List of Ingredients Added to Tobacco in the
Manufacture of Cigarette Products
OMB Control No. 0920-0210
Request for Extension (Reinstatement)
Supporting Statement Part A
Submitted by:
Office on Smoking and Health
National Center of Chronic Disease Prevention
and Health Promotion
Centers for Disease Control and Prevention
Department of Health and Human Services
Project Officer:
Sherrill E. Brady
Policy Team Leader
Telephone: 770-488-5474
Fax: 770-488-5767
E-Mail: [email protected]
June 13, 2012
(Resubmitted December 27, 2012)
Table of Contents
Part A. Justification
Circumstances Making the Collection of Information Necessary
Purpose and Use of the Information Collection
Use of Improved Information Technology and Burden Reduction
Efforts to Identify Duplication and Use of Similar Information
Impact on Small Businesses or Other Small Entities
Consequences of Collecting the Information Less Frequently
Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
Comments in Response to the FRN and Efforts to Consult Outside the Agency
a. Federal Register Notification
b. Other Consultations
Explanation of Any Payment or Gift to Respondents
Assurance of Confidentiality Provided to Respondents
Justification for Sensitive Questions
Estimates of Annualized Burden Hour and Costs
Estimated Burden
Estimated Costs
Estimate of Other Total Annual Cost Burden to Respondents or
Record Keepers
Total Capital and Start-up Costs
Total Operation and Maintenance
Annualized Cost to the Government
Explanation for Program Changes or Adjustments
Plans for Tabulation and Publication and Project Time Schedule
Reason(s) Display of OMB Expiration Date is Inappropriate
Exceptions to Certification for Paperwork Reduction Act Submissions
List of Attachments
Attachment 1a: Comprehensive Smoking Education Act of 1984 (15 U.S.C. ‘ 1331; Public Law 98-474), relevant portions
Attachment 1b: Federal Cigarette Labeling and Advertising Act (15 U.S.C. ‘ 1331-1341)
Attachment 2: Federal Register Notice
Attachment 3: Initial Federal Register Notice (1985)
Attachment 4a: Ingredient Report Specifications
Attachment 4b: Reminder Notification Postcard to Manufacturers, Packagers and Importers of Tobacco Products
Attachment 4c: Request for Additional Information from Manufacturers, Packagers and Importers of Tobacco Products
Attachment 5a: HHS/CDC/OSH Web Page on the Comprehensive Smoking Education Act
Attachment 5b: HHS/CDC/OSH Web Page on Tobacco Ingredient Reporting
Attachment 6: Certificate of Compliance for Manufacturers, Packagers and Importers of Tobacco Products
Attachment 7a: Guidelines to Control and Protect Documents that Contain Privileged Information Obtained in Accordance with Sec. 5 (a) of Public Law 98-474
Attachment 7b: Statutory Provisions on Confidentiality (18 U.S.C. ‘ 1905, 5 U.S.C. ‘ 552)
Attachment 8: Federal Register Notice, November 8, 1994, Vol. 59, pp. 55669-55670.
Attachment 9: CDC/OSH and FDA Review of Data Collections and Strategies to Reduce Duplicative Collections
Attachment 10: Public Comments Received in Response to Publication of the Federal Register Notice
Attachment 11: CDC Response to Public Comments
SUMMARY
This Information Collection Request (ICR) supports Extension of a Congressionally-mandated information collection, “List of Ingredients Added to Tobacco in the Manufacture of Cigarette Products” (OMB control no. 0920-0210, exp. September 30, 2012). OMB approval is requested for three years.
The Extension request includes these changes: a reduction in the estimated number of respondents and a corresponding reduction in total burden hours. There are no changes to information collection procedures or the estimated burden per response.
A. JUSTIFICATION
Circumstances Making the Collection of Information Necessary
Cigarette smoking is the leading preventable cause of premature death and disability in our Nation. Each year more than 440,000 premature deaths occur as the result of cigarette smoking related diseases.
The Centers for Disease Control and Prevention (CDC), Office on Smoking and Health (OSH) has the primary responsibility for the Department of Health and Human Services (HHS) smoking and health program. HHS’s overall goal is to reduce death and disability resulting from cigarette smoking and other forms of tobacco use through programs of information, education and research.
The Comprehensive Smoking Education Act of 1984 (15 U.S.C.' 1335a or P.L. 98-474) requires each person who manufactures, packages, or imports cigarettes to provide the Secretary of Health and Human Services with a list of ingredients added to tobacco in the manufacture of cigarettes, commonly known as the Ingredient Report. Responsibility for collecting ingredient information has been delegated to CDC. The legislation also authorizes HHS to undertake research, and to report to the Congress, as deemed appropriate, on the health effects of the ingredients. A copy of this legislation is provided in Attachment 1a. The requirements are also outlined in section 1335a of the Federal Cigarette Labeling and Advertising Act (15 U.S.C. Parts 1331-1341 (Attachment 1b).
The legislative requirements for ingredient reporting were first published in the Federal Register in 1985 (Attachment 3, vol. 50, p. 49617-49619, published December 3, 1985). At that time, OSH wrote to the companies and trade associations known to be involved in the manufacture, packaging or distribution of cigarettes informing them of the requirements of the Comprehensive Smoking Education Act and the procedures established for submission of the ingredient lists. OSH also advised Covington and Burling, the designated legal counsel and representative for the major cigarette companies in the U.S., of the reporting requirements.
For subsequent data collections, OSH reviews and revises the mailing list of cigarette manufactures, packagers, and importers by comparing it to lists available from the tobacco industry, the Federal Trade Commission, the National Association of Attorneys General and updating the files as new companies submit ingredient lists. CDC distributes a postcard notice (Attachment 4b) to each manufacturer, packager and importer, or respective attorney, reminding them of the reporting requirements and the due date. If a submission contains incomplete entries or possible errors, CDC may follow up by sending a request for additional information (Attachment 4c).
In 1994, HHS published an additional Federal Register Notice (November 8, 1994, vol. 59, p. 55669-55670) that changed the due date from December 31 to March 31. A copy of this notice is provided in Attachment 8.
Privacy Impact Assessment
Overview of the Data Collection System
Respondents are commercial cigarette manufacturers, packagers, or importers (collectively called “manufacturers” throughout this ICR). The information outlined in the Ingredient Report (Attachment 4a) must be submitted for each product. Typically, manufacturers submit a summary report to CDC with the ingredient information for multiple products, often through a designated entity such as legal counsel. The submission must be received on letterhead from the manufacturer or designated representative. In addition, data may be submitted to CDC by mailing a CD, 3-inch floppy disk, or thumb drive. Electronic mail submissions are not accepted.
Ingredient reports for new products are due at the time of first importation. Thereafter, ingredient reports are due annually on March 31.
Items of Information to be Collected
The Ingredient Report provides an itemized list of all ingredients in each cigarette product. CDC requires the list of ingredients to be submitted by chemical name and Chemical Abstract Service (CAS) Registration Number. This is consistent with accepted reporting practices for other companies currently required to report ingredients added to other consumer products. To the best of CDC’s knowledge, laboratory analysis is not available that would provide a complete representation of the ingredients added to tobacco in the manufacture of cigarettes. Laboratory analysis in lieu of the Ingredient Report is not acceptable.
This information collection involves information in identifiable form (IIF). For each manufacturer or designated representative, the name and contact information of a contact person is collected. No personal information about the contact person is collected.
Identification of Website(s) and Website Content Directed at Children Under 13 Years of Age
Since 2003, background information about the Comprehensive Smoking Education Act, ingredient reporting requirements and instructions for reporting have been posted on OSH’s public web site, http://www.cdc.gov/tobacco/basic_information/tobacco_industry/reporting/instructions/index.htm (see Attachments 5a and 5b). There is no website content directed at children less than 13 years of age.
Purpose and Use of Information Collection
The information collection is used to certify compliance with the terms of the Comprehensive Smoking Education Act of 1984 and to support research on the health effects of tobacco smoking.
The tobacco industry is required to provide the HHS Certificate of Compliance to every State’s Attorney General in which their tobacco product is retailed. Also, upon importation to the United States, the tobacco industry also provides the HHS Certificate of Compliance to U.S. Custom’s Border Protection (CBP); in order for the tobacco industry to become established as a manufacturer or importer of tobacco products, it must gain a permit from the Tobacco Tax and Trade Bureau, which utilizes the HHS Certification of Compliance.
Submission of the Ingredient Report information to HHS (through CDC) is required to establish and document manufacturers’ compliance with the legislative mandate. Upon receipt and verification of the required information, CDC sends a Certificate of Compliance (Attachment 6) to each manufacturer. The manufacturer subsequently files a copy of the certificate with the tobacco tax administrator (usually the State Attorney General) in each state in which the manufacturer operates. The Certificate of Compliance from CDC is part of the manufacturer’s initial application to sell tobacco products in the state, and must be updated annually no later than April 30. A manufacturer, packager, or importer that fails to file the Certificate of Compliance with the state tax administrator is not eligible to sell or transfer products in that state or to import products through U.S. Customs.
HHS also uses the information collected to exercise its authority under the Comprehensive Education Act to conduct research on the health effects of ingredients added to tobacco in the manufacture of cigarettes. As authorized in the statute, HHS will report to the Congress information regarding its current and proposed research relative to the health effects of the ingredients; information pertaining to any such ingredient which, in the judgment of the Secretary poses a health risk to users of cigarettes; and any other information which the Secretary determines to be in the public interest. If this information is not collected, those who manufacture, package, or import cigarettes will neither have means to comply with requirements of this law nor will CDC be able to effectively report on the health consequences of cigarette use.
Privacy Impact Assessment
Safeguards implemented by CDC are consistent with Section 1335a of the FCLAA, which required HHS to establish written procedures assuring the confidentiality of information provided (see Attachment 7a, Guidelines to Control and Protect Documents that Contain Privileged Information Obtained in Accordance with Sec. 5(a) of P.L. 98-474). Penalties for disclosure of confidential information are outlined in 18 U.S.C., Crimes and Criminal Procedure, Chapter 93, Part 1905, (see Attachment 7b).
3. Use of Improved Information Technology and Burden Reduction
In order to reduce burden to the respondents, only the minimum information necessary to comply with provisions of the Comprehensive Smoking Education Act is being requested. Respondents are not required to use a complex format or to complete a questionnaire. Respondents are required to submit a new list or a statement that there are no changes to their previously submitted ingredient report every year. Legal obstacles to reducing respondent burden through the use of electronic data collection methods include the confidential and proprietary nature of the ingredients, which makes it impracticable for companies to submit electronically.
4. Efforts to Identify Duplication and Use of Similar Information
The current collection of cigarette ingredient information (OMB No. 0920-0210, exp. 9/30/2012) is required by the Comprehensive Smoking Education Act.
In 1994, the four largest tobacco manufacturers released a public list of ingredients used in the manufacture of cigarette products. While this list provided information similar to that being requested, it only covered one year and did not provide Chemical Abstract Service numbers. Additionally, it did not cover all tobacco manufacturers.
Recently, FDA obtained OMB approval for the Tobacco Health Document information collection (FDA 0910-0654, exp.10/31/2013). This clearance relates to new provisions in section 904(a)(4) of the Family Smoking Prevention and Tobacco Control Act. The Act requires each tobacco product manufacturer or importer, or its agent, to submit to FDA all documents developed after June 22, 2009 “that relate to health, toxicological, behavioral, or physiologic effects of current or future tobacco products, their constituents (including smoke constituents), ingredients, components, and additives.” This information collection is not a substitute for the required reporting to CDC/OSH.
On March 17, 2011, the Office of Management and Budget (OMB) approved the extension of the ICR 0920-0210 for 18 months to expire on 09/30/2012 with the following terms of clearance: “Approved without change for 18 months consistent with the understanding that CDC will work with FDA’s Center for Tobacco Products to identify duplication of tobacco ingredient collections. No later than one year from the date of this approval, CDC will submit a brief report to OMB identifying redundancies in the data collections along with strategies for eliminating duplication and reducing burden on respondents.”
As directed by OMB, CDC/OSH and FDA reviewed their data collections and discussed strategies to reduce or eliminate duplicative collections involving tobacco industry respondents. CDC submitted a follow-up report to OMB in July 2011 (Attachment 9). The findings are that although both CDC and FDA collect tobacco product ingredients and nicotine analysis data, key differences in the scope and detail of the information make these collections non-duplicative. Aligning the programmatic collection and sharing of information will improve the overall utility of data collected. This will allow the agencies to verify the reliability and accuracy of the data, given CDC’s year-by-year program and ability to serve as an annual quality assurance check for FDA monitoring of tobacco product changes by manufacturers. The HHS agencies would benefit from the ability to share information received under the FCLAA, CSTHEA, and FSPTCA legislation.
No other data collections exist that pertain to cigarette ingredients and could potentially fulfill the currents legislative requirements.
5. Involvement of Small Business or Other Small Entities
Some of the companies affected by the reporting requirements are small businesses. The burden on these companies has been considered. To ease potential burden on both small and large entities, the data collection process does not require respondents to use a cumbersome format or to complete an unwieldy form or questionnaire. Each respondent may select and use the response option that is most convenient for their organization.
6. Consequences of Collecting the Information Less Frequently
The Comprehensive Smoking Education Act stipulates that respondents shall report ingredient information annually. If the data collection were less frequent, the collection and reporting provisions would not satisfy statutory requirements; HHS and respondents submitting information less frequently would not be in compliance with the law. Also, analysis of the potential health effects of the reported ingredients would likely be delayed.
7. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
There are no special circumstances for this request.
8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
Federal Register Notice
On February 24, 2012, a Notice was published in the Federal Register (Volume 77, No. 37, pp. 11126-11127) (Attachment 2). CDC received public comments which are included in this Information Collection Request (Attachment 10). CDC’s response is also enclosed (Attachment 11).
Currently, CDC/OSH and FDA are in communication and have complied with OMB’s directive to address duplicative collections involving tobacco industry respondents. In early 2011, CDC and FDA collaborated on an analysis and review of their respective information collections. Although similarities exist, the process resulted in the determination that the data collections are non-duplicative due to key distinctions. These distinctions are summarized in Attachment 9.
Other Consultations
In 1989 and 1990, consultations were held with the designated legal counsel and representative for the major cigarette companies, the Federal Trade Commission, and the Oak Ridge National Laboratory regarding the data collection. There were no major problems that could not be resolved during consultation. The designated legal counsel has been contacted prior to each OMB submission and asked to provide a revised estimate of the respondent burden hours and cost to respondents.
Stanley L. Temko
Attorney
Covington and Burling
201 Pennsylvania Avenue, NW
P.O. Box 7566
Washington, D.C. 20044
Telephone: (202) 662-6000
(Designated legal counsel and representative for the major cigarette companies in the U.S.)
Michael R. Guerin, Ph.D.
Organic Chemistry Section Head
Analytical Chemistry Division
Oak Ridge National Laboratory
P.O. Box 2008
Oak Ridge, Tennessee 37831-6120
Telephone: (615) 574-4862
Judith Wilkenfeld
Assistant Director
Division of Advertising Practices
Federal Trade Commission
Washington, D.C. 20580
Telephone: (202) 326-3150
In 2010, Barry Boren at The Law Offices of Barry Boren was contacted to provide an estimate of person-hours and financial resources for this information collection. In 2010, Stuart Pape at Patton Boggs was contacted to provide an estimate of person-hours and financial resources for this information collection. In 2010, Deborah Wolenberg at Altria Client Services was contacted to provide an estimate of person-hours and financial resources for this information collection.
There were no major problems that could not be resolved during consultation.
9. Explanation of Any Payment or Gift to Respondents
No payment or remuneration will be provided to respondents.
10. Assurance of Confidentiality Provided to Respondents
Privacy Act Determination. This ICR has been reviewed by staff in CDC’s Information Collection Review Office, who determined that the Privacy Act is not applicable. Respondents are business entities, not individuals. Each respondent entity is represented by a contact person; however, no personal information is being collected. All information is filed and retrieved by name of the cigarette manufacturer or the attorney representing the manufacturer, therefore, the information does not fall under the purview of the Privacy Act.
Safeguards. The authorizing legislation for this information collection requires HHS to establish written procedures to assure the confidentiality of the information provided. Consistent with these statutory provisions, HHS has developed strict procedures for treating and protecting relevant documents, including secured file storage and strictly limiting access to the information. These procedures have proven workable, effective, and acceptable to the companies required to report the confidential information. A copy of the HHS procedures is provided in Attachment 7a. In accordance with provisions in the Comprehensive Smoking Education Act, the collected information is to be treated as trade secret or confidential information subject to 5 U.S.C. ' 552 (b)(4) (Freedom of Information Act) and 18 U.S.C. ' 1905 (Criminal Code) (Attachment 7b), and shall not be revealed except as authorized in the statute.
Consent. The reporting requirements for manufacturers are established by the Comprehensive Smoking Education Act. This data collection does not involve research with human subjects, and does not require IRB review and approval. There is no consent process comparable to participation in research.
Nature of Response. Response is required.
11. Justification for Sensitive Questions
The proposed information collection is sensitive in that the industry has expressed concern about possible unintentional or unauthorized release of the ingredient information that the law requires to be reported. The sensitive information must be collected in order to meet the requirements of the Comprehensive Smoking Education Act of 1984.
12. Estimates of Annualized Burden Hours and Costs
Information for each calendar year is submitted no later than March 31 of the following year. Information for each cigarette product must conform to the specifications established by the Ingredient Report (Attachment 4a); however, manufacturers are not required to submit specific forms. CDC distributes a postcard reminder (Attachment 4b) to each manufacturer or designated representative. If a submission contains incomplete entries or possible errors, CDC may follow up by sending a request for additional information (Attachment 4c). The burden estimate is based on experience with the information collection in the prior approval period. As before, the average burden per response is estimated at 6.5 hours, the number of respondents is estimated at 77, and the total burden hours are estimated at 501.
a) Estimated Annualized Burden Hours
Type of Respondents |
Form Name |
Number of Respondents |
Average of Number of Responses per Respondent |
Average Burden Per Response (in hours) |
Total Burden (in hours) |
Cigarette Manufacturers, Packagers, and Importers |
Ingredient Report |
77 |
1 |
6.5 |
501 |
b) Estimated Annualized Cost to Respondents
The estimated total annualized cost to respondents is $23,058, based on an average hourly wage of $46.07 per hour for compiling and reporting the response.
Type of Respondents |
Number of Respondents |
Number of Responses per Respondent |
Average Burden Per Response (in hours) |
Hourly Wage Rate |
Total Cost |
Cigarette Manufacturers, Packagers, and Importers |
77 |
1 |
6.5 |
$46.07 |
$23,058 |
13. Estimate of Other Total Annual Cost Burden to Respondents or Record Keepers
a) Total Capital and Start-up Costs
None.
b) Total Operation and Maintenance
None.
14. Annualized Cost to the Government
The estimated annualized cost to the government is $140,000. The table below describes itemized cost components.
Item |
Estimated Annualized Cost |
CDC Supervisor (3% FTE) |
$3,000 |
Contractor for data collection, data management, communications and logistical support related to compilation and analysis of ingredient reports |
$100,000 |
Secure storage of confidential materials |
$5,000 |
Computing equipment |
$12,000 |
Support services provided by the HHS/CDC/National Center for Environmental Health for laboratory research on chemical substances added to tobacco products |
$20,000 |
Total |
$140,000 |
15. Explanation for Program Changes or Adjustments
There is no change to the estimated burden per response, which is 6.5 hours.
In the previous OMB approval period, the total burden estimate of 930 hours was based on 143 respondents. The estimates in the current Extension request are being reduced to 77 respondents and 501 burden hours (a decrease of 66 respondents and 429 burden hours). The decrease in the estimated number of respondents is based on the actual number of responses received by OSH for the most recent, complete reporting period (2010).
16. Plans for Tabulation and Publication and Project Time Schedule
Information collection occurs annually; ingredient information is to be submitted by March 31 of each year for ingredients used in the previous calendar year. Because the information collection occurs annually, in accordance with the Comprehensive Smoking Education Act, we request a maximum (3-year) clearance.
HHS is authorized, but not required, to analyze submitted data and to submit a report to the Congress. Reports are only submitted to Congress when requested. Requested reports were submitted to Congress in February 1990, July 1990, and March 1993.
17. Reason(s) Display of OMB Expiration Date is Inappropriate
The OMB expiration date is displayed on the reminder postcard (Attachment 4b) mailed to respondents, along with the OMB approval number and burden estimate. As discussed in Section A.3, respondents are required to report information but are not required to use a standardized form. OMB has previously approved display of the expiration date on the reminder postcard, in lieu of displaying the expiration date on a standardized data collection instrument.
18. Exceptions to Certification
There are no exceptions to the certification statement.
Page
| File Type | application/msword |
| File Title | OMB Supporting Statement |
| Author | sxc7 |
| Last Modified By | aro5 |
| File Modified | 2012-12-27 |
| File Created | 2012-12-27 |