Defense Sexual Assault Incident Database

Retrieve Standard Reports

DSAID Use Case Specification
Version 1.6.3

Table of Contents
1

Description

3

2

Actors

3

3

Pre-Conditions

3

4

Triggers

3

5

Basic Flow – Retrieve Prescheduled Standard Reports

3

6

Alternative Flows

4

6.1
6.2
7

Alternative Flow #1 - Retrieve Historical Standard Reports
Alternative Flow #2 - Delete an Historical Standard Report Set

Exception Flows
7.1

Exception Flow #1 - No Standard Reports Have Been Saved

4
6
6
6

8

Post Conditions

6

9

Extension Points

7

10 Special Requirements

7

11 Activity Diagram

7

12 References

9

Retrieve Standard Reports
1

Description

This use case describes how a Sexual Assault Prevention and Response Office (SAPRO)
Analyst, a Service Sexual Assault Prevention and Response (SAPR) Program Manager or
a Service System Manager retrieves a historical DoD, Service Level Standard Reports
set, including Service Reports and Military Service Academy Reports (MSA), that has
been stored and finalized in the Defense Sexual Assault Incident Database (DSAID) or
that has been generated based on the prescheduled report run date.

2

Actors

SAPRO Analyst
Service SAPR Program Manager
Service System Manager

3

Pre-Conditions

UC23.1.1 User is logged into the system.
UC23.1.2 The DoD or Service Level Standard Reports that are generated during a
prescheduled run are saved and stored in DSAID.
UC23.1.3 The historical finalized Standard Reports are available in DSAID.

4

Triggers
N/A

5

Basic Flow – Retrieve Prescheduled Standard Reports

UC23.2.1 The user selects to retrieve DoD or Service Level prescheduled Standard
Reports based upon notification in DSAID.
Alternative Flow #1: Retrieve Historical Standard Reports
BR11 Standard reports that were prescheduled can be only retrieved by the same
user who requested the pre-scheduling of the reports.
UC23.2.2 The system displays the Standard Reports sets that have not yet been retrieved.
SYS46 The system shall provide a notification for prescheduled Standard Reports
that have not yet been retrieved.
UC23.2.3 The system provides the option for the user to save the Standard Reports set to
the local drive.
SYS220 The system shall provide the user an option to save the reports to a local
drive.

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UC23.2.4 If the user selects to save the Standard Reports set to local drive, go to step 5.
Otherwise, go to step 8.
UC23.2.5 The system prompts the user to select the location and file format for the
reports that need to be saved.
SYS12 The system shall provide the user an option to select a specific folder or
create a new folder on the user's local drive.
SYS216 The system shall allow the user to select PDF or MS Excel format to
save the Standard Reports set.
UC23.2.6 The user specifies the location and file format.
UC23.2.7 The system saves the report, if user chooses the option.
SYS318 If the user chooses the option to save, the system shall save the Standard
Reports set with the file format to the user's local folder.
UC23.2.8 The system prompts the user with an option to finalize the reports.
SYS13 The system shall provide the user an option to finalize the Standard
Reports set.
BR7 Only SAPRO analyst can finalize the Standard Reports set in DSAID.
UC23.2.9 If the user selects to finalize the reports, the system finalizes the reports by
saving the report and capturing the Run Date and Time, Year or Period, and Reporting
Level. Otherwise, go to step 10.
SYS14 The system shall finalize the reports and capture the Run Date and Time,
Year or Period, and Reporting Level for the reports.
DR6.1 Period
DBR112 Quarter is only applicable when standard Service
Reports are requested.
DR6.2 Year
DR6.3 Reporting Level
DR6.5 Run Date and Time
UC23.2.10 The use case ends.

6

Alternative Flows

6.1
Alternative Flow #1 - Retrieve Historical Standard Reports
UC23.3.1.1 The user selects to retrieve finalized historical Standard Reports.
BR65 Service SAPR Program Manager and Service System Manager can retrieve
only the finalized historical Standard Reports that are at the DoD level or at the
level of the Service with which that person is affiliated.
BR66 SAPRO Analyst can retrieve all finalized historical standard reports.
UC23.3.1.2 The system displays the list of finalized Standard Reports sets.

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Exception Flow: No Standard Reports Have Been Saved.
SYS47 The system shall display the list of finalized Standard Reports for
retrieval with the following information: Year, Period, Reporting Level, and Run
Date and Time.
DR6.1 Period
DBR112 Quarter is only applicable when standard Service
Reports are requested.
DR6.2 Year
DR6.3 Reporting Level
DR6.5 Run Date and Time
SYS48 The system shall list the finalized Standard Reports sets by Year, Period
in descending order, then by Reporting Level in ascending order and then by Run
Date and Time in descending order.

UC23.3.1.3 The user selects a report set to be displayed.
Alternative Flow #2: Delete an Historical Standard Report Set.
UC23.3.1.4 The system displays the selected reports set.
SYS49 The system shall display the reports set selected by the user.

UC23.3.1.5 The system provides the option for the user to save the Standard Reports set
to the local drive.
SYS220 The system shall provide the user an option to save the reports to a local
drive.

UC23.3.1.6 If the user selects to save the standard reports set to local drive, go to step 7.
Otherwise, go to step 10.
UC23.3.1.7 The system prompts the user to select the location and file format for the
reports that needs to be saved.
SYS12 The system shall provide the user an option to select a specific folder or
create a new folder on the user's local drive.
SYS216 The system shall allow the user to select PDF or MS Excel format to
save the Standard Reports set.
SYS244 The system shall prompt the user to select the location and file format
for the reports that needs to be saved.

UC23.3.1.8 The user specifies the location and file format.
UC23.3.1.9 The system saves the report, if user chooses the option.
SYS245 The system shall save the reports set as indicated by user.

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SYS318 If the user chooses the option to save, the system shall save the Standard
Reports set with the file format to the user's local folder.

UC23.3.1.10 The use case ends.

6.2
Alternative Flow #2 - Delete an Historical Standard Report Set
UC23.3.2.1 The user selects to delete a historical finalized Standard Report set.
BR67 Only SAPRO Analyst can remove a historical finalized Standard Reports
set.
UC23.3.2.2 The system prompts the user to confirm for the deletion.
SYS50 The system shall prompt the user to confirm the removal of the selected
Standard Reports set.

UC23.3.2.3 If the user confirms, the system deletes the report set selected and associated
information including but not limited to: Run Date and Time.
Otherwise, go to step 4.
SYS51 The system shall remove the report set selected and the Run Date and
Time of the reports upon user confirmation.

UC23.3.2.4 The use case ends.

7

Exception Flows

7.1 Exception Flow #1 - No Standard Reports Have Been Saved
UC23.4.1.1 The system displays a message to the user indicating there are no previously
stored and finalized Standard Reports available in DSAID.
SYS172 The system shall display a message to the user indicating there are no
previously stored and finalized standard reports available in DSAID.
UC23.4.1.3 The use case ends.

8

Post Conditions
UC23.5.1 The user is able to retrieve and save the prescheduled Standard Reports set
successfully in DSAID.
UC23.5.2 The selected historical Standard Reports set is successfully retrieved.

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UC23.5.3 The selected historical Standard Reports set is successfully deleted.

9

Extension Points
N/A

10 Special Requirements
N/A

11 Activity Diagram

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Actor

DSAID

Select to retrieve pre-scheduled
or historical reports

Historical

Retrieve
prescheduled or historical
reports?
Prescheduled
Select to retrieve
preschedule reports

No

Display standard
reports
Prompt for save
reports

Save reports?
Yes
Specify location
and file format

Prompt user to select
location and file format
Save rep ort
Yes

Finalize report?

Finalize rep ort
No
Are therre
historical
reports?

Select to retrieve
historical reports

Yes
Select a report set

Retrieve

Retrieve
or delete?

Display finalized
reports list
Delet e

Prompt for deletion
confirmation

En ter confirmation
response
No

Deletion
confirmed?
Yes
Delete the
selected report
Display
selected report

Display message for no
available historical reports

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No

12 References
REF5 FY08 Report on Sexual Assault in the Military
REF6 FY09 Annual Report Data Call Template
REF7 DoD SAPR Data Collection & Reporting System Concept Design Report

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