supportingstatement - PA annual report 3-20-2012

supportingstatement - PA annual report 3-20-2012.doc

Protection and Advocacy Voting Access Annual Report

OMB: 0985-0028

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SUPPORTING STATEMENT


Justification statement for Protection and Advocacy (P&A)

Voting Access Annual Report

0970-0326


A. Justification


1. Circumstances Making the Collection of Information Necessary


Public Law 107-252, Help America Vote Act of 2002, section 291 (42 USC 15461) address the use of funds received under the Help America Vote Act (HAVA), P.L. 107-252, Title II, Subtitle D, Section 291, Payments for Protection and Advocacy Systems used to provide education, training and assistance to individuals with disabilities that will promote their participation in the electoral process. Protection and advocacy systems (P&As) are requested to submit an annual report as noted under 42 U.S.C. 15461 of the Help America Vote Act of 2002.


A copy of section 291 is attached.


2. Purpose and Use of Information Collection


By Federal statute (the Help America Vote Act (HAVA) of 2002, Public Law 107-252, Section 265 (b), Reports, 42 U.S.C. 15461) the governing agency is mandated to submit a report to the Committee on House Administration of the House of Representatives and the Committee on Rules and Administration of the Senate. As a result of the mandate, each State Protection & Advocacy (P&A) System receiving funds and activities carried out under HAVA Section 291 are requested to prepare an annual in accordance with the grant terms and conditions. The purpose of the annual report is to obtain information from each state/territory to use in the Congressional report submitted by the Secretary of the U.S. Department of Health and Human Services.



3. Use of Improved Information Technology and Burden Reduction


The Administration on Developmental Disabilities (ADD) has no funding under the Developmental Disabilities (DD) Act to support an electronic reporting system for the Protection and Advocacy (P&A) Voting Access Annual Report.


4. Efforts to Identify Duplication and Use of Similar Information


There have not been any formal efforts to identify duplication because there are no similar programs collecting information regarding the Help America Vote Act (HAVA) program.





5. Impact on Small Business or Other Small Entities


The information collected does not involve, nor result in assignment of burden to any small business. It is collected from 55 designated Protection and Advocacy Systems (P&As).



6. Consequences to Collecting the Information Less Frequently


No accountability of how HAVA funds are being used


7. Special circumstances Relating to the Guidelines of 5 CFR 1320.5



There are no special circumstances governing the collection of data.


8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency


An annual report format has been established by the Administration on Developmental Disabilities. The format is based on the Protection and Advocacy Agency’s plan to address the areas outlined in the Help America Vote Act (HAVA) Section 291. The areas include full participation in the electoral process; education, training and assistance; advocacy and education around HAVA implementation efforts; training and education of election officials, poll workers and election volunteers regarding the rights of voters with disabilities and best practices; assistance in filing complaints; assistance to State and other governmental entities regarding the physical accessibility of polling places; and obtaining training and technical assistance on voting issues.



9. Explanation of Any Payments or Gifts to Respondents


No payments or gifts to respondents are planned.


10. Assurance of Confidentiality Provided to Respondents



This information collection does not require an assurance of confidentiality.



11. Justification for Sensitive Questions


Not applicable






12. Estimates of Annualized Burden Hours and Costs



The following is the hour of burden estimate for this information

Collection:

_____________________________________________________________

No. of No. of Responses Average Burden Total

States per state hours per state Hours

55 1 20 1,100


The current approximation of annual burden is 5 hours for four (4) working days which equals 20 hours. The total estimated burden hours for the P&As are 1,100.


The annualized cost of the hour burden, expressed in dollars is:

________________________________________________________________

Average Average Burden Average Annual Total Annual

Cost/hour hours/state cost/state Cost

$35 20 $700 $38,500



13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers


There is no annual burden to respondents resulting from the

collection of information for the P&As annual report.


14. Annualized Cost to the Federal Government


This computation is based on an estimated $35 per hour for the efforts of a Program Specialist. The estimated hourly rate includes fringe benefits.


Program specialists will devote an annualized estimate of 200 hours every year to organize and review the annual reports and to generate analysis of the information.


Total Estimated Federal Costs is $7,000





15. Explanation for Program Changes or Adjustments


There are no program changes or adjustments. The annual report documents the work executed and the funds expended by the P&As to perform the duties as required by the Help America Vote Act. The annual report is due by December 31st of each fiscal year.


16. Plans for Tabulation and Publication and Project Time Schedule


Not applicable



17. Reason(s) Display of OMB Expiration Date is Inappropriate


The results of this information collection are not planned to be published for statistical use.



18. Explanation to Certification for Paperwork Reduction Act Submissions


Not applicable



B. Statistical Methods (used for collection of information employing statistical methods)


  1. Respondent Universe and Sampling Methods


Not applicable


  1. Procedures for the Collection of Information


Not applicable


  1. Methods to Maximize Response Rates and Deal with Nonresponse


Not applicable


  1. Test of Procedures or Methods to be Undertaken


Not applicable


  1. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data


Not applicable









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File TitleTHE SUPPORTING STATEMENT
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Last Modified ByDepartment of Health and Human Services
File Modified2012-04-05
File Created2012-04-05

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