NOAA Community-based Restoration Program Progress Reports - Semi-annual report

Performance Progress Report (PPR) Instructions
The following instructions provide guidance on reporting and explain the requirements for
awards funded by the NOAA Restoration Center.
Performance Progress Report
Item

3a

Data Elements
Awarding Federal agency
and Organizational
Element to Which Report
is Submitted
Federal Grant or Other
Identifying Number
Assigned by the awarding
Federal agency
DUNS Number

3b

EIN

1

2

4
5

6

Recipient Organization
Recipient Identifying
Number or Account
Number
Project/Grant Period

7

Reporting Period End
Date

8

Final Report

9

Report Frequency

10

Performance Narrative

11

Other Attachments

12a

12b
12c
12d
12e

Certifying Representative
and Title of Authorized
Typed or Printed Name
Certifying Official
Signature of Authorized
Telephone (area code,
number and extension)
Email Address
(Month, Day, Year) Date
Report Submitted

Line Item Instructions for the NOAA Restoration Center’s Performance Progress Report
Enter the name of the awarding Federal agency and organizational element identified in
the award document or otherwise instructed by the agency. The organizational element
is a sub-agency within an awarding Federal agency.
Enter the grant/award number contained in the award document.

Enter the recipient organization's Data Universal Numbering System (DUNS) number or
Central Contract Registry extended DUNS number.
Enter the recipient organization's Employer Identification Number (EIN) provided by the
Internal Revenue Service.
Enter the name of recipient organization and address, including zip code.
Enter the account number or any other identifying number assigned by the recipient to
the award. This number is strictly for the recipient's use only and is not required by the
awarding Federal agency.
Indicate the grant period established in the award document during which Federal
sponsorship begins and ends.
Enter the ending date of the reporting period. The reporting period is established in the
award document, is usually semi-annual, and ends 30 days prior to the report due date.
For final PPRs, the reporting period end date shall be the end date of the grant period,
90 days prior to the report due date.
Mark appropriate box. Check “yes” only if this is the final report for the grant period
specified in Box 6.
Select the appropriate term corresponding to the requirements contained in the award
document. “Other” may be used when more frequent reporting is required for high-risk
grantees, as specified in OMB Circular A-110.
For interim progress reports, the narrative should include overall goals for the project,
details on progress achieved during the reporting period, challenges or potential
roadblocks to future progress, and an updated timeline of remaining tasks.
For the final progress report, also include the relevance of the project to enhancing
habitat, the problems the project has addressed, the methodology used to undertake
restoration activities, including materials used and specific monitoring techniques, and
lessons learned.
List other required or optional documents such as monitoring reports, articles/news
clippings, project photographs (high resolution before, during and after images on CDROM), project maps or geographic/spatial data files, and/or evidence of NOAA support
(e.g. photographs of signs at project site, funding credit in outreach materials, press
releases, etc.) that you will provide to NOAA with your report.
Authorized certifying official of the recipient.

Original signature of the recipient's authorizing official.
Enter authorized official's telephone number.
Enter authorized official's email address.
Enter date submitted to the awarding Federal agency. Interim reports must be received
by the awarding Federal agency no later than 30 days after the end of the reporting
period, while final reports are due 90 days after the end of the award.

Performance Progress Report
for NOAA Restoration Center

OMB Control No. 0648-0472

Continuation of Performance Progress Report Cover Page
Item
Data Elements
Line Item Instructions for SF-PPR for NOAA Restoration Center
2-01

Project Title

Enter the name of the project as listed in the application.

2-02

Federal Program
Officer
Project Contact Name
Project Contact Title
Project Contact –
email address
Project Contact –
Phone No.
Organization
website
Project Location:
City
Project Location:
County
Project Location:
State
Land Ownership

Enter the name of the Federal Program Officer with responsibility for monitoring this
award.
Enter the name of the person who is the main point of contact for this project. This is
not necessarily the same person as that listed as the Authorizing Official.
Enter the title of the person who is the main point of contact for this project.

2-12

Geographic
Coordinates

2-13

Multiple project
sites
List of Project
Partners

Enter the geographic coordinates in decimal degrees for the project location. (For
projects with multiple locations, choose a location with a major expenditure of project
resources.)
Check the appropriate box to indicate if there is one project site for this award or
multiple locations.
Enter the names and organizational affiliation of any partners also contributing to or
involved with this project.

List of Target
Species

List the target species that will directly benefit from this project (e.g., coho salmon, blue
crab, striped bass, Olympia oyster, etc.)

2-03
2-04
2-05
2-06
2-07
2-08
2-09
2-10
2-11

2-14
2-15

Program Indicators
A.(1) Activity Number or
Label
A.(2) Activity Description

A.(3)

Indicator or Status

A.(4)

Explanation

Performance Measures
B.(1) Measure Number or
Label
B.(2) Objective/Goal
Description

Enter the email address of the person who is the main point of contact for this project.
Enter the phone number of the person who is the main point of contact for this project.
Enter the URL for the website of the grantee organization.
Enter the name of the City where the project is located.
Enter the name of the County where the project is located.
Enter the name of the State where the project is located.
Check the appropriate box corresponding with the landownership of the project site.

Enter the Number or label used to track a particular award.
These activities are outlined in the final proposal narrative agreed to by the grantee and
NOAA. If overall activities change, please communicate with your Federal Program
Officer to discuss if a change in scope request is appropriate.
State if the activity/project is completed, ongoing/in progress, or not started.
Include a brief description of your progress towards completing the activity, such as
roadblocks, challenges and revised timelines for specific activities.

Enter number or label used to identify a particular performance.

B.(3)
B.(4)

Measure
Baseline

For each measure, list the corresponding project/award goal(s) and objective(s) as
specified in the approved work plan, and/or through discussions with the awarding
agency. These should include the habitat type to be restored. Examples are provided for
the main type of performance measure data typically collected by the NOAA Restoration
Center.
Enter the unit of measure. This can be quantitative or qualitative.
Enter the initial starting point or average amount or condition related to each measure.

B.(5)

Target Year

Enter the year you expect to accomplish the targets specified in the approved work plan.

B.(6)

Project Target

Enter the expected amount to be achieved as specified in the approved work plan.

Performance Progress Report
for NOAA Restoration Center

OMB Control No. 0648-0472

B.(7)

Actual to Date

State the actual cumulative amount, condition or status achieved as of the end of the
reporting period.

B.(8)

Explanation

If you did not meet or do not expect to meet your target, please explain why not. Also,
provide a brief description of monitoring/verification activities completed to date that relate
to this measure (i.e., monitoring technique, frequency).

Table of Activities and Funding
C.(1) Expenditure Number
Enter a number or label.
or Label
C.(2) Expenditure
List the major expenditures, activities, or categories of funds spent from NOAA and match
Description
sources (e.g. salaries, contractual dam removal, native vegetation purchased, vegetation
planted by contractors, vegetation planted by volunteers, etc.)
C.(3.1) Total Approved
Enter the amount of NOAA funds budgeted for the entire award period for each
NOAA Funds
expenditure listed, as stated in the original grant application or most recently approved
budget revision.
C.(3.2) Total Approved
Enter the amount of matching funds budgeted for the entire award period for each
Match Funds
expenditure listed, as stated in the original grant application or most recently approved
budget revision.
C.(3.3) NOAA Funding
Enter the cumulative amount of NOAA funds used by the end of the current reporting
Expended
period (this reporting period plus all previous periods) for each expenditure listed.
C.(3.4)
C.(3.5)
C. (4)

Match Funding
Expended
Match Source

Enter the cumulative amount of matching funds used by the end of the current reporting
period (this reporting period plus all previous periods) for each expenditure listed.
List the source of match contributions (entity providing cash, goods, or services) for the
current reporting period in each expenditure line.

Budget Deviations

Explain any differences between the approved budget and actual or planned
expenditures. Note that some budget changes require prior approval, as described in the
award document.

Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond
to a collection of information unless such collection displays a valid OMB control
number. The valid OMB control number for this information collection is 0648-0472.
The time required to complete this information collection is estimated to average seven
hours for a semi-annual report, and eleven hours and fifteen minutes for a final report,
including the time to review instructions, search existing data resources, gather the
data needed, and complete and review the information collection. Any questions or
comments regarding this form should be sent to: Chief, NOAA Restoration Center,
F/HC3, NOAA Fisheries Service, 1315 East West Highway, Silver Spring, MD 20910.

Performance Progress Report
for NOAA Restoration Center

OMB Control No. 0648-0472

Instructions Part D, Program/Project Management
Item

3a

Data Elements
Awarding Federal agency
and Organizational
Element to Which Report
is Submitted
Federal Grant or Other
Identifying Number
Assigned by the awarding
Federal agency
DUNS Number

3b

EIN

1

2

4

Reporting Period End Date

Instructions
Enter the name of the awarding Federal agency and
organizational element as “NOAA Fisheries Service.”

Enter the grant/award number contained in the award document.

Enter the recipient organization's Data Universal Numbering
System (DUNS) number or Central Contract Registry extended
DUNS number.
Enter the recipient organization's Employer Identification Number
(EIN) provided by the Internal Revenue Service.
Enter the ending date of the reporting period. The reporting
period is established in the award document, is usually semiannual, and ends 30 days prior to the report due date. For final
PPRs, the reporting period end date shall be the end date of the
grant period, 90 days prior to the report due date.

D-1 Program/Project Management
Questions
D-1a Do you collect credible
performance information,
including information from
key program partners or
sub-awardees, and use it
to manage the
program/project and
improve performance?

D-1b

Are the award funds
obligated in a timely
manner and for the
intended purposes?

D-1c

Do you link your budgets
to program/project
activities and make
adjustments to achieve
cost-efficiencies?

Performance Progress ReportNOAA Restoration Center- Part D

Credible performance information is information that is collected
through a systematic process with quality controls to confirm its
validity.
Explanation Section--Please describe how you use credible
information to adjust program priorities, allocate resources, or
take other appropriate management actions. You may also
include a description of your management systems, and
examples of recent management actions based on performance
information or steps taken to enact necessary improvements
cited by a specific evaluation.
A yes answer would require that funds are obligated consistently
with the overall project/award plan, and in a timely manner.
Explanation Section--Please describe your schedule and if
applicable, your partners' schedules for obligations that
correspond to the resource needs of the program/project plan.
Please also describe procedures for reporting actual
expenditures.
A yes answer would require that you have procedures to
measure and achieve effectiveness and cost efficiencies in your
program/project, such as per-unit cost of outputs and outcomes,
timing targets, etc.
Explanation Section--If the answer is yes, please describe what
efficiencies are achieved. If the answer is no, explain and
provide a plan to put in place or improve cost effectiveness and
efficiency. Indicate N/A if this does not apply.

OMB Control No. 0648-0472

D-1d

Do you collaborate
and coordinate
effectively with related
programs/projects (if
applicable)?

D-1e

Have you identified
any management
deficiencies? If so,
provide an
explanation of the
deficiencies identified.

D-1f

Did you achieve all
your performance
targets?

D-1g

Are you on target to
achieve your longterm performance
goals?

D-2 Sub-Award Management
D-2a Are the award
partners (including
sub-awardees and
contractors) held
accountable for cost,
schedule, and
performance results
(if applicable)?
D-2b Are sub-awards and
contracts awarded
based on a clear
competitive process
that includes a
qualified assessment
of merit?

A yes answer would require that you collaborate, to the extent
appropriate or possible, with related State, local and private programs.
Explanation Section--Describe collaborations leading to meaningful
actions in management and resource allocation. This can include
planning documents, performance goals, or information and referral
systems. Indicate N/A if this does not apply.
Deficiencies include but are not limited to, financial management or
other identified deficiencies, such as known internal control
weaknesses concerning data quality. A yes answer would require that
deficiencies have been identified.
Explanation Section --Include a description of how the deficiencies
were identified and corrected including a description of the steps
taken to ensure the accuracy, reliability, and completeness of the
data. Indicate N/A if this does not apply.
A yes answer would require that: (1) an assessment occur comparing
actual accomplishments with performance targets established for the
reporting period; and (2) if partner performance is critical to the
program/project achieving its overall targets, and whether the
recipient's partners are meeting their performance targets. The
project/award goals are specified in the work plan approved by the
awarding Federal agency.
Explanation Section-- If any performance targets are not met,
explain and discuss any adjustments that will be made to achieve the
performance targets in the future. If additional clarification of the
Performance Measures Section is needed, you may provide additional
comments here. Indicate N/A if this does not apply.
A yes answer would require that the program/project is meeting or
making measurable progress toward meeting the long-term
performance goals specified in the approved work plan.
Explanation Section--The explanation should justify the answer in
qualitative and quantitative terms. If the answer is no, explain and
discuss adjustments that will be made to put the program/project on
track. Indicate N/A if this does not apply.
A yes answer would require that you have established performance
standards for your partners and have evaluated whether they met
these standards during the reporting period. It would also indicate
that you require your partners to achieve specific performance
standards.
Explanation Section--Describe evidence of your partners’
accountability. If the answer is no, explain how you plan to improve
accountability. Indicate N/A if this does not apply.
Explanation Section--Describe your selection processes, whether or
not they were competitive or sole sourced. Indicate N/A if this does
not apply.

Performance Progress ReportNOAA Restoration Center- Part D

OMB Control No. 0648-0472