0596-0172 PredecisionalAdminReview SuptStmt07-27-2012

2012 The Supporting Statement for OMB 0596-0172

Project Level Predecisional Administrative Review Process

(Proposed Rule)

Justification

1. Explain the circumstances that make the col­lection of information necessary. Iden­tify any legal or administrative require­ments that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating or authorizing the col­lection of information.

The Forest Service has had some form of objection process for almost 8 years. In this case for revised 36 CFR 218, the Agency would provide a process by which the public may file objections to seek administrative review of proposed projects and activities issued by a Responsible Official involving implementation of land and resource management plans, and documented with a Record of Decision or Decision Notice. An objection process has been in place since 2004 under 36 CFR 218 for projects authorized under the Healthy Forests Restoration Act (HFRA) of 2003. This information collection is in support of a proposed rule revising the current 218 regulation that would replace the sections of the Appeal Reform Act covering Right to Appeal, Disposition of an Appeal, and Stay with section 105(a) of the HFRA, which directs the Secretary to establish a predecisional objection process. Section 428 of the Consolidated Appropriations Act for 2012 directs the agency to establish a predecisional objection process for projects and activities implementing land and resource management plans.

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title36/36cfr218_main_02.tpl

http://www.fs.fed.us/emc/applit/includes/93appreform.pdf

http://georgewbush-whitehouse.archives.gov/infocus/healthyforests/

Background information contained in the Supporting Statement for the revision of OMB 0596-0172 cited the following Laws, Statutes, and Regulations:

• Healthy Forests Restoration Act of 2003 (December 3, 2003, HFRA); Public Law No. 108-148, § 105; 117 Stat 1887

• Title 36 CFR, parts 215 and 218

• Interior and Related Agencies Appropriation Act of Fiscal Year 1993 (Appeals Reform Act or ARA); Public Law 102-381, § 322; 106 Stat. 1419; 36 CFR part 215

On December 3, 2003, President Bush signed into law the Healthy Forests Restoration Act of 2003 to reduce the threat of destructive wildfires while upholding environmental standards and encouraging early public input during review and planning processes. The legislation is based on sound science and helped further the President’s Healthy Forests Initiative pledge to care for America’s forests and rangelands, to reduce the risk of catastrophic fire to communities, to help save the lives of firefighters and citizens, and to protect threatened and endangered species.

One of the provisions of the act, in Section 105, requires that “...not later than 30 days after the date of the enactment of this Act, the Secretary of Agriculture shall promulgate interim final regulations to establish a predecisional administrative review process.” This process “...serves as the sole means by which a person can seek administrative review regarding an authorized hazardous fuel reduction project on Forest Service land.” Those choosing to participate in the predecisional administrative review process must provide information to the Forest Service which the agency must respond to. This information needs to include, as a minimum, the objector’s name, address, phone number (if available); the name of the project for which they are filing an objection; and the specific changes in the authorized project they seek and the rational for those changes.

The Forest Service, at its own discretion, provides processes by which persons or organizations may appeal or object to significant amendment, revision, or approval of a land management plan (36 CFR part 219). A separate process for notice, comment, and appeal of National Forest System projects and activities was mandated by section 322 of Interior and Related Agencies Appropriation Act of Fiscal Year 1993, P.L. 102-381, 106 Stat. 1419 (hereinafter “Appeals Reform Act” (ARA)) and codified in 1993 as 36 CFR part 215 (58 FR 58905). With enactment of the Healthy Forests Restoration Act of 2003, P.L. No. 108-148, 117 Stat 1887 (Dec. 3, 2003) (HFRA), a new process has been mandated for administrative review of certain hazardous fuel restoration projects. Implementing regulations for that process have been promulgated at 36 CFR parts 215 and 218.

2. Indicate how, by whom, and for what pur­pose the information is to be used. Except for a new collec­tion, indicate the actual use the agency has made of the infor­ma­tion received from the current collec­tion.

1. What information will be collected - reported or recorded? (If there are pieces of information that are especially burdensome in the collection, a specific explanation should be provided.)

Objections must be filed with the Reviewing Officer in writing. The objector must provide: the objector’s name, mailing address, and a daytime telephone number. They must provide a signature or other verification of authorship upon request. When multiple names are listed on an objection, they must provide identification of the lead objector. They must also provide the name of the proposed project, the name and title of the responsible official, and the name(s) of the national forest(s) and/or ranger district(s) on which the proposed project will be implemented; and, a sufficient narrative description of those aspects of the proposed project, and suggested remedies that would resolve the objection. They must also provide a statement that demonstrates the link between prior written comments on the particular proposed project or activity and the content of the objection, unless the objection concerns an issue that arose after the designated opportunity for comment.

2. From whom will the information be collected? If there are different respondent categories (e.g., loan applicant versus a bank versus an appraiser), each should be described along with the type of collection activity that applies.

The information (objections) will be collected (submitted) from individuals and non-federal organizations or entities who have submitted specific written comments related to the proposed project during the opportunity for public comment provided during preparation of an Environmental Assessment (EA) or Environmental Impact Statement (EIS). The objector voluntarily participates if they seek a predecisional administrative review of a proposed project.

3. What will this information be used for - provide ALL uses?

The information is used to review issues raised by the objector concerning Agency proposed projects and activities implementing land and resource management plans to discuss potential resolutions.

4. How will the information be collected (e.g., forms, non-forms, electronically, face-to-face, over the phone, over the Internet)? Does the respondent have multiple options for providing the information? If so, what are they?

The information (objection) is collected (submitted) through the objection process and may be delivered in person or by courier, by mail or private delivery service, by facsimile, or by electronic mail. There are no forms associated with the objection process. For those who choose to participate as an objector, the responsible official will provide his/her name, title, telephone number, addresses (street, postal, facsimile, and e-mail), and office business hours.

5. How frequently will the information be collected?

There is no regular schedule for this type of information collection.

6. Will the information be shared with any other organizations inside or outside USDA or the government?

The objection record is open for public inspection in accordance with the Freedom of Information Act, the Privacy Act, and 7 CFR part 1. Rarely is the collected information shared with organizations or other government agencies.

http://www.justice.gov/oip/amended-foia-redlined.pdf

http://www.justice.gov/opcl/privstat.htm

7. If this is an ongoing collection, how have the collection requirements changed over time?

This is a revision of a current information collection (to include not only proposed Healthy Forests Restoration Act (HFRA) projects but to also include projects and activities implementing land and resource management plans, documented with a Record of Decision or Decision Notice). The final rule for the 36 CFR 218 objection process for projects authorized under Healthy Forests Restoration Act (HFRA) was published on September 17, 2008. It was stated that the rules of this subpart specify the information that objectors must provide in an objection to a proposed authorized hazardous fuel reduction project as defined at HFRA. The revision of 36 CFR 218 would change to also include the predecisional objection process for projects and activities implementing land and resource management plans.

http://www.fs.fed.us/emc/applit/includes/fedreg36cfr218a.pdf

http://www.fs.fed.us/emc/applit/includes/36CFR218_final_rule_20080917.pdf

3. Describe whether, and to what extent, the collection of information involves the use of auto­mat­ed, elec­tronic, mechani­cal, or other techno­log­ical collection techniques or other forms of information technol­o­gy, e.g. permit­ting elec­tronic sub­mission of respons­es, and the basis for the decision for adopting this means of collection. Also describe any con­sideration of using in­fo­r­m­a­t­ion technolo­gy to re­duce bur­den.

The collected information (objection) may be submitted in person or by courier, by mail or private delivery service, by facsimile, or by electronic mail. By offering multiple options for submitting an objection, including electronic, the agency’s intent is to reduce the burden on the public.

4. Describe efforts to identify duplica­tion. Show specifically why any sim­ilar in­for­mation already avail­able cannot be used or modified for use for the purpos­es de­scri­bed in Item 2 above.

The information collected during the objection process is specific to those who have submitted specific written comments related to the proposed project during the opportunity for public comment provided during preparation of an Environmental Assessment or Environmental Impact Statement. Therefore, this information is unique and not already available.

5. If the collection of information im­pacts small businesses or other small entities, describe any methods used to mini­mize burden.

Small businesses or other small entities that are interested or may become interested in projects and activities implementing land and resource management plans have the opportunity to object to those projects. The Agency’s intent to minimize burden on these entities is the same as for individuals that are interested in projects and activities implementing land and resource management plans, which is to offer multiple methods to submit an objection, including via electronic means.

6. Describe the consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.

The Forest Service has been directed to promulgate regulation establishing a predecisional objection process for projects and activities implementing land and resource management plans, and documented with a Record of Decision or Decision Notice. The agency could not meet the intent of Congress without collecting this information.

7. Explain any special circumstances that would cause an information collecti­on to be con­ducted in a manner:

• Requiring respondents to report informa­tion to the agency more often than quarterly;

The currently approved information collection is specific to projects authorized under the Healthy Forests Restoration Act (HFRA) of 2003 which was signed into law to reduce the threat of destructive wildfires while upholding environmental standards and encouraging early public input during review and planning processes.

The revision of this information collection is in support of a proposed rule revising the current 218 regulation that would replace the sections of the Appeal Reform Act covering Right to Appeal, Disposition of an Appeal, and Stay with section 105(a) of the HFRA, which directs the Secretary to establish a predecisional objection process. Section 428 of the Consolidated Appropriations Act for 2012 directs the agency to establish a predecisional objection process for projects and activities implementing land and resource management plans, documented with a Record of Decision or Decision Notice. There is no limit to the number of projects that a respondent may voluntarily respond to in any given period.

• Requiring respondents to prepare a writ­ten response to a collection of infor­ma­tion in fewer than 30 days after receipt of it;

In order to ensure an effective and efficient objection process, specific filing procedures including timelines are required. The current objection procedures (36 CFR 218) states that an objection (collection of information) must be filed within 30 days following the publication date of the legal notice of the Environmental Analysis (EA) or Environmental Impact Statement (EIS) in the newspaper of record. The proposed rule is recommending lengthening this time to 45 days.

• Requiring respondents to submit more than an original and two copies of any docu­ment;

• Requiring respondents to retain re­cords, other than health, medical, governm­ent contract, grant-in-aid, or tax records for more than three years;

• In connection with a statisti­cal sur­vey, that is not de­signed to produce valid and reli­able results that can be general­ized to the uni­verse of study;

• Requiring the use of a statis­tical data classi­fication that has not been re­vie­wed and approved by OMB;

• That includes a pledge of confidentiality that is not supported by au­thority estab­lished in statute or regu­la­tion, that is not sup­ported by dis­closure and data security policies that are consistent with the pledge, or which unneces­sarily impedes shar­ing of data with other agencies for com­patible confiden­tial use; or

• Requiring respondents to submit propri­etary trade secret, or other confidential information unless the agency can demon­strate that it has instituted procedures to protect the information's confidentiality to the extent permit­ted by law.

There are no other special circumstances. The collection of information is conducted in a manner consistent with the guidelines in 5 CFR 1320.6

8. If applicable, provide a copy and iden­tify the date and page number of publication in the Federal Register of the agency's notice, required by 5 CFR 1320.8 (d), soliciting com­ments on the information collection prior to submission to OMB. Summarize public com­ments received in response to that notice and describe actions taken by the agency in response to these comments. Specifically address com­ments received on cost and hour burden.

The 60-day notice for public comments for the PRA information collection requirements is embedded in the proposed rule.

Describe efforts to consult with persons out­side the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and record keeping, disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or reported.

For various reasons the agency has not issued many decisions that are subject to the predecisional objection process. Therefore the agency believes it would be appropriate to consult with people outside the Federal government to obtain their views on their experience with the 36 CFR 215 Appeal Process.

The 36 CFR 215 Appeal process contains similar needed information as the objection process such as the name, mailing address, and telephone number of the person filing the appeal/objection so that agency employees can respond to the person or entity appealing/objecting. The agency has consulted with 4 individuals who have filed 36 CFR 215 Appeals. (see Table 1. Consultation)

Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every 3 years even if the col­lection of information activity is the same as in prior periods. There may be circumstances that may preclude consultation in a specific situation. These circumstances should be explained.

The Forest Service seeks to reduce burden on individuals choosing to voluntarily participate in the objection process. Even though the Agency has been using the objection process since 2004, the objection process was limited to projects authorized under the Healthy Forests Restoration Act (HFRA) of 2003. Because of that limitation, the 36 CFR 215 Appeals records were used as a reference to estimate the burden placed on those individuals and non-federal entities that chose to participate in the objection process.

Consultation was conducted May 2012 with four individuals that have filed a 36 CFR 215 Appeal with the Forest Service, the estimated time spent to file an appeal ranged from 2-3 hours to 30-40 hours. The following questions were asked of all individuals (see Table 1. Consultation):

1. How would you rate the availability of the data needed to file an appeal?

2. How many responses would you say you average per year?

3. Were the instructions for filing an appeal clear?

4. What are your thoughts on the format for the responses?

5. How many hours did it take to file the appeal?

Table 1. Consultation

	Question 1	Question 2	Question 3	Question 4	Question 5
Individual 1	Readily Available	Only 2 appeals filed in total	Yes	Fine. No problem with the format	Including background research 30-40 hours
Individual 2	Easy to find	Average 1 per year	Yes	Good	Including background research 2-3 hours
Individual 3	Easy to find	Only 1 appeal filed in total	Yes	Fine	Including background research 2-3 hours
Individual 4	Fine	Less than 1 per year	Yes	Fine	Including background research 30-40 hours

Based on the above, the Forest Service estimates that the respondent spends 8 hours preparing and filing an appeal and relates this experience to preparing and filing an objection. Also taken into consideration was the amount of research that each individual conducted prior to filing the appeal. One individual that estimated it took 30 to 40 hours to prepare and file an appeal noted that some of his time was spent walking around the area because his property was backed up to Forest Service property. He also accounted for time that he spent calling other agencies and private specialists gathering information. The other individual represented an environmental firm who, in most cases, represent several individuals when filing an appeal.

9. Explain any decision to provide any payment or gift to respondents, other than re-enumeration of contractors or grantees.

There is no payment or gift provided to respondents.

10. Describe any assurance of confidentiality provided to respondents and the basis for the assurance in statute, regulation, or agency policy.

No assurance of confidentiality is provided. The objection record, which includes the objector’s submitted objection, is open for public inspection in accordance with the Freedom of Information Act, the Privacy Act, and 7 CFR part 1.

11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior or attitudes, religious beliefs, and other matters that are commonly considered private. This justification should include the reasons why the agency considers the questions necessary, the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.

No information is collected that would be considered sensitive or personal in nature.

12. Provide estimates of the hour burden of the collection of information. Indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated.

• Indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated. If this request for approval covers more than one form, provide separate hour burden estimates for each form.

a) Description of the collection activity:

b) Corresponding form number (if applicable):

c) Number of respondents:

d) Number of responses annually per respondent:

e) Total annual responses (columns c x d):

f) Estimated hours per response:

g) Total annual burden hours (columns e x f):

Table 2. Average number of Appeals received

Region	Number of Projects	Total Number of 215 Appeals Responded to (12/23/2008 thru 12/31/2011)	Average Respondent per project
R1	60	129	2
R2	45	101	2
R3	63	132	2
R4	60	194	3
R5	67	176	3
R6	76	160	2
R8	41	91	2
R9	34	62	2
R10	9	26	3
Totals (3 years):	455	1071	2
Annual Totals (Average):	152	357	2

Table 3. Estimated Burden

Collection Activity (a)	Form Number (b)	Estimated Annual Number of Respondents1 (c)	Number of Responses Per Respondent (d)	Total Average Responses2 (e)	Estimated Hours Per Response3 (f)	Total Annual Burden Hours (g)
Filing of Objection	N/A	375	1	375	8	3,000

¹ Due to the voluntary and subjective nature of such objections, it is difficult to estimate the number of respondents because members of the public may or may not chose to object to projects and activities implementing land and resource management plans that are documented with a Record of Decision or Decision Notice. This revision of an information collection will not only include a predecisional objection process for Healthy Forests Restoration Act (HFRA) projects, but will also include a predecisional objection process for projects and activities implementing land and resource management plans.

A comparison can be made between the revised 218 Objection Process and the 215 Appeal Process. Based on the 215 Appeal Outcome Statistics Report (Planning, Appeals, and Litigation System http://fsweb.wo.fs.fed.us/em/pals/pals_doc_search.htm) a total number of 1,071 CFR 215 appeals were responded to for 455 projects between December 31, 2008 and December 31, 2011. See Table 2, Average Number of Appeals received.

This report contains the best available information. Based on this data there is an estimated expectant average of 2 respondents per projects and activities implementing land and resource management plans, documented with a Record of Decision or Decision Notice.

² An estimated total of 375 annual responses. This estimate is derived by dividing 1,071 (total responses) by 3 (number of years) and adding 5% to the total of 357 to account for the estimated additional projects and activities that will collect information under this control number.

³ An estimated 8 hours per response. This is an estimate based on the consultation of previous respondents and by reviewing previously received appeals.

• Record keeping burden should be addressed separately and should include columns for:

a) Description of record keeping activity:

b) Number of record keepers:

c) Annual hours per record keeper:

d) Total annual record keeping hours (columns b x c):

There are no recordkeeping requirements.

• Provide estimates of annualized cost to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories.

(a) Description of the Collection Activity	(b) Annual Burden Hours	(c) X Hourly Rate1	(d) = Annual Cost to Respondents
Filing of Objection to Projects and Activities Implementing Land and Resource Management Plans	3,000	$10.20	$30,600

¹ Due to the fact that any citizen may appeal any project or activity implementing land and resource management plans, documented by a Record of Decision or Decision Notice, since any person from any background and occupation can file such objection, the estimated annual cost to respondents is derived by taking the average national hourly earnings of all workers (taken from Real Earnings 2012, Bureau of Labor Statistics http://www.bls.gov/news.release/pdf/realer.pdf) and multiplying that number by the total annual burden hours.

13. Provide estimates of the total annual cost burden to respondents or record keepers resulting from the collection of information, (do not include the cost of any hour burden shown in items 12 and 14). The cost estimates should be split into two components: (a) a total capital and start-up cost component annualized over its expected useful life; and (b) a total operation and maintenance and purchase of services component.

There are no capital operation and maintenance costs.

14. Provide estimates of annualized cost to the Federal government. Provide a description of the method used to estimate cost and any other expense that would not have been incurred without this collection of information.

The estimates were derived from talking to those who have experience with the 36 CFR 215 appeal process and the some who have experience with the objection process. Information was also considered from the estimates for the 218 HFRA objection process and the 215 Appeal process.

Table 5. Estimated Annual Cost to the Government

Activity	Total Average Responses	Personnel	GS-Level	Hourly Rate	Estimated Hours Per Objection	Estimated Cost to Government
Receiving collected information and analyzing issues		Forest Program Specialist	GS-11	$29.93	40	$1,197.20
Summarizing, reviewing, and preparing responses to collected information		Regional Program Specialist	GS-12	$35.88	32	$1,148.16
Summarizing, reviewing, and presenting collected information		National Program Specialist	GS-14	$50.41	24	$1,209.84
Issuing Final Decision		Deciding Officer	GS-15	$59.30	4	$$237.20
Total						$3,792.40
Overall Estimated Average Total	375					$1,422,150.00

Estimated agency labor costs for analyzing, evaluating, summarizing, reviewing, and issuing an objection response on the collected information (objection). The estimated responses were obtained through the Planning, Appeals, and Litigation System database. The daily costs per day were obtained from the OPM salary table for 2011.

http://www.opm.gov/oca/11tables/html/dcb_h.asp. The daily costs were calculated using the hourly rates to capture the cost of agency benefits. Estimates are based on the CFR 215 appeals process. Revision of this information collection in the Final regulation will include data associated with the revised CFR 218 Pre-decisional Administrative Review Process since we would have gained additional experience and collected additional data.

15. Explain the reasons for any program changes or adjustments reported in items 13 or 14 of OMB form 83-I.

The proposed rule will increase burden in the approved current information collection because it will include not only objections to projects authorized by HFRA but the revision will also include the objection process for all projects and activities implementing land and resource management plans, documented with a Record of Decision or Decision Notice. The following table shows a comparison of costs associated with the current information collection that was renewed in 2010 and the proposed revision.

Table 6. Comparison of Proposed Revision and Current Collection

	Receiving collected information and analyzing issues	Summarizing, reviewing, and preparing responses to collected information	Summarizing, reviewing, and presenting collected information	Issuing Final Decision	Estimated Total Cost to Government
Proposed Revision	$1,197.20	$1,148.16	$1,209.84	$237.20	$1,422,150.00
Current Collection (Renewed in 2010)	$5,106	$549,824	$6,050		$560,980

16. For collections of information whose results are planned to be published, outline plans for tabulation and publication.

The collected information will not be published.

17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate.

Due to the fact that there are no associated documents or forms with this Information Collection, displaying OMB approval and expiration date is not applicable.

18. Explain each exception to the certification statement identified in item 19, "Certification Requirement for Paperwork Reduction Act."

There are no exceptions.

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