Form P-SP-341 Monthly Report: Estimates of Swine to be Delivered Under

Response is,required to identify the number of swine that could be delivered under the existing contracts (7 U.S.C. 198a and 9 CFR 206).
information held confidential (9 CFR 222).

USDA u.s. Oopar~ent of A~cult~e
~

Grain Inspection, Packers and Stockyards Administration
Packers and Stockyards Program

OMB Control NO. 0580-0021

MONTHLYREPORT:
ESTIMATES OF SWINE
TO BE DELIVERED UNDER CONTRACT

Submit a separate report fo} each plant. Provide estimates for each of the following 12 months for all existing contracts. Submit the report by the 15th of each month.

Section 1 - Identification Information
1. Report Month ~nd year
/20

2. Packer Name

3. Federal Inspection Number

4. Plant Name

5. Plant Location:
City
State
Certification: I certify that this report has been prepared by me or under my direction and that to the best of my knowledge and belief this
repo~ is true and correct.
Last
6. Name: First
8. Phone Number
7. Title
9. Signature
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of in formation unless it displays a valid OMB control number. The valid
OMB contcoI number for this information is 0580-0021. The time required to complete this Information coIleation is estimated to average 2.0 hours per manually prepared and
submitted report and 1.0 hour per electronically prepared and submitted report, including the time to review instructions, search existing data resources, gather the data needed,
and complete and review the information collection.
Section 2 - Estimated Number of Swine to be Delivered Under Existing Contracts
11. CONTRACT TYPES
10. Month!Year
e, Other Purchase
£ Other Purchase
a. Swine or Pork
b. Swine or Pork
c.
Other
Market
d. Other Market
(12 Months Followitig the
Formula
Arrangement
Arrangement
Market Formula
Market Formula
Formula
Report Month)
with Ledger
without Ledger
without Ledger
with Ledger
without Ledger
with Ledger

/20
/20

/20
/20

/20
/20
/20

/20
/20
/20
/20
/20
Yes ]No
Yes [No
Yes INn
Yes [No
12. Available Contracts* Yes [No
Yes INn
*"Available contracts" means that 9roducers may obtain this type of contract. Select Yes to indicate that this type of contract is currently available to producers.
Section 3 - Estimated Maximum Number ~f Swine to be Delivered Under Existing Contracts
14. CONTRACT TYPES
13. Month/Year
c. Other Market
d. Other Market
e. Other Purchase
£ Other Purchase
a. Swine or Pork
b. Swine or Pork
(12 Months Followthg the
Market Formula
Formula
Formula
Arrangement
Arrangement
Market Formula
without Ledger
with Ledger
without Ledger
with Ledger
without Ledger
with Ledger

/20
/20
/20

/2o
/20
/20

/2o
/20

/2o
/20
/20
/20
15. Expansion Clause
in Contracts**
**** Place a check in the boxes next to the appropriate codes to indicate the types of expansion clauses in use.
(1) Clauses that allow for a range in the number of swine to be delivered
(2) Clauses that require a greater number of swine to be delivered as the contract continues
(3) Other clauses that provide or allow for expansion in the numbers of swine to be delivered

Form P&SP-341

Page 1 of 2

~ae U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs ~ad activities on the basis of race, color, national origin, age, disability, and where
applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s
income is derived from any public ~ssistance program. (Not all prohibited bases apply to all programs,) Persons with disabilities who require alternative means for communication
of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination,
~wite to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD).
USDA is an equal opportunity provider and employer.

Form P&SP-341

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USDA

Instructions For
Monthly Report: Estimates of Swine to be Delivered Under Contract
(Form P&SP-341

Use form P&SP-341 to submit monthly estimates of swine to be delivered under contract.
Do I need to provide monthly reports?
You must provide monthly reports if you are a packer, as defined in 9 CFR 206.1, meeting the
conditions in either paragraph (1) or (2):
l) A packer purchasing at least 100,000 swine per year and slaughtering swine at a
federally inspected swine processing plant that meets either of the following
conditions:
a) A swine processing plant that slaughtered an average of at least 100,000 head of
swine per year during the immediately preceding five calendar years, with the
average based on those periods in which the plant slaughtered swine; or
b) Any swine processing plant or person that did not slaughter swine during the
immediately preceding five calendar years that has the capacity to slaughter at
least 100,000 swine per year, based on plant capacity information;
2) Any person purchasing an average of at least 200,000 sows, boars, or any
combination thereof, per year and Slaughtering at least 200,000 sows, boars, or any
combination thereof at one or more federally inspected swine processing plants
during the immediately preceding five calendar years, with the average based on
those periods in which the plant slaughtered swine.
When is the monthly report due?
Reports must be received by the close of business (4:30 p.m.c.t.) on the 15th of each month. If
the 15th day of a month falls on a Saturday, Sunday, or Federal holiday, the monthly report is
due no later than the close of the next business day following the 15th.
What information do I need to provide in the monthly report?

You must complete a separate monthly report for each plant that meets the definition of a packer
in 9 CFR 206.1.
You classified each example contract when you submitted it. Each existing contract will be
classified the same as the example contract that represents it.
You must provide estimates of the number of swine to be delivered and the maximum possible
number of swine that could be delivered during each of the 12 months following the report date
for all existing contracts aggregated by contract type. The contract types are:
1)
2)
3)
4)
5)
6)

Swine or pork market formula purchases with a ledger.
Swine or pork market formula purchases without a ledger.
Other market formula purchases with a ledger.
Other market formula purchases w!thout a ledger.
Other purchase arrangement with a ledger.
Other purchase arrangement without a ledger.

Monthly Reports

July 2009

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USDA

Instructions For
Monthly Report: Estimates of Swine to be Delivered Under Contract
(Form P&SP-341

Every existing contract must be represented by an example contract. If an existing contract is not
represented by an example contract, contact GIPSA for information on submitting contracts.
What if a contract does not specify the number of swine committed?
To meet the requirements for monthly reporting, you must estimate expected and potential
deliveries based on the best information available to you. Such information might include, for
example, the producer’s current and projected swine inventories and plarmed production.
When do I change previously reported estimates?
Regardless of any estimates for a given future month that may have been previously reported,
current estimates of deliveries reported must be based on the most accurate information available
at the time each report is prepared.
Where and how do I f’de a waiver request?
You may obtain a waiver for the requirement to tile monthly reports if you do not use marketing
agreements to procure hogs (i.e. the monthly report would consist of zero estimated deliveries
under existing contracts).
You must submitted a request in writing and include a statement that you do not procure swine
using marketing agreements. Send the waiver request to address listed below.
If the waiver request is approved, GIPSA will inform you in ~vriting that you have been granted a
waiver for 12 months. If you begin using marketing agreements during the waiver period, the
waiver becomes void and you must begin submitting monthly reports.
How and where do I send my monthly report?
Send example contracts or notification of expired or withdrawn contracts to:
Electronic
scl.gipsa.usda.gov
Note: Under "Submit Swine Contract
Library Information % select Monthly
Reports

Hardcopv
USDA GIPSA
210 Walnut Street, Suite 317
Des Moines, Iowa 50309

FAX
202-720-8300
The electronic submission processes requires secured access to the website listed above. See
Web User Guide: Monthly Reports for information on obtaining access to the secure submission
site.
The web site can be used to (1) complete and submit the form, (2) download, complete, and print
a tillable Adobe Acrobat (PDF) version of the form for hardcopy submission, or (3) print a blank
form.
When completing the cover sheet using the tillable Adobe Acrobat file or on the GIPSA web
site, press the tab key to move between fields, or click in the desired field.

Monthly Reports

July 2009

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USDA

Instructions For
Monthly Report: Estimates of Swine to be Delivered Under Contract
(Form P&SP-341

~

Web User Guide: Monthly Reports contains additional information for using the web interface to
submit contracts.
What are the penalties for not complying?
As specified in section 222(e) of the P&S Act, to willfully fail or refuse to provide accurate
information constitutes a violation of the P&S Act. Section 203 of the P&S Act sets forth the
procedures that the Secretary is authorized to follow whenever there is reason to believe that any
packer has violated or is violating a provision of Title II of the P&S Act. Section 203 of the P&S
Act also specifies the sanction that may be assessed if the Secretary determines that a violation
has occurred.
How can I get additional information?
If you have questions or need further assistance, please contact the Midwestem Regional office
using one of the following methods.
Swine Contract Library Web Site: http://scl.gipsa.usda.gov
Phone: 515-323-2579, request to speak to the Swine Contract Library staff
Email: SwineContractLibrarv~,usda.gov.
Fax: 515-323-2590, attention Swine Contract Library staff
How do I complete the P&SP-341?
Identification Information
Items 1-9
NOTE: ltems 1-5 will be pref!lled when completing the cover sheet via the GIPSA web site.
Item
Field Name
Description
Number
Report Month and Enter the month and the year for the reporting period. This is the month in
1
Year

2
3

Packer Name
Federal Inspection
Number

Plant Name
5
6
7
8
9

Plant Location
Name
Title
Phone
Signature

which the report is due. For example, ifa report is being prepared that is due
by December 15, 2001, the report month.and year would be 12/2001.

When using the tillable Adobe Acrobat file, a button marked Set Dates will
appear to the right of this field. Click on the button to till in Items 15 and
20.
The name of the report’mg packer.
The inspection number or establishment number assigned to the plant by
USDA’s Food Safety and Inspection Service.
When completing the form via the GIPSA web site, you may select the
federal inspection numbers for the plant for which the report is being
submitted from the drop down lists on Item 3.
The name you use to identify the specific plant for which the contract is
being submitted.
The city and state where the plant is located.
Enter the name of person authorized to submit this report.
The title of the person identified in item 6.
The phone number at which the person identified in item 6 can be reached.
Signature of person identified in item 6.
When completing the form via the GIPSA web site, an electronic signature
will be used. See Web User Guide: Monthly Reports for further details

Monthly Reports

July 2009

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USDA

Instructions For
Monthly Report: Estimates of Swine to be Delivered Under Contract
(Form P&SP-341
Sections 2 & 3- Estimated Number of Swine to be Delivered Under Existing Contracts &
Estimated Maximum Number of Swine to be Delivered Under Existing

Contracts
Items 10 -15
10 and 13 Month/Year

Enter the month and year for which the estimates are being submitted. The
starling Month/Year is the month following the Report Month and Year
(Item 1) and the Month!Year combination advances one month for each line
of the report.
For example, if the Report Month and Year is 12/2001, the entry for
Month!Year on the first line is 01/02, the entry for Month!Year on the
second line is 02/02, continuing through the months to the last line which is
12/02.

11

Contract Types

Enter the corresponding number of swine expected to be delivered to the
plant (item 4) for each month listed under Month!Year for all of the existing
contracts of each contract type as identified by GIPSA.
Report the number of swine committed for delivery under each contract type
in effect, even if those contract types are not currently being offered for
renewal or to additional producers. Enter zero if the plant does not have any
existing contracts for a contract type.

12

Available
Contracts

Select Yes if you offer or make available for renewal any contract of the
corresponding type.
Select No if you do not offer or make available for renewal any contract of
the corresponding type.

14

Contract Types

Enter the corresponding maximum number of swine that can be delivered to
the plant (item 4) for each month listed under Month/Year for all of the
existing contracts of each contract type as identified by GIPSA.
If there are no expansion clauses in any existing contracts for a given
contract type that is currently in effect, the entries in the column for that
type of contract should be identical to the entries in Section 2, Item 11.

15

Expansion clause
in contracts

For all existing contracts, identify the expansion clauses by selecting each
expansion clause type that occurs in any contract under the corresponding
contract type for which estimates are being reported.
(1) Clauses that allow for a range in the number of swine to be delivered;
(2) Clauses that require a greater number of swine to be delivered as the
contract continues;
(3) Other clauses that provide or allow for expansion in the numbers of
swine to be delivered.
Any combination of expansion clauses may be included.

Monthly Reports

July 2009

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