Data Variables Received

BioSense 2.0 Variables Received
State, Local, Territorial Public Health Jurisdictions
Variable Name
Facility Identifier (Treating)
Facility Name (Treating)
Facility Location (Treating) – Street
Address
Facility Location (Treating) – City
Facility Location (Treating) – County
Facility Location (Treating) – State
Facility / Visit Type
Report Date/Time
Unique Patient Identifier
Medical Record #
Age

Age units
Gender
City/Town
ZIP Code
State
Country
Race
Ethnicity
Unique Visiting ID
Visit Date / Time
Date of onset
Patient Class
Chief Complaint / Reason for visit
Triage Notes
Diagnosis / Injury Code
Clinical Impression
Diagnosis Type
Discharge Disposition
Disposition Date / Time
Initial Temperature
Initial Pulse Oximetry

Variable Description
Unique facility identifier of facility where the patient originally presented
(original provider of the data)
Name of facility where the patient originally presented (original provider
of the data)
Street address of treating facility location
City of treating facility location
County of treating facility location
State of treating facility location
Type of facility that the patient visited for treatment
Date and time of report transmission from original source (from treating
facility)
Unique identifier for the patient
Patient medical record number

Numeric value of patient age
Unit corresponding to numeric value of patient age (e.g. Days, Month or
Years)
Gender of patient
City/Town of patient residence
Zip code of patient residence
State of patient residence
Country of patient residence
Race of patient
Ethnicity of patient
Unique identifier for a patient visit
Date/Time of patient presentation
Date that patient began having symptoms of condition being reported
Patient classification within facility
Short description of the chief complaint or reason of patient’s visit,
recorded when seeking care
Triage notes for the patient visit
Diagnosis or injury code of patient condition (i.e., ICD-9-CM , ICD-10-CM,
or SNOMED)
Clinical impression (free text) of the diagnosis
Qualifier for Diagnosis / Injury Code specifying type of diagnosis (i.e.,
admitting, final, or working)
Patient's anticipated location or status following ED/UC visit
Date and time of disposition
1st recorded temperature, including units
1st recorded pulse oximetry value

Department of Defense
Variable Name

Patient ZIP Code

Clinic ZIP Code
Appointment Prefix
Appointment Identifier Number
Appointment Standard Ambulatory
Data Record (SADR) Status
Appointment SADR Extract Date
Appointment Status Type
CPT4 Version Year
E&M code with Level “E”
CPT4 Codes with Diagnosis Flag
Patient Age at Appointment

Disposition Code
Administrative Disposition Code
Treatment DMIS ID
Gender
Appointment (Encounter) Date
ICD-9 Version Year
ICD-9 Codes, Including Extenders
Treatment MEPRS Code
Patient Status
Provider Specialty Code
End of Record Flag

Variable Description
The postal zip code for the city located. For outside contiguous United
States (OCONUS) location an APO/FPO (Military Post Office Zip Code) or
country zip code
The Postal zip code for the city clinic is located. For OCONUS code is used
to correspond to obtained from CHCS (Composite Health Care System). Zip
code are indicative of OCONUS loc.
Designates whether the appointment is CHCS, Ambulatory Data System
(ADS), Clinical Integrated Workstation (CIW), CHCSII
The appointment identifier number is a system generated unique app that
system. The appointment combine to create a unique identifier
Status of appointment record SADR extract. (Ready or Updated)
Date the SADR was extracted
Coded: appointment scheduled, walk-in, sick call, cancelled by provider,
telephone consult, no-show, cancelled by facility, or canceled by patient
Indicates the year of the most Current Procedural Terminology in ADM
(Ambulatory Data Module)
Evaluation and Management appointment
Field correlates CPT4 to diagnosis
Age of patient at the day of the appointment. Age given in years
Code that indicates circumstance under which patient leaves the facility.
(Code: released without limitations, released with work/duty restrictions,
sick at home/quarters, immediate referral, transferred to another facility,
left without being seen, left against medical advice, admitted, continued
stay, discharged home, or expired)
Codes: Consultation requested, Referred to another provider,
Convalescent leave, Medical Board, or Medical hold
The Defense Medical Information identification number that identifies
patient was treated
Code: Male or Female
Date of the appointment
Indicates the year of the most current ICD Code Table in ADM
Four ICD-9 codes, 9 character level
Describes each work center
Code: inpatient or outpatient
Code that identifies the health providers medical specialty
End of record marker

Veterans Affairs
Variable Name

AnalysisVisitID

PatientID
DateofVisit
AnalysisVisitDate
FacID
ServicingFacility
PatientCounty
PatientZip

Acuity
Age
AgeUnit
BirthDate
DeathDate
Ethnicity
Gender
Race
Admit (1=Yes 0=No)
AdmitDate
DeathCode
DischargeDate
Disposition
BP
MinBp
Pulse
MinPulse
Temperature
MinTemperature
OnsetDate
PatientClass
ActivityCode
Diagnosis / Injury Description OR
Chief Complaint/Reason for Visit
Activity Status
Activity Type

Variable Description
Created by BioSense to provide a consistent definition of a visit regardless of
how a visit is defined by a given hospital. Combines patient visits, if they occur
within 24 hours of each other.
Uniquely distinguishes a patient across all visits to a single facility or across all
visits to a healthcare system when a common patient identification system is
used.
Date of Visit based on the visit date associated with this specific clinical data, for
this specific AnalysisVisitID, in DATE format (mm/dd/yyyy).
Date and time of Visit based on the visit date associated with this specific
clinical data, for this specific AnalysisVisitID
Unique facility identifier of the facility where the patient originally presented
(original provider of the data)
Primary VA Local Facility ID
Patient county
Patient Zip code
Indicates how quickly care is required. 30=“Time to evaluation or treatment
not critical ”; 20=”Request Prompt Evaluation or Treatment” “10=Request
Immediate Evaluation or Treatment”
Numeric value for patient age
Unit for numeric value (years, days, months)
Year and Month of patient birth
Date of death (mm/dd/yyyy)
Patient ethnicity
Patient gender
Patient race
Numeric 1/0 indicator. Set to 1 if there is evidence of a hospital admission
having taken place
Date of admission of patient into hospital (mm/dd/yyyy)
Hospital death disposition code that was reported
Date patient was discharged from hospital
Most recent non-Admit/Death Hospital Discharge Disposition Code (admit,
discharge, transfer, left, expiration)
Max Blood Pressure associated with an AnalysisVisitID
Min Blood Pressure associated with an AnalysisVisitID
Max pulse oximetry associated with an AnalysisVisitID
Min pulse oximetry associated with an AnalysisVisitID
Max temperature among recorded temperatures assoc w/ an AnalysisVisitID
Min temperature among recorded temperatures assoc w/ an AnalysisVisitID
Date the patient began having symptoms of condition
Emergency, outpatient, inpatient
ICD-9-CM, ICD-19-CM, or SNOMED
Text: description of activity code OR description of the reason the patient has
presented to the healthcare facility
Diagnosis type – admitting, working, final
Diagnosis/Injury Description, Chief Complaint, or Procedure

Laboratory
Variable Name
BioSense Patient ID

BioSense Visit ID

Date of Birth
Sex
Zip code
State
Ethnic group
Race
Date into Point of Care/location
Test Code/Name
Reason for Test
Specimen Type
Order Date/time
Ordering Facility Name
Ordering facility address
Ordering Facility Phone Number
Ordering provider address
Diagnostic Service
Performing laboratory
Result Status
Report date/time
Collection date
Collection method
Specimen site
Accession date
Accession ID
Sequence number
Ordered Test Code/Name
Resulted Test Code/Name
Organism identified
Method type
Result other than organism
Result unit
Test interpretation
Susceptibility test interpretation
Result notes
References Range
Last Update Date
Analysis Visit ID
Lab Result Key ID
Coding Sys

Variable Description
Uniquely distinguishes a patient across all visits to a single facility or across
all visits to a healthcare system when a common patient identification
system is used.
Used to uniquely distinguish a patient visit based on the healthcare facility
account identifier. Created to reflect the visit as defined by the healthcare
facility.
Patient date of birth (month/year)
Patient gender
Patient or provider Zip code
Patient or provider state
Patient ethnicity
Patient race
Date patient arrived at healthcare facility
Local codes or local text names used to describe a laboratory test
ICD-9CM code
Type of sample taken for testing
Date and time test was ordered
Name of facility that ordered test
Address of facility that ordered test
Phone number of facility that ordered test
Address of healthcare provider that ordered test
Type of diagnostic Service (immunology, microbiology…)
Lab within performing the service
Final or pending
Date lab reports the result of the test
Date sample was collected for test
Method used to collect sample
From where on patient’s body the sample came
Date the sample was received
Unique ID number assigned to sample when it is received by the laboratory
Number assigned to each lab order
LOINC codes and Descriptive text
LOINC or SNOMED codes and Descriptive text
Name of organism identified by a specific test
Ordered method for testing the specimen
Result of a lab test that does not give the name of an organism
Unit of measure for a lab test
Interpretation of the lab test result
Antimicrobials to which a microorganism is susceptible
Important issues regarding the results
Range of what is normal or range of results that can be seen with that test
Most recently updated date
Unique ID assigned for each visit
Unique ID for each patient
Order or Result coding system (LOINC, SNOMED, NULL flavor)

Pharmacy
Variable Name
RXNUMBER
QUANTITYDISPENSED
DAYSSUPPLY
PRODUCTNAME
GPICODE
GPITEXT
RXNORMCODE
Pharmacy UID
Pharmacy 5 digit zip
AGE
PATZIP3
PATSTATE
PATCOUNTY
RECORD UID
DATEOFSERVICE
PRESCRIBERIDQUALIFIER
PRESCRIBERID
Insurance Type

Variable Description
Prescription number
Total amount of medication dispensed
Number of days worth of medication dispensed
Name of medication dispensed
Generic Product Identifier number for medication
Generic Product Identifier name for medication
RXNORM number for medication
Unique ID for Retail Pharmacy
Pharmacy Zip code (5 digits)
Patient age
Patient Zip code (3 digits)
Patient State
Patient County
Record number
Date RX Transaction at Pharmacy
Prescriber type
Unique ID number of prescribing healthcare provider
Indicates Client type