Att X - Workflow Letters

Attachment X: 2012 Physician Workflow Supplementary Survey Letters
First Mailing:
March 1, 2010
Johnny Dunaux-Arm, MD
Position (if provided, i.e. Director, Chief, etc)
Practice Name (if provided)
5 Smith Street
Not here, NC 27713-5956
Dear Dr. Dunaux-Arm,
Thank you so much for your contribution in tracking the adoption of electronic health records (EHRs) in
office-based practices through the National Ambulatory Medical Care Survey (NAMCS): Physician
Workflow Supplement. I am asking for your help to participate in a follow-up questionnaire.
This follow-up survey will be used to understand physicians’ experiences with adopting EHRs. Please
complete the enclosed questionnaire and return it in the enclosed envelope. You are not being asked to
provide any patient information for this follow-up mail survey. You will be contacted one additional time
during the study period (ending in 2013) to help us understand changes in physician experiences with the
costs, benefits, and barriers related to the use of EHRs.
This Supplement is authorized under Section 306 of the Public Health Service Act. Your responses are
anonymous and we are required to keep your survey data confidential in accordance with Section 308(d)
of the Public Health Service Act and the Confidential Information Protection and Statistical Efficiency
Act. All information will be used for statistical purposes only, and you may discontinue your
participation at any time.
Your participation in this voluntary survey is very important to us, and will help to provide guidance in
developing policies concerning EHRs. We rely on the generous cooperation of physicians like you to
provide policy makers, health services researchers, and medical associations the information needed to
understand health care delivery in the United States. If you have any questions or comments regarding
this study, please call the study coordinator at 1-866-635-4515. General information on the survey may
be obtained by visiting the NAMCS participant website at www.cdc.gov/namcs.
Thank you for your valuable assistance with this worthy study.
Sincerely,

Edward J. Sondik, Ph.D.
Director

Post Card Reminder:

A Physician Workflow questionnaire was mailed to you last week. We are requesting your
participation in this important study of your experience with electronic health records in officebased practices.
If you have already returned the questionnaire, let me take this opportunity to thank you for your
contribution to this research. If you have not, I encourage you to please do so today. Your
participation in the study is critical to its success and to improving our understanding of the
adoption of electronic medical records systems in the United States.
If you did not receive the questionnaire, or if you have misplaced it, please call our toll-free
number at 1-866-635-4515 and we will be happy to send you with another one.
Thank you for your participation.

Edward J. Sondik, Ph.D.
Director

Second Mailing:
March 1, 2010
Johnny Doedaux, MD
Position (if provided, i.e. Director, Chief, etc)
Practice Name (if provided)
5 Smith Street
Not here, NC 27713-5956
Dear Dr. Doedaux,
Thank you again for your contribution in tracking the adoption of electronic medical records in officebased practices through your participation in the National Ambulatory Medical Care Survey (NAMCS):
Physician Workflow Supplement. About three weeks ago, I mailed you a questionnaire requesting your
participation in a study about physicians’ experiences with the use of electronic health records (EHRs).
We have not received your response yet.
Since you took the time to complete our initial survey on EHRs, we know that you recognize the
importance of obtaining detailed information on the future of electronic medical records in physicians’
offices. Please complete the questionnaire at your earliest convenience and return it in the enclosed
envelope. You are not being asked to provide any patient information for this follow-up mail survey.
You will be contacted one additional time during the study period (ending in 2013) to help us understand
changes in physician experiences with the costs, benefits, and barriers related to the use of EHRs
As previously mentioned, this Supplement is authorized under Section 306 of the Public Health Service
Act. Your responses are anonymous and we are required to keep your survey data confidential in
accordance with Section 308(d) of the Public Health Service Act and the Confidential Information
Protection and Statistical Efficiency Act. All information will be used for statistical purposes only, and
you may discontinue your participation at any time.
Your participation in this voluntary survey is very important to us, and will help to provide guidance in
developing policies concerning EHRs. If you have already mailed a completed questionnaire, we thank
you very much for your time and effort. You will find the latest EHR findings and more information
about the study at http://www.cdc.gov/namcs. If you have any comments regarding this study, please call
1-866-635-4515.
Sincerely,

Edward J. Sondik, Ph.D.
Director

Third Mailing:
March 1, 2010
Johnny Doedaux, MD
Position (if provided, i.e. Director, Chief, etc)
Practice Name (if provided)
5 Smith Street
Not here, NC 27713-5956
Dear Dr. Doedaux,
Thank you again for your contribution in tracking the adoption of electronic medical records in officebased practices through your recent participation in the National Ambulatory Medical Care Survey
(NAMCS). Based, in part, on your responses to the prior survey, you have been selected to participate in
a follow-up study about the use of electronic health records (EHRs), called the Physician Workflow
Supplement. We have not received your response from our prior requests to date.
Since you took the time to complete our initial survey on electronic medical records, we know that you
recognize the importance of obtaining detailed information on the future of EHRs in physicians’ offices.
You are not being asked to provide any patient information for this mail survey. You will be contacted
one additional time during the study period (ending in 2013) to help us understand changes in physician
experiences with the costs, benefits, and barriers related to the use of EHRs. Please complete the
questionnaire and return it in the enclosed envelope.
As previously mentioned, this Supplement is authorized under Section 306 of the Public Health Service
Act. Your responses are anonymous and we are required to keep your survey data confidential in
accordance with Section 308(d) of the Public Health Service Act and the Confidential Information
Protection and Statistical Efficiency Act. All information will be used for statistical purposes only, and
you may discontinue your participation at any time.
Your participation in this voluntary survey is very important to us, and will help to provide guidance in
developing policies concerning EHRs. If you have already mailed a completed questionnaire, are
planning to complete the enclosed questionnaire, or decided not to participate, we thank you very much
for your time, effort, and contribution to this important study. If you want more details on the EHR
findings to date, you can link to our most recent reports: http://www.cdc.gov/namcs. If you have any
comments regarding this study, please call 1-866-635-4515.
Sincerely,

Edward J. Sondik, Ph.D.
Director