Petroleum Marketing Program

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0174
Expiration Date :
Version No.:

EIA-14
REFINERS’ MONTHLY COST REPORT
INSTRUCTIONS
1. QUESTIONS?

Mail completed forms to:

If you have any questions about Form EIA-14 after reading the
instructions, please call our toll-free number 1-800-638-8812.

Oil & Gas Survey
U.S. Department of Energy
Ben Franklin Station
PO Box 279
Washington, DC 20044-0279

2. PURPOSE
The Energy Information Administration (EIA) Form EIA-14,
"Refiners’ Monthly Cost Report," is used to collect summary
data that permit EIA to provide the government and the public
certain cost and price statistics on the United States petroleum
industry. The data appear on EIA’s website at www.eia.doe.gov
and in the EIA publications, Petroleum Marketing Monthly,
Petroleum Marketing Annual, Monthly Energy Review, and the
Annual Energy Review.

6. COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_surve
y_forms.html
You may also access the materials by following the steps
below:

3. WHO MUST SUBMIT
The Form EIA-14 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by each refiner, except firms (referred
to as independent natural gas processors) that neither refine
crude oil nor have crude oil refined by others and solely
process natural gas for liquids and related products. (Refer to
Definitions in Section 11).

· Go to EIA’s website at www.eia.doe.gov
· Click on Petroleum
· Click on Petroleum Survey Forms located in the
References box on the right side of the page
· Select the materials you want.
Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

Section 9 explains the possible sanctions for failing to report.

7. HOW TO COMPLETE THE SURVEY FORM

4. WHEN TO SUBMIT

For the purpose of this report, the reporting firm is the parent
company and the consolidated entities (if any) which the parent
directly or indirectly controls, taken altogether. If a consolidated
entity of a firm constitutes that firm's domestic refining
operations, then the consolidated entity may report for the firm.

The Form EIA-14 must be submitted to the EIA no later than 30
calendar days after the close of the reference month (e.g., if
the reference month is March 2010, the report must be
submitted to the EIA by April 30, 2010).

5. WHERE TO SUBMIT

Report for all refining operations located in the United States
that are controlled by the firm.

Completed forms may be submitted by facsimile, e-mail,
electronic transmission or mail.

Report all data on an ownership basis. Report in accordance
with customary accounting procedures used by your firm.

Secure File Transfer forms to:
https://signon.eia.doe.gov/upload/noticeoog.jsp

Use parentheses ( ) to indicate negative entries.

E-mail forms to: [email protected]
Electronic Transmission: The PC Electronic Data Reporting
Option (PEDRO) is a Windows-based application that will
enable you to enter data interactively, import data from your
own database, validate your data online, and transmit the
encrypted data electronically to EIA via the Internet or a dial-up
modem. If you are interested in receiving this free software,
contact the Electronic Data Collection Support Staff at (202)
586-9659.
Fax completed forms to: (202) 586-9772

Report all quantities in thousands of barrels. Quantities
ending in 499 or less are to be rounded down; quantities
ending in 500 or more are to rounded up to the next higher
number. For example, 106,489 is rounded to 106, and 106,589
is rounded to 107.
For the purpose of this report note the definition of the United
States shown in Section 11, Definitions, includes
areas outside the 50 States.
Resubmissions
Resubmissions are required if it is found that previously
reported cost or volume data are in error by more than five
percent (+5%). Each resubmission will establish a new base to
which the five percent threshold would be applied in

EIA-14, “Refiners’ Monthly Cost Report”

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determining whether subsequent resubmissions are required.
That is, in applying the five percent criteria, the sum of all
changes to the previously reported cost or volume data should
be used.
PART I. RESPONDENT IDENTIFICATION
Report Period: Enter the year and month for which this form is
being submitted.
Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.
Enter the name and addresses of the reporting company. If
they are the same, only report one address. If there is a
change since the last report, enter an “X” in the block provided.
Enter contact name, telephone number, fax number and email
address.
Date of this Report: Enter the month, day, and year this report
is being filed.
Type of Report: Check the box which indicates whether this
form is: (1) an Original, or (2) a Resubmission. If it is a
resubmission, enter the date of the report for which this report
is a resubmission.
PART II. SUMMARY OF CRUDE OIL COSTS
AND VOLUMES
Refer to Section 11, Definitions, before completing the form.
Report volumes and their corresponding costs including
transportation to the refinery gate for each item on a net
domestic refining operations basis.
Column (a) Total Cost: Report the net cost in thousands of
U.S. dollars of each item. Include all costs normally associated
with the acquisition and transportation of the oil up to the
refinery gate e.g., cost of oil, shipping, insurance, taxes,
storage fees, etc. Include only costs for physical crude oil
transactions; exclude profits and losses from any crude oil
futures or options trading activity when reporting your crude oil
acquisition cost. Report costs for the PAD District(s) in which
the crude oil is intended to be refined. (PAD Districts defined in
Section 11) Sum the Total Costs in each PAD District and
“Other” to calculate the Total Cost in the United States.
Use the ‘Other’ category for crude oil processed in a location
not in PAD Districts 1-5 and note under “Comments” the actual
location.
For exchange receipts, use the market value of the oil as
determined by the firm’s customary accounting practices.
Column (b) Total Volume: Report the net volume in
thousands of barrels that is intended to be refined in each PAD
District. (PAD Districts defined in Section 11) Add the Total
Volumes in each PAD District and “Other” to calculate the Total
Volume in the United States.
Note: If all crude oil processing takes place in one PAD District
then the Total Cost and Volume in the PAD District will be the
same as the Total Cost and Volume in the United States.

reported data. Please make note if the reported data include
prior period adjustments. Also indicate the actual location of
processing for costs and volumes reported in the “Other”
category.

8.

PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION

The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria
for exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the Department of Energy (DOE) regulations, 10
C.F.R. §1004.11, implementing the FOIA, and the Trade
Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies when
requested for official use. The information reported on this
form may also be made available, upon request, to another
component of the DOE; to any Committee of Congress, the
Government Accountability Office, or other Federal agencies
authorized by law to receive such information. A court of
competent jurisdiction may obtain this information in response
to an order. The information may be used for any nonstatistical
purposes such as administrative, regulatory, law enforcement,
or adjudicatory purposes.
Disclosure limitation procedures are applied to the statistical
data published from EIA-14 survey information to ensure that
the risk of disclosure of identifiable information is very small.

9. SANCTIONS
The timely submission of Form EIA-14 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of not
more than $2,750 per day for each violation, or a fine of not
more than $5,000 per day for each criminal violation. The
government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or a
preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

10. FILING FORMS WITH FEDERAL GOVERNMENT
AND ESTIMATED REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1.75 hours per response,
including the time of reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect
of this collection of information including suggestions for
reducing this burden to: Energy Information Administration,
Statistics and Methods Group, EI-70, 1000 Independence
Avenue, S.W., Washington, D.C. 20585; and to the Office of
Information and Regulatory Affairs, Office of Management and
Budget, Washington, D.C. 20503.

Comments: Note any significant facts about the reported data
that may explain any large changes from previous months
EIA-14, “Refiners’ Monthly Cost Report”

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11. DEFINITIONS
Crude Oil - A mixture of hydrocarbons that exists in liquid
phase in natural underground reservoirs and remains liquid at
atmospheric pressure after passing through surface separating
facilities. Depending upon the characteristics of the crude
stream, it may also include:
1. Small amounts of hydrocarbons that exist in gaseous
phase in natural underground reservoirs but are liquid
at atmospheric pressure after being recovered from
oil well (casinghead) gas in lease separators and are
subsequently commingled with the crude stream
without being separately measured.
Lease
condensate recovered as a liquid from natural gas
wells in lease or field separation facilities and later
mixed into the crude stream is also included;
2. Small amounts of nonhydrocarbons produced with the
oil, such as sulfur and various metals; and
3. Drip gases, and liquid hydrocarbons produced from tar
sands, gilsonite, and oil shale.
Liquids produced at natural gas processing plants are
excluded. Crude oil is refined to produce a wide array of
petroleum products, including heating oils; gasoline, diesel and
jet fuels; lubricants; asphalt; ethane, propane, and butane; and
many other products used for their energy or chemical content.
Crude oil is considered as either domestic or imported
according to the following:
a. Domestic Crude Oil - Crude oil produced in the United
States or from its “outer continental shelf” as defined in 43
U.S.C. 1331.
b. Imported Crude Oil - Crude oil produced outside the United
States.
Crude Oil Acquisitions - The volume of crude oil either (a)
acquired by the respondent for processing for his own account
in accordance with accounting procedures generally accepted
and consistently and historically applied by the refiner
concerned, or (b) in the case of a processing agreement,
delivered to another refinery for processing for the respondent’s
own account.
Crude oil which has not been added by a refiner to inventory
and which is thereafter sold or otherwise disposed of without
processing for the account of that refiner shall be deducted
from its crude oil purchases at the time when the related cost is
deducted from refinery inventory in accordance with accounting
procedures generally applied by the refiner concerned.
Crude oil processed by the respondent for the account of
another is not included.
Exchange – A type of energy exchange in which quantities of
crude oil or any petroleum product(s) are received or given up
in return for other crude oil or petroleum products. It includes
reciprocal sales and purchases.

A “Quota or Ticket Exchange,” also referred to as “ticket trade,”
is a type of transaction through which one refiner is able to use
another refiner’s fee-paid import licenses.
Exchanges of this type are not to be considered as
purchases or sales in completing the EIA-14 Form, and
therefore, should not be included.
Lease Condensate - A mixture consisting primarily of
pentanes and heavier hydrocarbons which is recovered as a
liquid from natural gas in lease separation facilities. This
category excludes natural gas liquids, such as butane and
propane, which are recovered at downstream natural gas
processing plants or facilities.
Petroleum Administration for Defense (PAD) Districts
Geographic aggregations of the 50 States and the District of
Columbia into five districts as follows:
PAD District I:
Connecticut, Delaware, District of Columbia, Florida, Georgia,
Maine, Maryland, Massachusetts, New Jersey, New
Hampshire, New York, North Carolina, Pennsylvania, Rhode
Island, South Carolina, Vermont, Virginia, West Virginia
PAD District 2:
Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota,
Missouri, Nebraska, North Dakota, Ohio, Oklahoma, South
Dakota, Tennessee, Wisconsin
PAD District 3:
Alabama, Arkansas, Louisiana, Mississippi, New Mexico,
Texas
PAD District 4:
Colorado, Idaho, Montana, Utah, Wyoming
PAD District 5:
Alaska, Arizona,
Washington

California,

Hawaii, Nevada, Oregon,

Petroleum Refinery - An installation that manufactures
finished petroleum products from crude oil, unfinished oils,
natural gas liquids, other hydrocarbons, and alcohol.
Refiner - A firm or the part of a firm that refines products or
blends and substantially changes products, or refines liquid
hydrocarbons from oil and gas field gases, or recovers liquefied
petroleum gases incident to petroleum refining and sells those
products to resellers, retailers, reseller/retailers or ultimate
consumers. “Refiner” includes any owner of products which
contracts to have these products refined and then sells the
refined products to resellers, retailers, or ultimate consumers.
United States - For the purpose of this report the United
States is defined as the 50 states, the District of Columbia,
Puerto Rico, the Virgin Islands, and all American territories and
possessions.

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