Single Family Premium Collection Subsystem-Upfront

Single Family Servicing

Monthly Premiums

S

FPCS Periodic, HUD’s monthly premium collection system, provides mortgagees with electronic report
files for reconciling and monitoring the FHA cases they service. These files can be viewed on screen or
downloaded to a local computer. Downloaded files are compressed or zipped and must be expanded
before using. After a file has been unzipped, it can be incorporated into in-house software and
databases or formatted for use in software packages such as Microsoft Excel, Microsoft Access, or dBase.
The Monthly Premiums function has two types of report files available: those that are automatically generated
(pregenerated) by HUD’s collection system at a scheduled time each month and those that are available upon
request. The following Monthly Premiums report files are generated monthly:
Advance Notices - provides information about premium changes for cases by anniversary date as well as
cases that were endorsed the month before the file was generated, cases that were transferred to the
mortgagee's portfolio the month before the file was generated, and cases that will no longer be billed for
monthly MIP.
Billing - provides information about the amount of premium, late charges, and interest that is owed on each
case serviced by the mortgagee.
Reconciliation - provides information about cases that are unreconciled from the prior billing period.
Refund Transactions - provides information about refunds that were created or had a change in status during
the current month.
The following Monthly Premiums report files can be requested as needed:
Lender Notification - provides information about unexpected payments on cases serviced by the mortgagee.
Mortgagees are encouraged to check their notifications three to five business days after remitting a payment
and again after the reconciliation file has been generated.
Portfolio - provides information about the cases currently on record in HUD’s system of record for endorsed
cases as serviced by the mortgagee.
Though not a file, the following Monthly Premiums function displays detailed case information as needed:
Case Detail - provides current details on a specified endorsed or pipeline case. Results include details such
as, case status, endorsement date, bill type, current servicer, previous servicer and transfer effective date, and
information about the last three monthly premium payments. Case Detail is viewed online and printed through
your Internet browser, i.e., Netscape Navigator or Microsoft Internet Explorer.
"

Lenders are able to access Case Detail information for cases that are not in their Portfolio.

Refer to Help links at the top of each page for:
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Business Background (purpose, tasks performed, resources)
Steps for Processing (detailed instructions on how to request and view or download
Monthly Premiums files)
Field Descriptions (each field defined and listed in the order of appearance)
Help (topic index)

Retrieving a System-generated File

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our Monthly Premiums files are automatically generated on a monthly basis. The files remain available
for three months to view or download. The oldest file is replaced when a new file is generated. Each
month the new files are available per the following schedule:
♦

Advance Notices - by the 10th of the month

♦

Billing - by the 17th of the month

♦

Reconciliation - by the 17th of the month

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♦

Refund Transactions - updated every Monday with the final monthly file available on the first day of
the following month

A schedule is provided online that lists the dates of the most recent file and the next available file for
each type.
To retrieve a single case system-generated (pregenerated) file:
1. Select Monthly Premiums on the Single Family Servicing menu. The Monthly Premiums page appears.

Figure 1 – Monthly Premiums Menu

" To view a schedule of the most recent and next available file for each type, click
2. Click

Retrieve
Files
Download

Download
View
Schedule

.

. The Retrieve Files page appears.

Figure 2 – Retrieve Files page listing files available and user options

3. Enter the Mortgagee ID and Case Number.
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4. Select the desired file, e.g., Advance Notices 05/2003 (Generated: 04/2003) or Billing 04/2003.
5. Select View on Screen or Download File.
View . If View on Screen was selected, a page with the single case report information appears (see
6. Click Send
Figure 3).

" Use your browser’s print feature to print the Monthly Premiums report file.

Figure 3 – Billing Report for a single case

To retrieve a multiple case system-generated (pregenerated) file:
1. Select Monthly Premiums on the Single Family Servicing menu. See Figure 1 for a sample Monthly
Premiums page.
2. Click

Retrieve
Files
Download

. See Figure 2 for a sample Retrieve Files page.

3. Enter the Mortgagee ID.
4. Select the desired file, e.g., Advance Notices 05/2003 (Generated: 04/2003) or Billing 04/2003.
5. Select View on Screen or Download File.
6. Click

Send
View

. If View on Screen was selected, a page appears with the report information (see Figure 4).

" If you need assistance downloading the file, click Help.

Figure 4 – Billing Report for multiple cases

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Requesting a File

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he Portfolio and Lender Notification files can be requested for single or multiple cases. Requests are
processed between the hours of 8 a.m. and 8 p.m. eastern time Monday through Friday, excluding
holidays.

To request a single case Portfolio or Lender Notification file:
1. Select Monthly Premiums on the Single Family Servicing menu.
2. Select Portfolio or Lender Notification. The corresponding request page appears (see Figure 5).

Figure 5 – Lender Notification Request page

3. Enter the desired Case Number and click

Send
View

.

" The results appear immediately. If no information is available, a message appears.
A sample single case Lender Notification file is shown in Figure 6.

Figure 6 – Lender Notification Results for a single case

To request a multiple case Portfolio or Lender Notification file:
1. Select Monthly Premiums on the Single Family Servicing menu.
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2. Select Portfolio or Lender Notification. The corresponding request page appears.
3. Enter or modify the request information under Multiple Case Request and click
"

Send
View

.

A Successful Request page appears if no problems exist with your request. You will be informed
of the approximate time it will take to generate the file. A sample page is shown in Figure 7.

Figure 7 – Request for Lender Notification Report is successful
Retrieve Files

4. To check if the request has been processed, click Download on either the Monthly Premiums page or
the Successful Request page. A sample Retrieve Files page is shown in Figure 8.
If your request has not been processed, it will be listed in the Not Ready section of the page. Once the
request is processed, it will appear in the Previous Request list of the Ready section of the page.
"

The Retrieve Files page does not automatically move requested files from Not Ready to Ready.
While viewing this page, you can check if processing is complete by using your browser’s refresh
or reload feature to update the page. Completed files appear in the Ready list.

These files
were
generated
upon
request.
They are
now
available to
view and/or

download.
This file
was
requested
but has not
yet been
generated.

Figure 8 – Retrieve Files page showing status of previous report requests
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5. Select the file from the Previous Request list.
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Lender Notification for multiple cases generates two file versions—one with and one without the
Servicer/Payee Name field. These two options are only available when downloading the file. The
Servicer/Payee Name field is included in both versions of the file when viewing onscreen.

6. Select View on Screen or Download File.
7. Click

Send
View

. If View on Screen was selected, a multiple case report appears (see Figure 9).

Figure 9 – Lender Notification Report for multiple cases with Servicer/Payee field

" Use your browser’s print feature to print the Monthly Premiums report file.
" If you need assistance downloading the file, click Help.

Requesting Case Detail
Case Detail allows you to view current case information for either endorsed or nonendorsed cases, and
provides links to other FHA Connection functions that may contain additional case information, i.e., Portfolio,
Case Query, and Case Master Summary. Case Detail is viewed online and printed through the Internet
software you are currently using (e.g., Netscape Navigator or Microsoft Internet Explorer). Case Detail can be
requested between the hours of 8 a.m. and 8 p.m. eastern time Monday through Friday, excluding holidays.
To request Case Detail, complete the following:
1. Select Monthly Premiums on the Single Family Servicing menu.
2. Select Case Detail. The Case Detail Request page appears (see Figure 10).

Figure 10 – Case Detail Request page

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3. Enter the desired Case Number and click

Send
View

.

" The results appear immediately. If no information is available, a message appears.
An example of the Case Detail Results page is shown in Figure 11.

Figure 11 – Case Detail Results for an endorsed case

" Use your browser’s print feature to print the Case Detail.
" Additional information about the case can be accessed using the Portfolio, Case Processing, and
Upfront Premium Collections links located at the end of the Case Detail Results page.

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