Defense Federal Acquisition Regulation Supplement, Use of Government Sources by Contractors, and related clauses in Part 252

Defense Federal Acquisition Regulation Supplement
Part 252--Solicitation Provisions and Contract Clauses

(Revised November 22, 2004)
252.251-7000 Ordering From Government Supply Sources.
As prescribed in 251.107, use the following clause:
ORDERING FROM GOVERNMENT SUPPLY SOURCES (NOV 2004)
(a) When placing orders under Federal Supply Schedules, Personal Property
Rehabilitation Price Schedules, or Enterprise Software Agreements, the Contractor
shall follow the terms of the applicable schedule or agreement and authorization.
Include in each order:
(1) A copy of the authorization (unless a copy was previously furnished to the
Federal Supply Schedule, Personal Property Rehabilitation Price Schedule, or
Enterprise Software Agreement contractor).
(2) The following statement:
Any price reductions negotiated as part of an Enterprise Software Agreement
issued under a Federal Supply Schedule contract shall control. In the event of any
other inconsistencies between an Enterprise Software Agreement, established as a
Federal Supply Schedule blanket purchase agreement, and the Federal Supply
Schedule contract, the latter shall govern.
(3) The completed address(es) to which the Contractor's mail, freight, and
billing documents are to be directed.
(b) When placing orders under nonmandatory schedule contracts and
requirements contracts, issued by the General Services Administration (GSA) Office
of Information Resources Management, for automated data processing equipment,
software and maintenance, communications equipment and supplies, and
teleprocessing services, the Contractor shall follow the terms of the applicable
contract and the procedures in paragraph (a) of this clause.
(c) When placing orders for Government stock, the Contractor shall—
(1) Comply with the requirements of the Contracting Officer's authorization,
using FEDSTRIP or MILSTRIP procedures, as appropriate;
(2) Use only the GSA Form 1948-A, Retail Services Shopping Plate, when
ordering from GSA Self-Service Stores;
(3) Order only those items required in the performance of Government
contracts; and
(4) Pay invoices from Government supply sources promptly. For purchases
made from DoD supply sources, this means within 30 days of the date of a proper
invoice. The Contractor shall annotate each invoice with the date of receipt. For
purposes of computing interest for late Contractor payments, the Government’s
invoice is deemed to be a demand for payment in accordance with the Interest clause
of this contract. The Contractor’s failure to pay may also result in the DoD supply
1998 EDITION

252.251-1

Defense Federal Acquisition Regulation Supplement
Part 252--Solicitation Provisions and Contract Clauses

source refusing to honor the requisition (see DFARS 251.102(f)) or in the Contracting
Officer terminating the Contractor’s authorization to use DoD supply sources. In the
event the Contracting Officer decides to terminate the authorization due to the
Contractor’s failure to pay in a timely manner, the Contracting Officer shall provide
the Contractor with prompt written notice of the intent to terminate the
authorization and the basis for such action. The Contractor shall have 10 days after
receipt of the Government’s notice in which to provide additional information as to
why the authorization should not be terminated. The termination shall not provide
the Contractor with an excusable delay for failure to perform or complete the contract
in accordance with the terms of the contract, and the Contractor shall be solely
responsible for any increased costs.
(d) Only the Contractor may request authorization for subcontractor use of
Government supply sources. The Contracting Officer will not grant authorizations
for subcontractor use without approval of the Contractor.
(e) Government invoices shall be submitted to the Contractor’s billing address,
and Contractor payments shall be sent to the Government remittance address
specified below:
Contractor’s Billing Address (include point of contact and telephone number):
Government Remittance Address (include point of contact and telephone
number):
(End of clause)
252.251-7001 Use of Interagency Fleet Management System (IFMS)
Vehicles and Related Services.
As prescribed in 251.205, use the following clause:
USE OF INTERAGENCY FLEET MANAGEMENT SYSTEM (IFMS) VEHICLES
AND RELATED SERVICES (DEC 1991)
(a) The Contractor, if authorized use of IFMS vehicles, shall submit requests for
five or fewer vehicles and related services in writing to the appropriate General
Services Administration (GSA) Regional Customer Service Bureau, Attention: Motor
Equipment Activity. Submit requests for more than five vehicles to GSA
headquarters: General Services Administration, FTM, Washington, DC 20406.
Include the following in each request:
(1) Two copies of the agency authorization to obtain vehicles and related
services from GSA.
use.

(2) The number of vehicles and related services required and the period of

(3) A list of the Contractor's employees authorized to request vehicles and
related services.
(4) A list of the makes, models, and serial numbers of Contractor-owned or
leased equipment authorized to be serviced.
1998 EDITION

252.251-2

Defense Federal Acquisition Regulation Supplement
Part 252--Solicitation Provisions and Contract Clauses

(5) Billing instructions and address.
(b) The Contractor should make requests for any unusual quantities of vehicles
as far in advance as possible.
(c) The Contractor shall establish and enforce suitable penalties for employees
who use or authorize the use of Government vehicles for other than performance of
Government contracts.
(d) The Contractor shall assume, without the right of reimbursement from the
Government, the cost or expense of any use of IFMS vehicles and services not related
to the performance of the contract.
(e) Only the Contractor may request authorization for subcontractor use of IFMS
vehicles. The Contracting Officer will not grant authorization for subcontractor use
without approval of the Contractor.
(End of clause)

1998 EDITION

252.251-3