Solicitation of Proposal Information for Award of Public Contracts

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
60 Day FR 1600 0005 Published.pdf	Supplementary Document	Uploaded 2011-10-31	Available
60 Day FR 1600 0005 Published.pdf	Supplementary Document	Uploaded 2011-09-26	Available
Final1600-0005_Supporting_Statement 06142011_NV.doc	Supporting Statement A	Uploaded 2011-10-31	Available
41 USC 251.doc	Supplementary Document	Uploaded 2008-08-18	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
20209	Solicitation of Proposal Information for Award of Public Contracts		Modified

ICR Details

OMB Control No: 1600-0005	ICR Reference No: 201109-1600-001
Status: Historical Active	Previous ICR Reference No: 200807-1600-001
Agency/Subagency: DHS	Agency Tracking No:
Title: Solicitation of Proposal Information for Award of Public Contracts
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/05/2012
	Date Received in OIRA: 10/31/2011
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2015	36 Months From Approved	02/29/2012
Responses	51,540	0	32,550
Time Burden (Hours)	721,560	0	455,700
Cost Burden (Dollars)	0	0	0

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Abstract: Contracting officers solicit information/documentation such as quotes, delivery schedules, performance capabilities, and pricing from businesses to fulfil the acquisition/mission needs of the agency.

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Authorizing Statute(s): US Code: 41 USC 251 Name of Law: Federal Property and Administrative Services Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 42132	08/31/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 42130	10/05/2011
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Solicitation of Proposal Information for Award of Public Contracts

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	51,540	32,550	0	0	18,990	0
Annual Time Burden (Hours)	721,560	455,700	0	0	265,860	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden estimates provided in response to Item 12 above are based upon competitive award data reported by DHS and its Components to the Federal Procurement Data System (FPDS). According to FPDS, the number of competitive solicitations and award actions has increased each year over the past two years, thereby increasing the universe of possible respondents to DHS and its Components' solicitations. However, a parallel increase in the information collection burden associated with the gathering of additional information to support the evaluation of solicitation responses has been offset, thanks to increased vendor information available through centralized e-Gov Integrated Acquisition Environment tools such as the CCR, FedBizOpps, and ORCA. For example, business size, type, and related financial information can be obtained by contracting officers through the Central Contractor Registration, which reduces the need to obtain this kind of information directly from offerors. In addition, issuance of solicitations over the Internet or electronic systems, as authorized by FAR 15.203(c); increased use of oral proposals in lieu of written proposals, permitted under FAR 15.102; and increased use of combined contract action notices/requests for proposals, as encouraged by FAR 12.603, are contributing to the relative stability of DHS's information collection burden to the public. Annual renewal of the Commercial Item Test Program Pilot ($5.5 million for commercial actions), as implemented in FAR Part 13, allows for the issuance of purchase orders and other simplified contracts, which, in turn minimizes the need for vendors to submit more lengthy and formal proposals.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/31/2011

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