed to strengthen the ability of
African individuals and institutions to manage and conserve species, habitats, and ecological
processes for the benefit of the people of Africa and the world. Of particular interest are projects
that build the capacity of African institutions to effectively manage conservation areas and
projects that build the capacity of African individuals to conserve species and habitats not eligible
for funding through the USFWS Multinational Species Conservation Funds (i.e., species and
habitats that fall outside the purview of the African Elephant Conservation Fund, Rhinoceros and
Tiger Conservation Fund, Great Apes Conservation Fund, and Marine Turtle Conservation Fund).
The Wildlife Without Borders Program defines capacity building as strengthening the ability of
individuals and organizations to conserve biodiversity. Capacity building approaches can include
training, facilitating dialogue, program development, and provision of equipment and other
resources. Projects should build capacity in one (or more) of the following themes:
1. Threat Reduction: Includes projects that increase individual and institutional capacity to
reduce threats to African wildlife, including extractive industries, human-wildlife conflict,
hunting for bushmeat, wildlife disease in and around protected areas, and climate change;
2. Protected Area Management: Includes projects that strengthen the management ability of
institutions responsible for protected areas, by conducting a training program or capacity needs
assessment, or by undertaking activities that improve management effectiveness, conservation
financing, protected area coverage, community outreach and education, conflict resolution,
coalition building, human resource management, financial management, vehicle and facility
maintenance, law enforcement, grant writing, and/or project implementation;
3. Training Programs: Includes projects that increase the capacity of universities, colleges or
other institutions to deliver education and training programs on protected area management and
species conservation;
4. Decision Makers: Includes projects that enhance the knowledge of decision makers and other
stakeholders in order to strengthen their ability to positively influence wildlife conservation,
management, legislation, policy, and finance; and to harmonize these with other national policies.
For all themes listed above, the priority audiences for capacity building include:
• protected area managers, administrators, guards and rangers;
• conservation outreach specialists and educators, including professors, teachers, and trainers;
• community conservationists and staff of local non-governmental and civil society
organizations;
• decision makers, including legislators, legal and other public officials.
Projects should take place in Africa. If work is to be conducted outside Africa, the proposal must
explain how the proposed activities will further wildlife conservation and management within
Africa.

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II. AWARD INFORMATION
This program uses grant and cooperative agreements as assistance instruments.
Grants Awards
Due to the limited funds available, proposals requesting less than $50,000 USD and
demonstrating in-kind or financial matching support have a higher likelihood of being selected.
Higher amounts may be requested with appropriate justification. Although the period of
performance for projects funded under this program is typically one year, there are no restrictions
on funding proposals for activities exceeding one year. The period of performance for all funded
projects begins on the date the award is signed by the USFWS. Past and present recipients of
awards under this Fund are eligible but must submit new proposals to compete for funding each
year.
Cooperative Agreements
For cooperative agreements, substantive involvement by the USFWS should be expected,
including but not limited to, approval of annual work plans, technical assistance in certain project
activities, and monitoring and evaluation. To submit a proposal for consideration as a
cooperative agreement, provide a justification statement in the project proposal as to the type and
duration of assistance requested of the USFWS and a rationale for why involvement of USFWS is
needed to fulfill project objectives.

III. ELIGIBILITY INFORMATION
Eligible Applicants: Applicants under this program can be: federal, state and local government
agencies; non-profit, non-governmental organizations; public and private institutions of higher
education and individuals with demonstrated and proven experience in wildlife conservation and
management. U.S. non-profit, non-governmental organizations must submit documentary
evidence of their Section 501(c)(3) non-profit status.
Ineligible Activities: The Division of International Conservation will not fund:
• the purchase of firearms or ammunitions;
• buying intelligence information or paying informants;
• gathering information by persons who conceal their true identity;
• law enforcement operations that, to arrest suspects, prompt them to carry out illegal
activities (entrapment);
• any activity that would circumvent sanctions, laws or regulations of either the U.S. or the
country of proposed activity;
• material support or resources to individuals, entities, or organizations of countries that the
U.S. Department of State has identified as state sponsors of terrorism. These countries
are: Cuba, Iran, Sudan and Syria. (Exceptions may be allowed with clearance from U.S.
Department of State)
Applicant and Partner Contributions: Applicants and/or other project partners must contribute
funds to the project, which may include cash or in-kind contributions. Applicant and partner
contributions cannot be included as contributions for any other federally assisted project or
program. Funds provided by another U.S. Federal Government agency or another USFWS award
cannot be reported as matching contributions but should be noted and explained in detail. Only
verifiable contributions should be included as match. A match shown during one year may not be
repeated as a match in a subsequent proposal.
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IV. APPLICATION AND SUBMISSION INFORMATION
Failure to provide complete information, as outlined below, may cause delays, postponement, or
rejection of a grant application.
SUBMISSION DEADLINE: October 1 is the annual deadline for applications. A

confirmation email will be sent out to applicants once their submission has been received.
1. APPLICATION FORMAT AND CONTENT: You must submit your proposal in
English or French. If you submit a proposal in French you must include a project
summary in English.
Your proposal should include these elements:
A. Application Cover Page
Complete the Application Cover Page located on the Internet at
http://www.fws.gov/forms/3-2338.pdf according to the instructions on page 2 of the form.
B. Project Summary: This section should answer the question, “What is the purpose of this
project?” BRIEFLY summarize your project in one page or less. This section should be a
stand-alone summary of your project. It may or may not be shared with the public.
Include the title of the project, geographic location, and a brief overview of the need for
capacity building of this project. Critical threats to wildlife and habitats, the intended
audience of capacity building activities (e.g. number and type of people trained), the
capacity building approach (e.g., training, facilitating dialogue, program development,
provision of equipment or other resources), and anticipated outputs and conservation
outcomes can also be included in this section.
C. Project Narrative
1. Statement of Need: This section should answer the question, “Why is this project
necessary?” The statement of need should clearly identify the targeted species or
habitat, a description of the direct threats that adversely affect the targeted
species/habitat at the project site, a justification for which threat(s) is the most
important to address, and the specific capacity building activities proposed to reduce
or eliminate one or more of these threats. The intended audience of the capacity
building activity should be identified (e.g., rangers, protected area managers, local
community leaders) and quantified (e.g., number of rangers trained).
Explain how your proposal differs from past work or builds upon it. Explain the
success or failures of past efforts by yourself or others, and how your proposal build
upon those efforts and lessons learned.
Former recipients of USFWS support should remember that every proposal must be a
stand-alone document. Not all proposal reviewers may be familiar with past grants.
If you have received grants previously (from USFWS or any other donor) for this
work or this specific site, provide a summary of those activities and accomplishments
so that reviewers can better understand the proposal in context. A table may be the
most efficient way to convey this information, including columns for: (1) donor, (2)
USFWS reference number (if appropriate), (3) amount funded in USD, (4) year of
activity, and (5) bullet points of major activities, outcomes, or products. To view a
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sample grant history timetable go to:

http://www.fws.gov/international/dicprograms/samplefundinghistory.pdf
2. Project Goals and Objectives: This section should answer the question, “What do
you want to achieve?” State the long-term overarching goal(s) of your program.
Objectives are the specific outcomes that you want to achieve in order to reach your
stated goal(s). Your objectives must be attainable within the project period and
should be specific, capable of being measured, realistic, and results-orientated (i.e.,
objectives should represent necessary changes in threats, conditions or capacity that
affect one or more conservation targets or project goals). Objectives should form the
basis for the project’s monitoring and evaluation section, described later in the
proposal. A suggested reference for identifying and developing appropriate goals,
objectives, and measures is the Conservation Measures Partnership website. Go to
http://www.conservationmeasures.org/initiatives/standards-for-project-management to
download open standards for conservation project management.

3. Project Activities, Methods and Timetable: This section should answer the
question, “What are you going to do and how?” List the proposed project activities
and how they relate to your objectives. Activities are the specific actions that you
undertake to fulfill your objectives and reach your goal. Provide a detailed description
of the method(s) for each activity. For each capacity building activity, describe the
intended audience (e.g. number and type of people trained) and the capacity building
approach (e.g., training, facilitating dialogue, program development, provision of
equipment or other resources). The project activities, equipment used/requested, and
personnel conducting the work should be clearly articulated in this section, and should
correspond with the budget request.
Provide a timetable indicating roughly when (over a 12-month timeframe) activities
or project milestones will be accomplished. If there are multiple agencies,
organizations, or individuals involved, it may be helpful to include a column showing
which party will be responsible for each activity. Include any tables, spreadsheets or
flowcharts within the body of the narrative (DO NOT include separate attachments).
The timetable should not propose specific dates, but should show what will be done
monthly throughout the activity period. To view a sample project timetable go to:

http://www.fws.gov/international/DIC/pdf/Sample_timetable.pdf
4. Stakeholder Coordination/Involvement: This section should answer the question,
“Who are you going to be working with?” Describe any coordination with local
resource managers and other relevant organizations or individuals in planning your
project, conducting project activities, or disseminating project results. Where multiple
groups are working in the same site, or are listed as stakeholders in the proposal,
letters of endorsement specifically referring to this proposal, and to the proposed
collaboration from each partner organization, will strengthen your proposal, and may
be requested by reviewers.
5. Project Monitoring and Evaluation: This section should answer the question, “How
will we know that the project is working successfully?” Project monitoring and
evaluation involves two components: (1) ensuring project implementation by
documenting anticipated outputs (also known as products), and (2) measuring the
conservation outcomes (also known as impacts) of project activities.
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(1) Anticipated Outputs: Identify all expected project outputs, also known as
products (e.g., management plans, brochures, posters, training manuals, number
of people trained, workshops held, hours of training provided, patrols conducted).
Where appropriate, describe how outputs will be distributed to the relevant
stakeholders, such as host country government agencies, resource managers,
local communities, media, and civil society.
(2) Conservation Outcomes: Conservation outcomes are the desired impacts of a
project, such as a change in capacity, threat, or condition of a species or habitat,
and should relate directly to your objectives. To track your progress toward
achievement of each project objective, identify what you will measure (i.e.,
indicators), and how will you will measure it (i.e., methods, sample sizes, survey
tools). For example:
• For education and outreach, include examples of questionnaires or
behavioral surveys that you will employ to measure how knowledge,
skills, attitudes, and behaviors were affected by your project.
• For training, assessment tools like exams or tests should be described and
benchmarks for passing the training program should be stated.
• For wildlife protection activities, you may wish to measure patrol days,
person-hours, or prosecutions secured.
• For reintroduction or veterinary programs, measures of success may
focus on the number of animals moved or treated, survivorship, or
overall population numbers.
• Where appropriate, include direct measures of abundance or spatial
extent for the focal species, population, or habitat to demonstrate the
impact of project activities.
The USFWS values projects that report both the success and failures of efforts as a
means by which an applicant can improve their performance and provide lessons
learned to improve our efforts to conserve wildlife.
6. Sustainability: This section should answer the question, “What is your long-term
vision for this project beyond the USFWS funding period?” Describe which project
activities will continue beyond the time period described in your proposal, who will
continue the work or act on the results you have achieved, and any ideas you have for
future funding.
7. Description of Organization(s) Undertaking the Project: This section should
answer the question, “Who are you?” Provide a brief description of the applicant
organization and all cooperating organizations and agencies. State the activities for
which each group or individual is responsible. Provide brief (1-2 pages) curricula
vitae for key personnel, identifying their qualifications to meet the project objectives.
DO NOT include Social Security numbers, the names of family members, or any other
personal or sensitive information including marital status, religion or physical
characteristics.
8. Project Budget Table
Things to consider when developing your Budget Table:
•

Federally Funded Equipment: If the U.S. Federal Government has paid for
equipment for another award, applicants cannot claim it to be a matching or inOMB No. 1018-0123
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kind contribution and SHOULD NOT include it in the budget table. Instead,
provide a separate list of any equipment paid for by the U.S. Federal Government
that will be used for the project, including the name of the Federal agency that
paid for the equipment.
•

Indirect Costs: We encourage applicants to keep indirect costs to a minimum.
Applicants with Negotiated Indirect Cost Rate Agreements (NICRA) must
include a copy with their proposal. If they so choose, applicants with NICRA
rates may request less than their negotiated rate and/or contribute indirect costs as
a match.

•

Program Income: Your project may include activities that will generate program
income. Program income earned as a result of activities supported with Federal
funding includes, but is not limited to the following: income from fees for
services, the use or rental of property, the sale of commodities or fabricated
items, license fees and royalties on patents and copyrights, and interest on loans.
Program income does not include interest earned on advances of Federal funds.
Under this Fund, income earned during the project period of an approved award
shall be retained by the recipient and used in one or more of the following ways:
1. added to the funds requested from the FWS for the project in
addition to those committed by the recipient/other partners, and later
used to conduct additional activities that will further the project
objectives; OR
2. used to finance the non-Federal share of the project.
If your project will generate program income, provide: (1) a description of how
the income will be generated, (2) an estimate of how much income will be made
during the project duration, and (3) a description of how the funds will be used.
If the income is to be used to conduct additional activities, you must include a
Program Income column in your budget table and include all cost
categories/items and associated amounts that the program income will cover.

Instructions for Budget Table:
Begin your project budget table on a new page. The budget table should include a
column for all cost categories/items for the project, one column to show the cost
calculation, a column for the total costs, one column for the requested USFWS
funding, one or more columns for applicant and partner contributions, and, if
applicable, a column for any program income that will be used to conduct project
activities, as demonstrated here:
Category/
Budget
Item

Cost
Calculation

TOTAL
COST

USFWS

“Applicant”

“Partner
X”

“Partner
Y”

Totals

Present all amounts in U.S. dollars
*We cannot accept the term “contingencies” in the budget as a line item
Go to http://www.fws.gov/international/dicprograms/Sample%20Budget.pdf to view
to view a sample project budget table.
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Program
Income
(if applicable)

The budget table should provide enough information for reviewers to be able to
understand the cost basis and calculation at a glance. For example, a $3,300 line item
for lodging costs should include the formula for how the cost was calculated:
Lodging for 20 nights x 11 people x $15/night = $3,300. Wherever possible, cost
calculations should be included in the Project Budget Table, but where necessary,
additional description should be provided in the Budget Justifications. If the budget
table requires more than one page, verify that the column headings that show donor
organization and row titles appear on all pages.
9. Budget Justifications: Justify or explain all requested budget items/costs. Demonstrate
a clear connection to project activities, and show how line item amounts were
determined. For expensive items or large single purchases, provide detailed technical
specifications or a pro-forma invoice. Requests for personnel salary should be well
documented, including the base-line salary figure and the estimate of time (percent) to be
directly charged to the project. Assistance to cover personnel salaries is generally given a
lower priority.
10. Governmental Endorsement: Non-governmental applicants should include a RECENT
letter of support (no older than two years) from the appropriate local, regional, or national
government wildlife or conservation authority. Endorsement letters should make specific
reference to the project by its title, as submitted on the applicant’s proposal.
11. Map: Provide one or more maps to clearly show the location of your project site within
the regional or national context or within the species range. Ensure that the sites that you
have referred to in the proposal are labeled on the map.
2. PROPOSAL APPLICATION CHECKLIST
ALL PROPOSALS MUST INCLUDE:

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Signed Grant Application Cover Page (MUST be signed by authorized representative)
DUNS Number
Project Summary (1 page)
Project Narrative
Timetable
Budget Table
Budget Justification
Curricula vitae (1-2 pages) for key personnel
Recent Letter of Governmental Endorsement
Map
Audit Report (Only necessary if your organization has expended more than $500,000 of
Federal assistance per year. For more information go to: http://harvester.census.gov/sac/)
Foreign Contribution (Regulation) Act (India only)

PROPOSALS FROM U.S. APPLICANTS MUST ALSO INCLUDE:

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A complete, signed SF 424-Application for Federal Assistance
http://www.fws.gov/international/DICprograms/sf%20424.pdf
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A complete Standard Form 424b-Assurances
http://www.fws.gov/international/DICprograms/sf%20424b.pdf
Documentary evidence of Section 501(c)(3) non-profit status, if applicable
A copy of your organization’s Negotiated Indirect Cost Rate Agreement, if applicable

3. SUBMISSION INSTRUCTIONS
A. REGISTRATION: Before submitting a proposal, you must be registered in the
following databases:
• Dun and Bradstreet Number System (DUNS)
• Central Contractor Registration Database (CCR)
• Grants.gov (Domestic applicants only)
Dun & Bradstreet Universal Number System (DUNS): U.S. Government-wide policy
requires that all applicants, organizations and individuals, both domestic and non-domestic,
apply for, and include, a nine-digit Dun & Bradstreet Data Universal Number System
(DUNS) on their proposal. Applicants without a DUNS number should go to
http://fedgov.dnb.com/webform. Applicants who already have a DUNS number are
responsible for updating changes to their address or business name with Dun and Bradstreet
directly. The organizational address (Grant Administrator) must match the address in Dun
& Bradstreet’s system.
Central Contractor Registration (CCR) Database: All domestic and most foreign
applicants MUST be registered in the CCR database to apply for funding. Exceptions
are: 1) all individuals 2) all Federal agencies 3) foreign applicants submitting a proposal for
less than $25,000. CCR is used by the U.S. government as the repository for standard
information about applicants and recipients of federal funds. Recipients must maintain an
active CCR registration with current information at all times during the project period.
Domestic registrants go to: http://www.ccr.gov (click on “What you need to Register”)
Non-Domestic registrants go to: https://www.bpn.gov/ccr/international.aspx
Grants.gov:
Domestic Applicants: MUST apply through Grants.gov. If you do not have an account, you
must register. Go to: Grants.gov/Get Registered
It may take up to three weeks to complete the Grants.gov registration.
B. SUBMISSION
Domestic Applicants: See instructions above for Grants.gov
Non-Domestic Applicants: May submit through Grants.gov or e-mail
Grants.gov: See above
E-mail: All documents must be printable on letter paper (8 ½” x 11”). Format all pages to
display and print page numbers. We prefer to receive the entire proposal as a SINGLE file
attachment. If you need to submit separate attachments please try to send them all together in
a single e-mail message. If your files are too big for a single e-mail, please number your emails and attachments so that we know the order of your submissions.
E-mail your proposal to the USFWS at [email protected]

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V. APPLICATION REVIEW
The USFWS may solicit advice from qualified experts to conduct a technical review of your
proposed project. The USFWS may also discuss your proposal with known past and present
partners to reduce the potential for waste, fraud and abuse and to encourage coordination and
collaboration among projects on the ground.
Review Criteria: To be considered for funding, proposals must address one or more of this
program’s priority areas, listed above in the Description of Funding Opportunity. The Division of
International Conservation ranks proposals by scoring how well each proposal addresses the
program priority areas and the requested elements listed in the Application and Format section
above. High priority, well-justified projects that address all of the requested proposal elements
will receive higher scores. These scores are not the sole determining factor for final funding
decisions. Other review criteria include considering the degree to which a project:
• Builds capacity of a key target audience to make and implement decisions and perform
functions and activities in an effective, efficient and sustainable manner (including
providing training, equipment, technologies, and institutions needed to address current
issues or emerging problems);
• Builds capacity to mitigate the impact of extractive industries, human-wildlife conflict,
hunting for bushmeat, wildlife disease, and/or climate change;
• Identifies the appropriate and intended audience in need of capacity building;
• Defines the proposed biodiversity to be conserved, the direct threats to that biodiversity,
and the actions proposed to reduce those threats;
• Provides a catalyst for activities in a previously neglected area with significant
conservation value;
• Addresses conservation of a previously neglected species of significant conservation
value;
• Uses innovative capacity building approaches;
• Develops a model project or program that can be replicated at other sites;
• Addresses an emerging issue with potential significant conservation value;
• Utilizes funds in an efficient, cost-effective manner to accomplish project objectives;
• Complements activities of other organizations/individuals in a manner which will lead to
efficient, effective conservation of the resource and avoids duplication of other ongoing
activities;
• Addresses a conservation need identified by a specialist group, or by a regional, national
or global strategy;
• Conducts activities that will be harmonious with international, national and/or regional
conservation priorities, action plans and/or strategies;
• Implements an important element of a larger scale/scope project that would provide
synergetic value;
• Applies the best scientific and technical information available in support of project
activities;
• Provides project management experience to local personnel and strengthen the local
capacity to manage conservation programs;
• Includes the participation of local people in the project activities, or otherwise contribute
to local empowerment;
• Promotes networking, partnerships and/or coalitions;
• Implements a training program that has the potential to be sustained beyond the life of the
grant;
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•

Advances the practice of conservation by being designed and implemented in a way that
the effectiveness of the conservation action can be credibly assessed and shared.

The above considerations are not listed in any order of importance. All considerations listed do
not necessarily apply to every proposal. Following review, applicants may be asked to revise the
project scope and/or budget before a final funding decision can be made. The Division of
International Conservation occasionally receives and funds proposals outside of the announced
submission deadlines that are of such a critical nature (examples include projects resulting from a
natural disaster, disease outbreak, other imminent threats or population crash, among others) that
they warrant immediate consideration.

VI. AWARD ADMINISTRATION
Award Notices: Successful applicants will be emailed written notice in the form of an
Assistance Award document, along with an enrollment form for the Automated Standard
Application for Payments (ASAP) for their banking information. Applicants whose projects

are not selected for funding will receive an e-mail notice within 180 days from the date of
their proposal submission.
Administrative and National Policy Requirements: Go to
http://www.fws.gov/international/dicprograms/AAG%209-6-07.pdf to review the Division of
International Conservation’s Assistance Award Guidelines, which details the policies, terms and
conditions applicable to awards made under this program.
Please note that all payments made to recipients after September 30, 2011 will be through
Automated Standard Application for Payments (ASAP).
Reporting: The standard reporting requirements are:
 Mid-Term: a performance report and a financial status report, due 30 days after the
first half of the project period; and
 Final: a performance report, a financial status report, and copies of all deliverables
and products resulting from the project, including photographic documentation of project
activities, due within 90 days of the end of the project period.
The above reporting requirements will apply to all awards unless otherwise indicated in the Scope
of Work section of the award document. Requirements for more frequent reporting will be at the
discretion of the FWS Program Officer and may be modified by the FWS Program Officer during
the project period. See the Division of International Conservation’s Assistance Award Guidelines
document at http://www.fws.gov/international/dicprograms/AAG%209-6-07.pdf for additional
reporting information.

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VII. AGENCY CONTACT
Nancy Gelman
U.S. Fish and Wildlife Service
Division of International Conservation
Branch of South Asia, Near East, and Africa
4401 North Fairfax Drive, MS 100
Arlington, Virginia 22003-1622 USA
Tel: 703-358-2125, Fax: 703-358-2115
E-mail: [email protected]
Website: www.fws.gov/international

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