Form FNS-388 State Issuance

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OMB APPROVED NO. 0584-0081
Expiration Date: XX/XX/XXXX

U.S. DEPARTMENT OF AGRICULTURE
Food and Nutrition Service

STATE ISSUANCE AND
PARTICIPATION ESTIMATES
DUE DATE: By the 19th of each month, phone data to
the appropriate FNS Regional Office and mail the
original to the FNS Regional Office.
1. STATE AND CODE
2. ISSUANCE (DOLLARS) _ _ _ _ _ _ _ _ _ _ _ _
3. NUMBER OF PARTICIPATING PEOPLE _ _ _ _ _

According to the Paperwork Reduction Act 1995, no persons are required
to respond to a collection of information unless it displays a valid OMB
control number. The valid OMB control number for this information
collection is 0584-0081. The time required to complete this information
collection is estimated to average 5.6 hours per response, including the
time to review instructions, search existing data resources, gather the
data needed, and complete and review the information.
CURRENT MONTH

PREVIOUS MONTH

SECOND
PRECEDING MONTH

MONTH/YEAR

MONTH/YEAR

MONTH/YEAR

ORIGINAL ESTIMATE

REVISED ESTIMATE

REVISED ESTIMATE

ORIGINAL ESTIMATE

REVISED ESTIMATE

ACTUAL/FINAL

(a) NON ASSISTANCE (SEE SPECIAL INSTRUCTIONS FOR MARCH AND SEPTEMBER REPORTING OF THIS ITEM)
(b) PUBLIC ASSISTANCE (SEE SPECIAL INSTRUCTIONS FOR MARCH AND SEPTEMBER REPORTING OF THIS ITEM)

4. NUMBER OF PARTICIPATING HOUSEHOLDS

_ _

ORIGINAL ESTIMATE

REVISED ESTIMATE

ACTUAL/FINAL

(a) NON ASSISTANCE (SEE SPECIAL INSTRUCTIONS FOR MARCH AND SEPTEMBER REPORTING OF THIS ITEM)
(b) PUBLIC ASSISTANCE (SEE SPECIAL INSTRUCTIONS FOR MARCH AND SEPTEMBER REPORTING OF THIS ITEM)

5. REMARKS

DATE

NAME OF AUTHORIZED OFFICIAL

FORM FNS-388 (04-13) Previous Editions Obsolete

SBU

TITLE OF AUTHORIZED OFFICIAL

Electronic Form Version Designed in Adobe 10.0 Version

INSTRUCTIONS
GENERAL: Form FNS-388 is a State agency report of issuance and participation
in the Supplemental Nutrition Assistance Program (SNAP). Each State agency
shall submit the Form FNS-388 data to the FNS regional office no later than the
19th day of each month. When the 19th falls on a weekend or holiday, the data
shall be submitted the first workday after the 19th. The data reported on the Form
FNS-388 shall provide Statewide estimates for issuance and participation for the
current and previous month; the second preceding month shall reflect actual or final
participation data and revised estimates for issuance.
A separate Form FNS-388 must be submitted for each alternative issuance
(noncoupon) demonstration project such as Supplemental Security Income (SSI)
cash-out, Welfare Reform Cash-out (WRC), Pure Cash-out (PCO), Electronic
Benefit Transfer (EBT), etc., and, for any other type of demonstration project
under the SNAP, when specified by FNS. Do not include such
separate data in the Statewide Form FNS-388 for the regular (coupon) program.
For estimated data only, dollar issuance values and participation numbers may
be provided to the nearest hundred.
ENTERING DATA: Each block of the Form FNS-388 should be completed in
accordance with the following instructions:
1. Enter the State name; State 7-digit code; and, if applicable, the
demonstration project name (e.g., EBT, WRC, SSI, PCO) for which the report
is completed. Show the appropriate month and year in each column.
2. Enter the original best estimate of the net issuance value for the
State or demonstration project for the current month. The original estimate
is calculated from the master issuance file before households are issued
their allotments and then should be adjusted based on historical experience
for factors such as replacements, returns, etc.
Enter the revised estimate of the net issuance value for the State or
demonstration project for the preceding month. This figure may be a revised
estimate or actual issuance. This figure is based on the latest available
issuance records for the previous month including replacements. Benefits
issued and returned in the same month are not included in the issuance figure.
If records are not complete, use the latest data available and adjust the figure
based on historical experience.
Enter the revised estimate of the net issuance value for the State or
demonstration project for the second preceding month. This figure may be a
revised estimate or actual issuance. It shall include initial, combined,
supplemental, restored and replacement benefits regardless of whether or not
any portion of this total was improperly issued. The issuance figure shall not
include benefits issued and returned in the same month. For authorization
document systems include benefits issued for altered, counterfeit, duplicate,
expired, or stolen documents. In an EBT system, estimated or actual issuance
is the value of the allotment credited to the household's account.

3. Enter the original estimate of the total number of people that participated
for the State or demonstration project for the current month.
Enter the revised estimate of the total number of people that participated
for the State or demonstration project for the preceding month.
Enter the actual/final total number of people that participated for the second
preceding month based on documented issuance.
4. Enter the original estimate of the total number of households that
participated for the State or demonstration project for the current month.
Enter the revised estimate of the total number of households that participated
for the State or demonstration project for the preceding month.
Enter the actual/final total number of households that participated for
the State or demonstration project for the second preceding month based on
documented issuance. Each household should be included in the count only
once, regardless of the number of allotments received.
5. The FNS accuracy standards for the issuance and participation information
are that the current month (original) estimate be with (+) or (-) 4 percent
(+) or (-) 2 percent of the actual levels. Provide an explanation of any
unusual circumstances that have caused issuance and participation data
to not meet these accuracy standards, such as disasters, industry shutdowns, etc. The FNS-388 issuance data will be compared to net
issuance reported on line 8 of the FNS-46, Issuance Reconciliation Report.
The FNS-388 report should be signed and dated by the designated State
agency official, preferably that individual responsible for its completion.
Also, provide the title of the person who signed the form.
SPECIAL INSTRUCTIONS - Items 3(a), 4(a), and 4(b)
Provide non-assistance (NA) and public assistance (PA) data only for the
report months of January and July. The NA and PA totals for the actual
second preceding month (January and July) shall be reported on the March
and September FNS-388 reports. In addition, as an attachment to these two
reports, provide a Project Area Data should be submitted with the
FNS-388 State wide report, provided that the Statewide report will no be
delayed. Otherwise, the January and July Project Area data shall be
submitted to FNS by April 19 and October 19, respectively or within 30 days
from the due date of the FNS-388 Statewide report.
NOTE: PA households are those SNAP households in which all
members are receiving income or benefits from TANF, SSI, or
means-tested GA program. All other SNAP households are
considered NA.