Head Start Program Information Report

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 Reportable Conditions	Form and Instruction	New	Available
Form 1 Center Location	Form and Instruction	New	Available
Form 1 Contacts	Form and Instruction	New	Available
Form 1 Grantee Entrollment Screenshot from HSES	Form and Instruction	New	Available
Form 1 2010-2011 Program Information Report	Form and Instruction	Modified	Available
Supporting Statement_v3.docx	Supporting Statement A	Uploaded 2011-06-29	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
198343	Contacts, Locations and Reportable Conditions	Form and Instruction	New	Reportable Conditions
198343	Contacts, Locations and Reportable Conditions	Form and Instruction	New	Center Location
198343	Contacts, Locations and Reportable Conditions	Form and Instruction	New	Contacts
198342	Monthly Enrollment	Form and Instruction	New	Grantee Entrollment Screenshot from HSES
10166	Head Start Program Information Report	Form and Instruction	Modified	2010-2011 Program Information Report

ICR Details

OMB Control No: 0980-0017	ICR Reference No: 201106-0980-003
Status: Historical Active	Previous ICR Reference No: 200803-0980-001
Agency/Subagency: HHS/HDSO	Agency Tracking No:
Title: Head Start Program Information Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/12/2011
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/29/2011
Terms of Clearance: This collection was modified in 2008 due to new statutory reporting requirements, but the control number was not modifed at the time. The agency is reminded to update its collections to account for statutory changes as soon as practicable and ideally before they go into effect.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2014	36 Months From Approved	12/31/2011
Responses	24,580	0	2,690
Time Burden (Hours)	12,393	0	10,760
Cost Burden (Dollars)	0	0	0

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Abstract: The Head Start Act requires that actual population and services data be collected from Head Start and Early Head Start grantees and delegate agencies. PIR is the primary tool for collecting data in the areas of program management, services provided to children, and demographic data about enrolled children and their families. The principle users of the data include local program management, ACF Regional stall, and ACYF Central staff. The data is disseminated widely to other interested parties, including Congress, policy makers at the State level, Training and Tech Assistance providers, and researchers.

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Authorizing Statute(s): PL: Pub.L. 110 - 134 1 Name of Law: Head Start Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 7865	02/11/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 37355	06/27/2011
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Contacts, Locations and Reportable Conditions	1, 1, 1	Contacts ,   Center Location ,   Reportable Conditions
Head Start Program Information Report	1	2010-2011 Program Information Report
Monthly Enrollment	1	Grantee Entrollment Screenshot from HSES

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	24,580	2,690	0	21,890	0	0
Annual Time Burden (Hours)	12,393	10,760	0	1,633	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Enrollment reporting in the past was included in the annual survey as narrative text and is now split out to more accurately reflect the monthly frequency. Occasional reporting was added to facilitate electronic communications with key staff; to keep current information on center locations; and to increase management oversight and potential intervention when certain conditions occur that would impact the grantee's ability to provide high quality services. The change in estimated burden hours is increased from 10,760 to 12,393.

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Annual Cost to Federal Government: $1,233,600

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/29/2011

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