COPS Application Package

Forms and Documents

Document Name	Status
Form 424 SF-424 Form	New
COPS Application Package Form and Instruction	New
COPS Application Package Form and Instruction	Removed
Justification for Burden Change.docx Supplementary Document	2013-02-22
JUSTIFICATION FOR CHANGE 12.16.docx Justification for No Material/Nonsubstantive Change	2011-12-16
1103-0098SuppStatA_2013.docx Supporting Statement A	2013-02-22
Violent Crime Act of 1994.pdf Supplementary Document	2008-01-05

IC Document Collections

IC ID	Document Title	Status
205897	SF-424 Form	New
205689	COPS Application Package Form and Instruction	New
192740	COPS Application Package Form and Instruction	Removed

ICR Details

OMB Control No: 1103-0098	ICR Reference No: 201302-1103-001
Status: Historical Active	Previous ICR Reference No: 201112-1103-001
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Application Package
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/27/2013
	Date Received in OIRA: 02/06/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/29/2016	36 Months From Approved	01/31/2015
Responses	7,600	0	3,800
Time Burden (Hours)	35,226	0	34,580
Cost Burden (Dollars)	0	0	0

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Abstract: Under the Violent Crime and Control Act of 1994, the U.S. Department of Justice COPS Office would request grant application information from state, local and tribal law enforcement agencies in order to properly award grant funds to advance public safety through community policing.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 59665	09/28/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 71829	12/04/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
COPS Application Package	None	COPS Standard Application
COPS Application Package	None	COPS Application Package
SF-424	424	Application for Federal Assistance

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,600	3,800	0	0	3,800	0
Annual Time Burden (Hours)	35,226	34,580	0	0	646	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: For FY2013, the COPS Hiring Program (CHP) is once again being opened up to all agencies that are eligible to apply, unlike in FY 2012 where it was limited to agencies who applied in FY2011 but did not receive funding. During the FY2011 application solicitation, which was also the last open solicitation conducted for CHP, only around 3000 agencies applied. In order to keep this number accurate for the current solicitation season, the COPS Office does not request a change in burden hours for FY13 COPS Application Package (CAP). However, due to new OMB policy changes that require components to calculate burden for common forms used, COPS does request an increase in burden to account for the SF 424 that applicants have to fill out in addition to the CAP.

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Annual Cost to Federal Government: $227,468

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/06/2013

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