Cost Data Collection Worksheet

Appendix K

COST DATA COLLECTION WORKSHEET

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Table 1:

Data Collection on Program Year Costs for the YouthBuild Evaluation

Category of Costs	DOL (CNCS) Funded Cost	Other Sources of Funds	Total YB Costs
Staff Labor Cost (Labor and Fringe)
Materials and Supplies
Outside Services
Overhead/Administrative Costs
Value of Donations/Volunteers
Total Costs

Notes:

1. Cost data are broken out between those costs directly charged to DOL (DOL-funded cost; or CNCS-funded cost for the 17 CNCS grantees) and other funds leveraged or matched to operate the YouthBuild program. Any costs for the YouthBuild program that are charged to non-DOL (CNCS) sources of funds are captured in the “Other Sources of Funds” category. Cost data will be collected for a single program year.

2. Staff Labor Cost includes both direct labor and fringe costs. Calculation of staff labor costs is further broken down in Table 2, using the Full Time Equivalent (FTE) calculations and staff salaries to calculate costs to YouthBuild.

3. Materials and Supplies includes any costs for materials and supplies that are purchased for use in the YouthBuild program, including educational training materials, tools and other vocational training equipment or materials, and other materials and supplies. These costs are further broken down in Table 3.

4. Outside Services includes any direct costs paid to partners or outside providers for services to YouthBuild participants. This does not include in-kind contributions.

5. Overhead/Administrative Costs includes additional costs charged to YouthBuild, including rental/lease costs for building space or program equipment.

6. Value of Donations/Volunteers includes the value of any in-kind contributions made by partners or others to YouthBuild. Additionally, this includes the value of the time spent by any volunteers for the program (including AmeriCorps volunteers), as well as the value of any donated materials or land used by the program.

Table 2:

Allocation of Staff Costs

Category of Service	Staff Salary (by individual staff providing the service)	FTE (percent of time staff devoted to YB)	Fringe Costs (percentage of salaries)	Total Staff Costs
Educational Services
Vocational Training
Other Services

Table 3:

Allocation of Costs by Service

Category of Service	Staff Costs (incl. Fringe)	Materials and Supplies	Outside Services	Overhead/ Admin. Costs	Value of Donations/ Volunteers
Educational Services
Vocational Training
Other Services

Table 4a:

Value of Volunteers

Volunteer Hours	Average Wage of Volunteer	Volunteer Costs

Table 4b:

Value of Donations/In-Kind Contributions

Value of Donated Materials	In-Kind Contributions	Total Volunteer Costs (from above)	Total Value of Donations/ Volunteers

Notes:

1. Table 4a calculates the estimated value of volunteer contributions to the site, using the number of volunteer hours and an estimated average wage for those hours.

2. Table 4b asks for the value of any donated materials and any in-kind contributions (i.e., hours from a service provider that are paid by someone other than the YB program). These two are then combined with the value of volunteers (calculated in Table 4a) to arrive at a total estimate for the value of donated, contributed, or volunteer costs.