3135-0112 Regional Arts Organizations Final Descriptive Report Ins

Page 1
OMB # 3135-0112 Expires 11/30/13

NATIONAL ENDOWMENT FOR THE ARTS

FY 2013 & Later PARTNERSHIP AGREEMENTS
REGIONAL ARTS ORGANIZATIONS
Instructions for Final Descriptive Reports
(grant numbers beginning 13-6100-2XXX, etc.)

Introduction
Attached are instructions for preparing the Final Descriptive Report required of Regional
Arts Organizations (RAO) as a condition of receiving a National Endowment for the Arts
(NEA) Partnership Agreement grant. The required format is designed to facilitate
accountability, analysis of information about arts agencies, and cooperation among state
arts agencies, regional groups, and the Endowment through information exchange.
Information provided may be used in NEA‘s reports to Congress. Regional Arts
Organizations are required to use this format in reporting on all agency-funded activities.
Most terms and definitions come from the National Standard for Arts Information Exchange
developed through the National Information Systems Project (NISP).
Final Descriptive Reports consist of two sections: DETAIL and TOTALS. DETAIL is a list of
all grants/awards/activities on which your agency is reporting and all non-grant
programmatic activities carried out by your agency. TOTALS is a set of cumulative totals of
some DETAIL information plus a summary of your administrative costs.
The DETAIL section of your Final Descriptive Report must be submitted in an electronic
format on a CD or usb drive, etc. You must request a waiver from the State & Regional
Partnerships staff if you cannot meet this technology requirement.
The TOTALS page and the Federal Financial Report (FFR) will be used to verify that the
required one-to-one, or ―dollar for dollar‖ match has been met. Direct or indirect Federal
funds may not be used to match your Partnership Agreement.
If you have questions or would like assistance completing this report, please call the State
and Regional staff at 202/682-5430.

RAO FDR (Revised 4/12)

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Instructions for completing the DETAIL portion of the report
To complete your DETAIL report, you will need to create an electronic data file that
includes the fields that constitute an award record per the FDR Data Fields List in
Attachment 1. Instructions for each field are given below. The structure of that data file
should be explained in the Data Sequencing Form in order to allow NEA to process your
data file.
1. For each grant/award/activity on which you are reporting, complete a record that
includes all of the data fields from the FDR Data Fields List. For each blank that
requires a number, fill in only one number. If data is not available enter -1 or leave
blank. Do not use zero for this purpose. Zero should only be used numerically.
2. List the records for each grant/award/activity on which you are reporting. For this report
grants/awards/activities include:
a. activity for which there is an application and award process regardless of the funding
source. Information on non-funded applications is not a part of NEA reporting
requirements.
b. other program activities of your agency (for example, publication of a newsletter,
sponsorship of a statewide meeting, technical assistance).
Records may be listed in any order. Some agencies may find it convenient to continue
to list applications/awards in order by arts discipline, grant program, or alphabetical
order.
Reminder: the DETAIL information must be submitted in electronic format. Do not
submit hard copy of DETAIL information.

RAO FDR (Revised 4/12)

DEFINITIONS

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Organizational / Individual Information
1. Applicant Name (National Standard Grants Management System (GMS) field #1)
Name of the organization or individual that applied for funds from your "Arts Agency." If your
"Arts Agency" itself used funds to carry out a non-administrative program activity, enter name of
your "Arts Agency."
2. Applicant Address
Street address or Rural Route Number of applicant. Provide mailing address only if street
address is not currently being collected. Applicants based at an individual‘s personal address
skip to question #3.
3. Applicant City (National Standard GMS field #1)
City where "Applicant Name" is located.
4. Applicant State (National Standard GMS field #1)
Two-character state abbreviation of state or jurisdiction in which "Applicant City" is located. Enter
―FO‖ if grant is awarded outside the United States.
5&6. Applicant ZIP Code & ZIP + 4 (National Standard GMS field #1)
ZIP Code for address of "Applicant Name". Leave this field blank if grant is awarded outside the
United States.
7. Applicant Status (National Standard GMS field #1.A)
Legal status of "Applicant Name." Choose the one item which best describes the applicant.
01 Individual
02 Organization - Nonprofit
03 Organization - Profit
04 Government - Federal
05 Government - State

06 Government - Regional
07 Government - County
08 Government - Municipal
09 Government - Tribal
99 None of the Above

8. Applicant Data Universal Numbering System (DUNS) number.
DUNS number of ―Applicant Name‖. In compliance with the Federal Funding Accountability and
Compliance Act, effective with awards beginning with the number 11- 6100-xxxx , SAAs and
RAOs may not make awards to an entity (non-profit, government, or business) that does not
have a DUNS number. Grantees who are individuals are exempted from this requirement. Enter
―IND‖ if the grant was awarded to a grantee with a legal status of ―Individual‖ (see question #7).
9. Applicant Institution (National Standard GMS field #1.B)
Choose the one item which best describes the applicant.
01 Individual – Artist
02 Individual - Non-artist
03 Performing Group
04 Performing Group - College/University
05 Performing Group - Community
06 Performing Group – Youth
07 Performance Facility
08 Art Museum
09 Other Museum
10 Gallery/Exhibition Space
11 Cinema
12 Independent Press
RAO FDR (Revised 4/12)

27 Library
28 Historical Society
29 Humanities Council
30 Foundation
31 Corporation
32 Community Service Organization
33 Correctional Institution
34 Health Care Facility
35 Religious Organization
36 Seniors‘ Center
37 Parks and Recreation
38 Government - Executive

DEFINITIONS
13 Literary Magazine
14 Fair/Festival
15 Arts Center
16 Arts Council/Agency
17 Arts Service Organization
18 Union/Professional Association
19 School District
20 Parent-Teacher Organization
21 Elementary School
22 Middle School
23 Secondary School
24 Vocational/Technical School
25 Other School
26 College/University

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39 Government - Judicial
40 Government - Legislative (House)
41 Government - Legislative (Senate)
42 Media - Periodical
43 Media - Daily Newspaper
44 Media - Weekly Newspaper
45 Media - Radio
46 Media - Television
47 Cultural Series Organization
48 School of the Arts
49 Arts Camp/Institute
50 Social Service Organization
51 Child Care Provider
99 None of the Above

10. Applicant Discipline* (National Standard GMS field #1.C)
Choose the one item which best describes the applicant‗s primary area of work in the arts.
01 Dance - include ballet, ethnic/jazz-folk-inspired, and modern; do not include mime--see
"Theatre" 04 for mime
02 Music - include band, chamber, choral, new, ethnic-folk inspired, jazz, popular, solo/recital,
and orchestral
03 Opera/Music Theatre - include opera and musical theater
04 Theatre - include theatre general, mime, puppet, and theatre for young audiences
05 Visual Arts - include experimental, graphics, painting, and sculpture
06 Design Arts - include architecture, fashion, graphic, industrial, interior, landscape
architecture, and urban/metropolitan
07 Crafts - include clay, fiber, glass, leather, metal, paper, plastic, wood, and mixed media
08 Photography - include holography
09 Media Arts - include film, audio, video, and work created using technology or experimental
digital media
10 Literature - include fiction, non-fiction, playwriting, and poetry.
11 Interdisciplinary - pertaining to art forms/art works that integrate more than one arts discipline
to form a single work (e.g., collaboration between/among the performing and/or visual arts).
Include performance art. Do not include Multidisciplinary work, described below in code 14.
12 Folklife/Traditional Arts - pertaining to oral, customary, material, and performance traditions
informally learned and transmitted in contexts characteristic of ethnic, religious, linguistic,
occupational, and/or regional groups. Do not include folk-inspired forms. (For example,
interpretations of ethnic/folk dance or music by artists outside the particular ethnic/folk
tradition should be coded 01 or 02, respectively.)
13 Humanities - pertaining but not limited to the following fields: history, philosophy, languages,
literature, linguistics, archaeology, jurisprudence, history and criticism of the arts, ethics,
RAO FDR (Revised 4/12)

DEFINITIONS

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comparative religion, and those aspects of the social sciences employing historical or
philosophical approaches. This last category includes cultural anthropology, sociology,
political theory, international relations, and other subjects concerned with questions of value
and not with quantitative matters.
14 Multidisciplinary - pertains to grants (including general operating support) that include
activities in more than one of the above disciplines; use this code to describe only those
grants in which the majority of activities cannot be attributed to one discipline. If the majority
of supported activities are clearly within one discipline, that discipline should be used instead
of Multidisciplinary. Do not include "interdisciplinary" activities or events - see
Interdisciplinary, code 11.
15 Non-arts/Non-humanities - none of the above.

Project Overview
11. NEA Primary Strategic Outcome: choose one item that best describes the PRIMARY strategic
outcome associated with the award:
A: Creation: The Portfolio of American Art is Expanded
B: Engagement: Americans Throughout the Nation Experience Art
C: Learning: Americans of All Ages Acquire Knowledge or Skills in the Arts
D: Livability: American Communities are Strengthened Through the Arts
E. Understanding: Public knowledge and understanding about the contributions of the arts are
enhanced.
12. NEA Secondary Strategic Outcome: choose one item that best describes the SECONDARY
strategic outcome associated with the award
A: Creation: The Portfolio of American Art is Expanded
B: Engagement: Americans Throughout the Nation Experience Art
C: Learning: Americans of All Ages Acquire Knowledge or Skills in the Arts
D: Livability: American Communities are Strengthened Through the Arts
E. Understanding: Public knowledge and understanding about the contributions of the arts are
enhanced.
F: Not applicable
13. Discipline of Project (National Standard GMS field #38)
Of the 15 items listed under #10, Applicant Discipline, choose the one item that best describes
the discipline with which funded activities are involved. If funded activities are of a technical
assistance or service nature, use the arts discipline that will benefit from the award.
14. Type of Activity (National Standard GMS field #39)
Choose the one item which best describes the funded activities.
01 acquisition - expenses for additions to a collection
02 audience services - e.g., ticket subsidies, busing senior citizens to an arts event
03 fellowship - i.e., to individuals
04 creation of a work of art - include commissions
05 concert/performance/reading - include production development
06 exhibition - include visual arts, film, and video; exhibition development
RAO FDR (Revised 4/12)

DEFINITIONS

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07 facility construction, maintenance, renovation
08 fair/festival
09 identification/documentation - e.g., for archival & educational purposes
10 institution/organization establishment - for creation or development of a new
institution/organization
11 institution/organization support - general operational support
12 arts instruction - include lessons, classes and other means used to teach knowledge of
and/or skills in the arts
13 marketing - all costs for marketing/publicity/promotion specifically identified with the project
14 professional support, administrative - payments for administrative salaries, wages, and
benefits specifically identified with the project
15 professional support, artistic - payments for artistic salaries, wages, and benefits specifically
identified with the project
16 recording/filming/taping - do not include creating art works or identification/documentation for
archival or educational purposes
17 publication - e.g., manuals, books, newsletters
18 repair/restoration/conservation
19 research/planning - include program evaluation, strategic planning, and establishing
partnerships/collaborations between agencies
20 school residency - artist activities in educational setting wherein one or more core student
groups receive repeated artist contact over time
21 other residency - artist activity in a non-school setting wherein one or more core student
groups receive repeated artist contact over time
22 seminar/conference
23 equipment acquisition
24 distribution of art - e.g., films, books, prints
25 apprenticeship
26 regranting
27 translation
28 writing about art (criticism)
29 professional development/training - activities enhancing career advancement
RAO FDR (Revised 4/12)

DEFINITIONS

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30 student assessment - measurement of student progress toward learning objectives. Not to
be used for program evaluation.
31 curriculum development/implementation - include design, implementation, distribution of
instructional materials, methods, evaluation criteria, goals, objectives
32 stabilization/endowment/challenge - grant funds used to reduce debt, contribute to
endowments, build cash reserves, enhance funding leverage or stabilization
33 building public awareness - activities designed to increase public understanding of the arts or
to build public support for the arts
34 technical assistance - with technical/administrative functions
35 website/internet development - included the creation or expansion of existing web sites (or
sections of web sites) as well as the development of digital art collections, databases,
discussion areas or other interactive technology services delivered via the Internet
36 broadcasting - include broadcasts via television, cable, radio, the Web or other digital
networks
99 none of the above
15. Project Descriptors (National Standard GMS field #39E)
Mark which, if any, of the descriptors below comprise a significant portion (50 percent or more)
of the grant‘s resources/activities. Mark all that apply. If none apply, or if the below descriptors
apply to a small or indeterminate portion of your funding/activities, leave this field blank.
A Accessibility: Grants or services related to ADA/504 compliance or other activities designed to
increase access to the arts for persons with disabilities.
I International: Programs or activities supporting any of the following: grantees visiting other
countries, foreign artists visiting the USA, any cultural exchange program, linkages with artists or
institutions in other countries, or establishing/administering international programs in your own
agency.
P Presenting/Touring: Grants or services resulting in the movement of artists and artworks for
performances, readings, screenings, exhibits, etc., in different geographic areas. Use this code
to indicate funds awarded for either the hosting/presentation of works originating outside of the
grantee community or for the fees paid to artists or arts organizations that will, themselves, be
touring in different areas.
T Technology: Grants or services using technology for the creation or dissemination of artworks
or the use of technology for organizational management purposes.
Y Youth at Risk: Grants or services designed primarily to serve at-risk youth. Include arts-related
intervention programs (for violence, drug/alcohol abuse and crime) as well as other creative
programming specifically involving at-risk youth as primary project participants or beneficiaries.
16. Arts Education (National Standard GMS Field #39C)
An organized and systematic educational effort with the primary goal of increasing an identified
learner‘s knowledge of and/or skills in the arts with measurable outcomes. Choose the one item
which best describes the funded activities.
RAO FDR (Revised 4/12)

DEFINITIONS

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01 50% or more of the funded activities are arts education directed to:
A K through 12 students
B higher education students
C pre-kindergarten children
D adult learners (including teachers and artists)
02 Less than 50% of the funded activities are arts education directed to:
A K through 12 students
B higher education students
C pre-kindergarten children
D adult learners (including teachers and artists)
99 None of this project involves arts education
17. Project Race (National Standard GMS field #10B)
If the majority of the grant activities are intended to involve or act as a clear expression or
representation of the cultural traditions of one particular group, or deliver services to a
designated population listed below, choose that group‘s code from the list. If the grant or activity
is not designated to represent or reach any one particular group, choose code ―99.‖
Code
A:
B:
H:
N:
P:
W:
99:

Characteristics for Project
Asian individuals
Black/African American individuals
Hispanic/Latino individuals
American Indian/Alaska Native individuals
Native Hawaiian/Pacific Islander individuals
White individuals
No single group

18. Actual Individuals Benefiting (National Standard GMS field #126)
The total number of individuals who were directly involved in the funded activity throughout the
grant period. Include project participants such as artists as well as non-artist project participants
and audience members. Figures should encompass only those individuals directly affected by
or involved in the funded activity, and should include the totals from the Artists Participating and
Youth Benefiting fields. Include actual audience numbers based on paid/free admissions or
seats filled. Avoid inflated numbers, and do not double-count repeat attendees. If actual figures
or reliable estimates cannot be secured, leave this field blank or enter a ―-1‖ to indicate that data
are not available.
19. Actual Artists Participating (National Standard GMS field #128)
Actual number of artists directly involved in providing artistic services specifically identified with
the award. Include living artists whose work is represented in an exhibition regardless of whether
the work was provided by the artist or by an institution. If no artists participated enter 0.
20. Youth Benefiting (National Standard GMS field #83A)
The total number of children and youth (including people under 18 years old, students,
participants, and audience members) benefiting directly from the award. This figure should
reflect a portion of the total number reported in the Individuals Benefiting field, #20.
21. Grantee Race (National Standard GMS field #10A)
Coding should reflect the racial/ethnic characteristics of the grantee. For individuals, grantees
may select any combination of the following that apply:
RAO FDR (Revised 4/12)

DEFINITIONS
Characteristics for Individuals
Asian
Black/African American
Hispanic/Latino
American Indian/Alaska Native
Native Hawaiian/Pacific Islander
White

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Code
A
B
H
N
P
W

This is most easily determined by allowing the grantee to identify his or her race.
For organizations, grantees should code themselves based on the predominant group of which
their staff or board or membership (not audience) is composed. Use the list below. Organizations
should choose the one code that best represents 50 percent or more of their staff or board or
membership:
Code
A:
B:
H:
N:
P:
W:
99:

Characteristics for Organizations
50 percent or more Asian
50 percent or more Black/African American
50 percent or more Hispanic/Latino
50 percent or more American Indian/Alaska Native
50 percent or more Native Hawaiian/Pacific Islander
50 percent or more White
No single group listed above represents 50 percent or more of staff or board or
membership.

22 SAA / RAO Organizational Partners
NOTE: SAAs and RAOs should report on Organizational Partners with whom they worked to
carry out only their own programs and initiatives. SAAs and RAOs should not collect or report on
the organizational partners of their grantees.
Indicate below how many organizations of each type participated in the funded activities during
the period of support. An organizational partner is an outside entity that provides resources
(more than money) that support a project or special initiative. Because all NEA and SAA/RAO
grants require matching resources, organizations that only provided money are not considered
partners. Funders are not excluded from being partners, but they must have supplied human
resources or information capital, or actively participated in another way such as project planning,
development, or implementation.
22a
22b
22c
22d
22e
22f
22g
22h
22i
22j
22k
22l
22m
22n.

Non-profit arts organization
Non-profit community organization
School/School district
Local government agency (count each department engaged)
State government agency (count each department engaged)
Tribal government agency
Federal government agency (count each department engaged)
College/University
Foundation
Religious organization
For-profit commercial organization
Media organization
Other type: _________________

Are any of these organizational partners located outside the U.S.?

RAO FDR (Revised 4/12)

DEFINITIONS

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01 Yes
02 No
99 Not applicable (no partnerships)

Financial Information
23. Grant Amount Requested* (National Standard GMS field #81)
Amount requested by "Applicant Name" in support of this grant. If formal grant award process
did not take place, include the amount allocated by "Arts Agency".
24. Grant Award (National Standard GMS field #24)
Dollar amount of grant awarded. If formal grant award process did not take place, enter amount
allocated by "Arts Agency". If the application or activity was not funded, enter 0.
25. Grant Amount Spent* (National Standard GMS field #124)
Actual grant amount spent by "Applicant Name".
26. Actual Total Cash Expenses (National Standard GMS field #100)
Actual total of all cash payments made by "Applicant Name" specifically identified with the grant.
This should equal the total of National Standard GMS fields #89-99.
27. Actual Total Cash Income (National Standard GMS field #125)
Actual total of all cash income specifically identified with the grant including "Grant Amount
Spent." This should equal the total of National Standard GMS fields #113-122 and #124.
28. Actual Total In-Kind Contributions (National Standard GMS field #112)
The actual total value of expenses specifically identified with the grant that is provided to
"Applicant" by volunteers or outside parties at no cash cost to "Applicants." This should equal
the total of National Standard GMS fields #101-111. If there were no in-kind contributions enter
0.
29. NEA Share (formerly BSP or BSG Share)
Amount of Partnership Agreement grant funds included in "Grant Amount Spent." If no
Partnership Agreement grant funds were included enter 0. NOTE: This field name was changed
to be consistent with the streamlining of the Partnership Agreement awards. State and regional
agencies may take the time necessary to update this field name in their own computer systems
and on reports to the NEA.
30. RAO Share
State funds included in "Grant Amount Spent."
31. Other Share
Other funds, such as private contributions, included in ―Grant Amount Spent.‖ Applicant match
should not be entered under ―Other Share.‖ If no ―Other‖ funds were included enter 0.
32. RAO Unique Identifier
Agency‘s in-house application/grant identifier for each record.

RAO FDR (Revised 4/12)

FINAL DESRIPTIVE REPORT PART I: ATTACHMENT 1 – FDR Data Fields List

Field Name

Corresponds to
National Standard
GMS Field

Page 11

Field Name

Corresponds to
National Standard
GMS Field

1

Applicant Name

GMS #1

22c

Org Partners - School/School district

n/a

2

Applicant Address 1

GMS #1

22d

Org Partners - Local gvmt agency (count each dept)

n/a

3

Applicant City

GMS #1

22e

Org Partners - State gvmt agency (count each dept)

n/a

4

Applicant State

GMS #1

22f

Org Partners - Tribal gvmt agency

n/a

5

Applicant ZIP Code

GMS #1

22g

Org Partners - Federal gvmt agency (count each dept)

n/a

6

Zip + 4 Code

GMS #1

22h

Org Partners - College/University

n/a

7

Applicant Status

GMS #1A

22i

Org Partners - Foundation

n/a

8

Applicant DUNS

n/a

22j

Org Partners - Religious organization

n/a

9

Applicant Institution

GMS #1B

22k

Org Partners - For-profit commercial org

n/a

10

Applicant Discipline*

GMS #1C

22l

Org Partners - Media org

n/a

11

NEA Primary Strategic Outcome

n/a

22m

Org Partners - Other type

n/a

12

NEA Secondary Strategic Outcome

n/a

22n

Organizational Partners Outside the U.S.

n/a

13

Project Discipline*

GMS #38

23

Grant Amount Requested*

GMS #81

14

Type of Activity

GMS #39

24

Grant Award

GMS #24

15

Project Descriptors

GMS #39E

25

Grant Amount Spent*

GMS #124

16

Arts Education

GMS #39C

26

Actual Total Cash Expenses for Project

GMS #100

17

Project Race

GMS #10B

27

Actual Total Cash Income for Project

GMS #125

18

Actual Individuals Benefiting

GMS #126

28

Actual Total In-Kind Contributions for Project

GMS #112

19

Actual Artists Participating

GMS #128

29

NEA Share of Grant Award

n/a

20

Total Children/Youth Benefiting

GMS #83A

30

RAO Share of Grant Award

n/a

21

Grantee Race

GMS #10A

31

Other Share of Grant Award

n/a

22a

Org Partners - Non-profit arts org

n/a

32

RAO Unique Identifier*

n/a

22b

Org Partners - Non-profit community org

n/a

RAO FDR (Revised 4/12)

* Fields marked with an asterisk are not part of NEA reporting requirements

National Endowment for the Arts

Instructions for completing the TOTALS portion of the report
1. Agency/Award Information
Using the following definitions, fill in the top line of the TOTALS page with information about your organization
and the Partnership Agreement grant on which you are reporting.
RAO
Name of RAO submitting the report.
Grant Number
National Endowment for the Arts number for the Partnership Agreement grant on which "Arts Agency" is
reporting. This 10-digit number can be found in the grant award letter from the National Endowment for the
Arts.
Grant Start Date
The first date of the grant period for the Partnership Agreement grant on which "Arts Agency" is reporting.
This date can be found in the grant award letter from the National Endowment for the Arts.
Grant End Date
The last date of the grant period for the Partnership Agreement grant on which "Arts Agency" is reporting.
This date can be found in the grant award letter from the National Endowment for the Arts.

2. Financial Information
Complete the chart on the TOTALS Page to show how your organization utilized NEA funds, RAO funds and
Other funds to support grant awards, other programmatic, and administrative activities associated with the
Partnership grant on which you are reporting.
Report your costs for the following rows of expense categories in the appropriate funding columns:
grant awards,
programmatic personnel expenses,
other programmatic expenses
administrative personnel expenses, and
other administrative expenses.
Expenses paid with NEA funds should be reported in the NEA Share column,
Expenses paid with RAO funds should be reported in the RAO Share column, and
Expenses paid with other funds should be reported in the Other Share column.
Add the figures in each row and column. Enter sub-totals and totals in each column and totals for each row.
3. Certification
Complete the certification blocks .

RAO FDR (Revised 4/12)

Page 13

National Endowment for the Arts

FINAL DESCRIPTIVE REPORT FORM – TOTALS PAGE
REGIONAL ARTS ORGANIZATION (RAO) Partnership Agreement Grant Point and click or tab to each space and enter data.
RAO:

NEA Grant #:

– 6100 - 2

Start Date:

/

/

End Date:

Program & Administrative Totals
GRANT & PROGRAM EXPENSES. Should include all
funds applied to grant and program operations as
specified in your detail report.
Grant Awards
Program Expenses: Personnel
Program Expenses: Other

ADMINISTRATIVE EXPENSES. Should include all
remaining funds not captured above.
Administrative Expenses: Personnel
Administrative Expenses: Other

TOTALS

NEA Share

$
$
$
Sub-Total
NEA Share

RAO Share

$
$
$
Sub-Total
RAO Share

Other Share

$
$
$
Sub-Total
Other Share

Sub-Total
Sub-Total
Sub-Total
Sub-Total
Totals

$
$

$
$

$
$

Sub-Total
Sub-Total

Sub-Total

Sub-Total

Sub-Total

Sub-Total

TOTAL

TOTAL

TOTAL

TOTAL

Total NEA Regional Touring Funds used for Underserved
Communities:

Authorizing Official

Person to contact, if different:

Name:

Name:

Title:

Title:

Phone:

Phone:

E-mail:

E-mail:

*Fields marked with an asterisk are not part of NEA reporting requirements.

RAO FDR (Revised 4/12)

Totals

/

/

Page 14

National Endowment for the Arts

Final Descriptive Report Part 1: Data Sequencing Form
Point and click or tab to each space and enter data.

RAO:
NEA Grant #:

- 6100 - 2

Final or

Interim? Final to be sent (date)

Total # of grants/records in file:
Name of File:
Software used to produce the file:

Export Format of File--select one
ASCII text delimited (preferred)
ASCII tab delimited
Access
Excel
Other:

List of fields IN THE EXACT ORDER in which they appear in the data dump:

FieldName
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22a
22
b

Type* MaxLength

FieldName

Type* MaxLength

22c
22d
22e
22f
22g
22h
22i
22j
22k
22l
22
m
22n
23
24
25
26
27
28
29
30
31
32
*Text/character,numeric,orlogical

Contact information for questions about the content or format of the data file:
Name:
Title:
Phone: (
)
E-mail:

RAO FDR (Revised 4/12)

.

Page 15

NATIONAL ENDOWMENT FOR THE ARTS

FY 2013 & Later PARTNERSHIP AGREEMENTS
Regional Arts Organizations
Part 2: NARRATIVE REQUIREMENT
If your grant award letter indicates Folk Arts Partnership funds, provide the following information
in no more than 2 pages:
A brief summary of activities funded. Please do not submit a separate narrative for each
project funded—just provide one summary narrative for all funded activities.
A brief explanation of how the funded activities impacted the community(ies). Describe how
the impact was measured.
Anecdotes that illustrate the benefits of the support.

RAO FDR (Revised 4/12)

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NATIONAL ENDOWMENT FOR THE ARTS

FY 2013 & Later PARTNERSHIP AGREEMENTS
Regional Arts Organizations
Instructions for Assembling Your Final Reports
Assemble your Final Descriptive Report as follows:
PART 1: STATISTICAL DATA
DETAIL information in electronic format
TOTALS page
DATA SEQUENCING Form

PART 2: FOLK ARTS PARTNERSHIP NARRATIVE REPORTING REQUIREMENT
(if applicable)
NARRATIVE

Assemble your Complete Final Report Package as follows:
a. Submit the original and one copy of Parts 1 and 2 of the Final Descriptive Report, and
one copy of the Federal Financial Report to:
GRANTS & CONTRACTS OFFICE
FINAL REPORTS SECTION, Room 618
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001.
DON’T FORGET TO INCLUDE YOUR FEDERAL FINANCIAL REPORT (FFR)!
Please see the important advisory on mail delivery to the Arts Endowment.

b. Send one copy of Part 1: the DETAIl information in electronic format, the TOTALS page, and
the Data Sequencing Form to-National Assembly of State Arts Agencies
1029 Vermont Avenue, N.W., Second Floor
Washington, DC 20005-3517
Do not send NASAA a copy of Part 2 of the FDR, or the Federal Financial Report.

c. Keep one copy of the entire report for your records.

RAO FDR (Revised 4/12)