Pretest Results

KEY

JP: Jasper Cooke, Public Safety Director, Augusta State

DP: David Perry, Chief of Police, Florida State University

PO: Paul Ominsky, Director of Public Safety, Princeton University

TJ: Thomas Johnson, Director of University Police, Truman State

LW: Laura Wilson, Chief of Police, Stanford University

ML: Mike Lynch, Director of Campus Police, George Mason University

JL: James Lyon Jr. Chief of Police, Northeastern Illinois University

GL: Gary Lyle, Chief of Public Safety, Anne Arundel Community College

WT: William Taylor Chief of Police, Rice University

2010-2011 BJS Survey of Campus Law Enforcement Agencies –

Draft version of long form (CJ-42L)

BURDEN STATEMENT

Federal agencies may not conduct or sponsor an information collection, and a person is not required to respond to a collection of information, unless it displays a currently valid OMB Control Number. Public reporting burden for this collection of information is estimated to average 3 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate, or any other aspects of this collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531. The Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 USC 3732), authorizes this information collection. Although this survey is voluntary, we urgently need your cooperation to make the results comprehensive, accurate, and timely. We greatly appreciate your assistance.

AGENCY INFORMATION:

1. Who has responsibility for security and safety at your college/university?

1. Solely the institution’s own police/security agency

2. Primarily the institution’s own police/security agency but supplemented by private security personnel

3. Primarily by private security personnel, supplemental by the institution’s own police/security

4. Solely staffed by private security personnel – please enter name of company that provides services and then return this survey: _________________________

JL	It may be helpful to determine what type of university/college is responding, such as private or public, 2 year, 4 year, research, etc. some universities/colleges have local law enforcement personnel who are responsible to security/safety on campus (so outside agencies have assigned personnel)

PERSONNEL INFORMATION:

2. How many PAID employees were employed in your college/university police or security agency as of January 31, 2011?

	# Full time	# Part time
Sworn police officers (full arrest powers)
Non-sworn security officers (limited or no arrest authority)
Civilian personnel
Student employees

PO	Suggested separating how many paid employees are dispatchers or communication officers It is also helpful to know the number of employees assigned to administrative tasks and the number of sworn supervisors in a department Also helpful to know number of sworn officers/student, total security employees/student as well as the same comparisons to the total number of students, faculty and staff
LW	The challenge is the distinction between number of employees and full-time equivalents There are casual employees that work 6 times a year (football games, etc.) so the force may appear larger than it is. This may be interpreted differently Maybe add another column to make a distinction – part time on a weekly basis, and then a column for “infrequent employees” The answer will also depend on what is considered full time – most likely it is those who work 40 hours, but some employees at Stanford work 32 hours and are given full benefits, this may be considered full time to others Part time on a weekly basis at Stanford are benefits eligible while infrequent is not, this may make a difference
GL	Director and Deputy Director are the only personnel with police powers, it is a non-sworn agency

3. How many officers in your agency are currently in the military Reserves, National Guard, or other organization which may require a call to service?

______________

4. For the following years, how many of your officers were called to service for military assignments, thus leaving their current position with your agency on a temporary basis?

Year	# of officers called to service
2010
2009
2008

5. As of January 31, 2011, how many FULL-TIME SWORN agency personnel were in each RACE/ETHNIC category?

	# Sworn (full-time)
African American or Black - non-Hispanic
American Indian or Alaska Native
Asian, Native Hawaiian, or Pacific Islander
Hispanic or Latino, any race
White, non-Hispanic
Two or more races
No information available

LW	Sometimes the ethnicity categories change, these might not be the most current ones the federal government is using – check this.

6. As of January 31, 2011, how many FULL-TIME SWORN agency personnel were female or male?

	# Sworn (full-time)
Female
Male

PERSONNEL DUTIES AND FUNCTIONS:

7. As of January 31, 2011, how many FULL-TIME sworn police and non-sworn security officers did your agency have who were REGULARLY ASSIGNED DUTIES that included responding to citizen calls/requests for service? For each type of officer, how many were uniformed and how many were non-uniformed officers? If your agency had none, please enter 0.

	Uniformed	Non-uniformed
Full-time sworn police officers
Full-time non-sworn security officers

PO	Suggests considering officers per square feet of campus buildings. This measure is often used by University Facilities managers to understand staffing needs so this may be a helpful comparison to public safety officials
TJ	Truman State is all sworn officers, they are limited to campus, but have worked an agreement with the city that they also have a city commission, so they have power throughout the city. Missouri is weird in that if it was a city street with campus property on both sides, they would not have jurisdiction in the street
LW	What is meant by responding to calls/requests for services? Some people don’t go into the field but they are answering phones and actually responding to the calls If you are looking for the number of people fielded, say “field” in the question, Stanford has a set number of people who respond to criminal matters versus something more minor

8. Next, we have some questions about security functions of your agency. Does your agency perform the following on a regular basis or have responsibility for them? Please select one response per line.

Security Function	Perform this regularly	Do not perform this regularly, but have responsibility for this	Not responsible for this
Access control
Building lockup/unlock
Central alarm monitoring
Key control
Monitoring surveillance cameras
Executive protection

JC	Comment on the middle column, assumes that this is asking for something that they are responsible for but that is not assigned to the agency Agency has input on policies and procedures Column may create confusion – people may answer it in a couple ways and create confusion Suggested removing “but have responsibility” and just having “do not perform this regularly” Suggested including an electronic access control row, because it may be interpreted as just locking and unlocking buildings
TJ	Fairly clear, in academic buildings they do lock ups but not on residence buildings, they may have this responsibility but they do not perform it regularly Residency halls have a card access system but his department is sort of the default if something happens
LW	Not responsible for offsite facilities Maybe ask the number of cameras per building

ICF recommendation – 3 columns ‘Perform this regularly’ ‘Do not perform this regularly’ and ‘Not responsible for this’

9. Does your agency provide security for the following on a regular basis or have responsibility for them? Please select one response per line.

Provide Security for:	Perform this regularly	Do not perform this regularly, but have responsibility for this	Not responsible for this
Arena events
Auditorium events
Cultural facilities (e.g. museum)
Daycare facility
Educational (K-12) facilities
Medical facility (e.g. hospital, clinic)
Nuclear facility
Stadium events
Other (specify):

LW	The law enforcement entity on campuses may be responsible for all of those things, but they do not have someone physically present. E.g. museum may have their own security, but ultimately any crime that occurs there is campus police’s responsibility even though they do not provide security

10. Does your agency perform the following Special Operations or Law Enforcement activities on a regular basis or have primary responsibility for them? Please select one response per line.

	Perform this regularly	Do not perform this regularly, but have responsibility for this	Not responsible for this
Bomb explosive disposal
Criminal investigation
Drug law enforcement
Drug task force participation
Search and rescue
Tactical operations (SWAT)
Underwater recovery
Vice law enforcement

JC

Asked why drug law enforcement is separated from other tasks, as part of a police agency it is generally part of their tasks, unless there is a separate unit They enforce all the laws, maybe ask about a special drug unit Unsure about underwater recovery, is usually a part of search and rescue Vice law enforcement and drug law enforcement might all be under criminal investigation. Typically street officers come across something then the investigators look into it, then it becomes a certain type of investigation.

LW

Some campuses have K-9 bomb detection units, not just bomb disposal operations Some campuses that have student run EMT or ambulances services, especially if these are run by the police department

ICF recommendation – consider combining ‘Search and rescue’ to ‘Search and rescue/Underwater recovery’

ICF recommendation – consider changing to ‘Special drug unit for drug law enforcement’

ICF recommendation – consider adding ‘EMT/Ambulance services’

11. Does your agency perform the following Vehicle-Related Functions on a regular basis or have primary responsibility for them? Please select one response per line.

	Perform this regularly	Do not perform this regularly, but have responsibility for this	Not responsible for this
Campus transportation system
Parking administration
Parking enforcement
Traffic accident investigation
Traffic direction and control
Traffic law enforcement
Vehicle registration

JC	Same issue as Q8 with the middle column
LW	It is unclear what is meant by vehicle registration – it is intended to be registering vehicles for on-campus parking?

ICF recommendation – consider changing to ‘Registering vehicles for on-campus parking’

12. Does your agency do the following functions on a regular basis or have primary responsibility for them? Please select one response per line.

	Perform this regularly	Do not perform this regularly, but have responsibility for this	Not responsible for this
Animal control
Campus switchboard
Dispatching calls for service
Emergency fire service
Emergency medical service
Environmental health/safety
Fire inspection
Fire prevention education
Temporary lock-up facility (overnight)
Temporary holding cell (overnight)

JC	After campus switchboard, maybe include Campus info line or helpline. The people answering 911 calls are on switchboard, but not to campus Maybe add another line including temporary holding cells (short term compared to overnight) not many campuses have overnight lock up, mostly in county/city jails. Suggests just including holding cell, not overnight.
TJ	Truman State does not have a holding cell, if needed they use county jail facility
LW	Suggests including emergency management as its own line. Sometimes emergency management falls under something like environment health and safety Official or emergency unofficial management? These are separate Her department does not have the responsibility to respond but is the main driving force

ICF recommendation – consider adding ‘Emergency management’

ICF recommendation – consider either dropping ‘Campus switchboard’ (since we ask about 911 responsibility later) or clarifying to distinguish from 911 functions – ‘Campus Switchboard (information/help line)’

13. How often does your agency have the following uniformed officers on duty? Please select one response per line.

Duty Coverage	At all times	Some of the time	Not used at any time
Uniformed sworn police
Uniformed non-sworn security

LW	Questioned whether there is any value of having max and min personnel. On Fridays and Saturdays there are more officers compared to Sunday, but there is always someone available. Suggested putting a Monday through Sunday grid and ask for number of personnel by time

ICF recommendation – consider changing question to ‘How many uniformed officers does your agency typically have on the following days? (using M-F/Saturday/Sunday as 3 columns).

14. What type of routine patrol coverage does your agency provide for the following periods in the academic year? Please select one response per line.

	Type of Routine Patrol
Period	24-hour patrol coverage	Less than 24-hour patrol coverage	No routine patrols
Weekdays during academic terms
Weekends during academic terms
Breaks between academic terms
Summer term

15. How many larceny/theft incidents were reported to your agency for the following years?

Year	Total larceny/theft events reported to your agency
2010
2009
2008

JC	Thefts is a good question, thefts were not required to report until last year On campuses more concerned with theft – personal electronics, laptops and ipods more so than campus computers because they are more mobile
TJ	Curious as to why the focus is on larceny and theft – good question to ask This isn’t in Clery, so these numbers would be interesting to look at. A lot of institutions include these numbers because they are asked about It’s a common crime and should be in Clery, it would be interesting to see numbers across campuses
LW	Clery Act: there is an ongoing debate of how to define burglary and larceny, are people going to count burglary as a larceny/theft incident? But if burglary was ignored, a large chunk of theft would be missing
JL	Asking for this type of data may be problematic for some respondents.  Most will have to research this, and may not want to give the survey that much time.

ICF recommendation – clarify distinctions between theft, larceny, burlary, and look at available data from Cleary reporting.

ADMINISTRATION:

16. What was your agency’s total operating budget for the fiscal or calendar year that includes January 31, 2011? If number is an estimate, please indicate this with an asterisk (*).

$_____________________

17. Of the amount listed above in Question 17, how much was for construction costs, if any?

$_____________________

JC	Not sure what construction means, he’s assuming construction costs such as buildings for public safety
DP	For Q17-Q18 it will be work to find these numbers, they would have to go find this information
LW	Assuming that this is in reference to the construction of a building
JL	This is almost always a capitol improvement project and rarely will that come from an operation budget

18. Of the amount listed above in Question 17, how much was for major equipment purchases (e.g. vehicles, computer systems, etc.), if any?

$_____________________

JC	Has a base budget, with a major purchase money is transferred to his budget, but the budget at the beginning of the year does not reflect this purchase There are ways to obtain what is needed without effecting the original budget so these numbers may not accurately depict how much the department spends
TJ	Has an equipment budget, but if it is a one-time purchase thing, they may have to look for an infusion of money into their budget – non regular lines developed for non regular purchases They do not have money in their initial budget for these purchases
LW	Total compensation is not included in total operating budget, also 1-off equipment maintenance is not included.

19. Does your agency receive supplemental income from the following? Please select one response per line.

	Yes	No
Providing security at special events
Parking tickets
Parking permits
Guest parking
Other (please specify)

JC

Questions the term “events” because it depends what the function is. E.g. graduation comes out of public safety budget, but athletic events are funded by the athletic department Could answer yes or no and be technically correct Maybe say reimbursement for events instead. Example – his officers to go work the UGA football games, he used to pay them out of pocket and get reimbursed, now athletic association pays them directly He may pay for overtime or bill another department Parking tickets/permits: assuming revenue is what the question is asking for

JL

May want to add Traffic Citations as well as Restitution from courts (in some states, it is permissible to the law enforcement agency to charge the convicted criminal for the time it took to prepare and present the case) to supplemental income.

20. Do officers in your agency receive a direct payment from Auxiliary Services when working a special event?

Yes No

JC	Depends on what special event it is Foresees confusion from providing security at special events in Q19 and Q20. They do not have blanket auxiliary services, it comes from multiple departments Suggests combining Q19 and Q20 and rewording
LW	There are special events that are part of the guard work weeks – the exempt employees are expected to work at special events and it will be part of the salary (the salary is agreed upon hourly)

21. As of January 31, 2011, what was the minimum and maximum annual base salary for the following positions?

Position	Minimum	Maximum
Chief/Director
Shift Supervisor
Entry-level sworn officer
Entry-level non-sworn officer
Dispatch operator

LW

Maybe break it down by salary – total compensation vs. base salary Suggests asking it as total compensation as it includes benefits rate. The term “salary” maybe misleading.

ML

Would it be more helpful to ask for actual salaries? i.e. what is starting pay for entry level cop entering the academy? What’s the pay for a lateral cop not needing the academy? What’s the salary (or average) for a 5 year veteran cop, 10 years, etc. Same can be asked for dispatchers and supervisors I guess As for a Chief, the info might be more usable if it is just asked what the Chief makes as of a certain date (1/31/11 seems to be default).

22. Does your agency offer any of the following forms of special pay to officers? Please select one response per line.

	Yes	No
Training officer pay
Educational incentive pay
Health incentive (e.g. maintaining a specific weight range)
Overtime pay
Longevity pay*

* If longevity pay is offered, how many years of service are required?

_______ years of service

JC

Overtime pay: departmental overtime pay or special duty? If officer works specials he gets paid but depends on what he is doing, training is comp time, holiday may or may not be considered overtime There is an overtime budget which is fixed, have to field a minimum number of officers on holidays

LW

The only special pay she knows of is having post-certificates (Police Officers Standard and Training) This is different than the educational incentive pay Her officers with BA’s and Masters get a big premium, and they also offer tuition assistance Private institutions are often for the individual, the kids also benefit having some portion of tuition paid for – is this to be considered educational incentive pay?

23. Does your agency require a service agreement to join the force?

Yes No

23-a. If YES, how many years of service are required by this agreement?_______________

24. Is collective bargaining authorized for the following types of officers employed by your agency? Please select one response per line.

	Yes	No	Does not apply
Sworn police officers
Nonsworn security officers

JC	Would consider No as does not apply, sees them as the same thing. It is either authorized or is not But if online can determine if they have sworn/non sworn and ask questions accordingly
DP	“non-sworn” should have a dash
PO	Thinks this question does not answer a question that would be helpful to know – are your sworn and/or non sworn officers unionized? Vs. the current question about being authorized to be in a bargaining union.
LW	There are non-sworn security officers, some are of collective bargaining, some are not

ICF recommendation – consider changing item to ask about unionization – possibly – How many of your officers belong to a union? All, Some, None, Does not apply

TECHNOLOGY AND COMMUNICATION:

25. Does your campus have blue light, emergency phones?

Yes No

26. Does your campus have a non-911 emergency telephone number?

Yes No

JC	Phone system on campus is archaic, needs a minimum of 4 numbers will dial 2911 for emergency so it is a considered a non-911 emergency number
LW	At Stanford, non 911 emergency phone numbers are answered 24 hours a day, there is also a department phone Maybe ask a question like “does your campus have a campus phone answered by a live person 24-7?”
ML	This question is confusing, Maybe break up into 2 or 3 questions, (does 911 ring to your university’s PD? If not, who answers it? How do you get emergency calls? Non-emergency calls?) Ask for the actual numbers to see if there’s a helpful patter or acronym like x4357 (spells HELP)

ICF recommendation – this section in particular needs some careful consideration of the nature of phone systems today since they have changed dramatically in the past 10 years.

27. Does your agency participate in any of the following types of emergency telephone system where one or more of its units can be dispatched as a result of a call to a special emergency number? Please select one response per line.

	Yes	No
Enhanced 9-1-1 system
Basic 9-1-1 system
On-campus 3 or 4 digit emergency number (other than 9-1-1)
"Phone patch" call forwarding when dispatch is not available
VOIP recording so calls are available for immediate playback

JC	Covers what is being asked in Q26, suggests combining Q26 and Q27 Instead of VOIP, just ask if calls are recorded and played back
LW	Because of the campus size, one side of campus does not have the blue light system, but the buildings/departments do because of the nature of the school Do not have VOIP but has a system that will play back recording. Thinks people would be interested to know whether others are using audio and digital reporting of contacts – this has mitigated and mediated several complaints Hospital on different system than main campus
ML	Spell out the difference between enhanced and basic 911
WT	This may be unclear to agencies without enhanced 911

ICF recommendation – change to ‘Calls are available electronically for immediate playback’

28. Is the 9-1-1 call center used by your agency…?

1. School-operated and located on-campus

2. School-operated and located off-campus

3. Not school-operated and located on-campus

4. Not school-operated and located off-campus

5. There is no 9-1-1 call center at the school

JC	Unsure about this question because above it asks if they participate in those systems, is it asking who controls it? Usually if 911 is dialed from a campus phone it goes to the 911 dispatch

29. Does your agency have NCIC access?

Yes No

DP	Spell out NCIC once as a reference, people may not know
LW	Spell out NCIC
GL	His department is not a law enforcement agency

29-a. If your agency does NOT have NCIC access, what are the reasons for not having the access? Please select all that apply.

1. Agency does not have a 24 hour dispatcher

2. Cannot afford the fee for access

3. Other - please specify:

ML	Has never heard of any “fee for NCIC access”, and they do not pay An answer option might be “we are not sworn law enforcement therefore we cannot access this data from NCIC”

ICF recommendation: Add response to accommodate not being sworn law enforcement agency.

ICF note: New issue brought up is recording of contacts – audio versus video and for traffic stops.

30. Does your agency utilize the following for dispatch? Please select one response per line.

	Yes	No
Mobile data dispatch
Over-air commands via non-800mhz radio
Over-air commands via 800mhz radio
Over-air commands via "push to talk" (PPT)
Phones such as Nextel

PO	Maybe ask if campuses are prepared to meet the FCC narrow band mandate for 2013, this may be interesting Also suggested asking of campus Public Safety radio system interoperable with the local police, fire or other first responders?
JL	Is mobile data dispatch the same as Computer Aided Dispatch?  If not, CAD probably should be added.

31. Does your campus use the following for Mass Notification Systems? Please select one response per line.

Mass Notification System	Yes	No
Cell phone calling
Siren
FM announcements
Text message alerts
E-mail alerts
Voicemail alerts
TV announcements
CCTV monitor announcements
LCD billboard announcements
Other (please specify below)

DP	Include voice over fire alarms, these are increasingly popular. Trying to cut costs by including speakers when buildings are being constructed to include helpful technological advances.
PO	Wasn’t sure what an FM announcement was, does this mean radio announcement? The latest type of announcement are from speakers spread around campus, so they would be Emergency broadcast tower system announcement
TJ	Truman state has an Opt in system for faculty, staff and students. They have to opt out if they want to stop receiving notices, but usually they do not do so until they have left campus.
LW	Stanford’s radio is AM, so maybe just change it to radio announcements There is a growing distinction between timely recording and instant notification. Maybe ask if they utilize the same mass notification system in sending timely warnings as well as instant communication Timely warnings - the lawsuit stemming from the VT case states that they should do this in 24-28 hours, while the instant notification has to be sent within 2 hrs. There may be a conflict between which system is in use. Some people may not use 3rd party vendors – for example can use University system to send a timely warning, but will not use it to send instant notification. Maybe ask if campus uses a third party mark x, and ask whether it is siren/cell phone calling, etc. Third party – means outside the agency. Stanford contracts with Blackboard to supply this system. Most schools do this. They have 3 or 4 systems and they need to learn each one separately, because they are not integrated. It might be interesting to see if anyone has found a system that integrates everything. Separately is very labor intensive and provides for potential failure. Struggling with continued pressure to get warnings out quickly A lot of colleagues are just sending notifications out without verifying, there is some backlash from public saying take me off the list. On the other hand you have the VT issue where the information was not timely. The department only wins if nothing happens What level constitutes a threat to the student body/faculty? Maybe ask how long you’ve had your system and how many times per year have you been activated it, are you seeing a backlash or is it accomplishing its intent What percent of people have opted out as a result of use of your systems?

ICF recommendation: This section in particular needs revision due to changes in past 10 years both in mass notification systems and email protocols.

31-a. Is enrollment in your campus Mass Notification System mandatory for ALL students?

Yes No

31-b. If NOT mandatory for all students - is it mandatory for…?

	Yes	No
First-year students
Students living on campus
Students living off campus

31-c. Can students who must enroll opt out at a later date?

Yes No

31-d. Is enrollment in your campus Mass Notification System mandatory for ALL

faculty/staff?

Yes No

JC	Maybe preface with mandatory or opt in system Problem with mandatory systems is 2/3 of data is obsolete because it is collected when students are first enrolled. Opt in has higher participation because people list correct and updated info Suggested asking if it is mandatory vs. opt in, and then for mandatory systems you can ask 31a-31d. Service providers charge by number of people in system, opt-in rate around country is 33%, if mandatory end up paying for more people the system cannot reach.
DP	To clarify question, ask if the system is opt in or opt out If opt out: students are forced to go through a registration process and forced to answer questions If opt in: they are forced to sign up Separate from mandatory because they are not the same The same issue applies to faculty/staff
TJ	Truman State does an override of the University’s homepage with a notification They have access to current info, that way then can direct people to the website that receives updated status The director sends our short text bursts and then says for more info go to webpage, then someone will update and override what is currently on the page to reflect the emergency Also should consider asking about reverse 911

EDUCATION AND TRAINING REQUIREMENTS:

32. What are the PREFERRED and REQUIRED minimum education levels used in vacancy announcements for entry-level SWORN officers? Please select one response per line.

Sworn Police Officers	High school diploma or GED	Some college, no degree	2-year college degree	4-year college degree	Other	None stated
Preferred educational attainment
Required educational attainment

33. What are the PREFERRED and REQUIRED minimum education levels used in vacancy announcements for entry-level NONSWORN officers? Please select one response per line.

Nonsworn Police Officers	High school diploma or GED	Some college, no degree	2-year college degree	4-year college degree	Other	None stated
Preferred educational attainment
Required educational attainment

34. How many officers on your force have achieved the following educational levels? Please enter the total number for each category.

Number of Officers by Highest Educational Attainment	High school diploma or GED	Some college, no degree	2-year college degree	4-year college degree	Graduate degree
Sworn Officers
Nonsworn Officers

35. During the 2010-2011 academic year, what proportion of personnel received at least 8 hours of community policing training (problem solving, SARA, community partnerships, etc?). Please select one response per line.

Type of Personnel	All	More than half	Less than half	None
New sworn police recruits
New nonsworn security recruits
In-service sworn police officers
In-service sworn security officers

.

JC	Confusing, when is the survey going to be fielded? If before May or June then data will not be readily available How do you define community police training and what constitutes it? Campus public safety covers whole gamut Other questions earlier in survey dealt with calendar year vs. academic year, may be a problem When looking at statistics like training officers need x amount of hours for the calendar year no academic year.
LW	This is left up to judgment, is the question asking about formal training, or on the job training? Community outreach is a major management objective. People are getting on the job training, but do we sit down and give them 8 hours of classroom training? Not really This is vague in terms of the 8 hours and how you’re being trained, maybe training in any form? Spell out SARA
ML	(and other questions with year references) This question switches from Calendar Year to Academic Year, would it be best to keep everything to Calendar year?

ICF note: The above item seem to cause some confusion, may need greater clarity defining the terms.

36. Do you use the following methods to screen new applicants for SWORN OFFICERS for your agency? Please select one response per line.

	Yes	No
Analytical problem-solving ability
Mediation/Conflict management skills
Second-language ability test
Background investigation
Criminal record check
Reference check
Drug test
Physical agility test
Personal interview
Understanding of cultural diversity
Psychological evaluation
Written aptitude test
Volunteer/Community service check
Driving record check
Credit history check
Medical exam
Polygraph exam
Voice stress analyzer

DP	This is a good question, the list is comprehensive
LW	Suggested adding an “other” category They do ride-alongs also, they also hold a 2 hour orientation class on the department about their core values/philosophies, which can weed out some applicants.

37. Do you use the following methods to screen new applicants for NONSWORN OFFICERS for your agency? Please select one response per line.

	Yes	No
Analytical problem-solving ability
Mediation/Conflict management skills
Second-language ability test
Background investigation
Criminal record check
Reference check
Drug test
Physical agility test
Personal interview
Understanding of cultural diversity
Psychological evaluation
Written aptitude test
Volunteer/Community service check
Driving record check
Credit history check
Medical exam
Polygraph exam
Voice stress analyzer

LW	Refer to comments on Q36

38. How many hours of academy and field training are required for SWORN POLICE officer recruits? If no training of that type is required, or a type of officer is not employed by your agency, enter ‘0’.

For SWORN police officers	Academy	Field
State-mandated training hours
Additional agency-required hours

JC

Suggested using N/A instead of 0 because there is a quantitative difference between the two His state does not differentiate b/t academy and field training, just number of hours The delineated training topics change annually Each state has different basic requirements for recruits and departments have different requirements for on the job.

LW

There are state mandated hours (e.g. 500 hrs) but all of the academies are (680 hrs) this is above and beyond the state Assuming field training is “in-field” training Because of all the weapons that they carry (lethal and less lethal) what is trained at the academy is just the shotgun. So at what point in time are people completing their other weapons training? In terms of weapons – this varies by agency (e.g. taser, SU doesn’t carry these, but when do people get training on this?) Not sure how many people have an actual on campus police academy… Stanford has a community police academy (question about community police academy) Student ride along program – not sure why it is just for students, SU offers it to anyone. Add an “other” – may be interesting just to see what people are doing.

39. How many hours of academy and field training are required for NONSWORN SECURITY officer recruits? If no training of that type is required, or a type of officer is not employed by your agency, enter ‘0’.

For NONSWORN security officers	Academy	Field
State-mandated training hours
Additional agency-required hours

40. Does your agency participate in “Active Shooter Training”?

Yes No

DP	There are different levels of participation, from reading an article to engaging in physical campus training or practical scenario training Differentiate between these levels
PO	Multiple variations of active shooter training. There are active shooter tabletop exercise, active shooter role call training, etc. Question does not take into account that some organizations that are sworn but unarmed or security departments cannot participate in active shooter drills
LW	Suggested looking at when/how much training for handgun /shotgun

ICF recommendation – clarify nature of ‘Active Shooter Training’

EQUIPMENT:

41. Which of the following types of weapons/actions are authorized for use by your agency’s patrol officers? Please select all that apply.

Type of weapon/action	Sworn police officers	Nonsworn security officers
Sidearm, semiautomatic
Sidearm, revolver
Traditional baton
PR-24 baton
Collapsible baton
Patrol rifle
Chemical/pepper spray
Bean bag rifle
Taser - hand-held electrical device
Flash/bang grenade
Shot gun
None of the above/Does not apply

DP	(He had the older version of the survey) suggested putting “taser – hand-held electrical device)
LW	Maybe in the list of weapons include “less lethal” then in parentheses put bean bag rifle, or some agencies are only using 50 caliber huge rubber bullets. “less lethal weapons” but still firearms of a sense, not sure what they are properly called.

42. How many vehicles were regularly used by your agency during the 2010-2011 school year? Of those vehicles, how many were electric or hybrid vehicles?

	# of vehicles	# that are electric or hybrid
Marked cars
Unmarked cars
Trucks
Vans
Sport utility vehicles
Golf carts
Motorcycles
Bicycles
Boats
Personal transporter (e.g. Segway)
Other - please specify:

43. Does your agency regularly use the following in-field computers/terminals while on patrol?

Type of computer or terminal	Yes	No
In-field, vehicle-mounted
In-field, portable

DP	Suggested including Mobile Data Terminals (MDT) this is an eye catcher, people should know what this is.
LW	What does regularly mean? Is there a frequency? Once a week, once a month, a quarter, semester, etc.

44. Do patrol officers in your agency have direct access to the following? Please select one response per line.

Type of information	Yes, in-field	Yes, fixed site	Yes, both in-field and fixed site	No, not typically
Calls for service records
Criminal history records
Driving records
Linked files for crime analysis
Motor vehicle records

JC	Assuming that “Yes, in-field” is referring to computer Officers can log onto any campus computer to access their website, but cannot directly access CAD system; have access to own reports, not others In field no access to officer records or dispatch functions Calls for service records is a dispatch function
DP	If trying to find out how best informed officers are in the field, suggested including access to student data and employee info (i.e. addresses, class schedules, emergency contacts) Helps the department a great deal, they use this a lot
LW	Maybe consider asking about interoperability between radio systems.

ICF note – high variability in interpretation of ‘in-field’

45. Does your agency use computers for any of the following functions? Please select one response per line.

	Yes	No
Crime mapping
Dispatch (CAD)
Inter-agency information sharing
In-field reporting

46. Does your agency have 800mhz radios?

Yes No

46-a. If your agency has 800mhz radios, did your agency fund the upgrade through the following means? Please select one response per line.

Funding Source	Yes	No
Department of Homeland security funds
Other federal funds
State funds
Private donors
University funds

JC	Not sure if radio was upgraded because it was so long ago Thinks that for most radios upgraded in the last 10 years, may not find many people who know this info
PO	Most campuses do not qualify for any federal or state grants under the existing rules – IACLEA has been working on some bills that would make our member agencies eligible
ML	May have trouble making sense of answers – at GMU, “university funds” are “state funds” because it is a state school, some federal funds are grants from DHS but some funds come from FEMA, DOJ, Dept of Education Assuming that you are asking DHS vs. everyone else? Is this the info you’re looking for?

ICF note: Some items may need further clarification.

PROBLEM MANAGEMENT:

47. During the 2010-2011 academic year, did your agency meet regularly with the following types of groups to discuss crime-related problems? Please select one response per line.

Type of group	Yes	No
Advocacy groups
Business groups
Domestic violence groups
Faculty/staff organizations
Fraternity/sorority groups
Student Government Association
Local public groups
Other law enforcement agencies
Neighborhood associations
Religious groups
Student housing groups
Student organizations

JC	Calendar year vs. academic year issue
DP	Suggested including university administration as a group (administrators/officials)
PO	Question does not allow for Departments to indicate if such groups even exist on their campus
LW	If the agency meets regularly with groups, ask how frequently.

48. During the 2010-2011 academic year, did your agency engage in and of the following activities? Please select one response per line.

Agency Activity	Yes	No
Actively encouraged officers to engage in SARA-type problem-solving projects on campus
Conducted an on-campus police academy for training police officers
Maintained or created a formal, written community policing plan
Incorporated community policing elements into campus security policy
Gave officers responsibility for specific geographic areas on campus
Included collaborative problem-solving projects in the evaluation criteria of patrol officers
Upgraded technology to support the analysis of campus community problems
Partnered with citizen groups and included their feedback to develop community policing strategies
Conducted a student ride-along program
Conducted Environmental Analysis (CPTED) to assess precursors to crime

DP	Also include a Citizen’s Police Academy item – many departments may conduct their own internal program to bring in students/faculty/staff for a 6-8 week program for them to become familiar with duties, etc. Spell out SARA, familiar with organization, but not exactly what it stands for
PO	(In reference to Q35 as well) Does not see many IACLEA or police/security Academy training sessions on SARA SARA is taught in CJ (?) academic programs but it’s fairly limited to crime prevention officers training outside the academic arena SARA is not the way people refer to community programs, suggests making questions more about community policing and remove SARA references

ICF Note: clarify reference to SARA

49. Did your agency engage in any of the following preparedness activities during the 2010-2011 academic year? Please select one response per line.

Preparedness Activity	Yes	No
Campus anti-fear campaigns regarding campus violence
Dissemination of information to increase citizen preparedness
Formal intelligence-sharing agreements (that is, MOUs) with other law enforcement agencies
Participated in meetings with administrative-level campus staff regarding emergency preparedness plans
Designed or revised a preparedness plan for a school shooting
Designed or revised a preparedness plan for an emergency evacuation of campus

PO	Emergency planning is a very important topic on campuses and this question is very limited in its scope. What about asking about emergency preparedness mutual aid, emergency planning for natural disasters, other disasters (fire, missing persons, campus death) etc.
JL	Some universities have established a Campus Community Emergency Response Team, much like the municipalities have done with the Community Emergency Response Team

50. For each problem or task listed below, does your agency have a special unit with FULL-TIME personnel, uses designated personnel as needed, has policies and procedures only, or does not officially address the problem/task? Please select one response per line.

Task or Problem	Unit with personnel assigned full time	Designated personnel used as needed	Policies and procedures only	Not officially addressed
Alcohol education
Bias/Hate crime
Community policing
Crime prevention
Cybercrime
Date rape prevention
Drug education
General rape education
Identity theft
Intimate partner violence
Research and planning
Self-defense training
Stalking
Student security patrol
Victim assistance

DP	Include bicycle/pedestrian safety as this is large on urban campuses where people can be struck by vehicles Under cybercrime maybe include the terms social networking to include Facebook, etc. Including intimidation, online stalking. This is prominent on campuses
LW	Not sure if talking about agency or institution? She’s assuming agency Date rape – they have a group but it is not in the department. General may be clarified to be “stranger” depending on the info you want to obtain
ML	Assuming “general rape education” would include the popular RAD self defense class, eh? Would it be wise to add RAD as a choice? Or would it be better to add “self defense” as a category?

51. Are student patrols used on your campus?

Yes No

51-a. If student patrols are used on your campus, do these student patrols perform the following functions? Please select one response per line.

Function	Yes	No
Special event security
Auxiliary patrol during normal patrol hours
Recruitment tool for agency
Residence hall security
Special use building security
Emergency response

JL	Additional uses for Student Patrols are to lock up buildings and provide safety escorts.

WORKLOAD PERFORMANCE:

52. What is your clearance rate for the following UCR crimes? Please enter clearance rate for each category for the most recent year available.

Offense	Clearance Rate	Not applicable
Murder
Rape
Robbery
Aggravated assault
Burglary
Larceny
Motor vehicle theft
Arson

PO	Surprised that survey asks for UCR clearance rates which is not the measurement most campuses focus on. Most use Clery stats. Clery stats are based on UCR classification but are different measure. Most Campus Public Safety Administrators are not used to figuring out UCR clearance data so this might be a difficult data point At Princeton, not allowed by the state of NJ to do own UCR reporting, have to give data to the borough Police and combine data.
TJ	Clearance rates are hard to figure out if you do not have a murder, etc. in some ways it is not applicable Some people could be confused because they do not have a murder Since it is web based ask if any of these things occur, then ask clearance if they have occurred
LW	Clarify the time, this could be a potentially time consuming question. This may be challenging for a private entity because they may not be investigating. It may depend on the jurisdiction What are you trying to accomplish with this question? Stanford has police officer status to the sheriff’s office, so they send their criminal reports to sheriff’s office, so the sheriff’s office would be reporting clearance rates – to answer this question takes some work, they would have to dig for the info
JL	Again, this is information that will have to be researched.  Are you asking for a percentage?

ICF note: The above question will be one that is very hard for respondents to address.

53. How many officers participated in the following events during the 2010-2011 academic year? Please enter total number of officers for each category.

Event	# of officers
Crime prevention program at orientation
Campus escort service
Crime prevention program during the Fall term
Crime prevention program during the Spring term
Drug/Alcohol programs during the Fall term
Drug/Alcohol programs during the Spring term

JC	Campus escort service: would have to go through CAD to figure out how many and whether they were student or officer Saw this as difficult to access data compared to the rest of the survey. Wording may create some difficulty in finding data
LW	When looking at the number of officers there is no frequency - some answers will not obtain percentage of time, etc. it is not weighted by anything.
ML	This question is confusing, not sure what it is looking for He has several officers who speak at orientations (maybe 10-12 sessions each Summer/Fall) and also host crime prevention meetings in the residential halls and also teach Alcohol programs several times per year. Do you want to know the extent of our involvement (dozens of sessions – dozens of hours – hundreds of attendees) or do you want the number of cops who do this?

ICF note: Difficult for respondents to answer.

54. Did your campus escort service have the following components during the 2010-2011 academic year? Please select one response per line.

	Yes	No
Staffed by police
Staffed by students
Walking escort service
Vehicle-facilitated escort service

GL	Staffed by police/public safety

55. Does your agency use any of the following for receiving citizen complaints? Please select one response per line.

	Yes	No
Complaints may be filed in person at agency
Complaints maybe filed in anonymously at agency
Complaints may be filed online at department website
Complaints may be filed online at another website

JURISDICTION AND JOINT EFFORTS:

56. Do your SWORN officers have jurisdiction for the following? Please select one response per line.

	Yes	No	Not applicable, do not have SWORN officers
Campus property
Properties adjacent to campus
Properties outside the area surrounding the campus
Off-campus jurisdiction defined and carried out through a Memorandum of Understanding (MOU) or Mutual Aid Agreement

DP	Also include statewide jurisdiction - in some states campus police are given state wide jurisdiction and have state-wide enforcement

57. Do your NONSWORN officers have jurisdiction for the following? Please select one response per line.

	Yes	No	Not applicable, do not have NONSWORN officers
Campus property
Properties adjacent to campus
Properties outside the area surrounding the campus
Off-campus jurisdiction defined and carried out through a Memorandum of Understanding (MOU) or Mutual Aid Agreement

JC

Wants to make sure that non sworn is skipped if agency does not have any for Q26 and Q27 Off campus jurisdiction defined and carried out through MOU or Mutual Aid Agreement. His officers are state officers and have legal authority of state property or within 500 yds of that property They have special jurisdiction that is defined by law, but mutual aid agreement gives him county wide jurisdiction because school property is scattered. Can still go anywhere in the country to work as long as he works with the agency that has jurisdiction over that property Questioned whether this is what the questions is asking, if not needs rewording. Others may be more difficult because it is not authorized by the state.

58. Do you currently have a Memorandum of Understanding (MOU) or Mutual Aid Agreement with the following agencies? Please select one response per line.

	Yes	No
State police
Local police
Another campus police/security agency
Another college/university (non-police agency)
Another agency in your surrounding community
State or local courts for the purposes of pre-trial intervention (student offenders are directly handed over to the University)

59. What was your agency’s accreditation status with the Commission on Accreditation for Law Enforcement Agencies (CALEA) as of January 31, 2010? Please select all that apply.

Accreditation Status	Agency Status
Accredited
Commission review phase
On-site assessment phase
Self-assessment phase
Application phase
None of the above

JC	IACLEA also has an accreditation process, maybe ask if they are CALEA or IACLEA. A lot of people do not want to go through CALEA but they like going through nonsworn
TJ	Maybe ask a general accreditation question instead of looking directly towards CALEA, if CALEA also include IACLEA accreditation
LW	Turf battle – IACLEA Offers validation similar to CALEA. CALEA would not accredit or allow non-sworn agencies to apply for CALEA accreditation. They only started doing that after IACLEA did that. Maybe disrespectful to IACLEA accreditation if not included. Answer will most likely be none for all the non-sworn agencies.
GL	Anne Arundel Public Safety is an accredited non-sworn agency with IACLEA
ML	Unclear what info this question is trying to collect. Consider asking “ are you CALEA accredited? Year of first award? Year of subsequent awards (reaccreditation)? Current status?” Maybe also ask if the agency is accredited by their state accreditation commission and/or by IACLEA accreditation and or by CALEA

ICF recommendation: Need to add question asking about IACLEA certification as well.

Additional Comments from Pretests

JC	Suggested asking if BJS was to fund programs for your campus, what programs do you see as most important Mentioned mental health issues – ex. Tech shootings What do you see as the five most pressing needs for campus security in the next 3-5 years? And assess common responses, this might be useful
TJ	In their profession, emergency management is a responsibility they will be tasked with in the future Any type of disaster, they need to determine the hazard and the approach They are responsible for emergency operations for the University (e.g. tornado)
LW	Chief Wilson’s department is ultimately responsible for Clery compliance, someone is gathering the data. The FTE responsibility for this at Stanford - people have multiple responsibilities, but 50% of one employee’s job is Clery compliance The larger the organization, the more complex the law is Others may be in interested in whether a person from another agency completed an 8 hour class on Clery within the past year. Medical Marijuana has become another issue on campus. Institutions are competing for federal funds. Federal regulations vs. campus enforcements California still has strict smoking laws This is an enforcement issue that creates conflict There is nothing about receiving grants, not sure if this would be of interest. One of the on-going issues for campus security is often time grants are not specifically available to campuses and especially to private campuses. But there is an emergency higher education grant which is available to campuses. What grant has your institution received? And perhaps come up with a list – office against violence of women, etc. Sometimes agencies are just not eligible to apply. A lot of the federal grants are for law enforcement, so this precludes the private agencies from these grants.