Navy SORN

DPCLO - Privacy - SORNs - DoD Component Notices - Navy

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SYSTEM OF RECORDS NOTICES (SORNs)
DOD COMPONENT NOTICES
Department of the Navy
N01133-2

SYSTEM NAME:
Recruiting Enlisted Selection System

SYSTEM LOCATION:
Primary System Headquarters, Navy Recruiting Command, 5722 Integrity Drive, Millington, TN 38054-5057 and Defense
Information Systems Agency, 5450 Carlisle Pike, Mechanicsburg, PA 17050-0975.
Decentralized Segments - Navy Recruiting Area Commanders, Navy Recruiting District Headquarters, Navy Recruiting
'A' Stations, Navy Recruiting Branch Stations, and Military Entrance Processing Stations (MEPS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Prospective applicants, delayed-entry personnel, applicants for regular and reserve enlisted programs, and any other
individuals who have initiated correspondence pertaining to enlistment in the U.S. Navy.

CATEGORIES OF RECORDS IN THE SYSTEM:
Personal history, education, professional qualifications, mental aptitude, physical qualifications, character and
interview appraisals, National Agency Checks and certifications, service performance and congressional or special
interests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, 275, 503, 504, 508, 510, 672, 1071-1087, 1168, 1169, 1475-1480, 1553, 5013; and E.O. 9397 (SSN).

PURPOSE(S):
To provide recruiters with information concerning personal history, education, professional qualifications, mental
aptitude, and other individualized items which may influence the decision to select/non-select an individual for
enlistment in the U.S. Navy.
To provide historical data for comparison of current applicants with those selected in the past.
To provide delayed entry personnel with training modules and allow DON officials to use the Navy Applicant
Management Information System (NAMIS) to conduct surveys and administer on-line screening tool that identify
whether the delayed entry personnel qualify for special operations programs and other high-priority programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows
To officials and employees of other departments and agencies of the Executive Branch of government, upon request,
in the performance of their official duties related to the management of quality military recruitment and the
recruitment of Merchant Marine personnel.

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The DoD 'Blanket Routine Uses that appear at the beginning of the Navys compilation of systems notices also apply to
this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Automated and paper records.

RETRIEVABILITY:
Social Security Number, User ID and password.

SAFEGUARDS:
Password controlled system, file, and element access based on predefined need-to-know. Physical access to
terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards,
personnel screening and visitor registers. The Social Security Number (SSN) is scrambled (form of encryption) to
prevent unauthorized access.

RETENTION AND DISPOSAL:
Records are normally maintained for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
Commander, Navy Recruiting Command, 5722 Integrity Drive, Millington, TN 38054-5057.

NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information about themselves should address
written inquiries regarding active duty recruiting issues to the Commander, Navy Recruiting Command (ATTN Privacy
Act Coordinator), 5722 Integrity Drive, Millington, TN 38054-5057 or to the applicable Naval Recruiting District as
listed under U.S. Government in white pages of telephone book.
Letter should contain full name, address, Social Security Number and signature.

RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system of records should address written
inquiries regarding active duty recruiting issues to the Commander, Navy Recruiting Command (ATTN Privacy Act
Coordinator), 5722 Integrity Drive, Millington, TN 38054-5057 or to the applicable Naval Recruiting District as listed
under U.S. Government in white pages of telephone book.
Letter should contain full name, address, Social Security Number and signature.

CONTESTING RECORD PROCEDURES:
The Navys rules for accessing records, and for contesting contents and appealing initial agency determinations are
published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
Navy recruiting and reserve recruiting personnel and administrative staff; medical personnel conducting physical
examinations and/or private physicians providing consultations or patient history; character and employer references;
educational institutions, staff and faculty members; Selective Service Commission; local, state, and federal law
enforcement agencies; prior or current military service records; Members of Congress.

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Other officials and employees of the Department of the Navy, Department of Defense and components thereof, in the
performance of their official duties and as specified by current instructions and regulations promulgated by
competent authority.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1), (k)(5), (k)(6), and (k)(7) as
applicable.
An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1),
(2), and (3), (c) and (e) and published in 32 CFR Part 701, subpart G. For additional information contact the system
manager.

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