PVSA 2012 OMB Renewal Justification

SUPPORTING STATEMENT FOR PAPERWORK REDUCTION ACT SUBMISSIONS

 

A. Justification

A1.  Need for Information Collection

In order to recognize individuals, schools and organizations, with the President’s Volunteer Service Award, the program must collect information about the individuals and organizations and their activities to verify that they have earned the award.

A2.  Indicate how, by whom, and for what purpose the information is to be used.

The information collected will be used primarily to identify recipients of the President’s Volunteer Service Awards and the Call to Service Awards. Individuals, groups, families and organizations can be nominated by an organization or third party. The nominations will be reviewed by the administering agency for compliance and awards will be made on that basis. Information also will be used to assure the integrity of the program, for reporting on the accomplishments of the program, for the public awareness campaign, and to further the goals of the award.

 

 A3.  Minimize Burden: Use of Improved Technology to Reduce Burden

All forms can be submitted electronically online.

A4.  Non-Duplication

There are no other sources of information by which the Corporation can meet the purposes described in A2 (above).

 

A5.  Minimizing for economic burden for small businesses or other small entities.

This collection of information does not impact small businesses because they are not eligible to apply for these awards. There is no economic burden to any other small entities beyond the cost of staff time to collect and report the data. This is minimized to the degree possible by only asking for the information absolutely necessary.

A6.  Consequences of the collection if not conducted, conducted less frequently, as well as any technical or legal obstacles to reducing burden.

 The President’s Volunteer Service Awards will not be able to be awarded without this collection.

A7.  Special circumstances that would cause information collection to be collected in a manner requiring respondents to report more often than quarterly; report in fewer than 30 days after receipt of the request; submit more than an original and two copies; retain records for more than three years; and other ways specified in the Instructions focused on statistical methods, confidentially, and proprietary trade secrets.

There are no special circumstances that would require the collection of information in any other ways specified.

A8.  Provide copy and identify the date and page number of publication in the Federal Register of the Agency’s notice. Summarize comments received and actions taken in response to comments. Specifically address comments received on cost and hour burden.

The 60 day Notice soliciting comments was published on Friday, October 19, 2012 on page 64329. One public comment was received. They noticed the omission of some clarifying information on one of the forms, which we have corrected on the final forms. They also suggested changing the personal identifying information we were collecting, we responded that this information, as submitted, is necessary to confirm eligibility and identity.

 

 A9.  Payment to Respondents

There are no payments or gifts to respondents

  

A10.  Assurance of Confidentiality and its basis in statute, regulation, or agency policy.

Information provided by this collection may be shared with federal, state, and local agencies for law enforcement purposes. Information provided by respondents is subject the Privacy Act and a Privacy Act Notice will be included on the instrument.

A11.  Sensitive Questions

 The information collection does not include questions of a sensitive nature.

 

A12. Hour burden of the collection

These are the forms necessary to award the President’s Volunteer Service Award.

We expect approximately 200,000 respondents to use these forms to nominate and order the awards. The frequency of response will not be greater than annually per nominee, and should not exceed 20 minutes of effort per nominee. There is no estimated annual hour burden outside of the customary and usual business practices.

 

A13. Cost burden to the respondent

There is no cost to the respondent.

 

A14. Cost to Government

There are no additional costs to the Government.

A15. Reasons for program changes

Not applicable.

 

 A16.  Publication of results

Not applicable because the responses to this information collection will not be published. 

 

A17.  Explain the reason for seeking approval to not display the expiration date for OMB approval of the information collection.

Not applicable.

 

 A18.  Exceptions to the certification statement

There are no exceptions to the certification statement in the submitted ROCIS form.

3