1625-0086 Stat Authority

Coast Guard (Great Lakes Pilotage), DHS
St. Lawrence Seaway Pilots Association, Cape Vincent, N.Y.; Lakes Pilots
Association, Inc., Port Huron, Mich.;
and the Supervising Pilot, Department
of Transport, Port Weller, Ontario,
Canada, approved as of October 14, 1970.
(3) The Working Rules for District
No. 2, amended and adopted by the
Lakes Pilots Association, Inc., Port
Huron, Mich., approved as of May 15,
1967.
[28 FR 12852, Dec. 4, 1963, as amended at 30
FR 5512, Apr. 17, 1965; 30 FR 12680, Oct. 5, 1965;
CGFR 67–39, 32 FR 8590, June 15, 1967; 32 FR
14223, Oct. 23, 1967; CGD 74–233, 40 FR 41527,
Sept. 8, 1975. Redesignated and amended at 61
FR 32655, June 25, 1996, and further redesignated and amended by USCG–1998–3976, 63 FR
35139, 35140, June 29, 1998]

PART 403—GREAT LAKES PILOTAGE
UNIFORM ACCOUNTING SYSTEM
Subpart A—General
Sec.
403.100
and
403.105
403.110
403.115
403.120

Applicability of system of accounts
reports.
Records.
Accounting entities.
Accounting period.
Notes to financial statements.

Subpart B—Inter-Association Settlements
403.200

General.

Generally Accepted Accounting Principles (GAAP) issued by the Financial
Accounting Standards Board. These
guidelines are available by writing to
the Director, Great Lakes Pilotage at
the address listed in § 401.110(a)(9) of
this chapter.
[60 FR 18369, Apr. 11, 1995. Redesignated and
amended at 61 FR 32655, June 25, 1996, and
further redesignated and amended by USCG–
1998–3976, 63 FR 35139, 35140, June 29, 1998]

§ 403.105

403.300

Financial reporting requirements.

403.400

Uniform pilot’s source form.

Subpart D—Source Forms
AUTHORITY: 46 U.S.C. 2104(a), 8105, 9303,
9304; 49 CFR 1.46 (mmm).
SOURCE: 60 FR 18369, Apr. 11, 1995, unless
otherwise noted. Redesignated by USCG–
1998–3976, 63 FR 35139, June 29, 1998.

Subpart A—General
SOURCE: 60 FR 18369, Apr. 11, 1995 unless
otherwise noted. Redesignated at 61 FR 32655,
June 25, 1996.

§ 403.100 Applicability of system of accounts and reports.
Each Association shall keep its books
of account, records and memoranda,
and make reports to the Director in accordance with the guidelines of the

Records.

(a) Each Association shall maintain
the general books of account and all
books, records, and supporting memoranda in such manner as to provide, at
any time, full information relating to
any account. Supporting memoranda
must provide sufficient information to
verify the nature and character of each
entry and its proper classification.
(b) Each Association shall maintain
all books, records and memoranda in a
manner that will readily permit audit
and examination by the Director or the
Director’s representatives. All books,
records and memoranda shall be protected from loss, theft, or damage by
fire, flood or otherwise, and shall be retained for 10 years unless otherwise authorized by the Director.
§ 403.110

Subpart C—Reporting Requirements

hmoore on PROD1PC68 with HMCFR

§ 403.120

Accounting entities.

Each Association shall be a separate
accounting
entity.
However,
the
records shall be maintained with sufficient particularity to allocate items to
each pilotage pool operation or
nonpool operation and to support the
equitable proration of items that are
common to two or more pilotage pools.
§ 403.115

Accounting period.

Each Association subject to this part
shall maintain its accounts on a calendar year basis unless otherwise approved by the Director.
§ 403.120

Notes to financial statements.

(a) All matters that are not clearly
identified in the body of the financial
statements of the Association, but
which may materially influence interpretations or conclusions that may
reasonably be drawn in regard to financial condition or earnings of the Association, shall be clearly and completely

461

VerDate Aug<31>2005

01:07 Oct 24, 2006

Jkt 208194

PO 00000

Frm 00471

Fmt 8010

Sfmt 8010

Y:\SGML\208194.XXX

208194

§ 403.200

46 CFR Ch. III (10–1–06 Edition)

stated as footnotes to the financial
statements.
(b) Financial items that are not otherwise required to be reported in the
Association financial statements, but
which may affect ratemaking calculations, are required to be reported to
the Director in the notes to the financial statements. Any financial items
that are not reported to the Director
will not be considered by the Director
during ratemaking procedures contained in part 404 of this chapter.
[60 FR 18369, Apr. 11, 1995. Redesignated and
amended at 61 FR 32655, June 25, 1996, and
further redesignated by USCG–1998–3976, 63
FR 35139, 35140, June 29, 1998]

Subpart B—Inter-Association
Settlements
SOURCE: 60 FR 18369, Apr. 11, 1995 unless
otherwise noted. Redesignated at 61 FR 32655,
June 25, 1996, and further redesignated by
USCG–1998–3976, 63 FR 35139, June 29, 1998.

§ 403.200

General.

Each Association that shares revenues and expenses with the Canadian
Great
Lakes
Pilotage
Authority
(GLPA) shall submit settlement statements regarding these activities. The
settlement statements shall be completed in accordance with the terms of
agreements between the United States
and Canada and guidance from the Director of Great Lakes Pilotage.

Subpart C—Reporting
Requirements

hmoore on PROD1PC68 with HMCFR

§ 403.300 Financial reporting requirements.
(a) General:
(1) The financial statements shall list
each active account, including subsidiary accounts.
(2) The financial statements, together with any other required statistical data, shall be submitted to the
Director within 30 days of the end of
the reporting period, unless otherwise
authorized by the Director.
(3) An officer of the Association shall
certify the accuracy of the financial
statements.
(b) Required Reports:

(1) By April 1 of each year, each Association shall obtain an annual unqualified long form audit report for the preceding year, audited and prepared in
accordance with generally accepted auditing standards by an independent certified public accountant.
(2) Each Association shall forward
their annual unqualified long form
audit report, and any associated settlement statements, to the Director no
later than April 7 of each year.
[60 FR 18369, Apr. 11, 1995, as amended at 61
FR 21084, May 9, 1996. Redesignated at 61 FR
32655, June 25, 1996, and further redesignated
by USCG–1998–3976, 63 FR 35139, June 29, 1998]

Subpart D—Source Forms
§ 403.400 Uniform pilot’s source form.
(a) Each Association shall record pilotage transactions on a form approved
by the Director. The approved form
shall be issued to pilots by authorized
United States pilotage pools.
(b) Pilots shall complete forms in detail as soon as possible after completion of assignment and return the entire set to the dispatching office, together with adequate support for reimbursable travel expenses.
(c) Upon receipt by the Association,
the forms shall be completed by insertion of rates and charges as specified in
part 401 of this chapter.
(d) Copies of the form shall be distributed as follows:
(1) Original to accompany invoice;
(2) First copy to Director;
(3) Second copy to billing office for
accounting record;
(4) Third copy to pilot’s own Association for pilot’s personal record;
(5) Fourth copy to corresponding Canadian Association or agency for office
use.
(e) Associations shall account by
number for all pilot source forms
issued.
[60 FR 18369, Apr. 11, 1995. Redesignated and
amended at 61 FR 32655, June 25, 1996, and
further redesignated and amended by USCG–
1998–3976, 63 FR 35139, 35140, June 29, 1998]

PART 404—GREAT LAKES PILOTAGE
RATEMAKING
Sec.
404.1

General ratemaking provisions.

462

VerDate Aug<31>2005

01:07 Oct 24, 2006

Jkt 208194

PO 00000

Frm 00472

Fmt 8010

Sfmt 8010

Y:\SGML\208194.XXX

208194