Petroleum Marketing Program

U.S. DEPARTMENT OF ENERGY
U.S. ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. XXXX-XXXX
Expiration Date : XX/XX/XX
Version No.: 2013.01

EIA-14
REFINERS’ MONTHLY COST REPORT
INSTRUCTIONS
1. QUESTIONS?
Mail completed forms to:
If you have any questions about Form EIA-14 after reading the
instructions, please call our toll-free number 1-800-638-8812.

2. PURPOSE
The U.S. Energy Information Administration (EIA) Form EIA14, "Refiners’ Monthly Cost Report," is used to collect
summary data that permit EIA to provide the government and
the public certain cost and price statistics on the United States
petroleum industry. The data appear on EIA’s website at
www.eia.gov and in the EIA publications, Petroleum Marketing
Monthly, Monthly Energy Review, and the Annual Energy
Review.

Oil & Gas Survey
U.S. Department of Energy
Ben Franklin Station
PO Box 279
Washington, DC 20044-0279

6. COPIES OF SURVEY FORMS,
INSTRUCTIONS AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
http://www.eia.gov/survey/#eia-14
You may also access the materials by following the steps
below:

3. WHO MUST SUBMIT
The Form EIA-14 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by each refiner, except firms (referred
to as independent natural gas processors) that neither refine
crude oil nor have crude oil refined by others and solely
process natural gas for liquids and related products. (Refer to
Definitions in Section 11).

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Go to EIA’s website at www.eia.gov
Click on Tools in the upper right hand corner
Click on EIA Survey Forms
Click on Petroleum
Under Monthly select EIA-14
Select the materials you want.

Section 9 explains the possible sanctions for failing to report.

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

4. WHEN TO SUBMIT

7. HOW TO COMPLETE THE SURVEY FORM

The Form EIA-14 must be submitted to EIA no later than 30
calendar days after the close of the reference month (e.g., if
the reference month is March 2013, the report must be
submitted to EIA by April 30, 2013).

5. WHERE TO SUBMIT

For the purpose of this report, the reporting firm is the parent
company and the consolidated entities (if any) which the
parent directly or indirectly controls, taken altogether. If a
consolidated entity of a firm constitutes that firm's domestic
refining operations, then the consolidated entity may report
for the firm.

Completed forms may be submitted by facsimile, email,
electronic transmission, or mail.

Report for all refining operations located in the United States
that are controlled by the firm.

Secure File Transfer forms to:
https://signon.eia.doe.gov/upload/noticeoog.jsp

Report all data on an ownership basis. Report in accordance
with customary accounting procedures used by your firm.

Email forms to: [email protected]

Use parentheses ( ) to indicate negative entries.

Electronic Transmission: The PC Electronic Data Reporting
Option (PEDRO) is a Windows-based application that will
enable you to enter data interactively, import data from your
own database, validate your data online, and transmit the
encrypted data electronically to EIA via the Internet or a dial-up
modem. If you are interested in receiving this free software,
contact the Survey Respondent Service Team at (202) 5869659.

Report all quantities in thousands of barrels. Quantities
ending in 499 or less are to be rounded down; quantities
ending in 500 or more are to rounded up to the next higher
number. For example, 106,489 is rounded to 106, and
106,589 is rounded to 107.
For the purpose of this report note the definition of the
United States shown in Section 11, Definitions, includes
areas outside the 50 States.

Fax completed forms to: (202) 586-9772

EIA-14, “Refiners’ Monthly Cost Report”

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Resubmissions
Resubmissions are required if it is found that previously
reported cost or volume data are in error by more than five
percent (+5%). Each resubmission will establish a new base to
which the five percent threshold would be applied in
determining whether subsequent resubmissions are required.
That is, in applying the five percent criteria, the sum of all
changes to the previously reported cost or volume data should
be used.

is a type of transaction through which one refiner is able to
use another refiner’s fee-paid import licenses. Exchanges of
this type are not to be considered as purchases or sales in
completing the EIA-14 Form, and therefore should not be
included.
Column (b) Total Volume: Report the net volume in
thousands of barrels that is intended to be refined in each
PADD. (PADDs are defined in Section 11) Add the Total
Volumes in each PADD and “Other” to calculate the Total
Volume in the United States.

PART 1. RESPONDENT IDENTIFICATION
Report Period: Enter the year and month for which this form is
being submitted.
Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.
Enter the name and addresses of the reporting company. If
the physical address and the mailing address are the same,
only report one address. If there is any change to your
respondent information (i.e. company name or address,
contact name, telephone number, fax number or email
address) since the last report, enter and “X” in the block
provided.
Enter contact name, telephone number, fax number and email
address.
Date of this Report: Enter the month, day, and year this report
is being filed.
Type of Report: Check the box which indicates whether this
form is: (1) an Original, or (2) a Resubmission. If it is a
resubmission, enter the date of the report for which this report
is a resubmission.
PART 3. SUMMARY OF CRUDE OIL COSTS AND
VOLUMES
Refer to Section 11, Definitions, before completing the form.
Report volumes and their corresponding costs including
transportation to the refinery gate for each item on a net
domestic refining operations basis.
Column (a) Total Cost: Report the net cost in thousands of
U.S. dollars of each item. Include all costs normally associated
with the acquisition and transportation of the oil up to the
refinery gate e.g., cost of oil, shipping, insurance, taxes,
storage fees, etc. Include only costs for physical crude oil
transactions; exclude profits and losses from any crude oil
futures or options trading activity when reporting your crude oil
acquisition cost. Report costs for the PADDs in which the
crude oil is intended to be refined. (PADDs are defined in
Section 11) Sum the Total Costs in each PADD and “Other” to
calculate the Total Cost in the United States.
Use the ‘Other’ category for crude oil processed in a location
not in PADDs 1-5 and note under “Comments” the actual
location.

Note: If all crude oil processing takes place in one PADD
then the Total Cost and Volume in the PADD will be the
same as the Total Cost and Volume in the United States.
Comments: Note any significant facts about the reported
data that may explain any large changes from previous
months reported data. Please make note if the reported
data include prior period adjustments. Also indicate the
actual location of processing for costs and volumes reported
in the “Other” category.

8. PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and
not disclosed to the public to the extent that it satisfies the
criteria for exemption under the Freedom of Information Act
(FOIA), 5 U.S.C. §552, the U.S. Department of Energy
(DOE) regulations, 10 C.F.R. §1004.11, implementing the
FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of DOE; to any Committee of Congress,
the Government Accountability Office, or other Federal
agencies authorized by law to receive such information. A
court of competent jurisdiction may obtain this information in
response to an order. The information may be used for any
nonstatistical purposes such as administrative, regulatory,
law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are applied to the statistical
data published from EIA-14 survey information to ensure that
the risk of disclosure of identifiable information is very small.

9. SANCTIONS
The timely submission of Form EIA-14 by those required to
report is mandatory under Section 13(b) of the Federal
Energy Administration Act of 1974 (FEAA) (Public Law 93275), as amended. Failure to respond may result in a civil
penalty of not more than $2,750 per day for each violation,
or a fine of not more than $5,000 per day for each criminal
violation. The government may bring a civil action to prohibit
reporting violations which may result in a temporary
restraining order or a preliminary or permanent injunction
without bond. In such civil action, the court may also issue
mandatory injunctions commanding any person to comply
with these reporting requirements.

For exchange receipts, use the market value of the oil as
determined by the firm’s customary accounting practices.
A “Quota or Ticket Exchange,” also referred to as “ticket trade,”
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10. FILING FORMS WITH FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number.
Public reporting burden for this collection of
information is estimated to average 1.75 hours per response,
including the time of reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect
of this collection of information including suggestions for
reducing this burden to:
U.S. Energy Information
Administration, Office of Survey Development and Statistical
Integration, EI-21, 1000 Independence Avenue, S.W.,
Washington, D.C. 20585; and to the Office of Information and
Regulatory Affairs, Office of Management and Budget,
Washington, D.C. 20503.

11. DEFINITIONS
Crude Oil - A mixture of hydrocarbons that exists in liquid
phase in natural underground reservoirs and remains liquid at
atmospheric pressure after passing through surface separating
facilities. Depending upon the characteristics of the crude
stream, it may also include:
1. Small amounts of hydrocarbons that exist in gaseous
phase in natural underground reservoirs but are liquid at
atmospheric pressure after being recovered from oil well
(casinghead) gas in lease separators and are subsequently
commingled with the crude stream without being separately
measured. Lease condensate recovered as a liquid from
natural gas wells in lease or field separation facilities and
later mixed into the crude stream is also included;
2. Small amounts of nonhydrocarbons produced with the oil,
such as sulfur and various metals; and
3. Drip gases, and liquid hydrocarbons produced from tar
sands, oil sands, Gilsonite, and oil shale.
Liquids produced at natural gas processing plants are
excluded. Crude oil is refined to produce a wide array of
petroleum products, including heating oils; gasoline, diesel and
jet fuels; lubricants; asphalt; ethane, propane, and butane; and
many other products used for their energy or chemical content.
Crude oil is considered as either domestic or imported
according to the following:
a. Domestic Crude Oil - Crude oil produced in the United
States or from its “outer continental shelf” as defined in 43
U.S.C. 1331.
b. Imported Crude Oil - Crude oil produced outside the United
States.

Crude Oil Acquisitions - The volume of crude oil either (a)
acquired by the respondent for processing for his own
account in accordance with accounting procedures generally
accepted and consistently and historically applied by the
refiner concerned, or (b) in the case of a processing
agreement, delivered to another refinery for processing for
the respondent’s own account.
Crude oil that has not been added by a refiner to inventory
and that is thereafter sold or otherwise disposed of without
processing for the account of that refiner shall be deducted
from its crude oil purchases at the time when the related cost
is deducted from refinery inventory in accordance with
accounting procedures generally applied by the refiner
concerned. Crude oil processed by the respondent for the
account of another is not included.
Exchange – A type of energy exchange in which quantities
of crude oil or any petroleum product(s) are received or
given up in return for other crude oil or petroleum products.
It includes reciprocal sales and purchases.
Lease Condensate - A mixture consisting primarily of
hydrocarbons heavier than pentanes that is recovered as a
liquid from natural gas in lease separation facilities. This
category excludes natural gas liquids, such as butane and
propane, which are recovered at downstream natural gas
processing plants or facilities.
Petroleum Administration for Defense District (PADD) A
geographic aggregation of the 50 States and the District of
Columbia into five districts. The PADDs include the states
listed below.
PADD 1:
Connecticut, Delaware, District of Columbia, Florida,
Georgia, Maine, Maryland, Massachusetts, New Jersey,
New Hampshire, New York, North Carolina, Pennsylvania,
Rhode Island, South Carolina, Vermont, Virginia, West
Virginia
PADD 2:
Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan,
Minnesota, Missouri, Nebraska, North Dakota, Ohio,
Oklahoma, South Dakota, Tennessee, Wisconsin
PADD 3:
Alabama, Arkansas, Louisiana, Mississippi, New Mexico,
Texas
PADD 4:
Colorado, Idaho, Montana, Utah, Wyoming
PADD 5:
Alaska, Arizona, California, Hawaii, Nevada, Oregon,
Washington
Petroleum Refinery - An installation that manufactures
finished petroleum products from crude oil, unfinished oils,
natural gas liquids, other hydrocarbons, and alcohol.

EIA-14, “Refiners’ Monthly Cost Report”

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Refiner - A firm or the part of a firm that refines products or
blends and substantially changes products, or refines liquid
hydrocarbons from oil and gas field gases, or recovers
liquefied petroleum gases incident to petroleum refining and
sells those products to resellers, retailers, reseller/retailers or
ultimate consumers. “Refiner” includes any owner of products
which contracts to have these products refined and then sells

the refined products to resellers, retailers, or ultimate
consumers.
United States - For the purpose of this report the United
States is defined as the 50 states, the District of Columbia,
Puerto Rico, the Virgin Islands, and all American territories
and possession.

EIA-14, “Refiners’ Monthly Cost Report”

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