2016 Main National Assessment of Educational Progress (NAEP) Administration

Appendix D

School Coordinator Responsibilities 

MyNAEP Features
The diagram below identifies key features
that will help you update information easily
throughout the school year.
1. The Help and Contact Us links put you in
touch with video tutorials, live help, contact
information for NAEP staff, and more.
2. Your school’s selected grade(s) and scheduled
assessment date are shown in the blue banner.

4. Check marks indicate sections that are
already complete, and the color changes from
white to green when NAEP staff confirm the
information.

A Guide to MyNAEP

5. The Prepare for Assessment menu has seven
key tasks for the weeks leading up to the
assessment. These tasks will become available
starting in December.

3. Use the Provide School Information page
to confirm your school’s address, contact
information, and other characteristics.

1

2

2016
The MyNAEP website
provides participating
schools with a convenient
way to prepare for the
upcoming National
Assessment of Educational
Progress (NAEP).
•• MyNAEP will serve as
your primary resource
and action center
throughout the assessment process.

3
4

•• MyNAEP offers school
coordinators an electronic way to prepare
for the assessment at
their own pace.

5

Online Resources

44183.0815.6137010208

School Coordinator
Responsibilities

Information for selected schools

http://nces.ed.gov/nationsreportcard/about/schools.aspx

Introducing NAEP to Teachers Video

http://nces.ed.gov/nationsreportcard/videos/teachervideo

Introducing NAEP to Students Video

http://nces.ed.gov/nationsreportcard/videos/naepstudent.aspx

What Every Parent Should Know
About NAEP Video

http://nces.ed.gov/nationsreportcard/videos/parentvideo

Sample Questions Booklets

http://nces.ed.gov/nationsreportcard/about/booklets.aspx

NAEP Questions Tool

http://nces.ed.gov/NationsReportCard/nqt

Information for parents

http://nces.ed.gov/nationsreportcard/parents

Assessment frameworks

http://www.nagb.org/publications/frameworks.html

•• The MyNAEP menu is
a virtual checklist of all
activities that school
coordinators will need
to complete throughout
the school year, so it is
important to check in
regularly to make sure
your school is on track
with preparations.
•• Visit the MyNAEP
website to get started:
www.mynaep.com.

Each school participating in NAEP 2016 has a designated staff member
to serve as its NAEP school coordinator. You have been selected to serve as
coordinator and liaison for all NAEP assessment activities in your school.
Thank you in advance for helping to prepare for this important assessment!
MyNAEP Activity Timeline
Register for
MyNAEP

Provide
School
Information

Submit
Student List

Prepare for
Assessment

Support
Assessment
Activities

Wrap Up

1

2

3

4

5

6

Now

August September

October –
November

December –
January

One week
before the
assessment

Last day of
school or by
June 1

(if requested)

In the fall, you will be responsible for the following:
Registering for the MyNAEP website.
MyNAEP will provide you with all of the information your school needs to
participate in NAEP, including information about what to expect at each stage.
Multiple school staff members may register to access the site, but only school
coordinators and principals will have full access. Register at www.mynaep.com
by entering the registration ID assigned by your NAEP State or Trial Urban
District Assessment (TUDA) Coordinator. For detailed instructions on how
to register, refer to page 3.

Completing and submitting school information.
Go to the Provide School Information page on MyNAEP to enter and submit
your school’s contact and characteristic information, including your school’s
name, address, and the number of students enrolled in the selected grade.
Providing up-to-date information about your school ensures that materials
can be accurately prepared for the assessment.
Continued on page 2
For more information about NAEP, visit:
http://nces.ed.gov/nationsreportcard.
Find us on:

Preparing and submitting a list of your
school’s students in the selected grade level
(if requested).
NAEP requires a complete list of students in
the selected grade. This ensures that a random
sample of students can be selected to participate
in the assessment and that demographic
information about these students can be
collected. The Submit Student List page will
appear for schools that need to prepare and
upload this list. Student names will always
be kept confidential, and individual student
responses and scores on NAEP are never
reported.

In December, the NAEP representative
responsible for administering NAEP in your
school will contact you and discuss how
to complete these tasks listed under the
Prepare for Assessment menu:
Reviewing student information and
preparing for the assessment of students
with disabilities and English language
learners (SD/ELL).
Visit the Review and Verify List of Students
Selected for NAEP page to review the student
sample and identify any students who cannot
take the assessment. You will also need to review
demographic information and provide updates
in case any information is missing or inaccurate.
To ensure that NAEP reflects the educational
progress of all students, you will need to submit
information on the Complete SD/ELL Student
Information page about how SD/ELL students
will participate in the assessment and the
accommodations they will receive.

Informing parents/guardians of student
participation.
By law, parents/guardians of students selected
to participate in NAEP must be notified in
writing of their child’s selection prior to the
administration of the assessment. An electronic
copy of the Parent/Guardian Notification Letter
is available on the Notify Parents page for
downloading, printing, and distributing.

2

the sessions. Appointment cards can be created
and printed from the Support Assessment
Activities page. You and the teachers of selected
students are encouraged to remain in the
room during the assessment. If attendance
of sampled students is less than 90 percent,
a makeup session will be necessary, and the

Other Prepare for Assessment
menu tasks will become available
in January:
Identifying any newly enrolled students.
For NAEP to obtain an accurate picture of
student achievement, all eligible students must
have an opportunity to be selected. You will need
to visit the Identify Newly Enrolled Students
page and upload an Excel file of students
currently enrolled in the selected grade or add
newly enrolled students to NAEP’s fall roster.
NAEP will draw a random sample of newly
enrolled students to select students who were
not enrolled in the fall.

NAEP representative will schedule another date
to administer the assessment to the students
who were absent. After the assessment, please
safeguard all NAEP materials until the last day
of school. Visit the Wrap Up page to confirm
that all materials have been shredded.

How to Register for and Access MyNAEP

1

Go to www.mynaep.com.
On the right side of the
screen, select Please register.

2

Enter the MyNAEP registration
ID included in the letter or
email sent by your NAEP
representative and select
Continue. If you cannot
locate your registration ID,
please contact your NAEP
representative or the NAEP
help desk at 800-283-6237
or [email protected].
Multiple school staff can
use the registration ID to
register for the website. For
detailed instructions, select
Registration Help.

3

Complete the registration
form and create a password to
access MyNAEP. MyNAEP is a
secure website that contains
confidential information, so
all users will be prompted
to accept a confidentiality
agreement. A username will
be automatically generated
and emailed to you. Links
are available on the login
page in case you forget your
username or password.

Managing the completion of questionnaires
by school staff.
You will be responsible for ensuring the
completion of online questionnaires designed
to provide contextual information for the
assessment results. You can assign, email, and
monitor questionnaires for completion through
the Manage Questionnaires page on MyNAEP.

Planning assessment day logistics.
Assessment day details, including the location(s)
and start time of the assessment, how students
and teachers will be notified, and SD/ELL
student accommodation logistics, will need to be
entered via the Plan for Assessment Day page.

Promoting the importance of NAEP with
school staff and students.
Teachers are essential for motivating students
to do their best on NAEP. Students selected to
take NAEP will represent thousands of students
across the country, so it is vital that they
participate and do their best. Online resources,
short videos, and strategies for promoting NAEP
are all available on the Encourage Participation
page.

On the assessment date, you will meet your
NAEP representative and assessment team,
and be responsible for the following:
Ensuring that students attend the session.
Prior to the assessment start time, you will need
to be available to ensure that students attend

3

Appendix E:
Sample MyNAEP System instructions for Completion of
SD and ELL Inclusion Information (from 201
version)

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4.2 Include SD/ELL Students
The next section is Include SD/ELL Students.

These next tasks are related to students with disabilities and English language learners
and how best to include them in the NAEP assessment. To begin, school coordinators
should select this link on the left-hand navigation bar, shown above.

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In this section, shown on the previous page, school coordinators have the ability to
provide access to MyNAEP for up to two other people at their school who can provide
more specific, detailed information about students selected for NAEP who have
disabilities or are English language learners. If school coordinators are not the best
source of knowledge about the disabled or limited English students selected for NAEP
and the accommodations they require, they can designate a language specialist or a
special education teacher to provide the information about these students that NAEP
requires to accommodate their participation in the assessment. School coordinators do
not have to delegate this task but can if deemed appropriate; this task will be reviewed in
section 4.2.2.
In the tan box at the bottom of the screen, there are several reports and additional
resources available to school coordinators, including the following:


SD Only Confirmation – ACs use this link to prepare for the preassessment
review call. Both school coordinators and ACs use this link to review the data in
this section during the preassessment review call.



ELL Only Confirmation – ACs use this link to prepare for the preassessment
review call. Both school coordinators and ACs use this link to review the data in
this section during the preassessment review call.



Both SD and ELL Confirmation – If there are sampled students who are
classified as both SD and ELL, these students’ data will be reviewed in this link
during the preassessment review call, instead of in the previous two links.



SD/ELL Summary Report – This is a useful report that contains all of the SD and
ELL students, their session, line, and group numbers, classifications, subject, how
they will be assessed on NAEP, and their accommodations.



Exclusion Report (PDF) – This report displays the SD/ELL students whom the
school coordinator has excluded from the NAEP assessment.



Inclusion on NAEP Fact Sheet – This fact sheet explains NAEP’s inclusion policy
for students with disabilities and English language learners.



Letter from Department of Education Encouraging Inclusion – This letter from
the Department of Education asks for the school coordinator’s assistance in
including students with disabilities and English language learners in NAEP.

The first task school coordinators must complete in the Include SD/ELL Students
section is the Watch Tutorial and Get Started link.

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4.2.1

Watch Tutorial and Get Started

School coordinators should begin by selecting the Watch Tutorial and Get Started link.

School coordinators should watch the tutorial and review the informational documents on
this page before completing the tasks in this section. Note that this page contains a link
to the state’s inclusion policy. When school coordinators have finished reviewing all of
the information in this link, they should select the Finish button to move on to the other
tasks in this section.

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When school coordinators select the Finish button, a green check mark will appear next
to the link. They then have the option of either providing access to SD and/or ELL
specialists to complete the rest of this section, or school coordinators may complete this
section themselves.

4.2.2

Provide Access for SD and/or ELL Specialists

School coordinators may opt to provide access to the SD and/or ELL sections to
teachers or other staff members who are more knowledgeable about the school’s SD
and/or ELL students. To provide access to other school staff members so that they can
complete the SD and/or ELL tasks, school coordinators should select the link labeled
Provide Access for SD and/or ELL Specialists.

On the screen above, school coordinators will enter the first name, last name, and email
address of the person or people they are designating as the SD/ELL specialist(s). Then,
they check the box beside the access the person(s) should have.
NAEP strives to keep student data confidential, so limiting access to that data is crucial.
NAEP school coordinators have a role in this responsibility and should always place any
NAEP confidential data that has been printed in the red NAEP Storage Envelope and
store the envelope in a secure location at the school. School coordinators should not
share their login credentials with anyone else.
Instead, school coordinators can grant access for SD specialists, and they will only have
access to students who were selected for NAEP and designated as having a disability. If
school coordinators grant access to an ELL specialist, that person will only have access
to the students selected for NAEP who are English language learners. These specialists
will not have access to other sections of the MyNAEP website.
When the names and email addresses of the SD and/or ELL specialist(s) have been
entered, school coordinators should select the Save button.

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A pop-up window will appear, as shown above. The school coordinator should select the
OK button and then select the Send Email button.

Another pop-up window will appear, confirming the registration messages. An email will
be sent to the person(s) designated as the SD/ELL specialist(s), shown below. The
school coordinator’s email address will appear in the “From:” field so that these teachers
recognize the familiar sender.

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The email message will contain the school’s MyNAEP registration ID and instructions for
registering at the MyNAEP website.
Once school coordinators have finished providing access to SD/ELL specialists, they
should select the Close button to return to the main Include SD/ELL Students landing
page.
The next task, to be completed by either school coordinators or designated specialists, is
to provide information about students with disabilities.

4.2.3

Provide Information for Students with Disabilities

School coordinators (or designated specialists) should select the third link on the landing
page, Provide Information for Students with Disabilities.

The students who were designated as SD IEP, SD 504 or Not SD, Other appear on this
list. School coordinators should check the box for each student that best describes the
disability each student has. They may select more than one box. They should then
select the Save and Continue button when finished.

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If Other Health Impairment (specify) was checked for any student(s), the next screen,
shown above, will ask the school coordinator to specify that disability. For each student
listed, school coordinators should enter the answer in the white box. School coordinators
should not go into detail here about what is required to accommodate this impairment;
they will be asked about this later. School coordinators should select the Save and
Continue button when they have finished.

Next, school coordinators are asked to select the degree of severity of each student’s
disability, shown above. The choices are Mild, Moderate, Profound/Severe, and Don’t
Know. School coordinators should select the appropriate choice from the drop-down list
and use the scroll bar at the right to see all students (if applicable). They should select
the Save and Continue button when they have finished.

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Next, school coordinators indicate at what grade level each student performs in a
specific subject.
The students will be grouped based on which subject they have been selected to take.
For example, all students sampled to take math will be grouped together on one screen.
There, school coordinators are asked at what grade level each student performs in math.
Once school coordinators have selected Save and Continue, they will then be asked at
what grade level each student performs in reading, and then in science.

The next screen, shown above, will ask how, according to each student’s IEP or Section
504 Plan, each student listed is assessed on the state/standardized test in a specific
subject.

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Again, students are grouped according to which subject they have been selected to take.
School coordinators should select Save and Continue when they are finished.
If the school is a public school, school coordinators should read the additional
instructions regarding Alternate and Modified Assessments carefully. The options are
Without accommodations, With accommodations, With (state’s Modified)
Assessment, and With (state’s Alternate) Assessment.
If the school is a private school, the options are Without accommodations, With
accommodations, With simplified or adapted test, and With portfolio review.

4.2.3.1

Without Accommodations

If, on the previous screen(s), school coordinators indicate that one or more students is
assessed on the state/standardized test for a specific subject without accommodations,
the next screen (shown above), will ask if these students should also be tested on NAEP
in that subject without accommodations.
Again, students are grouped according to which subject they have been selected to take.
For each student listed, school coordinators should click in the box under either Yes or
No, then select Save and Continue.

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If school coordinators select No for any student, they will then be asked how each
student should be tested on NAEP in that subject, shown above. To view a list of
accommodations accepted by NAEP, school coordinators can place their mouse over
the words “list of allowed accommodations.” In the drop-down list under the column How
should this student be tested on NAEP? school coordinators should select either
With accommodations allowed by NAEP or Do not test. Then they should select
Save and Continue.
If school coordinators select With accommodations allowed by NAEP, their next
screens will ask them to select which accommodations each student requires in a
specific subject.

If school coordinators select Do not test for any student, the next screen, shown above,
will prompt them to indicate why each student cannot be tested on NAEP in that specific
subject. In the column labeled Why can student not be tested on NAEP?, school
coordinators should select either Requires Accommodation(s) Not Allowed by NAEP,
Takes the (State Modified) Assessment, Takes the (State Alternate) Assessment,
or Other Reason (specify).

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If the school is a private school, the options here will be Requires Accommodation(s)
Not Allowed by NAEP, Takes the simplified or adapted test, Takes the portfolio
review, and Other Reason (specify). School coordinators should then select Save and
Continue.

If school coordinators select Other Reason (specify), the next screen, shown above,
will ask them to type in the reason why each student cannot be tested on NAEP in that
subject. When they have done so, school coordinators should select Save and
Continue.

If school coordinators select Requires Accommodation(s) Not Allowed by NAEP, the
next screen, shown above, will ask them to specify which accommodations each student
requires that are not allowed. They should select the pencil icon in the Edit column.

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A white box will pop up that lists many common accommodations that are not allowed on
NAEP. School coordinators should select the accommodation(s) the student requires. If
the accommodation(s) the student requires is not listed, they should select the box for
Requires another accommodation (specify) and type in the accommodation(s) in the
text boxes that appear. They should then select Save.

School coordinators will return to the main page after selecting Save. When they have
selected all of the accommodations each student requires that are not allowed, they
should select Continue to move on.

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4.2.3.2

With Accommodations

If school coordinators indicate that one or more students is assessed on the
state/standardized test for a specific subject with accommodations, their next screen will
ask them to specify the accommodations that each student receives when he or she is
tested in a specific subject.

To begin, school coordinators must select the pencil icon next to the student’s name.

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A white box will appear with a list of accommodations available for the student’s subject
(shown on the previous page). Note that the list of allowed accommodations will vary,
based on the student’s subject. School coordinators should check all accommodations
that apply to the student. To read more details about what an accommodation includes,
school coordinators can place their cursor over the name of each accommodation, and a
description will appear.
Note that several of the accommodations will ask school coordinators to specify
additional information. If, for example, a student requires as an accommodation an aide
or familiar person to administer the test, or cueing to stay on task, school coordinators
are prompted to provide the name and email address of a person at the school who can
administer the test or provide cueing to this student. NAEP asks for the email address
because information about administering the assessment will be emailed directly to that
aide or teacher.
If school coordinators choose Other (specify), another list of common accommodations
will appear below it, along with whether it is an allowed accommodation in the subject on
NAEP. If the other accommodation does not appear on the new list, school coordinators
will need to specify what other accommodation this student requires that is not on the
list.
When school coordinators have finished, they should select Save. The accommodations
window will close, and the accommodation(s) selected for the student will show up in the
column labeled All Accommodations.

When school coordinators have finished selecting accommodations for all students
listed, they should select the Continue button.

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Next, the table shows the students selected for NAEP who require accommodations in a
specific subject (science, in the example above) and the accommodations that they
require. Here, school coordinators indicate whether or not each student can take NAEP
with only the accommodation(s) listed that are allowed by NAEP. They should select
either Yes or No and then Save and Continue.

If school coordinators select No for any student, the next screen asks them how each
student should be tested on NAEP in that subject. The options are Without
Accommodations and Do Not Test.
If Do Not Test is selected, when school coordinators advance to the next screen, they
will be asked to select a reason why: Requires Accommodation(s) Not Allowed by
NAEP, Takes the (State Modified) Assessment, or Takes the (State Alternate)
Assessment.
Note: If Do Not Test is selected and the school is a private school, school coordinators’
options on the following screen are Requires Accommodations Not Allowed by
NAEP, Takes the simplified or adapted test, Takes the portfolio review, and Other
Reason (specify).

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If school coordinators select Requires Accommodations Not Allowed by NAEP, they
will be asked to specify which accommodation(s) each student requires that is not
allowed. They should select the pencil icon on the left-hand side of the table.

In the white box that pops up, school coordinators should place a check mark next to the
accommodations. If Requires another accommodation (specify) is selected, note that
three boxes will appear to allow school coordinators to enter up to three other
accommodations not in the list. When they have selected the accommodation(s), they
should select the Save button.

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School coordinators should select Continue to move on.

School coordinators will again be asked how each student should be tested on NAEP.
The options here are Without accommodations, With accommodations allowed by
NAEP, and Do not test. They should then select Save and Continue.

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If school coordinators select Do not test, they will see the screen shown on the previous
page. Since the student is being excluded contrary to NAEP policy, school coordinators
must indicate whether the decision to not test the student is the school’s decision or the
parent’s/student’s decision. After indicating whether it is the school’s or
parent’s/student’s decision, they should select Save and Continue.

School coordinators will see the screen shown above stating that their NAEP State
Coordinator may contact them to discuss the exclusion. They should select Continue.

If school coordinators indicate that a student needs an Other accommodation and has
manually typed in the accommodation, the system notifies them that the accommodation
has to be confirmed by their NAEP representative.

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If any students are classified as both SD and ELL, school coordinators will see the
above screen next, informing them that they will review how the student(s) will be
assessed with their NAEP representative during the preassessment review call.

Next, the system asks school coordinators to confirm how each student listed will be
assessed on NAEP in the specified subject.
In the example above, the top table displays the student who will be assessed on NAEP
without accommodations in the regular session. The bottom table displays the one
student who is being excluded contrary to NAEP policy.
To confirm each student, school coordinators click in that student’s row under the
column labeled Confirmed and then select Save and Continue. Note that if any
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students are classified as SD and ELL, they will not appear on this confirmation screen.
They will be reviewed with the NAEP representative during the preassessment review
call.

If school coordinators wish to change a student’s accommodations or how he or she will
be tested on NAEP, they should select Not Confirmed in his or her row. Selecting Save
and Continue will advance school coordinators to a screen (above) where they will be
able to make corrections. To do this, they need to select the pencil icon to the left of the
student’s name.

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In the white box that pops up, shown on the previous page, school coordinators can edit
how a student is assessed on state/standardized tests, how he or she should be
assessed on NAEP, and any accommodations. They should select Save when they are
finished.
Once school coordinators are finished with all revisions for all students listed, they
should select the Continue button.

When all students have been confirmed, school coordinators will see the last page for
this section, instructing them to select Finish to return to the Include SD/ELL Students
landing page.

There is now a white check mark next to the link for Provide Information for Students
with Disabilities.

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4.2.4

Chapter 4

Provide Information for English Language
Learners

The next task is Provide Information for English Language Learners.

The first screen asks school coordinators to record each student’s primary language
using the drop-down list in the column labeled What is the student’s primary
language. When they are finished, they should select Save and Continue.

If school coordinators select Other for a student’s primary language, the next screen will
ask them to specify that language. If Other was not selected for any students, they will
skip this screen. In the column labeled Other primary language (Specify), school
coordinators should click in the white box and type each student’s primary language.
When they have finished, they should select Save and Continue.

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Next, school coordinators are asked how long, including this year, each student has
been receiving Academic Instruction Primarily in English. (This phrase is underlined.
To read more about what academic instruction primarily in English means, school
coordinators can place their cursor over the underlined words.) In the column labeled
Academic Instruction Primarily in English, they should select the drop-down list and
select Does not receive academic instruction primarily in English, Less than 1
year, 1 to 2 years, 2 to 3 years, 3 years or more, or Don’t know. When they have
done this for each student, school coordinators should select Save and Continue.

The next screen asks school coordinators at what grade level each student performs in a
given subject. The phrase “grade level” is also underlined. School coordinators can use
their cursor to hover over the phrase and read about what is meant by grade level.

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As in the SD section, students are grouped according to which subject they have been
selected to take. Students sampled to take one subject will be grouped together on one
screen, while other students sampled to take another subject (if applicable) will be
grouped together on another screen. Since the four ELL students in the examples shown
have all been selected to take math, all four students appear on the same screen.
Under the column labeled At what grade level does this student perform?, school
coordinators should click on the drop-down list and select at what grade level each
student performs in the specified subject. The options are: At or above grade level;
One year below grade level; Two or more years below grade level; Not receiving
instruction in this subject; and Don’t know. When they have selected an answer for
each student listed, school coordinators should select Save and Continue.

The next screen asks school coordinators to characterize each student’s English
proficiency for each category listed: Listening comprehension in English, Reading
English, Speaking English, and Writing English. To read more about what is meant by
“English proficiency,” school coordinators can use their cursor to hover over the
underlined phrase.
School coordinators should select the drop-down list in each column and select each
student’s level of English proficiency for that category. For each item, the levels of
English proficiency are: ELL advanced, ELL intermediate, ELL beginning, No
proficiency, and Don’t know. When finished, school coordinators should select Save
and Continue.

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Next, school coordinators are asked to indicate how long each student has been
enrolled in U.S. schools, keeping in mind that one full academic year is defined as one
full school year before the assessment. In the column labeled How long has this
student been enrolled in U.S. schools?, school coordinators should click on the dropdown list and select either 1 full academic year or more before the NAEP
assessment or Less than 1 full academic year before the NAEP assessment. When
they have finished, they should select Save and Continue.

If school coordinators indicate that a student has been enrolled in U.S. schools for less
than one full year before the NAEP assessment, the next screen will ask if that student
should be tested on NAEP. According to NAEP’s inclusion policy, these students should
be excluded from NAEP. School coordinators should click in the column under No and
then Save and Continue.

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Next, school coordinators are asked to specify whether or not each ELL student needs
accommodations to be tested in the specified subject.
Again, if the school has been selected for more than one subject, school coordinators
will be asked about each subject on separate screens.
For each student, school coordinators should select either Yes or No. When they are
finished, they should select Save and Continue.

4.2.4.1

Without Accommodations

On the next screen, if school coordinators select No, indicating that a student does not
need accommodations to be tested in a particular subject, they will next be asked if that
student should be tested on NAEP in that subject without accommodations. They should
select either Yes or No and then select Save and Continue.

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If school coordinators select No on the previous screen, they will next be asked how that
student should be tested on NAEP. In the drop-down list, the options are With
accommodations allowed by NAEP and Do not test. School coordinators should
indicate how each student should be tested on NAEP, then select Save and Continue.

If school coordinators select Do not test, the next screen will ask them to provide a
reason why. Their options are Requires Accommodation(s) Not Allowed by NAEP,
Enrolled in U.S. schools less than 1 full academic year, and Other reason (specify).
School coordinators should select the reason and then select Save and Continue.

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If school coordinators select Other reason (specify), the next screen will ask them to
type that reason in the white box. They should select Save and Continue when they
have done so.

If school coordinators select Requires Accommodation(s) Not Allowed by NAEP, the
next screen will ask them to specify which accommodation the student requires that is
not allowed. They should select the pencil icon to the left of the student’s name.

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Clicking on the pencil icon brings up a white box where school coordinators should place
a check mark next to all of the accommodations the student requires that are not allowed
by NAEP. If the student requires an accommodation that is not listed, they should place
a check mark next to Requires another accommodation (specify), and type in the
accommodation(s) in the box(es) that appear below it. When finished, school
coordinators should select Save.

After selecting Save, school coordinators will return to the main screen. If they are
finished indicating which accommodation(s) the student(s) requires that is not allowed on
NAEP, they should select Continue.

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4.2.4.2

Chapter 4

With Accommodations

If school coordinators indicate that a student does need accommodations to be tested in
a particular subject, they will next be asked to specify those accommodations. To begin,
school coordinators should click on the pencil icon to the left of each student’s name to
select their accommodations.

School coordinators should select all accommodations that apply to the student. To read
more details about what an accommodation includes, they can place their cursor over
the name of each accommodation, and a description will appear.

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As with the previous section regarding students with disabilities, several of the
accommodations here will ask school coordinators to specify additional information. If
they select Other (specify), another list of common accommodations will appear below
it, along with whether it is an allowed accommodation in the subject on NAEP. If the
other accommodation does not appear on the new list, school coordinators will need to
specify what other accommodation this student requires that is not on the list.
When school coordinators have selected all of the accommodations for the student, they
should select Save. The accommodations window will close, and the accommodation(s)
selected for the student will show up in the column labeled All Accommodations.

When school coordinators have finished selecting accommodations for all students
listed, they should select Continue. Again, if the school has been selected to test in
more than one subject for NAEP, school coordinators will next be asked to record
accommodations each sampled student receives in that specific subject, if applicable.

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School coordinators are next asked if each student listed can be tested on NAEP in a
specific subject with only the allowed accommodations. They should select either Yes or
No for each student and then Save and Continue.

If school coordinators select No, that a student cannot be tested on NAEP in that subject
with only those accommodations, their next screen will ask how the listed student(s)
should be tested on NAEP in that subject. In the column labeled How should this
student be tested on NAEP? school coordinators should select the drop-down list and
select either Without accommodations or Do not test. Next, they will select Save and
Continue.

If school coordinators select Do not test, their next screen will ask them why each
student cannot be tested on NAEP. Under the column labeled Why can student not be
tested on NAEP? school coordinators should click on the drop-down list and select
Requires accommodation(s) not allowed by NAEP, Enrolled in U.S. schools less
than 1 full academic year, or Other reason (specify). They should then select Save
and Continue.

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If school coordinators select Other reason (specify), their next screen will ask them to
provide a reason. In the column labeled Other Reason (specify), school coordinators
should type in their answer, then select Save and Continue.

If school coordinators select Requires an accommodation not allowed by NAEP, their
next screen will ask them to indicate which accommodation the student requires that is
not allowed. They should click on the pencil icon to the left of the student name and
place a check mark next to all of the accommodations that apply to the student. They
should select Continue when finished.

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If any students have been excluded contrary to NAEP inclusion policy, they will be listed
on the next screen. School coordinators have the option of changing how the student will
be tested. The options in the drop-down list are Without accommodations, With
accommodations allowed by NAEP, and Do not test. They select Save and
Continue when finished.

If school coordinators select Do not test, they will see the screen shown above. Since
the student is being excluded contrary to NAEP policy, school coordinators must indicate
whether the decision to not test the student is the school’s decision, or the
parent’s/student’s decision. After indicating whether it is the school’s or
parent’s/student’s decision, they should select Save and Continue.

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School coordinators will see the screen shown above stating that their NAEP State
Coordinator may contact them to discuss the exclusion. They should select Continue.

If school coordinators indicate that a student needs an Other accommodation and has
manually typed in the accommodation, the system notifies them that the accommodation
has to be confirmed by their NAEP representative.

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If any students are classified as both SD and ELL, school coordinators will see the
above screen informing them that they will review how the student(s) will be assessed
with their NAEP representative during the preassessment review call.

School coordinators’ next screen will summarize how the ELL students will be assessed
on NAEP in the specified subject. They are asked to confirm that each student listed is
correct.
In the example above, Elizabeth Ruiz Enriquez will be assessed in the regular session
with accommodations. Joacim Dominquez will be excluded in accordance with NAEP

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policy because he has been enrolled in U.S. schools less than 1 full academic year.
Kendle Rivera Calderon will be excluded contrary to NAEP policy. For each student,
school coordinators should select either Not Confirmed or Confirmed, then Save and
Continue.

If school coordinators select Not Confirmed for any student, the next screen will allow
them to make any corrections to his or her information. They can select the pencil icon
next to the student’s name to edit information. When they have made all corrections,
they should select Save and Continue.

If school coordinators select Confirmed for all students listed, they will advance directly
to the thank you page. They should select Finish to return to the Include SD/ELL
Students landing page.

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