IPEDS Web Based Data Collection 2011-12 through 2013-14

Integrated Postsecondary Education Data System

Att_4507 IPEDS 2010-11 IC Fall Enrollment

IPEDS Web Based Data Collection 2011-12 through 2013-14

OMB: 1850-0582

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 1850-0582 can be found here:

Document [pdf]

Download: pdf | pdf

2010-11 Survey Materials

Fall Enrollment 2010
date: 12/9/2010

Form: Fall Enrollment for 2-year degree granting
Part B Selection
Completion of Part B (Enrollment of Students by Age) is optional this year.
Do you wish to complete Part B this year? If you select 'Yes', you will see Part B and be expected to complete
the screens. If you select 'No', you will skip Part B.

Yes, I will complete Part B

No, I will not complete Part B
You may use the space below to provide context for the data you've reported above.

Part A - Fall Enrollment for Full-Time Undergraduate Students
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and October 31, 2010.
Total Full-time Undergraduate Students

Full-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students
enrolled for
credit
Men
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American
Native
Hawaiian or
Other Pacific
Islander
White
Two or more
races
Race and
ethnicity
unknown
Total men
Total men prior
year
Women
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American

Degree/certificate-seeking
Transfer-in
Continuing

First-time

Non-degree/
non-certificate-seeking

Total degree/certificateseeking

Total,
full-time
undergraduate
students

Native
Hawaiian or
Other Pacific
Islander
White

Two or more
races
Race and
ethnicity
unknown
Total women
Total women
prior year
Grand total
(men+women)
Grand total
(men+women)
prior year

Part A - Fall Enrollment for Part-time Undergraduate Students
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and October 31, 2010.
Total Part-time Undergraduate Students

Part-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Degree/certificate-seeking
Transfer-in
Continuing

First-time

Non-degree/
non-certificate-seeking

Total degree/certificateseeking

Total,
part-time
undergraduate
students

Native
Hawaiian or
Other Pacific
Islander
White

Two or more
races
Race and
ethnicity
unknown
Total women
Total women
prior year
Grand total
(men+women)
Grand total
(men+women)
prior year

Part A - Fall Enrollment Summary
Students enrolled for credit
Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Grand Total (men+women)

Fall Enrollment Summary
Total full-time
students

Total part-time
students

Grand total,
all students

Part B: Fall Enrollment by Age and Gender for Full-time Undergraduate Students
NOTE: These data are optional this year.
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
Age

Full-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time undergraduate students (from part A)

Part B - Fall Enrollment by Age and Gender for Part-time Undergraduate Students
NOTE: These data are optional this year.
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
Age

Part-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time undergraduate students (from part A)

Part C - High School Graduates
Does your institution have any first-time, degree/certificate-seeking undergraduate students who graduated
from high school or received their GED within the past 12 months?

Yes, we have students who graduated high school or received their GED in the past 12 months.

No, we do not have any students who graduated high school or received their GED in the past 12
months.
You may use the space below to provide context for the data you've reported above.

Part C - Residence of First-time Undergraduate Students
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
State of residence when
student
was first admitted

FIPS
Code

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

West Virginia

Wisconsin

Wyoming

State Unknown

American Samoa

Federated States
of Micronesia
Guam

Marshall Islands

Northern Marianas

Palau

Puerto Rico

Virgin Islands

Foreign Countries

Residence unknown/
unreported

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who
graduated from
high school OR received a
GED in the past 12 months
(2)

Total first-time,
degree/certificate-seeking
undergraduates
(FT+PT from part A)

This part is only required from academic reporters.
Part D - Total Undergraduate Entering Class
Total Undergraduate Entering Class, Fall 2010
D1 Number of full-time, first-time degree/certificate-seeking undergraduates from Part A (your
GRS cohort)
D2 Total first-time degree/certificate-seeking undergraduates (full-time + part-time) from Part
A
D3 Total transfer-in degree/certificate-seeking undergraduates (full-time + part-time) from
Part A
D4 Total non-degree/certificate-seeking undergraduates (full-time + part-time) from Part A
D5 Of the total non-degree/certificate-seeking undergraduates displayed on line 4, the
number that are new to the institution in Fall 2010 (entering students)
D6 Total entering students at the undergraduate level
Note: This is calculated as first-time students (line D2) + students transferring to the
institution (line D3) + non-degree/certificate-seeking undergraduates entering in Fall 2010
(line D5).
D7 Percentage of undergraduate entering class represented by your GRS cohort (line D1/line
D6)

Part E - First-Time Student Cohort Retention Rates
Retention rates will be automatically calculated based on information provided by the institution.
Academic reporters report retention data as of the institution's official fall reporting date or as of October 15.
Program reporters report retention data on students enrolled in the institution at any time between August 1
and October 31.
If there are no students to be reported in a cohort, please enter zero. Do not leave the field blank.
When reporting data below, remember to:
•
Include only first-time students in your full- and part-time cohorts. Do not include students who
transferred into your institution.
•
Determine student status (full- or part-time) using Fall 2009 status (e.g. if a student was parttime in Fall 2009, report them in the part-time cohort regardless of their Fall 2010 status).
•
Report in the exclusions boxes the number of students from each cohort who left the institution
for any of the following reasons: died or were totally and permanently disabled; to serve in the
armed forces (including those called to active duty); to serve with a foreign aid service of the
Federal Government (e.g. Peace Corps); or to serve on official church missions.
The system will subtract exclusions from the original cohorts and use adjusted cohorts for calculating retention rates.
Retention rates will be calculated by the system after clicking 'Save.'
Preloaded cohort
FULL-TIME, FIRST-TIME COHORT RETENTION:
Full-time, first-time Fall 2009 cohort

Prior
year
data

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled OR
completed as of Fall 2010
Full-time, first-time Fall 2009 cohort retention rate

PART-TIME, FIRST-TIME COHORT RETENTION:
Part-time, first-time Fall 2009 cohort

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled OR
completed as of Fall 2010
Part-time, first-time Fall 2009 cohort retention rate
You may use the space below to provide context for the data you've reported above.

Part F - Student-to-Faculty Ratio
Please provide your institution's student-to-faculty ratio (i.e., student-to-instructional staff) for Fall 2010. The
student-to-faculty ratio and any accompanying context that is provided will be displayed on College Navigator.
Note: Logic in this item is similar to item I-2 from the Common Data Set data collection.
Click here to use a worksheet to help you determine the student-to-faculty ratio
Student-to-faculty ratio
Student-to-faculty ratio prior year
Image
description.
These
context
notes
will
be on
posted
the
College
Navigator.
End of image
description.

to 1
to 1

You may use the space below to provide context for the data you've reported above.

These context notes will be posted on the College Navigator website, and should be written to be understood by
students and parents.

Part F - Less Than Four-Year Institutions and Four Year-Institutions Without Graduate Programs Worksheet
This worksheet is designed to help you determine your institution's student-to-faculty ratio.
Data entered on this worksheet will NOT be collected or saved. Therefore, please PRINT this screen if you would
like to refer to the ratio calculation for your institution at a later time.
Note: The logic used for this calculation is similar to item I-2 from the Common Data Set data collection.
Students, Fall 2010
Total full-time students from Part A
Total part-time students from Part A
Full-time equivalent of part-time students
(Line F2 * 1/3)
F4 Total full-time equivalent students
(Line F1 + F3)

F1
F2
F3

Instructional Staff, Fall 2010
FULL-TIME INSTRUCTIONAL STAFF:
F5 Number of full-time instructional staff
(as reported on EAP on the HR survey component, full-time, Line 1 Total +
Line 2 Total)
Full-Time Instructional Staff Exclusion (Line F6):
F6 Full-Time Instructional Staff Exclusion:
Of the number of full-time instructional staff reported in Line F5, the
number teaching exclusively non-credit courses
F7 Total adjusted full-time instructional staff
(Line F5 - F6)
PART-TIME INSTRUCTIONAL STAFF:
F8 Number of part-time instructional staff
(as reported on EAP on the HR survey component, part-time, Line 1 Total
+ Line 2 Total)
Part-Time Instructional Staff Exclusion (Line F9):
F9 Of the number of part-time instructional staff reported in Line F8, the
number teaching exclusively non-credit courses
Part-Time Instructional Staff Addition (Line F10):
F10 Number of administrators, or other staff not reported to IPEDS as
instructors, that are teaching a credit course(s) in the academic year
F11 Total adjusted part-time instructional staff
(Line F8 - F9 + F10)
F12 Full-time equivalent of adjusted part-time instructional staff
(Line F11 * 1/3)
F13 Total full-time equivalent instructional staff
(Line F7 + F12)
F14 Student-to-faculty ratio
(Line F4/F13)

to 1

2010-11 Survey Materials

Fall Enrollment Full Instructions
date: 12/9/2010

Instruction

Purpose of Survey
Changes in Reporting
General Instructions
Reporting Period Covered
Context Boxes
Coverage
Who To Include
Who To Exclude
Where to Get Help For Reporting
IPEDS Help Desk
AIR Website
IPEDS Website Resources
Where the Reported Data Will Appear
Institution Level
Aggregate Level
Reporting Directions
Screening Questions
Reporting Individuals by Racial/Ethnic Categories
Part A: Fall Enrollment by Student Level, Enrollment Status, Race/Ethnicity, and Gender
Part B: Enrollment of Students by Age
Part C: Residence of First-Time Degree/Certificate-Seeking Undergraduates
Part D: Total Undergraduate Entering Class
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Purpose of Survey
The purpose of the Fall Enrollment component of IPEDS is to collect enrollment data for all students
enrolled in credit-bearing courses/programs that could lead to awards ranging from postsecondary
certificates of less than 1 year to doctoral degrees. Fall enrollment data are collected by level of
student, enrollment status, gender and race/ethnicity. In addition, the Fall Enrollment component
collects data on the institution's entering class, first-time student retention rates, and the studentto-faculty ratio. Every other year data on enrollment by nine selected fields of study are collected,
as is residence and high school graduation status of first-time, first-year students. In opposite
years, enrollment by student age is collected.

Changes in Reporting
•

Institutions are now required to report using the new race/ethnicity categories. Using the new
race/ethnicity categories was optional in the Spring 2009 and 2010 collections and is required in the
current Spring 2011 collection.

General Instructions

Reporting Period Covered
For institutions operating on a traditional academic year calendar (semester, trimester, quarter, 4-1-4, or
other academic year), fall enrollment should be reported as of the institution's official fall reporting date or
October 15. For institutions operating on a calendar that differs by program or that enrolls students on a
continuous basis (referred to as program reporters), fall enrollment is reported for students enrolled any time
during the period August 1 and October 31.

Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component
items. Note that some context boxes are posted on the College Navigator Website, which is the college search
tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness
before posting them on the College Navigator Website; institutions should check grammar and spelling of their
entries.
Image
description.
Top of Page
End
of image
description.

Coverage

Who to Include
Student to include in this report:
•
•
•
•

Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award,
including those enrolled in off-campus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the
purpose of student financial aid determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)

Who to Exclude
Students to exclude from this component:
•
•
•
•
•

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution
is only an administrative record and the fee is nominal
Students in any branch campus located in a foreign country

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: [email protected]

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

IPEDS Resources Page
In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip
sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant
information.
Image
description.
Top of Page
End
of image
description.

Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports

At the aggregate-level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Image
description.
Top of Page
End
of image
description.

Reporting Directions
Screening Questions
Before entering any data, a screening question will need to be answered.
Part B Selection.
Part B (Enrollment by Age) is optional this year. Indicate whether or not you will complete Part B of the Fall
Enrollment survey component this year.

Reporting Persons by Racial/Ethnic Category
Reporting Persons by Racial/Ethnic Category- New categories (1997 OMB)
This information is being collected in compliance with Title VI of the Civil Rights Act of 1964 and
Title IX of the Education Amendments of 1972 and Sec. 421(a)(1) of the Carl D. Perkins Vocational
Education Act. These instructions correspond with the Final Guidance on Maintaining, Collecting,
and Reporting Racial and Ethnic Data to the U.S. Department of Education, published in the Federal
Register on October 19, 2007.
Method of collection - Institutions must collect race and ethnicity information using a 2-question
format. The first question is whether the respondent is Hispanic/Latino. The second question is
whether the respondent is from one or more races from the following list: American Indian or
Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and
White. Institutions should allow students and staff to self-identify their race and ethnicity. For
further details on the guidance for collecting data, please see the full Federal Register notice.
Method of reporting aggregate data - Institutions must report aggregate data to the U.S. Department of
Education using the NINE categories below. Racial/ethnic designations are requested only for United States
citizens, resident aliens, and other eligible non-citizens.
•
Hispanic or Latino, regardless of race
For Non-Hispanic/Latino individuals:
•
•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races

In addition, the following categories may be used:
•
Nonresident alien
•
Race and ethnicity unknown

Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific
definitions of anthropological origins. The categories are:
•
Hispanic or Latino- A person of Cuban, Mexican, Puerto Rican, South or Central American, or other
Spanish culture or origin, regardless of race.
•
American Indian or Alaska Native- A person having origins in any of the original peoples of North and
South America (including Central America) who maintains cultural identification through tribal
affiliation or community attachment.
•
Asian- A person having origins in any of the original peoples of the Far East, Southeast Asia, or the
Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
•
Black or African American- A person having origins in any of the black racial groups of Africa.
•
Native Hawaiian or Other Pacific Islander- A person having origins in any of the original peoples of
Hawaii, Guan, Samoa, or other Pacific Islands.
•
White - A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Other descriptive categories
•

•

Nonresident alien - A person who is not a citizen or national of the United States and who is in this
country on a visa or temporary basis and does not have the right to remain indefinitely. NOTE Nonresident aliens are to be reported separately, in the boxes provided, rather than included in any of
the seven racial/ethnic categories. Resident aliens and other eligible (for financial aid purposes) noncitizens who are not citizens or nationals of the United States and who have been admitted as legal
immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien
registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an ArrivalDeparture Record (Form I-94) with a notation that conveys legal immigrant status such as Section
207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in
the appropriate racial/ethnic categories along with United States citizens.
Race and ethnicity unknown - This category is used only if the person did not select EITHER a
racial or ethnic designation.

Image
description.
Top of Page
End
of image
description.

Part A: Full-Time Undergraduate Students
Include all students enrolled for credit.

Full-time, first-time degree/certificate-seeking students
In column 1, report those students who have never attended another college or other
postsecondary institution prior to enrollment. Do include:
•
•

Students enrolled in the fall term who attended college for the first time in the prior summer session
Students who entered with advanced standing (any college credits earned before graduation from high
school).

Program Reporters - Include students who entered your institution for the first time between August 1,
2010 and October 31, 2010 if they have never previously been enrolled in any other postsecondary institution.
In order to be considered degree/certificate-seeking, students must be enrolled in courses for credit and be
recognized by the institution as seeking a degree or other formal award. Note: All students eligible to receive
federal student financial aid are to be considered degree/certificate-seeking.
Academic Reporters - Note that counts reported in column 1 define the initial cohort for reporting
graduation rates to meet Student Right-to-Know purposes. Students reported in this group will appear as a
cohort on the Graduation Rate Survey (GRS) in the reporting year appropriate for your institution. The
number of students reported in column 1 will also appear in Part D to be used in determining the percentage
of the entering class represented by the cohort.
Transfer-in degree/certificate-seeking undergraduate students
In column 2, report the total number of full-time degree/certificate-seeking undergraduate students entering
the reporting institution for the first time but known to have previously attended a postsecondary institution at
the undergraduate level. These students may or may not have transferred credit(s).

Continuing full-time degree/certificate-seeking undergraduate students
In column 3, report the total number of continuing (i.e., not first-time and not transfer-in) full-time
degree/certificate-seeking undergraduate students. DO NOT include students who are not considered
degree/certificate-seeking by the institution, even though they may be enrolled for credit.

Non-degree/certificate-seeking full-time undergraduates
In column 5, report the total number of full-time non-degree/certificate-seeking undergraduates. Examples of
non-degree/certificate-seeking students would be high school students enrolled in creditable courses prior to
high school graduation, or those enrolled in creditable courses who for some reason are not seeking a
degree/certificate.
Once you save the data by clicking the 'Verify and Save' button, the 'Total full-time degree/certificate-seeking
undergraduates' (column 4) and 'Total, full-time undergraduate students' (column 6) will be calculated by the
system and numbers will appear on the screen.

Part A: Part-time Undergraduate Students
Report part-time students using the same definitions and instructions provided for full-time undergraduate
students.
Image
description.
Top of Page
End
of image
description.

Part B: Enrollment of Students By Age

Part B is optional this year. This part is required in odd-numbered years.
This distribution of students should include all students reported in Part A. All previously covered instructions
regarding reporting period, students to include, and categorization of students by attendance status (full- or
part-time) apply to this part.

Age of students
Use institutional records to calculate age as of the institution's official fall reporting date (on or about October
15).
The totals by gender for each attendance status (full- or part-time) and student level (undergraduate or
graduate) will be carried forward from the corresponding Part A (Summary) totals. When the Part B and Part A
totals do not agree, the "Age unknown/unreported" is calculated.
Note: If the Part B student count total is larger than the total carried forward from Part A (resulting in a
negative value), a fatal error results. You should reexamine both the age data and comparable portion of Part
A to detect the problem and make appropriate corrections.

Part C: Residence of First-time Degree/Certificate-Seeking Undergraduate Students
Part C is mandatory this year. This part is required in even-numbered years only.
This distribution of students should include all the first-time, degree/certificate-seeking undergraduate
students reported in Part A. All previously covered instructions regarding reporting period and students to
include apply to this part.

High School Graduates Screening Question
Part C begins with a screening question to determine whether or not your institution has first-time
degree/certificate-seeking undergraduate students that graduated from high school or received their GED
within the past 12 months. If the answer is 'Yes', then 2 columns will be reported in Part C, one for all firsttime degree/certificate-seeking undergraduates and one for those first-time degree/certificate-seeking
undergraduates who graduated from high school or received their GED in the past 12 months. If the answer
is 'No', then only one column for all first-time degree/certificate-seeking undergraduates will display in Part C.

State of residence
Use the state identified by the student as his/her permanent address at the time of application to the
institution. This may be the legal residence of a parent or guardian, or the state in which a student has a
driver's license or is registered to vote. It is not necessarily the state in which the student's high school is
located.

Total first-time undergraduate students
Report all first-time, degree/certificate-seeking undergraduate students, both full-time and part-time, by state
of residence. Include students that graduated high school in any year and students entering the institution
with a GED or without a high school diploma. The system will sum the first-time, degree/certificate-seeking
undergraduate students from Part A (full-time + part-time) and enter this number in the Part C total line,
column (1). If the sum of the details reported in column (1), lines 1-90, do not agree with this total, the
"Residence unknown/unreported" (line 98) will be calculated. Note: When the sum of students by residence is
larger than the total brought from Part A (resulting in a negative value), a fatal error results. You should
reexamine both the residence data and comparable portion of Part A to detect the problem and make
appropriate corrections.
If your institution responded 'Yes' to the screening question, students from column (1) who graduated from
high school or received a GED within the previous 12 months are to be reported again by their state of
residence in column (2).
Image
description.
Top of Page
End
of image
description.

Part D: Total Undergraduate Entering Class

Program reporters and non-degree-granting institutions are not required to complete Part D.
Total entering class data are included to address concerns some institutions have raised about the cohort that
is defined by the IPEDS Graduation Rate survey (GRS). The GRS cohort includes only full-time, first-time
degree/certificate-seeking undergraduate students. For institutions with substantial part-time, transfer-in, and
non-degree/certificate-seeking enrollment, this may result in graduation rates that are not representative of
their typical entering class.
The total entering class is comprised of all first-time undergraduates (full-time and part-time), all transfer-in
undergraduates (full-time and part-time) and the subset of non-degree/certificate-seeking undergraduates
who are new to the institution (entering the institution) in the Fall. To reach the total entering class total, Part
D follows a line-by-line step process.
Lines D1 - D4 are carried forward from Part A reporting.
In Line D5, report the subset of non-degree/certificate-seeking undergraduate students displayed on line
D4, who are new to the institution (entering the institution) in Fall 2010.
Line D6 will calculate the total entering students at the undergraduate level. This is calculated as all firsttime students (line D2) + all transfer-in students (line D3) + non-degree/certificate-seeking undergraduate
students entering the institution in Fall 2010.
After clicking 'Save', Line D7 will display the percentage of the undergraduate entering class that is
represented by the GRS cohort (the GRS cohort is carried forward from Part A and displayed in Line D1). This
is calculated as line D1/D6.
Image
description.
Top of Page
End
of image
description.

Part E: Retention Rates
Retention rates examine the percentage of first-time degree/certificate seeking students enrolled in the fall of
the prior year (including those enrolled for the first time the preceding summer session and those whose
intent was not known upon entry to the institution) that have continued to the fall of the current year.
Academic reporters (institutions operating under a traditional academic year calendar such as a semester,
trimester, or quarter system) report retention data as of the institution's official fall reporting date or as of
October 15. Program reporters (institutions operating under a calendar that differs by program or that
enroll students on a continuous basis) report retention data based on students who were enrolled in the
institution at any time between August 1 and October 31.
Institutions must report the following information for both full- and part-time students:
•

•
•

Full- and part-time, first-time degree/certificate-seeking Fall 2009 cohorts (Note: Do not include
students who transferred into the institution. Student status (full- or part-time) should be based on
the student's Fall 2009 status.)
Exclusions from each of these cohorts (see below for allowable exclusions)
Number of students from these cohorts who are still enrolled or completed as of Fall
2010 (students still enrolled + students who have completed their program by Fall 2010). Program
reporters should report students from the Fall 2009 cohorts who are still enrolled or completed as of
August 1, 2010.
(Include students who were enrolled continuously from Fall 2009 through Fall 2010 and students that
re-enrolled in the Fall 2010).

Exclusions:
Institutions can report (as exclusions) the number of students who left the institution for any of the
following reasons:
•
•
•
•

Died or were totally and permanently disabled
To serve in the armed forces (including those called to active duty)
To serve with a foreign aid service of the Federal Government (e.g., Peace Corps)
To serve on official church missions

The system will compute an adjusted cohort by subtracting the student exclusions from the cohort prior to
calculating the retention rate. Retention rates (for both full- and part-time) will be computed by the system
after clicking 'Save.' The retention rate is calculated as (Students from the Fall 2009 cohort still enrolled as of
Fall 2010/Adjusted Fall 2009 cohort)*100.
Image
description.
Top of Page
End
of image
description.

Part F: Student-to-Faculty Ratio
Graduate only institutions are not required to complete Part F.
Report the student-to-faculty ratio for undergraduate programs at your institution. A worksheet is available to
help determine your institution's ratio. Click on the link from the Part F screen to access the worksheet.

Worksheet for Less Than Four-Year Institutions and Four-Year Institutions without
Graduate or Professional Programs
The worksheet is designed to help institutions determine their student-to-faculty ratio. Data
entered on the worksheet will NOT be collected or saved. Make sure to print the screen in
order to refer to the ratio calculation for your institution at a later time.
Please note: The logic used in this calculation is similar to that of item I-2 from the Common Data Set data
collection.

FULL- AND PART-TIME STUDENT DATA:
All student data on the worksheet is either carried forward from Part A or a calculated field.

Lines F1 and F2. Total full-time and total part-time students.
The total number of full- and part-time students are carried forward from Part A.
Line F3. A full-time equivalent (FTE) of the part-time student count.
The FTE will be calculated as line F2 (total part-time student count) * 1/3.
Line F4. Total FTE students.
This is calculated as the sum of lines F1 (total full-time students) and F3 (FTE of part-time students). Line F4
is used in the ratio calculation.

In line F10, report the number of administrators or other staff NOT reported to IPEDS as instructors (and
therefore not included in the EAP count reported in line F8) that are teaching a credit course in the academic
year.
For institutions that have administrators and other professionals on staff that are not reported to IPEDS as
instructors (because it is not their "primary function") but they teach credit courses throughout the year, the
above allowable addition will produce a more accurate ratio.
With the above instructional staff exclusions and part-time instructional staff addition information above, the
system will compute the following on the worksheet:
Line F7. Total adjusted full-time instructional staff.
The adjusted full-time instructional staff is the total full-time instructional staff, excluding those teaching
exclusively non-credit classes. The system will calculate line F7 as line F5 (total full-time instructional staff as
reported on EAP) minus line F6 (total full-time instructional staff teaching exclusively non-credit courses).
Line F11. Total adjusted part-time instructional staff.
The adjusted part-time instructional staff is the total part-time instructional staff, excluding those teaching
exclusively non-credit classes, and adding those administrators and other staff teaching credit courses. The
system will calculate line F11 as line F8 (total part-time instructional staff as reported on EAP) minus line
F9 (total part-time instructional staff teaching exlusively non-credit courses) + line F10 (administrators and
other staff teaching credit courses).
Line F12. Total FTE of adjusted part-time instructional staff.
The FTE will be calculated as line F11 (total adjusted part-time instructional staff) * 1/3.
Line F13. Total FTE of adjusted instructional staff.
This is calculated as the sum of lines F7 (total adjusted full-time instructional staff) and F12 (FTE of total
adjusted part-time instructional staff). Line F13 is used in the ratio calculation.
Line F14. Student-to-faculty ratio.
The ratio will be calculated by the system as line F4 (total adjusted FTE students) divided by line F13 (total
adjusted FTE instructional staff). The ratio will be displayed on the worksheet as xxx to 1.
The calculated ratio can then be entered onto the Part F (Student-to-Faculty Ratio) screen.
Image
description.
Top of Page
End
of image
description.

Glossary

date: 12/9/2010

Term

Definition

Adjusted cohort

The result of removing any allowable exclusions from a cohort (or subcohort). For the Graduation
Rates component, this is the cohort from which graduation and transfer-out rates are calculated; for
the Fall Enrollment component, it is the cohort for calculating retention rate.

American Indian or Alaska
Native (new definition)

A person having origins in any of the original peoples of North and South America (including Central
America) who maintains cultural identification through tribal affiliation or community attachment.

Asian (new definition)

A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian
Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the
Philippine Islands, Thailand, and Vietnam.

Audit/auditing (a class)

Term used when a student elects to take a course, but does not wish to receive credit for the course
toward a degree or other formal award.

Black or African American
(new definition)

A person having origins in any of the black racial groups of Africa.

Cohort

A specific group of students established for tracking purposes.

Credit

Recognition of attendance or performance in an instructional activity (course or program) that can be
applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal
award.

Credit course

A course that, if successfully completed, can be applied toward the number of courses required for
achieving a degree, diploma, certificate, or other formal award.

Degree/certificate-seeking
students

Students enrolled in courses for credit and recognized by the institution as seeking a degree,
certificate, or other formal award. High school students also enrolled in postsecondary courses for
credit are not considered degree/certificate-seeking.

Dual credit

A program through which high school students are enrolled in Advanced Placement (AP) courses,
taught at their high school, that fulfill high school graduation requirements and may earn the student
college credits .

Dual enrollment

A program through which high school students may enroll in college courses while still enrolled in
high school. Students are not required to apply for admission to the college in order to participate.

Entering students
(undergraduate)

Students at the undergraduate level, both full-time and part-time, coming into the institution for the
first time in the fall term (or the prior summer term who returned again in the fall).
This includes all first-time undergraduate students, students transferring into the institution at the
undergraduate level for the first time, and non-degree/certificate seeking undergraduates entering in
the fall.

Exclusions

Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation
Rates and Fall Enrollment retention rate reporting, students may be removed from a cohort if they
left the institution for one of the following reasons: death or total and permanent disability; service in
the armed forces (including those called to active duty); service with a foreign aid service of the
federal government, such as the Peace Corps; or service on official church missions.

First-time student
(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any
institution for the first time at the undergraduate level. This includes students enrolled in academic or
occupational programs. It also includes students enrolled in the fall term who attended college for the
first time in the prior summer term, and students who entered with advanced standing (college
credits earned before graduation from high school).

Full-time student

Undergraduate—A student enrolled for 12 or more semester credits , or 12 or more quarter credits,
or 24 or more contact hours a week each term. Graduate—A student enrolled for 9 or more semester
credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that is
considered full time by the institution. Doctor's degree - Professional practice — As defined by the
institution.

High school diploma or
recognized equivalent

A document certifying the successful completion of a prescribed secondary school program of studies,
or the attainment of satisfactory scores on the GED or another state specified examination.

Hispanic or Latino (new
definition)

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or
origin, regardless of race.

Native Hawaiian or Other
Pacific Islander (new
definition)

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific
Islands.

Non-degree-seeking
student

A student enrolled in courses for credit who is not recognized by the institution as seeking a degree
or formal award.

Noncredit course

A course or activity having no credit applicable toward a degree, diploma, certificate, or other formal
award.

Nonresident alien

A person who is not a citizen or national of the United States and who is in this country on a visa or
temporary basis and does not have the right to remain indefinitely.

Official fall reporting date

The date (in the fall) on which an institution must report fall enrollment data to either the state, its
board of trustees or governing board, or some other external governing body.

Part-time student

Undergraduate—A student enrolled for either less than 12 semester or quarter credits, or less than
24 contact hours a week each term. Graduate—A student enrolled for less than 9 semester or quarter
credits.

Race/ethnicity (new
definition)

Categories developed in 1997 by the Office of Management and Budget (OMB) that are used to
describe groups to which individuals belong, identify with, or belong in the eyes of the community.
The categories do not denote scientific definitions of anthropological origins. The designations are
used to categorize U.S. citizens, resident aliens, and other eligible non-citizens.
Individuals are asked to first designate ethnicity as:

•
•

Hispanic or Latino or
Not Hispanic or Latino

Second, individuals are asked to indicate all races that apply among the following:

•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White

Race/ethnicity unknown

The category used to report students or employees whose race and ethnicity are not known.

Remedial courses

Instructional courses designed for students deficient in the general competencies necessary for a
regular postsecondary curriculum and educational setting.

Residence

A person's permanent address determined by such evidence as a driver's license or voter
registration. For entering freshmen, residence may be the legal residence of a parent or guardian.

Retention rate

A measure of the rate at which students persist in their educational program at an institution,
expressed as a percentage. For four-year institutions , this is the percentage of first-time bachelors
(or equivalent) degree-seeking undergraduates from the previous fall who are again enrolled in the
current fall. For all other institutions this is the percentage of first-time degree/certificate-seeking
students from the previous fall who either re-enrolled or successfully completed their program by the
current fall.

State of residence

A person's permanent address as determined by such evidence as a driver's license or voter
registration. For entering freshmen, state of residence may be the legal state of residence of a parent
or guardian.

State unknown

Status used when the reporting institution is unable to determine from existing records the home
state or residence of the student.

Student-to-faculty ratio

The ratio of FTE students to FTE instructional staff, i.e., students divided by staff.
Students enrolled in "stand-alone" graduate or professional programs and instructional staff teaching
in these programs are excluded from both full-time and part-time counts.
"Stand-alone" graduate or professional programs are those programs such as medicine, law,
veterinary, dentistry, social work, or public health, in which faculty teach virtually only graduate-level
students (also referred to as "independent" programs).
Each FTE value is equal to the number of full-time students/staff plus 1/3 the number of part-time
students/staff.

Study abroad

Arrangement by which a student completes part of the college program studying in another country.
Can be at a campus abroad or through a cooperative agreement with some other U.S. college or an
institution of another country.

Summer session

A summer session is shorter than a regular session and is not considered part of the academic year.
It is not the third term of an institution operating on a trimester system or the fourth term of an
institution operating on a quarter calendar system. The institution may have two or more sessions
occurring in the summer months. Some schools, such as vocational and beauty schools, have yearround classes with no separate summer session.

Transfer-in student

A student entering the reporting institution for the first time but known to have previously attended a
postsecondary institution at the same level (e.g., undergraduate, graduate). The student may
transfer with or without credit.

Undergraduate

A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a
vocational or technical program below the baccalaureate.

White (new definition)

A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

2010-11 Survey Materials

Fall Enrollment
date: 12/9/2010

FAQs
Click one of the following questions to view the answer.

General
1) Should I report students enrolled in non-credit courses as non-degree/certificate-seeking?
2) How do I determine whether students enrolled for credit, but that have not indicated intent, are degree/certificate-seeking?
3) My institution operates on a program basis; students enroll throughout the year. If I use October 15th as the date for counting
fall enrollment, only a fraction of my actual students are reported. Is that OK?
4) My institution has begun allowing students to study abroad for a semester. Should these students be included in our IPEDS
report?
5) Should I include graduate students enrolled in thesis credits in enrollment numbers, even if they are enrolled in a zero credit
placeholder course?
6) In the past I reported first-professional students on this component. Why is there no screen for reporting first-professional
students?

Fall Enrollment by race/ethnicity and gender (Part A)
1) Where do I report undergraduate students who enrolled at my institution for the first time this fall, but already have credits from
another institution earned during the previous summer and while attending high school?
2) My institution does not have any degree programs; our programs are certificate only. Should all my undergraduate enrollment be
considered non-degree/certificate-seeking?
3) Where should I report students in Part A if I do not know whether or not they are first-time?
4) Where, in Part A, do I report students who are seeking a second baccalaureate degree?
5) I have med-tech students enrolled in a level 6 (postbaccalaureate) program. My institution considers them to be undergraduate
students. Where should I report them for IPEDS?
6) In years when enrollment is collected for selected fields, how do I report first/second year undergraduates who have not declared
a major?
7) What do I do if my institution does not have any students in the program areas listed on the CIP selection screen?
8) How do I report students in program areas that do not appear on the CIP selection screen?
9) How do I report foreign students living outside the U.S. who are enrolled in my institution?
10) How do I report a student who earned college credit while in high school (a dual enrolled student) and has now graduated high
school and enrolled in my institution in the Fall?
11) How do I report a high school student who is enrolled at my institution for credit (a dual enrolled student)?

Fall Enrollment by age and gender (Part B)
1) When reporting enrollment by age, how do I report students whose ages are unknown? I am not able to enter a number in the
“Age unknown/unreported” box.
2) My institution uses age range categories that differ from the ones IPEDS uses in Part B. What should I do?

Residence of first-time students (Part C)
1) Some first-time undergraduates at my institution are children whose parents are in foreign countries (e.g., military/diplomatic
service). When reporting residence and migration data, what location should I use?

Total entering class (Part D)
1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the entering students
calculated in Part D?

Retention Rates (Part E)
1) How do I report students who changed attendance status (part-time to full-time OR full-time to part-time) between one fall to the
next on the retention rate screen?
2) Can students on a leave of absence from the institution be considered retained?

Student-to-Faculty Ratio (Part F)
1) How do I calcluate my institution's student-to-faculty ratio?
2) Can you provide an example of a stand-alone graduate or first-professional program (a program such as medicine, law,
veterinary, or dentistry in which faculty teach virtually only graduate-level students)?
3) My institution has graduate and/or doctors-professional practice programs but does not have any "stand-alone" programs. What
should I enter on the student and faculty exclusion line items related to these types of programs on the worksheet for Part F?

Answers:
General
1) Should I report students enrolled in non-credit courses as non-degree/certificate-seeking?

No. Only students enrolled for credit should be reported. Credit is defined as “recognition of attendance or
performance in an instructional activity (course or program) that can be applied by a recipient toward the
requirements for a degree, diploma, certificate, or other formal award.” Enrollment reported in nondegree/certificate-seeking refers to students who are enrolled in creditable programs but are not seeking the
degree or other formal award. You should not report any of the following:
•
•
•
•
•
•

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already
received their Doctor's degree
Students studying abroad (i.e., at a foreign university) if their enrollment at the 'home' institution is only an
administrative record and the fee is nominal
Students in any branch campus located in a foreign country

Back to top
2) How do I determine whether students enrolled for credit, but that have not indicated intent, are degree/certificateseeking?

If the student has not indicated any intent but is applying for Title IV financial assistance, the student would
be assumed to be degree/certificate-seeking.
Back to top
3) My institution operates on a program basis; students enroll throughout the year. If I use October 15th as the date
for counting fall enrollment, only a fraction of my actual students are reported. Is that OK?

Program reporters should use the period of August 1 to October 31 to measure fall enrollment. If a student
enrolls or remains enrolled at any time during that period, the student is included in the fall enrollment
counts.
Back to top
4) My institution has begun allowing students to study abroad for a semester. Should these students be included in our
IPEDS report?

If the students enroll in your institution, pay tuition there, and attend classes in a foreign country for a short
period of time, they should be included in your institution’s enrollment report. If your institution serves only
an administrative function and the fee the student pays to your institution is nominal, then do not include
these students in your report.
Back to top
5) Should I include graduate students enrolled in thesis credits in enrollment numbers, even if they are enrolled in a
zero credit placeholder course?

You should include these students in your enrollment counts, as they have not yet completed a program.
Back to top
6) In the past I reported first-professional students on this component. Why is there no screen for reporting firstprofessional students?

Institutions are now required to use the new postbaccalaureate degree categories (eliminating the firstprofessional category and reclassifying those programs). In parts A and B, all postbaccalaureate students are
to be reported as graduate students (including students formerly reported as first-professional).
Back to top
Fall Enrollment by race/ethnicity and gender (Part A)
1) Where do I report undergraduate students who enrolled at my institution for the first time this fall, but already have
credits from another institution earned during the previous summer and while attending high school?

They should be included with the first-time undergraduates (either full- or part-time). The collection pages
have been changed to clarify which students should be reported, and no longer includes the term “first-year.”
Back to top
2) My institution does not have any degree programs; our programs are certificate only. Should all my undergraduate
enrollment be considered non-degree/certificate-seeking?

No. Enrollment of all undergraduate students seeking either degrees or other certificates should be reported
as either first-time, transfer-in, or other.
Back to top
3) Where should I report students in Part A if I do not know whether or not they are first-time?

If this is not indicated directly and the student does not enroll with prior credits or transcription from another
institution, assume the student is first-time.
Back to top
4) Where, in Part A, do I report students who are seeking a second baccalaureate degree?

Report these students in the column labeled "Continuing" degree/certificate-seeking students (column 3).
This column is intended to capture all degree/certificate-seeking undergraduate students who are not firsttime and did not transfer-in to the institution in that Fall.
Back to top
5) I have med-tech students enrolled in a level 6 (postbaccalaureate) program. My institution considers them to be
undergraduate students. Where should I report them for IPEDS?

If this program requires a student to have a bachelor’s degree in order to enroll, the students should be
reported as graduate students. Otherwise, they may be reported with the undergraduates.
Back to top
6) In years when enrollment is collected for selected fields, how do I report first/second year undergraduates who
have not declared a major?

These students should only be reported on the “Summary Screens” (CIP 99.0000) of Part A, where all
students enrolled for credit (regardless of field of study) are reported.
Back to top
7) What do I do if my institution does not have any students in the program areas listed on the CIP selection screen?

Select the “None of the above” and enter total fall enrollment in the “Summary” portion.
Back to top
8) How do I report students in program areas that do not appear on the CIP selection screen?

The program areas on the CIP selection screen are the only ones for which enrollment is collected. Include
the students in other programs, along with students in the requested programs, in the “Summary” portion.
Back to top
9) How do I report foreign students living outside the U.S. who are enrolled in my institution?

There has been no change to how these students should be reported. Foreign students living outside the
U.S., such as a foreign student living outside the U.S. who is enrolled in distance education at your
institution, should be classified in the Race/Ethnicity Unknown category. Only U.S. citizens are to be
categorized in the specific Race/Ethnicity categories. The non-resident alien category is reserved specifically
for students that are in the U.S. under that specific legal status.
Back to top
10) How do I report a student who earned college credit while in high school (a dual enrolled student) and has now
graduated high school and enrolled in my institution in the Fall?

If the college credit was earned prior to the student graduating high school, then this student would be
considered a first-time student in the Fall. The definition of “first-time” allows for students to still be classified
as first-time if the college credit they have previously earned was prior to their high school graduation.
Back to top
11) How do I report a high school student who is enrolled at my institution for credit (a dual enrolled student)?

This student would be reported as non-degree/certificate-seeking. Prior to graduating high school, a student
is non-degree/certificate-seeking. Once the student graduates high school they can be classified as
degree/certificate-seeking, if appropriate.
Back to top
Fall Enrollment by age and gender (Part B)
1) When reporting enrollment by age, how do I report students whose ages are unknown? I am not able to enter a
number in the “Age unknown/unreported” box.

The number of students for that category will be computed by the system, by taking the difference between
the sum of students reported by age category and the corresponding total enrollment reported in Part A. If
this number is negative, it will result in a fatal error and you will need to make appropriate edits.
Back to top
2) My institution uses age range categories that differ from the ones IPEDS uses in Part B. What should I do?

In order to have consistent data from all institutions, IPEDS must use the standard age categories. Use the
students' dates of birth to report the enrollment by IPEDS age categories.
Back to top
Residence of first-time students (Part C)
1) Some first-time undergraduates at my institution are children whose parents are in foreign countries (e.g.,
military/diplomatic service). When reporting residence and migration data, what location should I use?

The home state could be the student’s or parent’s official home state, the state where they are registered to
vote or pay taxes, or the state issuing their driver’s license. If no such information is available, they would be
reported under “State unknown”(57).
Back to top
Total entering class (Part D)

1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the
entering students calculated in Part D?

In addition to all the students in your full-time, first-time degree/certificate-seeking cohort, the
undergraduate entering student total includes part-time students of the same criteria as well as transfers-in
and full- and part-time non-degree/certificate-seeking students that are new to your institution in the Fall
(entering students).
Back to top
Retention Rates (Part E)
1) How do I report students who changed attendance status (part-time to full-time OR full-time to part-time) between
one fall to the next on the retention rate screen?

Report students based on their attendance status in the fall the cohort was based on, even if that status
changed in the following fall.
Back to top
2) Can students on a leave of absence from the institution be considered retained?

No. Students must be enrolled for credit at the institution in the Fall to be considered retained from the
previous fall.
Back to top
Student-to-Faculty Ratio (Part F)
1) How do I calcluate my institution's student-to-faculty ratio?

A worksheet has been provided to guide the process of calculating the student-to-faculty ratio for your
institution. The worksheet can be accessed from the Part F screen in the Data Collection System.
Back to top
2) Can you provide an example of a stand-alone graduate or first-professional program (a program such as medicine,
law, veterinary, or dentistry in which faculty teach virtually only graduate-level students)?

An example of a program that would fall into this category is a school of medicine that only awards
degrees/certificates at the graduate and professional level and therefore its faculty exclusively (or in some
cases almost exclusively) teach graduate and professional students. Programs that are "stand-alone"
graduate programs may have some undergraduate students enrolled in their courses, however a "standalone" graduate program would only award degrees/certificates at the graduate level. An example of a
graduate program that would not meet this criteria is a school of business that has an undergraduate and
graduate program and therefore enrolls both types of students and awards degrees/certificates at both
levels. Further, the faculty would teach a mix of undergraduate and graduate students. Excluding “standalone” graduate and/or professional programs is intended to make the student-to-faculty ratio closer to an
undergraduate student-to-faculty ratio than it would be if these programs were included in the calculation,
without overburdening institutions.
Back to top
3) My institution has graduate and/or doctors-professional practice programs but does not have any "stand-alone"
programs. What should I enter on the student and faculty exclusion line items related to these types of programs on
the worksheet for Part F?

If your institution does not have any "stand-alone" graduate or professional programs, then enter 0 for
students and 0 for faculty in the lines for these types of programs. Most institutions do not have these types
of graduate or professional programs, so entering 0 in those lines will be fairly common.
Back to top

2010-11 Survey Materials

date: 12/9/2010

Narrative Edits for Fall Enrollment for 2-year institutions

Edit specifications for the 2010-11 IPEDS Web-Based Data Collection
Fall Enrollment (EF) Component
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Screening Question
Part A: Enrollment of Students by Race/Ethnicity
Part B: Enrollment of Students by Age
Part C: Residence
Part D: Total Undergraduate Entering Class
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Screening Question
You must respond to the following screening question. The answer given here will determine which screens your institution is
shown.
Part B Selection
Completion of Part B: Enrollment of Students By Age is optional for this reporting year. Before continuing, you must indicate
the following:
•

Do you wish to complete Part B this year?
◦ If you respond Yes to the question above, you are required to complete all screens in Part B; if you
respond No, then Part B will not be displayed.

Top

Part A: Fall Enrollment by Student Level, Race/Ethnicity and Gender
Full-Time Undergraduate Students
Applicable to institutions that reported full-time undergraduate student enrollment in the IC Header survey
.
On this screen, you must report the number of First-time, Transfer-in, and Continuing full-time undergraduate
degree/certificate-seeking students, as well as the number of full-time undergraduate Non-degree/non-certificate-seeking
students, enrolled in creditable courses at the institution for each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of undergraduate degree/certificate-seeking students,
and the grand total number of full-time undergraduate students (degree/certificate-seeking + non-degree/non-certificateseeking) enrolled for credit by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.

The system will perform the following edits on the data entered:
•
•

•

•
•

•

The calculated grand total (men + women) for Total full-time undergraduate students must be greater than 0.
If your institution reported that it enrolls full-time, first-time degree/certificate-seeking undergraduates in Part B of
the IC Header survey, you must report students of this type here. If this type of student is not enrolled and you
are receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If your institution reported that it does not enroll full-time, first-time degree/certificate-seeking undergraduates in
Part B of the IC Header survey, you are not expected to report this type of student here. If this type of student is
enrolled and you are receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you reported First-time students on this screen, you are also expected to report Transfer-in and/or
Continuing students.
Note:
Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
For each gender category, if the total number of Transfer-in students is greater than 0, then the number of
Continuing students should also be greater than 0. If this is not the case, then you must confirm that the
specified values are correct.
Applicable to public institutions only. The calculated grand total (men + women) for Transfer-in students must be
greater than 0.
For each gender category, the total number of First-time students is expected to be within a 50% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is between 1 and 100.
For each gender category, the total number of First-time students is expected to be within a 20% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is greater than 100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is greater than 100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is greater than 100.

Part-Time Undergraduate Students
Applicable to institutions that reported part-time undergraduate student enrollment in the IC Header survey
On this screen, you must report the number of First-time, Transfer-in, and Continuing part-time undergraduate
degree/certificate-seeking students, as well as the number of part-time undergraduate Non-degree/non-certificate-seeking
students, enrolled in creditable courses at the institution for each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of undergraduate degree/certificate-seeking students,
and the grand total number of part-time undergraduate students (degree/certificate-seeking + non-degree/non-certificateseeking) enrolled for credit by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.
The system will perform the following edits on the data entered:

•
•

•

The calculated grand total (men + women) for Total part-time undergraduate students must be greater than 0.
If your institution reported that it enrolls part-time, first-time degree/certificate-seeking undergraduates in Part B
of the IC Header survey, you must report students of this type here. If this type of student is not enrolled and you
are receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If your institution reported that it does not enroll part-time, first-time degree/certificate-seeking undergraduates in
Part B of the IC Header survey, you are not expected to report this type of student here. If this type of student is
enrolled and you are receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you reported First-time students on this screen, you are also expected to report Transfer-in and/or Continuing
students.
Note:
Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
For each gender category, if the total number of Transfer-in students is greater than 0, then the number of
Continuing students should also be greater than 0. If this is not the case, you must confirm that the specified
values are correct.
For each gender category, the total number of First-time students is expected to be within a 50% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is between 1 and 100.
For each gender category, the total number of First-time students is expected to be within a 20% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is greater than 100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is greater than 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is greater than 100.

Fall Enrollment Summary
This screen displays a summary of the data reported in Part A of this survey, including Total full-time students, Total parttime students, and Grand total, all students enrolled at the institution by race/ethnicity and gender.
The system will perform the following edits on the data entered:
•
•

•

The calculated Grand Total (men + women) enrolled must be greater than 0.
For each race/ethnicity category where the current and prior year values are greater than 0, the system will
calculate the percentage of Total men (full-time + part-time) that are from that category in both the current and
prior year. The current year derived percentage must be within 20% of the prior year derived percentage;
otherwise, you must confirm that the current year value is correct.
For each race/ethnicity category where the current and prior year values are greater than 0, the system will
calculate the percentage of Total women (full-time + part-time) that are from that category in both the current
and prior year. The current year derived percentage must be within 20% of the prior year derived percentage;
otherwise, you must confirm that the current year value is correct.

Top

Part B: Fall Enrollment by Age and Gender
Applicable to institutions that answered Yes to the Part B Selection screening question at the beginning of the survey
In Part B you must report the number of students enrolled for credit at the institution by age distribution and gender for each of
the following student types (as applicable based on enrollment reported in the IC Header survey):
•
•

Full-time undergraduate
Part-time undergraduate

For each applicable type of student, the system will calculate the total number of students reported in Part B by gender and
subtract this value from the corresponding total from Part A to determine the number of students with Age
unknown/unreported.
The system will perform the following edits on the data entered for each applicable student type:
•
•
•

•

If the number of Men reported is greater than 0, then you are expected to report enrollment for the corresponding
student type in Part A.
If the number of Women reported is greater than 0, then you are expected to report enrollment for the
corresponding student type in Part A.
The number of full-time undergraduate students with Age unknown/unreported must be greater than or equal
to 0.
Note: If this number is less than 0, it is because the sum of men and women from all age groups is greater than
the number of students reported for the corresponding student type in Part A. Corrections must be made to the
data in one or both parts to resolve the fatal error that will occur.
The number of students with Age unknown/unreported must be less than 20% of the number of students
reported for the corresponding student type in Part A.

Top

Part C: Residence
Screening Question
You must answer Yes or No to the following screening question. The answer given here will determine which screens your
institution is shown.
•

Does your institution have any first-time, degree/certificate-seeking undergraduate students who graduated from
high school or received their GED within the past 12 months?

The system will perform the following edit on the data entered:
•

If your institution reported that you enroll full-time, first-time degree/certificate seeking undergraduate students in
Part B of the IC Header survey, then you are expected to respond Yes to the screening question above.

Freshman Residence (3 screens)
Applicable to institutions that answered Yes to the Part C Screening Question
On these screens you must report the number of first-time, degree/certificate-seeking undergraduate students enrolled in the
institution (column 1), and the number of these students who graduated from high school OR received a GED in the past 12
months (column 2) by State of residence when student was first admitted. This includes all states and US territories,
along with additional “State Unknown” and “Foreign Countries” categories, each with its own unique 2-digit FIPS Code.
On the final screen in Part C, the system will calculate the number of students with Residence unknown/unreported (FIPS
Code 98) by subtracting the sum of all students entered in column 1 from the total number of first-time, degree/certificateseeking undergraduate students (full-time and part-time) reported in Part A.
The system will perform the following edits on the data entered:

•
•
•
•

•

For each FIPS Code, the number of students reported in column 1 must be greater than the number of students
reported in column 2.
The total number of students entered in column 2 must be greater than 0.
The total number of students entered in column 2 must be greater than or equal to 20% of the total number of
students entered in column 1.
The number of students with Residence unknown/unreported must be greater than or equal to 0.
Note: If this number is less than 0, it is because the total number of students entered in column 1 is greater than
the total number of first-time, degree/certificate-seeking undergraduate students (full-time and part-time)
reported in Part A. Corrections must be made to the data in one or both parts to resolve the fatal error that will
occur.
The number of students with Residence unknown/unreported must be less than 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
Note: You must report state of residence for the maximum number of students possible. If you are unable to
provide at least 20% of residences, you must enter an explanation.
The number of students from State Unknown (FIPS Code 57) is expected to be less than 20% of the total
number of first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part
A.
Applicable to public institutions only. The total number of first-time, degree/certificate seeking undergraduate
students in your institution’s “home state” is expected to be greater than or equal to 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
If you reported residence data for First-time degree/certificate-seeking undergraduates in Part C, you are
also expected to report First-time undergraduate students (either full-time or part-time) in Part A.

Freshman Residence (3 screens)
Applicable to institutions that answered No to the Part C Screening Question
On these screens you must report the number of first-time, degree/certificate-seeking undergraduate students enrolled in the
institution (column 1) by State of residence when student was first admitted. This includes all states and US territories,
along with additional “State Unknown” and “Foreign Countries” categories, each with its own unique 2-digit FIPS Code.
On the final screen in Part C, the system will determine the number of students with Residence unknown/unreported (FIPS
Code 98) by subtracting the sum of all students entered in column 1 from the total number of first-time, degree/certificateseeking undergraduate students (full-time and part-time) reported in Part A.
The system will perform the following edits on the data entered:
•

•

The number of students with Residence unknown/unreported must be greater than or equal to 0.
Note: If this number is less than 0, it is because the total number of students entered in column 1 is greater than
the total number of first-time, degree/certificate-seeking undergraduate students (full-time and part-time)
reported in Part A. Corrections must be made to the data in one or both parts to resolve the fatal error that will
occur.
The number of students with Residence unknown/unreported must be less than 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
Note: You must report state of residence for the maximum number of students possible. If you are unable to
provide at least 20% of residences, you must enter an explanation.
The number of students from State Unknown (FIPS Code 57) is expected to be less than 20% of the total
number of first-time degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part
A.
Applicable to public institutions only. The total number of first-time, degree/certificate seeking undergraduate
students in your institution’s “home state” is expected to be greater than or equal to 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
If you reported residence data for First-time degree/certificate-seeking undergraduates in Part C, you are
also expected to report First-time undergraduate students (either full-time or part-time) in Part A.

Top

Part D: Total Undergraduate Entering Class
On this screen, several data items from Part A of this survey are preloaded for your reference. This includes:
•

Line D1: The number of full-time, first-time degree/certificate-seeking undergraduates reported (your GRS
cohort).

•
•
•

Line D2: The total number of first-time degree/certificate-seeking undergraduates (full-time + part-time)
reported.
Line D3: The total number of transfer-in degree/certificate-seeking undergraduates (full-time + part-time)
reported.
Line D4: The total number of non-degree/certificate-seeking undergraduates (full-time + part-time) reported.

You must report the following information for line D5:
•

Of the total non-degree/certificate-seeking undergraduates displayed on line D4, the number that are new to the
institution (entering the institution for the first time).

Based on this additional data, the system will calculate the total number of students entering at the undergraduate level (Line
D2 + Line D3 + Line D5), as well as the percentage of those students who are represented by the GRS cohort (Line D1 / Line
D6).
The system will perform the following edits on the data entered for Line D5:
•
•
•
•

If none of your non-degree/certificate seeking students are new to the institution this Fall, then you must report
zero students for line D5. This field cannot be left blank.
The number of students entered for line D5 is expected to be greater than 0. If this is not the case, then you
must confirm.
The number of students entered for line D5 must be less than or equal to the number of students in line D4.
The number of students entered for line D5 should not be equal to those in line D4 since this would indicate that
the institution’s entering class is 100% of the GRS cohort. If the institution’s entering class is 100% of the GRS
cohort, then you must confirm.

Top

Part E: Retention Rates
On this screen, you must report the retention rates for the Full-time, first-time cohort and the Part-time, first-time cohort.
Note: Academic reporters report retention data as of the institution's official fall reporting date or as of October 15. Program
reporters report retention data on students enrolled in the institution at any time between August 1 and October 31.
Full-time, first-time cohort retention
For the Full-time portion of this screen, you must report the number of students in the Full-time, first-time Fall 2009 cohort,
as well as any Exclusions from the cohort. Once the screen is saved, the system will display the difference between the two
in the Adjusted cohort field.
In addition, the number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 must be reported in
order to determine the Full-time, first-time Fall 2009 cohort retention rate percentage.
The system will perform the following edits on the data entered for the Full-time portion of this screen:
•
•
•
•
•
•
•

•

The Full-time, first-time Fall 2009 cohort is expected to be within a 20% range of the Preloaded cohort.
If the Full-time, first-time Fall 2009 cohort is greater than 0, then the Exclusions from the cohort must be
less than 50% of all students in the Full-time, first-time Fall 2009 cohort.
If the Adjusted cohort is greater than 0, then the number of Students from Fall 2009 cohort still enrolled
OR completed as of Fall 2010 is expected to be greater than 0.
The number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 must be less
than the Adjusted cohort.
The number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 is expected to
be greater than or equal to 15% of the Adjusted cohort.
If the number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 is equal to the
Adjusted cohort, then you must confirm a retention rate of 100% for that cohort.
If you reported enrollment for full-time, first-time students in last year's Fall Enrollment survey, then you are
expected to report full-time, first-time students on this screen. If this type of student is not enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you did not report enrollment for full-time, first-time students in last year's Fall Enrollment survey, then you are
not expected to report full-time, first-time students on this screen. If this type of student is enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Part-time, first-time cohort retention
For the Part-time portion of this screen, you must report the number of students in the Part-time, first-time Fall 2009 cohort,
as well as any Exclusions from the cohort. Once the screen is saved, the system will display the difference between the two
in the Adjusted cohort field.
In addition, the number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 must be reported in
order to determine the Part-time, first-time Fall 2009 cohort retention rate percentage.
The system will perform the following edits on the data entered for the Part-time portion of this screen:
•
•
•
•
•
•

•

The Part-time, first-time Fall 2009 cohort is expected to be within a 20% range of the Preloaded cohort.
If the Part-time, first-time Fall 2009 cohort is greater than 0, then the Exclusions from the cohort must be
less than 50% of all students in the Part -time, first-time Fall 2009 cohort.
If the Adjusted cohort is greater than 0, then the number of Students from Fall 2009 cohort still enrolled
OR completed as of Fall 2010 is expected to be greater than 0.
The number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 must be less
than the Adjusted cohort.
If the number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 is equal to the
Adjusted cohort, then you must confirm a retention rate of 100% for that cohort.
If you reported enrollment for part-time, first-time students in last year's Fall Enrollment survey, then you are
expected to report part-time, first-time students on this screen. If this type of student is not enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you did not report enrollment for part-time, first-time students in last year's Fall Enrollment survey, then you
are not expected to report part-time, first-time students on this screen. If this type of student is enrolled and you
are receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Top

Part F: Student-to-Faculty Ratio
On this screen, you must report your institution's Student-to-faculty ratio (e.g., student-to-instructional staff ratio) for Fall
2010 using the ratio format provided. Additional resources are available, including the prior year student-to-faculty ratio, and a
worksheet for assistance in determining your institution’s student-to-faculty ratio.
Note: The student-to-faculty ratio and any accompanying context provided on this screen will be displayed on College
Navigator.
The system will perform the following edits on the data entered:
•
•
•

The ratio entered here is expected to be greater than 0 to 1.
If the ratio entered is between 51 to 1 and 100 to 1, an explanation is required.
If the ratio entered is greater than 100 to 1, a fatal error will occur.

Top

2010-11 Survey Materials

Fall Enrollment 2010
date: 12/9/2010

Form: Fall Enrollment for 4-year degree granting
Part B Selection
Completion of Part B (Enrollment of Students by Age) is optional this year.
Do you wish to complete Part B this year? If you select 'Yes', you will see Part B and be expected to complete
the screens. If you select 'No', you will skip Part B.

Yes, I will complete Part B

No, I will not complete Part B
You may use the space below to provide context for the data you've reported above.

Fall Enrollment - CIPCODE Selection
Indicate which of the following fields of study are offered by your institution. Students are to be reported by
their major field of study for the categories listed below. Fields for which enrollment was reported for Fall 2008
have already been checked; please make sure all listed fields that are offered by your institution are checked.

Undergraduate and graduate fields
13.0000 -- Education
14.0000 -- Engineering
26.0000 -- Biological and Biomedical Sciences
27.0000 -- Mathematics
40.0000 -- Physical Sciences
52.0000 -- Business, Management, Marketing, and Related Support Services
Graduate-only fields
22.0101 -- Law (LL.B., J.D.)
51.0401 -- Dentistry (D.D.S., D.M.D.)
51.1201 -- Medicine (M.D.)
None of the above
You may use the space below to provide context for the data you've reported above.

Full-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Degree/certificate-seeking
Transfer-in
Continuing

First-time

Non-degree/
non-certificate-seeking

Total degree/certificateseeking

Total,
full-time
undergraduate
students

Native
Hawaiian or
Other Pacific
Islander
White

Two or more
races
Race and
ethnicity
unknown
Total women
Total women
prior year
Grand total
(men+women)
Grand total
(men+women)
prior year

Part-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Degree/certificate-seeking
Transfer-in
Continuing

First-time

Non-degree/
non-certificate-seeking

Total degree/certificateseeking

Total,
part-time
undergraduate
students

Native
Hawaiian or
Other Pacific
Islander
White

Two or more
races
Race and
ethnicity
unknown
Total women
Total women
prior year
Grand total
(men+women)
Grand total
(men+women)
prior year

Part A - Fall Enrollment for Graduate Students
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
Total Graduate Students
When reporting graduate students, make sure to include counts for postbaccalaureate professional programs
(formerly first-professional)
Graduate Students
•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled for credit

Total full-time

Total part-time

Total graduate
students

Men
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown

Total men
Total men prior year
Women
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races
Race and ethnicity unknown

Total women
Total women prior year
Grand total (men+women)
Grand total (men+women) prior
year

Fall Enrollment Summary
Total full-time
students

Total part-time
students

Grand total,
all students

Sample pages for 13.0000 Education (undergraduate and graduate) and 21.0101 Law (first-professional) follow. Please duplicate
these pages as needed for any fields of study listed above that are offered by your institution.
Part A - Fall Enrollment by race/ethnicity and gender
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and October 31, 2010.
CIPCODE: 13.0000 -- Education

Full-time undergraduate students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students
enrolled for
credit
Men
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American
Native
Hawaiian or
Other Pacific
Islander
White
Two or more
races
Race and
ethnicity
unknown
Total men
Women
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American

Degree/certificate-seeking
Transfer-in

First-time

Continuing

Non-degree/
non-certificate-seeking

Total

Total,
full-time
undergraduate
students

Native
Hawaiian or
Other Pacific
Islander
White

Two or more
races
Race and
ethnicity
unknown
Total women
Grand total
(men+women)
Grand total
(men+women)
2008-09

Part A - Fall Enrollment by race/ethnicity and gender
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and October 31, 2010.
CIPCODE: 13.0000 -- Education

Part-time undergraduate students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students
enrolled for
credit
Men
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American
Native
Hawaiian or
Other Pacific
Islander
White
Two or more
races
Race/ethnicity
unknown
Total men
Women
Nonresident
alien
Hispanic/Latino
American
Indian or
Alaska Native
Asian
Black or
African
American
Native
Hawaiian or
Other Pacific
Islander

Degree/certificate-seeking
Transfer-in

First-time

Continuing

Non-degree/
non-certificate-seeking

Total

Total,
part-time
undergraduate
students

White
Two or more
races
Race/ethnicity
unknown
Total women
Grand total
(men+women)
Grand total
(men+women)
2008-09

Graduate students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled for credit

Total full-time

Total part-time

Total graduate
students

Men
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown

Total men
Women
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown
Total women
Grand total (men+women)
Grand total (men+women) 2008-09

Students enrolled for credit
Men
Nonresident alien

Total full-time

Total part-time

Total

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Two or more races

Race and ethnicity unknown

Total men
Women
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Two or more races

Race and ethnicity unknown
Total women
Grand total (men+women)

Grand total (men+women) 2008-09

Full-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time undergraduate students (from part A)

Part-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time undergraduate students (from part A)

Part B - Fall Enrollment by Age and Gender for Full-time Graduate Students
NOTE: These data are optional this year.
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
Age

Full-time Graduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time graduate students (from part A)

Part B - Fall Enrollment by Age and Gender for Part-time Graduate Students
NOTE: These data are optional this year.
Academic reporters report enrollment as of the institution's official fall reporting date or as of October 15, 2010.
Program reporters report students who were enrolled in the institution at any time between August 1 and
October 31, 2010.
Age

Part-time Graduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time graduate students (from part A)

Yes, we have students who graduated high school or received their GED in the past 12 months.

No, we do not have any students who graduated high school or received their GED in the past 12
months.
You may use the space below to provide context for the data you've reported above.

FIPS
Code

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

West Virginia

Wisconsin

Wyoming

State Unknown

American Samoa

Federated States
of Micronesia
Guam

Marshall Islands

Northern Marianas

Palau

Puerto Rico

Virgin Islands

Foreign Countries

Residence unknown/
unreported

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who
graduated from
high school OR received a
GED in the past 12 months
(2)

Total first-time,
degree/certificate-seeking
undergraduates
(FT+PT from part A)

Part E - First-time Bachelor's Cohort Retention Rates
Retention rates will be calculated based on information provided below.
Academic reporters report retention data as of the institution's official fall reporting date or as of October 15.
Program reporters report retention data on students enrolled in the institution at any time between August 1
and October 31.
If there are no students to be reported in a cohort, please enter zero. Do not leave the field blank.
When reporting data below, remember to:
•
Include only first-time bachelor's students in your full- and part-time cohorts. Do not include
students who transferred into your institution.
•
Determine student status (full- or part-time) using Fall 2009 status (e.g. if a student was parttime in Fall 2009, report them in the part-time cohort regardless of their Fall 2010 status).
•
Report in the exclusions boxes the number of students from each cohort who left the institution
for any of the following reasons: died or were totally and permanently disabled; to serve in the
armed forces (including those called to active duty); to serve with a foreign aid service of the
Federal Government (e.g. Peace Corps); or to serve on official church missions.
The system will subtract exclusions from the original cohorts and use adjusted cohorts for calculating retention rates.
Retention rates will be calculated by the system after clicking 'Save.'
Prior
year
data
FULL-TIME, FIRST-TIME BACHELOR'S COHORT RETENTION:
Full-time, first-time Fall 2009 bachelor's cohort

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled as of Fall 2010

Full-time, first-time Fall 2009 bachelor's cohort retention rate

PART-TIME, FIRST-TIME BACHELOR'S COHORT RETENTION:
Part-time, first-time Fall 2009 bachelor's cohort

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled as of Fall 2010

Part-time, first-time Fall 2009 bachelor's cohort retention rate

You may use the space below to provide context for the data you've reported above.

to 1
to 1

You may use the space below to provide context for the data you've reported above.

These context notes will be posted on the College Navigator website, and should be written to be understood by
students and parents.

Part F - Four-Year Institutions with Graduate Programs Student-to-Faculty Ratio Worksheet
This worksheet is designed to help you determine your institution's student-to-faculty ratio.
Data entered on this worksheet will NOT be collected or saved. Therefore, please PRINT this screen if you would
like to refer to the ratio calculation for your institution at a later time.
The term "stand-alone graduate or professional program" used below is defined as a graduate or professional
programs such as medicine, law, veterinary, dentistry, social work, or public health, in which faculty teach
virtually only graduate-level students (often referred to as "independent" programs).
Note: The logic used for this calculation is similar to item I-2 from the Common Data Set data collection.
Students, Fall 2010
FULL-TIME STUDENTS:
F1 Total full-time students from Part A
Full-time Student Exclusion (Line F2):
F2 Of the full-time students reported in Line F1, the number enrolled in
stand-alone graduate or professional programs
F3 Total adjusted full-time student count
(Line F1 - F2)
PART-TIME STUDENTS:
F4 Total part-time students from Part A
Part-time Student Exclusion (Line F5):
F5 Of the part-time students reported in Line F4, the number enrolled in
stand-alone graduate or professional programs
F6 Total adjusted part-time student count
(Line F4 - F5)
F7 Full-time equivalent of adjusted part-time student count
(Line F6 * 1/3)
F8 Total adjusted full-time equivalent students
(Line F3 + F7)
Instructional Staff, Fall 2010
FULL-TIME INSTRUCTIONAL STAFF:
F9 Number of full-time instructional staff (as reported on EAP on the HR
survey component, full-time, non-medical, Line 1 Total + Line 2 Total)
Full-time Instructional Staff Exclusions (Line F10A and 10B):
(Note: an individual instructor meeting both exclusion criteria should only be reported in ONE exclusion line item.)
F10A Of the full-time instructional staff reported in Line F9, the number
teaching exclusively in stand-alone graduate or professional programs
F10B Of the full-time instructional staff reported in Line F9, the number
teaching exclusively non-credit courses
F11 Total adjusted full-time instructional staff
(Line F9 - (F10A + F10B))
PART-TIME INSTRUCTIONAL STAFF:
F12

Number of part-time instructional staff (as reported on EAP on the HR
survey component, part-time, non-medical, Line 1 Total + Line 2 Total
[Note: this calculated Total does not include graduate assistants])
Part-time Instructional Staff Exclusions (Line F13A and 13B):
(Note: an individual instructor meeting both exclusion criteria should only be reported in ONE exclusion line item.)
F13A Of the part-time instructional staff reported in Line F12, the number
teaching exclusively in stand-alone graduate or professional programs
F13B Of the part-time instructional staff reported in Line F12, the number
teaching exclusively non-credit courses
Part-time Instructional Staff Addition (Line F14):
F14 Number of administrators, or other staff not reported to IPEDS as
instructors, that are teaching a credit course(s) in the academic year
F15 Total adjusted part-time instructional staff
(Line F12 - (F13A + F13B) + F14)
F16 Full-time equivalent of adjusted part-time instructional staff
(Line F15 * 1/3)
F17 Total full-time equivalent of adjusted instructional staff
(Line F11 + F16)
F18 Student-to-faculty ratio
to 1
(Line F8/F17)

2010-11 Survey Materials

Fall Enrollment Full Instructions
date: 12/9/2010

Instruction

Purpose of the Survey
Changes in Reporting
General Instructions
Reporting Period Covered
Context Boxes
Coverage
Who To Include
Who To Exclude
Where to Get Help for Reporting
IPEDS Help Desk
AIR Website
IPEDS Website Resources
Where the Reported Data Will Appear
Institution Level
Aggregate Level
Reporting Directions
Screening Questions
Reporting Individuals by New Racial/Ethnic Categories
Part A: Fall Enrollment by Student Level, Enrollment Status, Gender, and Race/Ethnicity
(Total and by Selected Fields of Study)
Part B: Enrollment of Students by Age
Part C: Residence of First-Time Degree/Certificate-Seeking Undergraduates
Part D: Total Undergraduate Entering Class
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Changes in Reporting
•

General Instructions

Coverage

Who to Include
Student to include in this report:
•
•
•
•
•

Who to Exclude
Students to exclude from this component:
•
•
•
•
•

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have
already received their Doctor's degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution
is only an administrative record and the fee is nominal

•

Students in any branch campus located in a foreign country

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: [email protected]

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports

At the aggregate-level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Image
description.
Top of Page
End
of image
description.

CIPCODE Selection.
Reporting enrollment by selected fields of study is mandatory this year. In Part A, enrollment in the selected
fields will need to be reported in addition to the total enrollment data reported on the summary screens (CIP
99.0000).
Select the fields of study that are offered by your institution. Field names and corresponding CIP codes for
the programs known to exist at your institution will already be checked. Please update this list, if necessary,
by adding or removing checks in the associated boxes. Undergraduate and graduate fields:
•
•
•
•
•
•

13.0000
14.0000
26.0000
27.0000
40.0000
52.0000

-------

Education
Engineering
Biological and Biomedical Sciences
Mathematics
Physical Sciences
Business, Management, Marketing, and Related Support Services

Graduate-only fields:
•
•
•

22.0101 -- Law (LL.B., J.D.)
51.0401 -- Dentistry (D.D.S., D.M.D.)
51.1201 -- Medicine (M.D.)

Once you have updated this CIPCODE Selection screen and saved the results, screens similar to the Part A
Summary screens will be generated at the appropriate levels and fields of study.

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races

In addition, the following categories may be used:
•
Nonresident alien
•
Race and ethnicity unknown

•

Image
description.
Top of Page
End
of image
description.

Part A: Full-Time Undergraduate Students
Include all students enrolled for credit in 4 or 5-year bachelor's degree programs, associate's degree
programs, or any certificate programs below the baccalaureate level. Students who have already earned a
bachelor's degree but are taking undergraduate courses for credit should be included as undergraduates.

Part A: Graduate Students
Report all students enrolled in graduate programs at your institution as either full-time (column 1) or parttime (column 2). Be sure to include graduate students enrolled for thesis credits, even when zero credits are
awarded, as these students are still enrolled and seeking their degree.
IMPORTANT REMINDER: Be sure to use the new postbaccalaureate program classifications when reporting.
Beginning with the Spring 2010 data collection and continuing with the current Spring 2011 collection,
institutions are required to report using the new postbaccaluareate program classifications, therefore doctor'sprofessional practice students (formerly reported as first-professional students) should be reported as
graduate students.
Image
description.
Top of Page
End
of image
description.

Part A: Enrollment by Selected Fields of Study
Report students in the selected fields using the same definitions and instructions provided for the
Part A Summary Screens (CIPCODE 99.0000).
Students at your institution that have not declared a major field of study or their major field of
study is not one of the selected fields should be reported on the Part A Summary Screens only
(CIPCODE 99.0000). The enrollment reporting by the selected fields of study is most likely only a
subset of the total students enrolled in your institution.

Image
description.
Top of Page
End
of image
description.

Part B: Enrollment of Students By Age
Part B is optional this year. This part is required in odd-numbered years.
This distribution of students should include all students reported in Part A. All previously covered instructions
regarding reporting period, students to include, and categorization of students by attendance status (full- or
part-time) apply to this part.

Part D: Total Undergraduate Entering Class
Program reporters and non-degree-granting institutions are not required to complete Part D.

Total entering class data are included to address concerns some institutions have raised about the cohort that
is defined by the IPEDS Graduation Rate survey (GRS). The GRS cohort includes only full-time, first-time
degree/certificate-seeking undergraduate students. For institutions with substantial part-time, transfer-in, and
non-degree/certificate-seeking enrollment, this may result in graduation rates that are not representative of
their typical entering class.
The total entering class is comprised of all first-time undergraduates (full-time and part-time), all transfer-in
undergraduates (full-time and part-time) and the subset of non-degree/certificate-seeking undergraduates
who are new to the institution (entering the institution) in the Fall. To reach the total entering class total, Part
D follows a line-by-line step process.
Lines D1 - D4 are carried forward from Part A reporting.
In Line D5, report the subset of non-degree/certificate-seeking undergraduate students displayed on line
D4, who are new to the institution (entering the institution) in Fall 2010.
Line D6 will calculate the total entering students at the undergraduate level. This is calculated as all firsttime students (line D2) + all transfer-in students (line D3) + non-degree/certificate-seeking undergraduate
students entering the institution in Fall 2010.
After clicking 'Save', Line D7 will display the percentage of the undergraduate entering class that is
represented by the GRS cohort (the GRS cohort is carried forward from Part A and displayed in Line D1). This
is calculated as line D1/D6.
Image
description.
Top of Page
End
of image
description.

Part E: Retention Rates
Retention rates examine the percentage of first-time bachelor's degree (or equivalent) seeking students
enrolled in the fall of the prior year (including those enrolled for the first time the preceding summer term and
those whose intent was not known upon entry to the institution) that have continued to the fall of the current
year.
Academic reporters (institutions operating under a traditional academic year calendar such as a semester,
trimester, or quarter system) report retention data as of the institution's official fall reporting date or as of
October 15. Program reporters (institutions operating under a calendar that differs by program or that
enroll students on a continuous basis) report retention data based on students who were enrolled in the
institution at any time between August 1 and October 31.
Institutions must report the following information for both full- and part-time students:
•

•
•

Full- and part-time, first-time bachelor's degree (or equivalent) seeking Fall 2009 cohorts (Note: Do
not include students who transferred into the institution. Student status should be based on the
student's Fall 2009 status.)
Exclusions from each of these cohorts (see below for allowable exclusions)
Number of students from these cohorts who are still enrolled in Fall 2010
(Include students who were enrolled continuously from Fall 2009 through Fall 2010 and students that
re-enrolled in the Fall 2010). Program reporters should report students from the Fall 2009 cohorts who
are still enrolled as of August 1, 2010.

Exclusions:
Institutions can report (as exclusions) the number of students who left the institution for any of the
following reasons:
•
•
•
•

The system will compute an adjusted cohort number by subtracting the student exclusions from the cohort
prior to calculating the retention rate.
Retention rates (for both full- and part-time) will be computed by the system after clicking 'Save.' The
retention rate is calculated as (Students from the Fall 2009 cohort still enrolled as of Fall 2010/Adjusted Fall
2009 cohort)*100.

FULL- AND PART-TIME STUDENT DATA:
All student data on the worksheet is either carried forward from Part A or a calculated field.

FULL-AND PART-TIME INSTRUCTIONAL STAFF DATA:
Lines F5 and F8 should be reported based on data your institution is reporting in the Winter
collection in the Employees by Assigned Position (EAP), non-medical school, sections of the HR
component. Please work together with the appropriate staff at your institution to ensure that the
EAP data used on this worksheet and that reported in the HR component are the same.
In line F5, report the total number of full-time instructional staff as reported in Part A of the EAP, full-time
non-medical school, section, line 1 (Primarily instruction) plus line 2 (Instruction/research/public service).
In line F8, report the total number of part-time instructional staff as reported in Part B of the EAP, part-time
non-medical school, section, line 1 (Primarily instruction) plus line 2 (Instruction/research/public service).
Instructional Staff Exclusion for Non-Credit Instructors:
In line F6, report the number of full-time instructional staff reported in line F5 that are teaching exclusively
non-credit courses.
In line F9, report the number of part-time instructional staff reported in line F8 that are teaching exclusively
non-credit courses.
For institutions that have a large amount of non-credit activity, the above exclusions will better align the
student data with the instructional staff data being used in the ratio.
Part-Time Instructional Staff Addition:
In line F10, report the number of administrators or other staff NOT reported to IPEDS as instructors (and
therefore not included in the EAP count reported in line F8) that are teaching a credit course in the academic
year.

For institutions that have administrators and other professionals on staff that are not reported to IPEDS as
instructors (because it is not their "primary function") but they teach credit courses throughout the year, the
above allowable addition will produce a more accurate ratio.
With the above instructional staff exclusions and part-time instructional staff addition information above, the
system will compute the following on the worksheet:
Line F7. Total adjusted full-time instructional staff.
The adjusted full-time instructional staff is the total full-time instructional staff, excluding those teaching
exclusively non-credit classes. The system will calculate line F7 as line F5 (total full-time instructional staff as
reported on EAP) minus line F6 (total full-time instructional staff teaching exclusively non-credit courses).
Line F11. Total adjusted part-time instructional staff.
The adjusted part-time instructional staff is the total part-time instructional staff, excluding those teaching
exclusively non-credit classes, and adding those administrators and other staff teaching credit courses. The
system will calculate line F11 as line F8 (total part-time instructional staff as reported on EAP) minus line
F9 (total part-time instructional staff teaching exlusively non-credit courses) + line F10 (administrators and
other staff teaching credit courses).
Line F12. Total FTE of adjusted part-time instructional staff.
The FTE will be calculated as line F11 (total adjusted part-time instructional staff) * 1/3.
Line F13. Total FTE of adjusted instructional staff.
This is calculated as the sum of lines F7 (total adjusted full-time instructional staff) and F12 (FTE of total
adjusted part-time instructional staff). Line F13 is used in the ratio calculation.
Line F14. Student-to-faculty ratio.
The ratio will be calculated by the system as line F4 (total adjusted FTE students) divided by line F13 (total
adjusted FTE instructional staff). The ratio will be displayed on the worksheet as xxx to 1.
The calculated ratio can then be entered onto the Part F (Student-to-Faculty Ratio) screen.
Image
description.
Top of Page
End
of image
description.

Worksheet for Institutions with Graduate or Professional Programs
The worksheet is designed to help institutions determine their student-to-faculty ratio. Data
entered on the worksheet will NOT be collected or saved. Make sure to print the screen in
order to refer to the ratio calculation for your institution at a later time.
Please note: The logic used in this calculation is similar to that of item I-2 from the Common Data Set data
collection.
The term "stand-alone graduate or professional programs" used on the worksheet is defined as
graduate or professional programs such as medicine, law, veterinary, dentistry, social work, or public health,
in which faculty teach virtually only graduate-level students (also referred to as "independent" programs).
Student and instructional staff counts will be adjusted for stand-alone graduate or professional programs to
allow the ratio to come closer to an undergraduate program student-to-faculty ratio without overburdening
institutions with reporting detail on the level of instruction taught by each instructor.

FULL- AND PART-TIME STUDENT DATA:
The total number of full-time and part-time students (lines F1 and F4) are carried forward from Part A.
Institutions with stand-alone graduate or professional programs (see definition above) report the following Fall
2009 student exclusions:
•
•

In line F2, report the total number of full-time students enrolled in stand-alone graduate or
professional programs.
In line F5, report the total number of part-time students enrolled in stand-alone graduate or
professional programs.

With the above student exclusions, the system will then compute the following on the worksheet:

•

•
•

Lines F3 and F6. Total adjusted full-time and total adjusted part-time student counts.
These are the total full-time and part-time students reported in Part A, excluding those enrolled in
stand-alone graduate or professional programs. The system will calculate line F3 as line F1 (total fulltime students) minus line F2 (total full-time students enrolled in stand-alone graduate or professional
programs) and calculate line F6 as line F4 (total part-time students) minus line F5 (total part-time
students enrolled in stand-alone graduate or professional programs).
Line F7. A full-time equivalent (FTE) of the adjusted part-time student count.
The FTE will be calculated as line F6 (total adjusted part-time student count) * 1/3.
Line F8. Total adjusted FTE students.
This is calculated as the sum of lines F3 (total adjusted full-time students) and F7 (FTE of total
adjusted part-time students). Line F8 is used in the ratio calculation.

FULL-AND PART-TIME INSTRUCTIONAL STAFF DATA:
Lines F9 and F12 should be reported based on data your institution is reporting in the Winter
collection in the Employees by Assigned Position (EAP), non-medical school, sections of the HR
component. Please work together with the appropriate staff at your institution to ensure that the
EAP data used on this worksheet and that reported in the HR component are the same.
•
•

Line F9. The total number of full-time instructional staff as reported in Part A of the EAP, full-time non
-medical school, section, line 1 (Primarily instruction) plus line 2 (Instruction/research/public service).
Line F12. The total number of part-time instructional staff as reported in Part B of the EAP, part-time
non-medical school, section, line 1 (Primarily instruction) plus line 2 (Instruction/research/public
service). NOTE: Graduate assistants are not included.
Instructional Staff Exclusions for Stand-Alone Programs:

•

Institutions with stand-alone graduate or professional programs (see definition above) report the
following Fall 2009 instructional staff exclusions on the worksheet:
In line F10A, report the number of full-time instructional staff teaching exclusively in stand-alone
graduate or professional programs.
Please note that instructional staff reported on the medical school screens in EAP (medical school
screens are seen only by institutions with M.D. and/or D.O. programs) are already excluded from the
counts in line F9 and therefore should not be reported in line F10.
In line F13A, report the number of part-time instructional staff teaching exclusively in stand-alone
graduate or professional programs.
Please note that instructional staff reported on the medical school screens in EAP (medical school
screens are seen only by institutions with M.D. and/or D.O. programs) are already excluded from the
counts in line F12 and therefore should not be reported in line F13.

Instructional Staff Exclusion for Non-Credit Instructors:
•
•

In line F10B, report the number of full-time instructional staff teaching exclusively non-credit
courses.
In line F13B, report the number of part-time instructional staff teaching exclusively non-credit
courses.

For institutions that have a large amount of non-credit activity (most often public two-year institutions), the
above exclusions will better align the student data with the instructional staff data being used in the ratio.
Part-Time Instructional Staff Addition:
•

In line F14, report the number of administrators or other staff NOT reported to IPEDS as instructors
(and therefore not included in the EAP count reported in line F12) that are teaching a credit course in
the academic year.

•

•
•

•

Line F11. Total adjusted full-time instructional staff.
The adjusted full-time instructional staff is the total full-time instructional staff, excluding those
teaching exclusively in stand-alone graduate or professional programs and those teaching exclusively
non-credit classes. The system will calculate line F11 as line F9 (total full-time instructional staff as
reported on EAP) minus the total exclusions [line F10A (total full-time instructional staff teaching
exclusively in stand-alone graduate or professional programs) + line F10B (total full-time instructional
staff teaching exclusively non-credit courses)].
Line F15. Total adjusted part-time instructional staff.
The adjusted part-time instructional staff is the total part-time instructional staff, excluding those
teaching exclusively in stand-alone graduate or professional programs and those teaching exclusively
non-credit classes, and adding those administrators and other staff teaching credit courses. The
system will calculate line F15 as line F12 (total part-time instructional staff as reported on EAP)
minus the total exclusions [line F13A (total part-time instructional staff teaching exclusively in standalone graduate or professional programs) + line F13B (total part-time instructional staff teaching
exclusively non-credit courses)] + line F14 (administrators and other staff teaching credit courses).
Line F16. Total FTE of adjusted part-time instructional staff.
The FTE will be calculated as line F15 (total adjusted part-time instructional staff) * 1/3.
Line F17. Total FTE of adjusted instructional staff.
This is calculated as the sum of lines F11 (total adjusted full-time instructional staff) and F16 (FTE of
total adjusted part-time instructional staff). Line F17 is used in the ratio calculation.
Line F18. Student-to-faculty ratio.
The ratio will be calculated by the system as line F8 (total adjusted FTE students) divided by line F17
(total adjusted FTE instructional staff). The ratio will be displayed on the worksheet as xxx to 1.
The calculated ratio can then be entered onto the Part F (Student-to-Faculty Ratio) screen.

Image
description.
Top of Page
End
of image
description.

Glossary

date: 12/9/2010

Term

Definition

Adjusted cohort

American Indian or Alaska
Native (new definition)

A person having origins in any of the original peoples of North and South America (including Central
America) who maintains cultural identification through tribal affiliation or community attachment.

Asian (new definition)

Audit/auditing (a class)

Term used when a student elects to take a course, but does not wish to receive credit for the course
toward a degree or other formal award.

Bachelor's degree

An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of
Education) that normally requires at least 4 but not more than 5 years of full-time equivalent collegelevel work. This includes all bachelor's degrees conferred in a 5-year cooperative (work-study)
program. A cooperative plan provides for alternate class attendance and employment in business,
industry, or government; thus, it allows students to combine actual work experience with their
college studies. Also includes bachelor's degrees in which the normal 4 years of work are completed
in 3 years.

Black or African American
(new definition)

A person having origins in any of the black racial groups of Africa.

CIP code

A six-digit code in the form xx.xxxx that identifies instructional program specialties within
educational institutions.

Classification of
Instructional Programs
(CIP)

A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended
to facilitate the organization, collection, and reporting of program data using classifications that
capture the majority of reportable data. The CIP is the accepted federal government statistical
standard on instructional program classifications and is used in a variety of education information
surveys and databases.

Cohort

A specific group of students established for tracking purposes.

Credit

Credit course

A course that, if successfully completed, can be applied toward the number of courses required for
achieving a degree, diploma, certificate, or other formal award.

Degree/certificate-seeking
students

Doctor's degree professional practice

A doctor's degree that is conferred upon completion of a program providing the knowledge and skills
for the recognition, credential, or license required for professional practice. The degree is awarded
after a period of study such that the total time to the degree, including both pre-professional and
professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as “first-professional” and may include: Chiropractic (D.C. or
D.C.M.); Dentistry (D.D.S. or D.M.D.); Law (L.L.B. or J.D.); Medicine (M.D.); Optometry (O.D.);
Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or, Veterinary
Medicine (D.V.M.), and others, as designated by the awarding institution.

Dual credit

Dual enrollment

Entering students
(undergraduate)

Exclusions

First-time student
(undergraduate)

Full-time student

Graduate student

A student who holds a bachelor's or first-professional degree, or equivalent, and is taking courses at
the post-baccalaureate level. These students may or may not be enrolled in graduate programs .

High school diploma or
recognized equivalent

A document certifying the successful completion of a prescribed secondary school program of studies,
or the attainment of satisfactory scores on the GED or another state specified examination.

Hispanic or Latino (new
definition)

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or
origin, regardless of race.

Native Hawaiian or Other
Pacific Islander (new
definition)

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific
Islands.

Non-degree-seeking
student

A student enrolled in courses for credit who is not recognized by the institution as seeking a degree
or formal award.

Noncredit course

A course or activity having no credit applicable toward a degree, diploma, certificate, or other formal
award.

Nonresident alien

A person who is not a citizen or national of the United States and who is in this country on a visa or
temporary basis and does not have the right to remain indefinitely.

Official fall reporting date

The date (in the fall) on which an institution must report fall enrollment data to either the state, its
board of trustees or governing board, or some other external governing body.

Part-time student

Postbaccalaureate student

A student with a bachelor's degree who is enrolled in graduate-level or first-professional courses.

Race/ethnicity (new
definition)

•
•

Hispanic or Latino or
Not Hispanic or Latino

Second, individuals are asked to indicate all races that apply among the following:

•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White

Race/ethnicity unknown

The category used to report students or employees whose race and ethnicity are not known.

Remedial courses

Instructional courses designed for students deficient in the general competencies necessary for a
regular postsecondary curriculum and educational setting.

Residence

A person's permanent address determined by such evidence as a driver's license or voter
registration. For entering freshmen, residence may be the legal residence of a parent or guardian.

Retention rate

State of residence

State unknown

Status used when the reporting institution is unable to determine from existing records the home
state or residence of the student.

Student-to-faculty ratio

Study abroad

Summer session

Transfer-in student

Undergraduate

A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a
vocational or technical program below the baccalaureate.

White (new definition)

A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

2010-11 Survey Materials

Fall Enrollment
date: 12/9/2010

FAQs
Click one of the following questions to view the answer.

Total entering class (Part D)
1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the entering students
calculated in Part D?

Answers:
General
1) Should I report students enrolled in non-credit courses as non-degree/certificate-seeking?

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already
received their Doctor's degree
Students studying abroad (i.e., at a foreign university) if their enrollment at the 'home' institution is only an
administrative record and the fee is nominal
Students in any branch campus located in a foreign country

Back to top
2) How do I determine whether students enrolled for credit, but that have not indicated intent, are degree/certificateseeking?

1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the
entering students calculated in Part D?

2010-11 Survey Materials

Enrollment
date: 12/9/2010

Narrative Edits for Fall Enrollment for 4-year institutions

Edit specifications for the 2010-11 IPEDS Web-Based Data Collection
Fall Enrollment (EF) Component
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Screening Question
CIP Code Selection
Part A: Enrollment of Students by Race/Ethnicity
Part B: Enrollment of Students by Age
Part C: Residence
Part D: Total Undergraduate Entering Class
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Do you wish to complete Part B this year?
◦ If you respond Yes to the question above, you are required to complete all screens in Part B; if you
respond No, then Part B will not be displayed.

Top

CIP Code Selection
On this screen, you must indicate which fields of study are offered by your institution.
Note: For existing IPEDS users, this information is preloaded by the system based on prior year Fall Enrollment data.
Select all applicable fields of study from the following options:
Undergraduate and Graduate fields (if applicable):
•
•
•
•
•
•

13.0000
14.0000
26.0000
27.0000
40.0000
52.0000

–
–
–
–
–
–

Education
Engineering
Biological and Biomedical Sciences
Mathematics
Physical Sciences
Business, Management, Marketing, and Related Support Services

•

None of the above

Graduate-only fields (if applicable):
•
•
•
•

22.0101 – Law (LL.B., J.D.)
51.0401 – Dentistry (D.D.S., D.M.D.)
51.1201 – Medicine (M.D.)
None of the above

You will be required to report student enrollment for each of the selected fields of study in Part A of this survey.
Top

Part A: Fall Enrollment by Student Level, Race/Ethnicity and Gender
Full-Time Undergraduate Students
Applicable to institutions that reported full-time undergraduate student enrollment in the IC Header survey
On this screen, you must report the number of First-time, Transfer-in, and Continuing full-time undergraduate
degree/certificate-seeking students, as well as the number of full-time undergraduate Non-degree/non-certificate-seeking
students, enrolled in creditable courses at the institution for each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of undergraduate degree/certificate-seeking students,
and the grand total number of full-time undergraduate students (degree/certificate-seeking + non-degree/non-certificateseeking) enrolled for credit by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.
The system will perform the following edits on the data entered:
•
•

•

•
•

•

For each gender category, the total number of degree/certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is greater than 100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is greater than 100.

Full-time Undergraduate Students by CIP Code
Applicable to institutions that reported full-time undergraduate student enrollment in the IC Header survey
Data on full-time, undergraduate enrollment must be reported for each CIP Code selected on the CIP Code Selection screen.
You must report the number of First-time, Transfer-in, and Other full-time undergraduate degree/certificate-seeking students,
as well as the number of full-time undergraduate Non-degree/non-certificate-seeking students, enrolled in creditable
courses in each selected field of study for each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of undergraduate degree/certificate-seeking students,
and the grand total number of full-time undergraduate students (degree/certificate-seeking + non-degree/non-certificateseeking) enrolled for credit in the selected fields of study by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit in the selected programs by student type.
The system will perform the following edits on the data entered for each CIP Code screen:
•
•

If you reported Men that are Transfer-in degree/certificate-seeking students, then you are expected to report
Men that are Other degree/certificate-seeking students.
If you reported Women that are Transfer-in degree/certificate-seeking students, then you are expected to report
Women that are Other degree/certificate-seeking students.

•

If you reported First-time students on this screen, you are also expected to report Transfer-in and/or Continuing
students.
Note:
Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
For each gender category, if the total number of Transfer-in students is greater than 0, then the number of
Continuing students should also be greater than 0. If this is not the case, you must confirm that the specified
values are correct.
For each gender category, the total number of First-time students is expected to be within a 50% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is between 1 and 100.
For each gender category, the total number of First-time students is expected to be within a 20% range of the
prior year value, if the following statements are true:
◦ the total number of First-time students reported in the current OR prior year is greater than 30; and
◦ the total number of First-time students reported in the prior year is greater than 100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of degree/certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of degree/certificate-seeking students reported in the current OR prior year is greater
than 30; and
◦ the total number of degree/certificate-seeking students reported in the prior year is greater than 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is greater than 100.

Part-time Undergraduate Students by CIP Code
Applicable to institutions that reported part-time undergraduate student enrollment in the IC Header survey
Data on part-time, undergraduate enrollment must be reported for each CIP Code selected on the CIP Code Selection
screen.
You must report the number of First-time, Transfer-in, and Other degree/certificate-seeking part-time undergraduate
degree/certificate-seeking students, as well as the number of part-time undergraduate Non-degree/non-certificate-seeking
students, enrolled in creditable courses in each of the selected fields of study at the institution for each applicable
race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of undergraduate degree/certificate-seeking students,
and the grand total number of part-time undergraduate students (degree/certificate-seeking + non-degree/non-certificateseeking) enrolled for credit in the selected fields by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit in the selected programs by student type.
The system will perform the following edits on the data entered for each CIP Code screen:
•
•

Graduate Students

Applicable to institutions that reported graduate student enrollment in the IC Header survey
On this screen, you must report the number of full-time and part-time graduate students enrolled in creditable graduate
courses at the institution for each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of graduate students (full-time + part-time) enrolled for
credit by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.
The system will perform the following edits on the data entered:
•
•

•

The calculated grand total (men + women) for Total graduate students must be greater than 0.
For each gender category, the total number of full-time students is expected to be within a 50% range of the prior
year value, if the following statements are true:
◦ the total number of full-time students reported in the current OR prior year is greater than 30; and
◦ the total number of full-time students reported in the prior year is between 1 and 100.
For each gender category, the total number of part-time students is expected to be within a 20% range of the
prior year value, if the following statements are true:
◦ the total number of part-time students reported in the current OR prior year is greater than 30; and
◦ the total number of part-time students reported in the prior year is greater than 100.

Graduate Students by CIP Code
Applicable to institutions that reported graduate student enrollment in the IC Header survey
Data on graduate enrollment must be reported for each CIP Code selected on the CIP Code Selection screen.
You must report the number of full-time and part-time graduate students enrolled in creditable courses at the institution for
each applicable race/ethnicity and gender category.
Based on the data entered, the system will calculate the total number of graduate students enrolled for credit in the selected
fields of study by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit in the selected programs by student type.
The system will perform the following edit on the data entered for each CIP Code screen:
•

The calculated grand total (men + women) for Total graduate students must be greater than 0.

Fall Enrollment Summary
This screen displays a summary of the data reported in Part A of this survey, including Total full-time students, Total parttime students, and Grand total, all students enrolled at the institution by race/ethnicity and gender. Additional summary
screens will be generated for each CIP Code selected on the CIP Code Selection screen.
The system will perform the following edits on the data entered:
•
•

•

Top

Full-time undergraduate
Part-time undergraduate
Full-time graduate
Part-time graduate

•

Top

Part C: Residence
Screening Question
You must answer Yes or No to the following screening question. The answer given here will determine which screens your
institution is shown.
•

Does your institution have any first-time, degree/certificate-seeking undergraduate students who graduated from
high school or received their GED within the past 12 months?

The system will perform the following edit on the data entered:
•

•
•
•
•

•

Top

Part D: Total Undergraduate Entering Class
On this screen, several data items from Part A of this survey are preloaded for your reference. This includes:

•
•
•
•

Line D1:
cohort).
Line D2:
reported.
Line D3:
reported.
Line D4:

The number of full-time, first-time degree/certificate-seeking undergraduates reported (your GRS
The total number of first-time degree/certificate-seeking undergraduates (full-time + part-time)
The total number of transfer-in degree/certificate-seeking undergraduates (full-time + part-time)
The total number of non-degree/certificate-seeking undergraduates (full-time + part-time) reported.

You must report the following information for line D5:
•

Of the total non-degree/certificate-seeking undergraduates displayed on line D4, the number that are new to the
institution (entering the institution for the first time).

Based on this additional data, the system will determine the value of Line D6 by calculating the total number of students
entering at the undergraduate level (Line D2 + Line D3 + Line D5), as well as the percentage of those students who are
represented by the GRS cohort (Line D1 / Line D6).
The system will perform the following edits on the data entered for Line D5:
•
•
•
•

If none of your non-degree/certificate seeking students are new to the institution this Fall, then you must report
zero students for line D5. This field cannot be left blank.
The number of students entered for line D5 is expected to be greater than 0. If this is not the case, then you
must confirm that the data entered are correct.
The number of students entered for line D5 must be less than or equal to the number of students in line D4.
The number of students entered for line D5 should not be equal to those in line D4 since this would indicate that
the institution’s entering class is 100% of the GRS cohort. If the institution’s entering class is 100% of the GRS
cohort, then you must confirm that this is correct.

Top

Part E: Retention Rates
On this screen, you must report the retention rates for the Full-time, first-time bachelor’s cohort and the Part-time, firsttime bachelor’s cohort.
Note: Academic reporters report retention data as of the institution's official fall reporting date or as of October 15. Program
reporters report retention data on students enrolled in the institution at any time between August 1 and October 31.
Full-time, first-time bachelor’s cohort retention
For the Full-time portion of this screen, you must report the number of students in the Full-time, first-time Fall 2009
bachelor’s cohort, as well as any Exclusions from the cohort. Once the screen is saved, the system will display the
difference between the two in the Adjusted cohort field.
In addition, the number of Students from Fall 2009 still enrolled as of Fall 2010 must be reported in order to determine the
Full-time, first-time Fall 2009 bachelor’s cohort retention rate percentage.
The system will perform the following edits on the data entered for the Full-time portion of this screen:
•
•
•
•
•
•

The Full-time, first-time Fall 2009 bachelor's cohort is expected to be within a 20% range of the Preloaded
cohort.
If the Full-time, first-time Fall 2009 bachelor's cohort is greater than 0, then the Exclusions from the
cohort must be less than 50% of this value.
If the Adjusted cohort is greater than 0, then the number of Students from Fall 2009 cohort still enrolled as
of Fall 2010 is expected to be greater than 0.
The number of Students from Fall 2009 cohort still enrolled as of Fall 2010 must be less than the Adjusted
cohort.
The number of Students from Fall 2009 cohort still enrolled as of Fall 2010 is expected to be greater than or equal
to 15% of the Adjusted cohort.
If the number of Students from Fall 2009 cohort still enrolled as of Fall 2010 is equal to the Adjusted cohort, then
you must confirm a retention rate of 100% for that cohort.

•

If you reported enrollment for full-time, first-time students in last year's Fall Enrollment survey, then you are
expected to report full-time, first-time students on this screen. If this type of student is not enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you did not report enrollment for full-time, first-time students in last year's Fall Enrollment survey, then you are
not expected to report full-time, first-time students on this screen. If this type of student is enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Part-time, first-time bachelor’s cohort retention
For the Part-time portion of this screen, you must report the number of students in the Part-time, first-time Fall 2009
bachelor’s cohort, as well as any Exclusions from the cohort. Once the screen is saved, the system will display the
difference between the two in the Adjusted cohort field.
In addition, the number of Students from Fall 2009 still enrolled as of Fall 2010 must be reported in order to determine the
Part-time, first-time Fall 2009 bachelor’s cohort retention rate percentage.
The system will perform the following edits on the data entered for the Part-time portion of this screen:
•
•
•
•
•
•

•

The Part-time, first-time Fall 2009 bachelor's cohort is expected to be within a 20% range of the Preloaded
cohort.
If the Part-time, first-time Fall 2009 bachelor's cohort is greater than 0, then the Exclusions from the
cohort must be less than 50% of this value.
If the Adjusted cohort is greater than 0, then the number of Students from Fall 2009 cohort still enrolled as
of Fall 2010 is expected to be greater than 0.
The number of Students from Fall 2009 cohort still enrolled as of Fall 2010 must be less than the Adjusted
cohort.
If the number of Students from Fall 2009 cohort still enrolled as of Fall 2010 is equal to the Adjusted
cohort, then you must confirm a retention rate of 100% for that cohort.
If you reported enrollment for part-time, first-time students in last year's Fall Enrollment survey, then you are
expected to report part-time, first-time students on this screen. If this type of student is not enrolled and you are
receiving this message in error, you may contact the IPEDS Help Desk for assistance.
If you did not report enrollment for part-time, first-time students in last year's Fall Enrollment survey, then you
are not expected to report part-time, first-time students on this screen. If this type of student is enrolled and you
are receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Top

2010-11 Survey Materials

Fall Enrollment 2010
date: 12/9/2010
Form: Fall Enrollment for private 2-year and less than 2-year nondegree-granting
institutions
Part B Selection
Completion of Part B (Enrollment of Students by Age) is optional this year.
Do you wish to complete Part B this year? If you select 'Yes', you will see Part B and be expected to complete
the screens. If you select 'No', you will skip Part B.

Yes, I will complete Part B

No, I will not complete Part B
You may use the space below to provide context for the data you've reported above.

Full-time UndergraduateStudents

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled for credit

First-time, certificate-seeking

All Other

Total,
full-time
undergraduate
students

Men
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown

Total men
Total men prior year
Women
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown
Total women
Total women prior year
Grand total (men+women)
Grand total (men+women) prior year

Part-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled for credit

First-time, certificate-seeking

All Other

Total,
part-time
undergraduate
students

Men
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown

Total men
Total men prior year
Women
Nonresident alien

Hispanic/Latino

American Indian or Alaska Native

Asian

Black or African American
Native Hawaiian or Other Pacific
Islander
White

Two or more races

Race and ethnicity unknown
Total women
Total women prior year
Grand total (men+women)
Grand total (men+women) prior year

Fall Enrollment Summary
Total full-time
students

Total part-time
students

Grand total,
all students

Full-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time undergraduate students (from part A)

Part-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time undergraduate students (from part A)

Yes, we have students who graduated high school or received their GED in the past 12 months.

No, we do not have any students who graduated high school or received their GED in the past 12
months.
You may use the space below to provide context for the data you've reported above.

FIPS
Code

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

West Virginia

Wisconsin

Wyoming

State Unknown

American Samoa

Federated States
of Micronesia
Guam

Marshall Islands

Northern Marianas

Palau

Puerto Rico

Virgin Islands

Foreign Countries

Residence unknown/
unreported
Total first-time,
degree/certificate-seeking
undergraduates
(FT+PT from part A)

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who
graduated from
high school OR received a
GED in the past 12 months
(2)

Prior
year
data

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled OR
completed as of Fall 2010
Full-time, first-time Fall 2009 cohort retention rate

PART-TIME, FIRST-TIME COHORT RETENTION:
Part-time, first-time Fall 2009 cohort

Exclusions from the cohort

to 1
to 1

You may use the space below to provide context for the data you've reported above.

These context notes will be posted on the College Navigator website, and should be written to be understood by
students and parents.

Part F - Less Than Four-Year Institutions and Four Year-Institutions Without Graduate
Programs Worksheet
This worksheet is designed to help you determine your institution's student-to-faculty ratio.
Data entered on this worksheet will NOT be collected or saved. Therefore, please PRINT this screen if you would
like to refer to the ratio calculation for your institution at a later time.
Note: The logic used for this calculation is similar to item I-2 from the Common Data Set data collection.
Students, Fall 2010
Total full-time students from Part A
Total part-time students from Part A
Full-time equivalent of part-time students
(Line F2 * 1/3)
F4 Total full-time equivalent students
(Line F1 + F3)

F1
F2
F3

to 1

2010-11 Survey Materials

Fall Enrollment Full Instructions
date: 12/9/2010

Instruction

Purpose of Survey
Changes in Reporting
General Instructions
Reporting Period Covered
Context Boxes
Coverage
Who To Include
Who To Exclude
Where to Get Help for Reporting
IPEDS Help Desk
AIR Website
IPEDS Website Resources
Where the Reported Data Will Appear
Institution Level
Aggregate Level
Reporting Directions
Screening Questions
Reporting Individuals by Racial/Ethnic Categories
Part A: Fall Enrollment by Student Level, Enrollment Status, Gender, and Race/Ethnicity
Part B: Enrollment of Students by Age
Part C: Residence of First-Time Certificate-Seeking Undergraduates
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Changes in Reporting
•

Who to Include
Student to include in this report:
•
•
•
•

Who to Exclude
Students to exclude from this component:
•
•
•
•
•

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: [email protected]

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports

At the aggregate-level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Image
description.
Top of Page
End
of image
description.

Method of collection - Institutions must collect race and ethnicity information using a 2-question
format. The first question is whether the respondent is Hispanic/Latino. The second question is
whether the respondent is from one or more races from the following list: American Indian or
Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and
White. Institutions should allow students and staff to self-identify their race and ethnicity. For
further details on the guidance for collecting data, please see the full Federal Register notice.
Method of reporting aggregate data - Institutions must report aggregate data to the U.S. Department of
Education using the NINE categories below. Racial/ethnic designations are requested only for United States
citizens, resident aliens, and other eligible non-citizens.
•

Hispanic or Latino, regardless of race

For Non-Hispanic/Latino individuals:
•
•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races

In addition, the following categories may be used:
•
•

Nonresident alien
Race and ethnicity unknown

Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific
definitions of anthropological origins. The categories are:
•
•

•

•
•
•

Hispanic or Latino- A person of Cuban, Mexican, Puerto Rican, South or Central American, or other
Spanish culture or origin, regardless of race.
American Indian or Alaska Native- A person having origins in any of the original peoples of North and
South America (including Central America) who maintains cultural identification through tribal
affiliation or community attachment.
Asian- A person having origins in any of the original peoples of the Far East, Southeast Asia, or the
Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American- A person having origins in any of the black racial groups of Africa.
Native Hawaiian or Other Pacific Islander- A person having origins in any of the original peoples of
Hawaii, Guan, Samoa, or other Pacific Islands.
White - A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.

Other descriptive categories
•

•

Image
description.
Top of Page
End
of image
description.

Part A - Full-Time Undergraduate Students
Include all students enrolled in courses creditable toward a certificate or other formal award.

Full-time, first-time certificate-seeking students
In column 1, report those students who have never attended another college or other
postsecondary institution prior to enrollment. Do include:
•
•

Program Reporters - Include students who entered your institution for the first time between August 1,
2010 and October 31, 2010 if they have never previously been enrolled in any other postsecondary institution
before. In order to be considered degree/certificate-seeking, students must be enrolled in courses for credit
and be recognized by the institution as seeking a degree or other formal award. Note: All students eligible to
receive federal student financial aid are to be considered degree/certificate-seeking.
Academic Reporters - Note that counts reported in column 1 define the initial cohort for reporting
graduation rates to meet Student Right-to-Know purposes. Students reported in this group will appear as a
cohort on the Graduation Rate Survey (GRS) in the reporting year appropriate for your institution. The
number of students reported in column 1 will also appear in Part D to be used in determining the percentage
of the entering class represented by the cohort.

All other full-time undergraduate students
In column 2, report the total number of all other (i.e. not first-time) full-time undergraduate students. This
includes transfers-in, continuing certificate-seeking students, and non-certificate-seeking students.
Once you save the data by clicking the 'Verify and Save' button, the 'Total full-time undergraduates' (column
3) will be calculated by the system and numbers will appear on the screen.

Part C: Residence of First-time Certificate-Seeking Undergraduate Students
Part C is mandatory this year. This part is required in even-numbered years only.
This distribution of students should include all the first-time, certificate-seeking undergraduate students
reported in Part A. All previously covered instructions regarding reporting period and students to include apply
to this part.

High School Graduates Screening Question
Part C begins with a screening question to determine whether or not your institution has first-time certificateseeking undergraduate students that graduated from high school or received their GED within the past 12
months. If the answer is 'Yes', then 2 columns will be reported in Part C, one for all first-time certificateseeking undergraduates and one for those first-time certificate-seeking undergraduates who graduated from
high school or received their GED in the past 12 months. If the answer is 'No', then only one column for all
first-time certificate-seeking undergraduates will display in Part C.

Total first-time undergraduate students
Report all first-time certificate-seeking undergraduate students, both full-time and part-time, by state of
residence. Include students that graduated high school in any year and students entering the institution with a
GED or without a high school diploma. The system will sum the first-time, certificate-seeking undergraduate
students from Part A (full-time + part-time) and enter this number in the Part C total line, column (1). If the
sum of the details reported in column (1), lines 1-90, do not agree with this total, the "Residence
unknown/unreported" (line 98) will be calculated. Note: When the sum of students by residence is larger than
the total brought from Part A (resulting in a negative value), a fatal error results. You should reexamine both
the residence data and comparable portion of Part A to detect the problem and make appropriate corrections.
If your institution responded 'Yes' to the screening question, students from column (1) who graduated from
high school or received a GED within the previous 12 months are to be reported again by their state of
residence in column (2).
Image
description.
Top of Page
End
of image
description.

•

Number of students from these cohorts who are still enrolled or completed as of Fall
2010 (students still enrolled + students who have completed their program by Fall 2010). Program
reporters should report students from the Fall 2009 cohorts who are still enrolled or completed as of
August 1, 2010.
(Include students who were enrolled continuously from Fall 2009 through Fall 2010 and students that
re-enrolled in the Fall 2010).

Exclusions:
Institutions can report (as exclusions) the number of students who left the institution for any of the
following reasons:
•
•
•
•

FULL- AND PART-TIME STUDENT DATA:
All student data on the worksheet is either carried forward from Part A or a calculated field.

In line F9, report the number of part-time instructional staff reported in line F8 that are teaching exclusively
non-credit courses.
For institutions that have a large amount of non-credit activity, the above exclusions will better align the
student data with the instructional staff data being used in the ratio.
Part-Time Instructional Staff Addition:
In line F10, report the number of administrators or other staff NOT reported to IPEDS as instructors (and
therefore not included in the EAP count reported in line F8) that are teaching a credit course in the academic
year.
For institutions that have administrators and other professionals on staff that are not reported to IPEDS as
instructors (because it is not their "primary function") but they teach credit courses throughout the year, the
above allowable addition will produce a more accurate ratio.
With the above instructional staff exclusions and part-time instructional staff addition information above, the
system will compute the following on the worksheet:
Line F7. Total adjusted full-time instructional staff.
The adjusted full-time instructional staff is the total full-time instructional staff, excluding those teaching
exclusively non-credit classes. The system will calculate line F7 as line F5 (total full-time instructional staff as
reported on EAP) minus line F6 (total full-time instructional staff teaching exclusively non-credit courses).
Line F11. Total adjusted part-time instructional staff.
The adjusted part-time instructional staff is the total part-time instructional staff, excluding those teaching
exclusively non-credit classes, and adding those administrators and other staff teaching credit courses. The
system will calculate line F11 as line F8 (total part-time instructional staff as reported on EAP) minus line
F9 (total part-time instructional staff teaching exlusively non-credit courses) + line F10 (administrators and
other staff teaching credit courses).
Line F12. Total FTE of adjusted part-time instructional staff.
The FTE will be calculated as line F11 (total adjusted part-time instructional staff) * 1/3.
Line F13. Total FTE of adjusted instructional staff.
This is calculated as the sum of lines F7 (total adjusted full-time instructional staff) and F12 (FTE of total
adjusted part-time instructional staff). Line F13 is used in the ratio calculation.
Line F14. Student-to-faculty ratio.
The ratio will be calculated by the system as line F4 (total adjusted FTE students) divided by line F13 (total
adjusted FTE instructional staff). The ratio will be displayed on the worksheet as xxx to 1.
The calculated ratio can then be entered onto the Part F (Student-to-Faculty Ratio) screen.
Image
description.
Top of Page
End
of image
description.

Glossary

date: 12/9/2010

Term

Definition

Adjusted cohort

American Indian or Alaska
Native (new definition)

A person having origins in any of the original peoples of North and South America (including Central
America) who maintains cultural identification through tribal affiliation or community attachment.

Asian (new definition)

Audit/auditing (a class)

Term used when a student elects to take a course, but does not wish to receive credit for the course
toward a degree or other formal award.

Black or African American
(new definition)

A person having origins in any of the black racial groups of Africa.

Cohort

A specific group of students established for tracking purposes.

Credit

Credit course

A course that, if successfully completed, can be applied toward the number of courses required for
achieving a degree, diploma, certificate, or other formal award.

Degree/certificate-seeking
students

Dual credit

Dual enrollment

Exclusions

First-time student
(undergraduate)

Full-time student

Native Hawaiian or Other
Pacific Islander (new
definition)

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific
Islands.

Non-degree-seeking
student

A student enrolled in courses for credit who is not recognized by the institution as seeking a degree
or formal award.

Noncredit course

A course or activity having no credit applicable toward a degree, diploma, certificate, or other formal
award.

Official fall reporting date

The date (in the fall) on which an institution must report fall enrollment data to either the state, its
board of trustees or governing board, or some other external governing body.

Part-time student

Race/ethnicity (new
definition)

•
•

Hispanic or Latino or
Not Hispanic or Latino

Second, individuals are asked to indicate all races that apply among the following:

•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White

Race/ethnicity unknown

The category used to report students or employees whose race and ethnicity are not known.

Remedial courses

Instructional courses designed for students deficient in the general competencies necessary for a
regular postsecondary curriculum and educational setting.

Residence

A person's permanent address determined by such evidence as a driver's license or voter
registration. For entering freshmen, residence may be the legal residence of a parent or guardian.

Retention rate

State of residence

State unknown

Status used when the reporting institution is unable to determine from existing records the home
state or residence of the student.

Student-to-faculty ratio

Study abroad

Summer session

Undergraduate

A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a
vocational or technical program below the baccalaureate.

White (new definition)

A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

2010-11 Survey Materials

Fall Enrollment
date: 12/9/2010

FAQs
Click one of the following questions to view the answer.

Total entering class (Part D)
1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the entering students
calculated in Part D?

Answers:
General
1) Should I report students enrolled in non-credit courses as non-degree/certificate-seeking?

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already
received their Doctor's degree
Students studying abroad (i.e., at a foreign university) if their enrollment at the 'home' institution is only an
administrative record and the fee is nominal
Students in any branch campus located in a foreign country

Back to top
2) How do I determine whether students enrolled for credit, but that have not indicated intent, are degree/certificateseeking?

1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the
entering students calculated in Part D?

2010-11 Survey Materials

date: 12/9/2010

Narrative Edits for Fall Enrollment for non-degree-granting institutions

Edit specifications for the 2010-11 IPEDS Web-Based Data Collection
Fall Enrollment (EF) Component
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Screening Question
Part A: Enrollment of Students by Race/Ethnicity
Part B: Enrollment of Students by Age
Part C: Residence
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Do you wish to complete Part B this year?
◦ If you respond Yes to the question above, you are required to complete all screens in Part B; if you
respond No, then Part B will not be displayed.

Top

First-time, certificate seeking
All Other

Private institutions:
•

First-time, certificate seeking

•
•

Other certificate-seeking
Non-certificate-seeking

Based on the data entered, the system will calculate the total number of full-time undergraduate students enrolled for credit by
race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.
The system will perform the following edits on the data entered:
•
•

Note:

•

Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
If your institution reported that it does not enroll full-time, first-time degree/certificate-seeking undergraduates in
Part B of the IC Header survey, you are not expected to report this type of student here. If this type of student is
enrolled and you are receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Note:
•

•

See the reporting specifications above.

For each gender category, the total number of First-time certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of First-time certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is greater than
100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of full-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of full-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of full-time undergraduate students reported in the prior year is greater than 100.

Part-Time Undergraduate Students
Applicable to institutions that reported part-time undergraduate student enrollment in the IC Header survey
On this screen, you must report the number of part-time undergraduate students from the following categories who are
enrolled in creditable courses at the institution for each applicable race/ethnicity and gender category.
Private institutions:
•
•

First-time, certificate seeking
All Other

Private institutions:
•
•
•

First-time, certificate seeking
Other certificate-seeking
Non-certificate-seeking

Based on the data entered, the system will calculate the total number of part-time undergraduate students enrolled for credit
by race/ethnicity and gender.
In addition, for each column of data, the system will calculate the total number of men, total number of women, and grand total
(men + women) enrolled for credit by student type.
The system will perform the following edits on the data entered:
•
•

Note:

•

Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
If your institution reported that it does not enroll part-time, first-time degree/certificate-seeking undergraduates in
Part B of the IC Header survey, you are not expected to report this type of student here. If this type of student is
enrolled and you are receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Note:
•

•

See the reporting specifications given above.

For each gender category, the total number of First-time certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of First-time certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is greater than
100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is greater than 100.

•

Top

Part B: Fall Enrollment by Age and Gender

Applicable to institutions that answered Yes to the Part B Selection screening question at the beginning of the survey
In Part B you must report the number of students enrolled for credit at the institution by age distribution and gender for each of
the following student types (as applicable based on enrollment reported in the IC Header survey):
•
•

Full-time undergraduate
Part-time undergraduate

•

Top

Part C: Residence
Screening Question
You must answer Yes or No to the following screening question. The answer given here will determine which screens your
institution is shown.
•

Does your institution have any first-time, degree/certificate-seeking undergraduate students who graduated from
high school or received their GED within the past 12 months?

The system will perform the following edit on the data entered:
•

For each FIPS Code, the number of students reported in column 1 must be greater than the number of students
reported in column 2.

•
•
•

•

The total number of students entered in column 2 must be greater than 0.
The total number of students entered in column 2 must be greater than or equal to 20% of the total number of
students entered in column 1.
The number of students with Residence unknown/unreported must be greater than or equal to 0.
Note: If this number is less than 0, it is because the total number of students entered in column 1 is greater than
the total number of first-time, degree/certificate-seeking undergraduate students (full-time and part-time)
reported in Part A. Corrections must be made to the data in one or both parts to resolve the fatal error that will
occur.
The number of students with Residence unknown/unreported must be less than 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
Note: You must report state of residence for the maximum number of students possible. If you are unable to
provide at least 20% of residences, you must enter an explanation.
The number of students from State Unknown (FIPS Code 57) is expected to be less than 20% of the total
number of first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part
A.
Applicable to public institutions only. The total number of first-time, degree/certificate seeking undergraduate
students in your institution’s “home state” is expected to be greater than or equal to 20% of the total number of
first-time, degree/certificate-seeking undergraduate students (full-time and part-time) reported in Part A.
If you reported residence data for First-time degree/certificate-seeking undergraduates in Part C, you are
also expected to report First-time undergraduate students (either full-time or part-time) in Part A.

•

Top

For the Full-time portion of this screen, you must report the number of students in the Full-time, first-time Fall 2009 cohort,
as well as any Exclusions from the cohort. Once the screen is saved, the system will display the difference between the two
in the Adjusted cohort field.
In addition, the number of Students from Fall 2009 cohort still enrolled OR completed as of Fall 2010 must be reported in
order to determine the Full-time, first-time Fall 2009 cohort retention rate percentage.
The system will perform the following edits on the data entered for the Full-time portion of this screen:
•
•
•
•
•
•
•

•

Top

Note: The student-to-faculty ratio and any accompanying context provided on this screen will be displayed on College
Navigator.
The system will perform the following edits on the data entered:
•
•
•

Top

2010-11 Survey Materials

Fall Enrollment 2010
date: 12/9/2010
Form: Fall Enrollment for public 2-year and less than 2-year nondegree-granting
institutions
Part B Selection
Completion of Part B (Enrollment of Students by Age) is optional this year.
Do you wish to complete Part B this year? If you select 'Yes', you will see Part B and be expected to complete
the screens. If you select 'No', you will skip Part B.

Yes, I will complete Part B

No, I will not complete Part B
You may use the space below to provide context for the data you've reported above.

Full-time UndergraduateStudents

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled
for credit

First-time, certificateseeking

Other certificate-seeking

Non-certificate-seeking

Total,
full-time
undergraduate
students

Men
Nonresident alien

Hispanic/Latino
American Indian or
Alaska Native
Asian
Black or African
American
Native Hawaiian or
Other Pacific
Islander
White
Two or more races
Race and ethnicity
unknown
Total men
Total men prior year
Women
Nonresident alien
Hispanic/Latino
American Indian or
Alaska Native
Asian
Black or African
American
Native Hawaiian or
Other Pacific
Islander
White
Two or more races
Race and ethnicity
unknown
Total women
Total women prior
year
Grand total
(men+women)
Grand total
(men+women) prior
year

Part-time Undergraduate Students

•Report Hispanic/Latino individuals of any race as Hispanic/Latino
•Report race for non-Hispanic/Latino individuals only

Students enrolled
for credit

First-time, certificateseeking

Other certificate-seeking

Non-certificate-seeking

Total,
part-time
undergraduate
students

Men
Nonresident alien

Fall Enrollment Summary
Total full-time
students

Total part-time
students

Grand total,
all students

Full-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time undergraduate students (from part A)

Part-time Undergraduate Students
Men
Women

Under 18

18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time undergraduate students (from part A)

Yes, we have students who graduated high school or received their GED in the past 12 months.

No, we do not have any students who graduated high school or received their GED in the past 12
months.
You may use the space below to provide context for the data you've reported above.

FIPS
Code

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who graduated
from
high school OR received a
GED in the past 12 months
(2)

FIPS
Code

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

West Virginia

Wisconsin

Wyoming

State Unknown

American Samoa

Federated States
of Micronesia
Guam

Marshall Islands

Northern Marianas

Palau

Puerto Rico

Virgin Islands

Foreign Countries

Residence unknown/
unreported
Total first-time,
degree/certificate-seeking
undergraduates
(FT+PT from part A)

Total first-time,
degree/certificate-seeking
undergraduates
(1)

Of students in column 1, those who
graduated from
high school OR received a
GED in the past 12 months
(2)

Prior
year
data

Exclusions from the cohort

Adjusted cohort
Students from Fall 2009 cohort still enrolled OR
completed as of Fall 2010
Full-time, first-time Fall 2009 cohort retention rate

PART-TIME, FIRST-TIME COHORT RETENTION:
Part-time, first-time Fall 2009 cohort

Exclusions from the cohort

to 1
to 1

You may use the space below to provide context for the data you've reported above.

These context notes will be posted on the College Navigator website, and should be written to be understood by
students and parents.

Part F - Less Than Four-Year Institutions and Four Year-Institutions Without Graduate
Programs Worksheet
This worksheet is designed to help you determine your institution's student-to-faculty ratio.
Data entered on this worksheet will NOT be collected or saved. Therefore, please PRINT this screen if you would
like to refer to the ratio calculation for your institution at a later time.
Note: The logic used for this calculation is similar to item I-2 from the Common Data Set data collection.
Students, Fall 2010
Total full-time students from Part A
Total part-time students from Part A
Full-time equivalent of part-time students
(Line F2 * 1/3)
F4 Total full-time equivalent students
(Line F1 + F3)

F1
F2
F3

to 1

2010-11 Survey Materials

Fall Enrollment Full Instructions
date: 12/9/2010

Instruction

Changes in Reporting
•

•

A column has been added back to Part A (Fall Enrollment by Attendance Status, Gender and
Race/Ethnicity) so public, non-degree granting institutions will report first-time certificate-seeking
students; all other certificate-seeking students; and non-certificate-seeking students separately.
In an effort to simplify Part A for non-degree granting institutions, only two columns were
required (first time certificate-seeking; and all other students) in Part A of the Spring 2010
collection. It was then determined that combining certificate-seeking and non-certificate-seeking
students together in the "all other students" column resulted in the loss of an important distinction to
the public sector of non-degree granting institutions, who often serve many non-certificate-seeking
students (including dually enrolled high school students). As a result, a column was added back to
Part A this year to once again allow for the distinction between certificate-seeking and non-certificateseeking students.

General Instructions

Coverage

Who to Include
Student to include in this report:
•
•
•
•

Who to Exclude

Students to exclude from this component:
•
•
•
•
•

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: [email protected]

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports

At the aggregate-level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Image
description.
Top of Page
End
of image
description.

Reporting Directions

Screening Questions
Before entering any data, a screening question will need to be answered.
Part B Selection.
Part B (Enrollment by Age) is optional this year. Indicate whether or not you will complete Part B of the Fall
Enrollment survey component this year.

Hispanic or Latino, regardless of race

For Non-Hispanic/Latino individuals:
•
•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races

In addition, the following categories may be used:
•
•

Nonresident alien
Race and ethnicity unknown

Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific
definitions of anthropological origins. The categories are:
•
•

•

•
•
•

Other descriptive categories
•

•

Image
description.
Top of Page
End
of image
description.

Part A - Full-Time Undergraduate Students

Include all students enrolled in courses creditable toward a certificate or
other formal award.
Full-time, first-time certificate-seeking students
In column 1, report those students who have never attended another college or other
postsecondary institution prior to enrollment. Do include:
•
•

Program Reporters - Include students who entered your institution for the first time between August 1,
2010 and October 31, 2010 if they have never previously been enrolled in any other postsecondary institution
before. In order to be considered degree/certificate-seeking, students must be enrolled in courses for credit
and be recognized by the institution as seeking a degree or other formal award. Note: All students eligible to
receive federal student financial aid are to be considered degree/certificate-seeking.
Academic Reporters - Note that counts reported in column 1 define the initial cohort for reporting
graduation rates to meet Student Right-to-Know purposes. Students reported in this group will appear as a
cohort on the Graduation Rate Survey (GRS) in the reporting year appropriate for your institution. The
number of students reported in column 1 will also appear in Part D to be used in determining the percentage
of the entering class represented by the cohort.

All other full-time undergraduate students
In column 2, report the total number of all other (i.e. not first-time) full-time certificate-seeking
undergraduate students. This includes any transfers-in and continuing certificate-seeking students. DO NOT
include students who are not considered certificate-seeking by the institution, even though they may be
enrolled for credit.

Non-certificate-seeking full-time undergraduates
In column 3, report the total number of full-time non-certificate-seeking undergraduates. Examples
of non-certificate-seeking students would be high school students enrolled in creditable courses
prior to high school graduation, or those enrolled in creditable courses who for some reason are not
seeking a certificate.
Once you save the data by clicking the 'Verify and Save' button, the 'Total full-time
undergraduates' (column 4) will be calculated by the system and numbers will appear on the
screen.

Total first-time undergraduate students

Report all first-time certificate-seeking undergraduate students, both full-time and part-time, by state of
residence. Include students that graduated high school in any year and students entering the institution with a
GED or without a high school diploma. The system will sum the first-time, certificate-seeking undergraduate
students from Part A (full-time + part-time) and enter this number in the Part C total line, column (1). If the
sum of the details reported in column (1), lines 1-90, do not agree with this total, the "Residence
unknown/unreported" (line 98) will be calculated. Note: When the sum of students by residence is larger than
the total brought from Part A (resulting in a negative value), a fatal error results. You should reexamine both
the residence data and comparable portion of Part A to detect the problem and make appropriate corrections.
If your institution responded 'Yes' to the screening question, students from column (1) who graduated from
high school or received a GED within the previous 12 months are to be reported again by their state of
residence in column (2).
Image
description.
Top of Page
End
of image
description.

•
•

Exclusions:
Institutions can report (as exclusions) the number of students who left the institution for any of the
following reasons:
•
•
•
•

FULL- AND PART-TIME STUDENT DATA:
All student data on the worksheet is either carried forward from Part A or a calculated field.

The adjusted full-time instructional staff is the total full-time instructional staff, excluding those teaching
exclusively non-credit classes. The system will calculate line F7 as line F5 (total full-time instructional staff as
reported on EAP) minus line F6 (total full-time instructional staff teaching exclusively non-credit courses).
Line F11. Total adjusted part-time instructional staff.
The adjusted part-time instructional staff is the total part-time instructional staff, excluding those teaching
exclusively non-credit classes, and adding those administrators and other staff teaching credit courses. The
system will calculate line F11 as line F8 (total part-time instructional staff as reported on EAP) minus line
F9 (total part-time instructional staff teaching exlusively non-credit courses) + line F10 (administrators and
other staff teaching credit courses).
Line F12. Total FTE of adjusted part-time instructional staff.
The FTE will be calculated as line F11 (total adjusted part-time instructional staff) * 1/3.
Line F13. Total FTE of adjusted instructional staff.
This is calculated as the sum of lines F7 (total adjusted full-time instructional staff) and F12 (FTE of total
adjusted part-time instructional staff). Line F13 is used in the ratio calculation.
Line F14. Student-to-faculty ratio.
The ratio will be calculated by the system as line F4 (total adjusted FTE students) divided by line F13 (total
adjusted FTE instructional staff). The ratio will be displayed on the worksheet as xxx to 1.
The calculated ratio can then be entered onto the Part F (Student-to-Faculty Ratio) screen.
Image
description.
Top of Page
End
of image
description.

Glossary

date: 12/9/2010

Term

Definition

Adjusted cohort

American Indian or Alaska
Native (new definition)

A person having origins in any of the original peoples of North and South America (including Central
America) who maintains cultural identification through tribal affiliation or community attachment.

Asian (new definition)

Audit/auditing (a class)

Term used when a student elects to take a course, but does not wish to receive credit for the course
toward a degree or other formal award.

Black or African American
(new definition)

A person having origins in any of the black racial groups of Africa.

Cohort

A specific group of students established for tracking purposes.

Credit

Credit course

A course that, if successfully completed, can be applied toward the number of courses required for
achieving a degree, diploma, certificate, or other formal award.

Degree/certificate-seeking
students

Dual credit

Dual enrollment

Exclusions

First-time student
(undergraduate)

Full-time student

High school diploma or
recognized equivalent

A document certifying the successful completion of a prescribed secondary school program of studies,
or the attainment of satisfactory scores on the GED or another state specified examination.

Hispanic or Latino (new
definition)

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or
origin, regardless of race.

Native Hawaiian or Other
Pacific Islander (new
definition)

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific
Islands.

Non-degree-seeking
student

A student enrolled in courses for credit who is not recognized by the institution as seeking a degree
or formal award.

Noncredit course

A course or activity having no credit applicable toward a degree, diploma, certificate, or other formal
award.

Nonresident alien

A person who is not a citizen or national of the United States and who is in this country on a visa or
temporary basis and does not have the right to remain indefinitely.

Official fall reporting date

The date (in the fall) on which an institution must report fall enrollment data to either the state, its
board of trustees or governing board, or some other external governing body.

Part-time student

Race/ethnicity (new
definition)

•

Hispanic or Latino or

•

Not Hispanic or Latino

Second, individuals are asked to indicate all races that apply among the following:

•
•
•
•
•

American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White

Race/ethnicity unknown

The category used to report students or employees whose race and ethnicity are not known.

Remedial courses

Instructional courses designed for students deficient in the general competencies necessary for a
regular postsecondary curriculum and educational setting.

Residence

A person's permanent address determined by such evidence as a driver's license or voter
registration. For entering freshmen, residence may be the legal residence of a parent or guardian.

Retention rate

State of residence

State unknown

Status used when the reporting institution is unable to determine from existing records the home
state or residence of the student.

Student-to-faculty ratio

Study abroad

Summer session

Undergraduate

A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a
vocational or technical program below the baccalaureate.

White (new definition)

A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

2010-11 Survey Materials

Fall Enrollment
date: 12/9/2010

FAQs
Click one of the following questions to view the answer.

Total entering class (Part D)
1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the entering students
calculated in Part D?

Answers:
General
1) Should I report students enrolled in non-credit courses as non-degree/certificate-seeking?

Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already
received their Doctor's degree
Students studying abroad (i.e., at a foreign university) if their enrollment at the 'home' institution is only an
administrative record and the fee is nominal
Students in any branch campus located in a foreign country

Back to top
2) How do I determine whether students enrolled for credit, but that have not indicated intent, are degree/certificateseeking?

1) What is the difference between our full-time, first-time degree/certificate-seeking cohort (GRS cohort) and the
entering students calculated in Part D?

2010-11 Survey Materials

date: 12/9/2010

Narrative Edits for Fall Enrollment for non-degree-granting institutions

Edit specifications for the 2010-11 IPEDS Web-Based Data Collection
Fall Enrollment (EF) Component
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Screening Question
Part A: Enrollment of Students by Race/Ethnicity
Part B: Enrollment of Students by Age
Part C: Residence
Part E: Retention Rates
Part F: Student-to-Faculty Ratio

Do you wish to complete Part B this year?
◦ If you respond Yes to the question above, you are required to complete all screens in Part B; if you
respond No, then Part B will not be displayed.

Top

First-time, certificate seeking
All Other

Private institutions:
•

First-time, certificate seeking

•
•

Other certificate-seeking
Non-certificate-seeking

Note:

•

Note:
•

•

See the reporting specifications above.

Part-Time Undergraduate Students
Applicable to institutions that reported part-time undergraduate student enrollment in the IC Header survey
On this screen, you must report the number of part-time undergraduate students from the following categories who are
enrolled in creditable courses at the institution for each applicable race/ethnicity and gender category.
Private institutions:
•
•

First-time, certificate seeking
All Other

Private institutions:
•
•
•

First-time, certificate seeking
Other certificate-seeking
Non-certificate-seeking

Note:

•

Academic Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time in the fall of the current year (or the summer immediately preceding).
Program Reporters Students should ONLY be considered First-time if they enrolled in the institution for
the first time between August 1 and October 31 of the current year.
If your institution reported that it does not enroll part-time, first-time degree/certificate-seeking undergraduates in
Part B of the IC Header survey, you are not expected to report this type of student here. If this type of student is
enrolled and you are receiving this message in error, you may contact the IPEDS Help Desk for assistance.

Note:
•

•

See the reporting specifications given above.

For each gender category, the total number of First-time certificate-seeking students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is between 1 and
100.
For each gender category, the total number of First-time certificate-seeking students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of First-time certificate-seeking students reported in the current OR prior year is
greater than 30; and
◦ the total number of First-time certificate-seeking students reported in the prior year is greater than
100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
50% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is between 1 and 100.
For each gender category, the total number of part-time undergraduate students is expected to be within a
20% range of the prior year value, if the following statements are true:
◦ the total number of part-time undergraduate students reported in the current OR prior year is greater
than 30; and
◦ the total number of part-time undergraduate students reported in the prior year is greater than 100.

•

Top

Part B: Fall Enrollment by Age and Gender

Full-time undergraduate
Part-time undergraduate

•

Top

Part C: Residence
Screening Question
You must answer Yes or No to the following screening question. The answer given here will determine which screens your
institution is shown.
•

Does your institution have any first-time, degree/certificate-seeking undergraduate students who graduated from
high school or received their GED within the past 12 months?

The system will perform the following edit on the data entered:
•

For each FIPS Code, the number of students reported in column 1 must be greater than the number of students
reported in column 2.

•
•
•

•

Top

•

Top

File Type	application/pdf
File Title	nullIPEDS Survey Material: View Forms
File Modified	2011-02-03
File Created	2011-02-03