2013-2014 School District Review Program

Attachment C: School District Review Program
How to Add Lines in the MTPS

Attachment C: How to add a new line

2013 - 2014

Adding Lines in the MTPS
If you have not read the “Quick Start” guide, please read it for important
information about when it is appropriate to add a line.
After reviewing the “Quick Start” guide, if you determine that you need to add a
line, this document, along with attachment A, will provide guidelines on adding a
line in the MTPS.

What scale is appropriate to use in order to add a line?
The scale at which you view your map when adding a line is important! However, what
scale to use depends on the geography that you are viewing. Here are some guidelines to
consider:
First, locate the scale information in the bottom left corner of the screen:

It important to know that a smaller number (1:1000) means the map is more
zoomed in and a larger number (1:100,000) means less zoomed in.
A ratio scale like 1:1000 means that 1 unit on the map represents 1000 of the same units
on the earth. So, for example, at a 1:1000 scale, one inch on the map represents 1000
inches (about 81 feet) in reality on the earth.
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Urban and Suburban Areas (densely populated)

For urban and suburban areas, where
there are many roads, you should
zoom in to add your line. Generally,
a scale of 1:1,000 to 1:5,000 is best
to add lines in an urban or suburban
area like the one shown here.

Rural Areas (less population and roads)

For rural areas, generally you can zoom
out more to add a line, providing that you
carefully draw it. Generally, a scale of
1:5,000 to 1:20,000 should work well for
adding lines in rural areas.

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Further Information about choosing the appropriate line
for your boundary
When you compare
your boundaries to
Census Bureau
School District
shapefiles, your
shapefiles and
Census Bureau
shapefiles will
probably not match
perfectly as
demonstrated in the
example to the left.
The purple and grey
school districts
represent the Census
Bureau’s records.
Your shapefile may look like the green boundary line, which does not perfectly
match the boundaries.
Here are four important points to keep in mind:
a. Which file is right? For this program, the “right” representation of a road
(or other feature) is not generally of vital importance because the spatial
accuracy of roads is not updated through the school district review program.
The Census Bureau updates its road network via programs like the Boundary and
Annexation Survey (BAS). You may, however, add a new road if you will use it
as a school district boundary.
b. Your road file may indeed be more spatially accurate, but your school district and
poverty data will be tabulated using Census Bureau features, including roads.
Therefore, it is very important that you use Census Bureau features for your
boundaries.
c. When you designate a road for your boundary, that information is attached to the
road in our geographic database. If the road is spatially inaccurate, it will likely
soon be adjusted in our geographic database. When that happens, your school
district boundary will be moved along with the road because the road is the
boundary of the school district. If you didn’t use the Census Bureau’s road and
digitized your own representation of the same road, your boundary would not be
corrected when the Census Bureau corrects its road and there would likely be a
sliver of land between your school district boundary and the newly corrected road
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in our database. This can compromise data quality and possibly your Title I
Estimates.
d. The Census Bureau receives updates to roads and boundaries (such as school
districts, cities, voting districts, Census tracts, American Indian reservations and
more) from thousands of local governments as often as every year! In order to
produce quality files for accurate data tabulation every program must use the
same lines as building blocks for their boundaries. We are constantly updating our
database with improvements and continuing to improve the spatial accuracy of
our roads and other features. If you have questions, please contact us, we are
happy to address any concerns you have. (See page 24 for contact
information.)
Below are some examples on how to choose the appropriate line or decide to add a
line for your school district boundary.

Boundary Examples:
I. Roads as Boundaries, II. Other Boundaries and III. PLSS
Example I: Roads as Boundaries

This is an example where the state mapping coordinator has added his or her own
boundary line shown here in orange. The existing road is shown here in blue.

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In a scenario like this one, the Census Bureau will use the existing road boundary (in
blue) for the school district boundary and will delete the orange line because there are no
housing units between the two boundaries and the distance is less than 30 feet.
Unfortunately, drawing in new lines is time consuming for the mapping coordinator, and
in this case, it is just deleted in the end. Please be aware of these situations so that you
don’t spend time adding unnecessary lines. The only reason to add a line like this one is if
your school district boundary is not the road AND there’s housing between the road and
your boundary, or there’s at least 40 feet between your boundary and the road.
We will NOT modify roads though the School District Review Program.
Please do not use your time to correct roads. If you find roads that need to be adjusted in
our database, contact your local BAS official and they can submit updates through the
BAS program. There are specific procedures and legal requirements for updating roads
and features and because these are not components of the SDRP program, we cannot
accept any road or feature modifications from you though the SDRP program.
However, you may add a road if: 1. It is not already in our database and 2. You will use
the road for your school district boundary. Please contact us if you have any questions.

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Example II: Matching School District and Other Boundaries
(for example, incorporated place)

In this example, the purple line represents your shapefile of the school district boundary.
Should you add it to use as a boundary? Let’s look at a few different scenarios:
1. Scenario A: Your files show your school district boundary north of the river and
not the boundary of the river. Should you add a new line? It’s important to look at
the already existing lines in this scenario. The MTPS has additional layers for
reference including incorporated places, townships, towns, villages, boroughs,
and county divisions. The red line here is an incorporated place boundary. If your
school district boundary is supposed to be coincident with the incorporated place
boundary, even just for a section of the boundary, you should put the school
district boundary on the same line as the incorporated place boundary.
2. Scenario B: The boundary of the school district is the river and your file shows
the river as 15 feet away from where the Census Bureau’s files show the river.
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Remember, in the decision flow chart (in the Quick Start Guide) the first question
is “do your records show the school district boundary on a road or feature or
another boundary?” Since your school district boundary is on a river, you need to
find the same river in the MTPS and use that as the boundary. It does not matter
that your files show the same river 15 feet away from where the MTPS shows the
river. Since population counts will be tabulated based on our database, your
estimates will be accurate even if the location of our river is spatially inaccurate.
3. Scenario C: The boundary of the school district is not the river but is about 30
feet north of the river. Refer to the decision flow chart, question one: Do your
records show the school district boundary on a road or feature? Using the decision
flow chart, the answer to the first question is “no” (because your boundary is not
on the river but north of the river) so move onto the second question: Are there
housing units between the river and your boundary? If your records do not show
the location of housing, you may be able to use imagery in the MTPS or through
internet mapping websites such as Google maps. If the imagery does show
housing between the two boundaries, you would add your non-visible boundary
and use that as the boundary. If the imagery does not show housing or you can’t
determine if there’s housing from the imagery, move on to the third question: Is
the different significant? Since your non-visible boundary is 30 feet north of a
feature, in this case a river, you would answer “no” and accordingly use the
nearest Census Bureau road or feature, in this case the river, as your boundary.

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Example III: Using PLSS (Public Land Survey System) Township and Section Lines
In some parts of the country, especially in the Mid-West and West, land was surveyed
and divided into sections under the Public Land Survey System or PLSS. PLSS lines
often match visible features such as roads. Look at the screenshot below. The pink PLSS
reference shapefile closely follows much of the road network.

Unfortunately, at this time, the Census Bureau does not have PLSS layers in our
database. We are working to incorporate these into our database and products. When your
school district boundaries follow a PLSS line, it is important to view your PLSS shapefile
lines relative to the other Census Bureau geography. This means that you will use your
PLSS lines as a guide but consider existing Census Bureau lines when choosing your
school district boundaries.
For example, in the screenshot below, the pink line is a PLSS shapefile layer imported
into the MTPS. If your school district boundary follows this PLSS line, you will need to
add a new line for the portion of this line that runs north-south because there is not any
road or other features in the Census Bureau database near the PLSS line. The portion of
the line that runs east-west is parallel with the road (W Harlan Road) shown here. In most
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cases, roads like this are on the PLSS line. Therefore, although your files show the PLSS
line as the school district boundary (rather than the road) you would still use the road as
your school district boundary because the road likely follows the PLSS line in reality.

The final boundary would look like this: (notice the east-west part of the boundary uses
the road rather than adding a line to follow the pink PLSS shapefile.) Please don’t
hesitate to call us if you have any questions.

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Here is another example of adding lines using a PLSS layer:

Suppose you needed to use the pink PLSS line as your school district boundary. The
nearby parallel road is very likely the PLSS boundary. Rather than adding a new line
following your PLSS shapefile, you should use the existing road and add a line where the
road has a gap.
In situations like these, use the road as reference to add the PLSS line rather than
the PLSS shapefile itself, as long as the road and the PLSS line are not more than 45 feet
away from each other. The green line (shown below) will be used for the boundary along
with the roads on either side. Although the boundary will be slightly spatially off from
your PLSS shapefile, using the road (which very likely follows the real PLSS line) will
ensure correct boundaries and data. Remember, all data will be tabulated using the
Census Bureau’s geographic database and therefore adding a new line to represent a line
that already exists in the database will make the boundary “off” in the Census Bureau
database and could affect your estimates. Again, we are happy to answer any questions
you may have.

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Above, a line is added to connect the existing roads. Rather than adding the PLSS line
along the PLSS shapefile, use the roads that match the PLSS lines and add the new line
according to the roads.
The final
new
boundary
will look
like this.
Notice, the
school
district
boundary is
on the road
rather than
the pink
PLSS
shapefile
line.

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Here is the MTPS showing imagery for the same area. Imagery can help you make
boundary decisions because it will give you an idea about land use, housing and distance.
Use imagery when possible to help you make your boundary decisions.
Refer to attachment A for more information on adding imagery to your MTPS project.

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Adding a New Line in the MTPS
Attachment A describes the basics of adding a new line in the MTPS. Below are some
tips to help make the process more efficient.
To open the line editing toolbox, click the School District Menu, and select “Line Editing
Toolbox” as shown below.

Once the toolbox appears on your screen, use the green “plus” icon to add a line.

In order to add a line, you must “stop” at every feature that the new line will
intersect. This will insure that you properly create a node (a connection point between
two lines) at every “intersection” your new line will cross.

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Example: Adding a line and how to “stop” at every intersection
For example, you may need to add a line like the one shown below in orange. Notice that
the line intersects two roads. Therefore, you will have to add the line in three segments.

Segment 3

Segment 2

Segment 1

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To add this line, draw the first
segment, stopping at the first
line your segment intersects as
shown here.
Make sure that the line your
segment intersects highlights
with vertices (squares) and
nodes (circles) to ensure that
you properly connected the line
you are drawing to the
intersecting line. Once you have
done this, click the “green light”
to create the line.

After your first line has been
saved (by clicking the “green
light” button.) it will turn green.

Now you can add and save the
next segment. Carefully draw
the next segment of your new
line. Again, make sure to stop at
the next intersecting line. Also
check that the intersecting line
“highlights” with vertices and
nodes.

Finally, add the final line
segment. (Not shown here.)

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Now that all the line segments
have been added, you can
complete your boundary
change, using your new line
as the boundary.
If you cannot use your new
line as a boundary, you may
have incorrectly added your
line segment. Please call us if
you have any questions. (See
page 24 for contact
information.)

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The “stopping” at intersections principle applies if you add a line that crosses other
features as well, not just roads. You will need to stop and click at the intersection with
any feature to create a node and label the line. In this example, the user has stopped at a
face boundary (purple line at the edge of the river) to create a segment of a line. (See
screenshot below)

Then add another segment of
the line stopping at the next
face boundary (purple line in
the center of the river.)

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Note, the MTPS has a predefined snapping tolerance of 50 feet, so if you find that your
new line is not snapping exactly where you would like, it’s because there are existing
nodes on our lines within 50 feet of the line that you are adding. For example, if you
intend to add a line following the orange dashed line, and the end of your line “veers off
course” (as shown here by the blue arrow) you may need to zoom in closer or adjust the
snapping tolerance.

To change the snapping tolerance, click ‘Edit’ from the top menu bar, and select
‘Preferences’.

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Ensure that the open tab is set on
‘System’ and locate the section labeled
‘Snap Tolerance’.

Set the snapping tolerance to your
desired unit of measurement and click
‘OK’.

Note, if you have inadvertently added a new line that you wish to delete, please do
not use the ‘Delete Line’ tool in the Line Editing Toolbox! In fact, you will never use
this tool as part of the 2013-2014 School District Review Program. The ‘Delete Line’
tool is used by other Census Bureau program participants to flag lines for deletion (e.g., a
road that no longer exists). The tool does not actually physically remove lines from the
line coverage; it only flags them. If you wish to
remove a line that you would like to redo or just
undo, please use the ‘Undo Geographic Editing’
tool located within ‘Edit’ on the menu bar to
remove your last line edit.

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Lines with “daggers”
You may encounter lines that are distorted due to various issues that the Census Bureau
encountered when we uploaded spatially enhanced features using a new upload process.
The Census Bureau is in the process of repairing these lines in the Census Bureau
geographic database. Please do not attempt to straighten or fix the line in the MTPS
software. If you need to use a road with a “dagger” for a boundary, use the road as
shown in the MTPS and the Census Bureau will repair the road in their geographic
database, keeping the school district boundary on that road. Please do not attempt to
repair a road or feature in the MTPS. See the example of using a road with a “dagger”
as a school district boundary on the next page.
In this example, the road pictured below is actually straight in reality but appears to have
a “dagger” in the MTPS. If this road is a boundary for a school district, please follow the
directions below to use the road as a boundary.

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Add the area necessary to use “New Road” as the boundary for the school district and
complete the boundary change. The boundary may look odd, but it shows “New Road” as
the boundary for the school district. The Census Bureau determines its population counts
using the real road as the boundary, and the Census Bureau will correct the road and the
school district boundary that follows it, in their geographic database.

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Do not attempt to straighten the road as displayed below. This may cause an error in
the MTPS, which will require you to send your file to the Census Bureau for repair
before you can continue your work.

Below, the user has incorrectly added a line segment to correct a distorted line. Do not
attempt to do this.

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If the MTPS shows the following error message, please stop working immediately.
This error will not resolve itself and continuing your work after receiving an error
message often will make the problem worse. Please contact the Census Bureau as soon as
you receive an error message.

If you see an error message, or have any questions, please contact the following Census
Bureau staff by phone at: 301.763.1099, or by email to: [email protected]
•
•
•
•

Mr. Ian Millett
Ms. Pat Ream
Mr. Nathan Jones
Mr. Ryan Short

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