Robert C. Byrd Honors Scholarship Program Performance Re

ROBERT C. BYRD HONORS SCHOLARSHIP PROGRAM

PERFORMANCE REPORT

Report Period: 07/01/2010- 06/30/2011

S tate:

***READ INSTRUCTIONS CAREFULLY BEFORE COMPLETING THIS FORM***

Section 1. Budget Summary

The number of recipients is the whole number of students that received scholarships during the report period. For instance, if one student receives $750 and one student receives $1500 during the report period, the number of recipients is 2 and the grant funds awarded are $2250.

A	Carryover funds from previous years (These were the funds that were collected by the state after being improperly disbursed or returned to the state in the previous award period and were available for disbursement during this report period.)	$
B	Number of recipients awarded from carryover funds (This is the number of students who received a Byrd scholarship during this report period from the carryover funds in 1A.)
C	New grant funds provided by the U.S. Department of Education for the current report period (This amount should match that on the most recent Grant Award Notification letter from the U.S. Department of Education.)	$
D	New grant funds awarded to recipients (Of the new grant funds in 1C, these were the funds awarded by the state to Byrd scholarship recipients during this report period.)	$
E	Number of recipients awarded from new grant funds (This is the number of students who received a Byrd scholarship during this report period from the new grant funds in 1C.)
F	Total grant funds awarded (These were the total funds drawn down from the U.S. Department of Education during the report year and awarded by the state to Byrd scholarship recipients during this report period (1A+1D).)	$
G	Total number of recipients (This is the total number of students who received a Byrd scholarship in this report period (1B+1E).)
H	Number of recipients receiving a full $1500 scholarship (This is the number of students who received a full $1500 Byrd scholarship in this report period.)
I	Number of recipients receiving less than full $1500 scholarship (This is the number of students who received less than a full Byrd scholarship in this report period (1G-1H).)
J	Proposed carryover funds from this report period (This is the difference between the new grant funds provided by the U.S. Department of Education for the current report period and the new grant funds awarded to recipients (1C-1D). All carryover funds from the previous year in 1A should have been used first.)	$

Section 2. Funds and recipients by type of postsecondary institution

The number of recipients is the whole number of students that received scholarships during the report period. For instance, if one student receives $750 during the report period and one student receives $1500 during the report period, the number of recipients is 2 and the grant funds awarded are $2250. The total number of recipients reported in 2A below should equal that reported in 1G on page 1. The total funds reported in 2B below should be the same as that reported in 1F on page 1.

	In-state institutions		Out-of-state institutions		Total
Type of institution	Number of recipients	Funds ($)	Number of recipients	Funds ($)	Number of recipients		Funds ($)
Public
Private
Proprietary
Total					2A		2B

Section 3: Number of graduates in this report period:

The values in the table below are the numbers of recipients who received a baccalaureate degree during the report period.

In 4 years (8 semesters or 12 quarters) or less
In more than 4 years (8 semesters or 12 quarters)

Section 4. Scholarship recipient outcomes and status in this report period:

The values in the table below are the numbers of scholarship recipients that meet the described criteria. The number reported in 4A below should be the same as that reported in 1H on page 1. The number reported in 4C below should be the same as that reported in 1I on page 1. The number of recipients is the whole number of students that received scholarships during the report period regardless of how much scholarship funding they received.

College standing at the beginning of the report period*

Received full $1500 scholarship

Received less than full $1500 scholarship

Graduated before the end of the report period

Received scholarship after first semester or quarter

Less than full-time status

Postponed or interrupted in accordance with established law

Number of students with other reasons

Failed to submit required paperwork

Dropped out of school

Academic progress inadequate to maintain scholarship

Received more than $6,000 or exceeded time

Total

First-year

Sophomore

Junior

Senior

Total

4A

4B

4C

* College standing is determined by the postsecondary institution and is usually based on the number of credits earned.

L ist reasons the students in 4B received less than the full $1500 scholarship.

Section 5. Students No Longer Financially Eligible:

Of those students who received the full $1500 scholarship in 4A, report the number(s) who will not be eligible to receive a scholarship in the next reporting period due to receiving more than $6,000 or exceeding the four-year maximum scholarship term (exclude graduates). _______

Section 6. CERTIFICATION BY AUTHORIZED AGENCY OFFICIAL

I certify that the information provided in this performance report is based upon information reflected in the official accounting and program records of the agency. Upon request, such records will be made available to the U.S. Secretary of Education or his/her delegate for review.

Name and Address of State Education Agency
Telephone Number	Fax Number	E-mail Address
Name and Title of Authorized Official (please type)	Signature of Authorized Official	Date
Name of Contact Person – Recipient State Director	Address (Street, City, State, Zip Code)
Telephone Number	Fax Number	E-mail Address

Frequency of Reports

The Robert C. Byrd Honors Scholarship Program Performance Report is submitted annually. This report will cover your FY 2010 allotment for scholarship awards between July 1, 2010 through June 30, 2011.

Submission of Reports

The signed original of the Robert C. Byrd Honors Scholarship Program Performance Report should be sent to:

Darryl G. Davis

Robert C. Byrd Honors Scholarship Program

U.S. Department of Education

1990 K Street, NW, Room 6135

Washington, DC 20006-8514

Preparation of Reports

Section 1 – Budget summary:

Enter the amount of funds and the number of recipients for each category, as specified.

Section 2 – Funds and recipients by type of postsecondary institution:

Enter the total number of scholarship recipients and the total amount of program funds awarded to those recipients for attendance at public, private and proprietary in-state, and out-of-state institutions of higher education.

Section 3 – Number of graduates in this report period:

Enter the number of students who graduated during the report period after four years or less of postsecondary enrollment and enter the number of students who graduated during the report period after more than four years of postsecondary enrollment.

Section 4 – Scholarship recipient outcomes and status in this report period:

Enter the number of scholarship recipients that are designated by the postsecondary institution to be of a first-year, sophomore, junior or senior standing and that meet the following descriptions:

• Received full $1500 scholarship

• Graduated before the end of the report period – Students who graduated after receiving less than the full $1500 scholarship during the report period

• Received scholarship after first semester or quarter – Students who did not receive scholarship funds in the first semester(s) or quarter(s) of the report year

• Less than full-time status

• Postponed or interrupted scholarship – Students who were permitted to postpone or interrupt enrollment to pursue other opportunities such as an internship, mission, study abroad, etc. for at least one semester or quarter during the report year

• Number of students with other reasons

• Failed to submit required paperwork – Students who failed to submit the required paperwork to prove academic standing and thus did not receive scholarship funds for at least one semester or quarter of the report year

• Dropped out of school

• Academic progress inadequate to maintain scholarship – Students who failed to maintain satisfactory progress as determined by the institution of higher education

• Received more than $6,000 or exceeded time – Students who were no longer eligible to receive scholarship funds in the final semester or quarter(s) of the report year because they exceeded the maximum time or funds (exclude graduates). Students may receive scholarship funds for a maximum of four years or receive up to $6,000.

Section 5 – Students No Longer Financially Eligible:

Provide the number of students who received the full $1500 scholarship, but will no longer be eligible to receive a scholarship in the next report period due to receiving more than $6,000 or have exceeded the four-year maximum scholarship term (exclude graduates).

Students may receive scholarship funds for a maximum of four years or receive up to $6,000. Some students will not have graduated before exceeding the maximum time or funds. Enter the number of students who received the full $1500 scholarship during the reporting year, but will be ineligible for a Byrd scholarship in the next reporting year.

Section 6 – Certification by Authorized Agency Official:

An authorized official of the State educational agency that has a legal agreement with the U.S. Department of Education to participate in the Robert C. Byrd Honors Scholarship Program must sign the certification statement. (NOTE: Since the State educational agency is the entity that has legal responsibility for administration of the program, an authorized official of that agency must sign this statement even if the State Educational Agency has delegated certain administrative responsibilities to another agency.

PAPERWORK BURDEN STATEMENT

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 10 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit under Title IV, Part A, Subpart 6 of the Higher Education Act of 1965, as amended. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202-4536 or email [email protected] and reference the OMB Control Number 1840-0598. Note: Please do not return the completed Robert C. Byrd Honors Scholarship Performance Report to this address.

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