User Guide - Annual Financial Report - Long Form

National Park Service
Annual Financial Report (AFR) Long Form
User’s Guide
Version 5.0
September 6, 2012

Copyrights and Proprietary Notices
The information in this document is subject to change without notice.
This document contains material that is proprietary of and confidential to Department of Interior (DOI). Disclosure outside DOI is prohibited except by
written permission, license agreement, or other confidential agreement. This document may not be reproduced in any form or by an electronic or
mechanical means.
The information contained herein is prepared by DOI solely for use by DOI employees, agents, and customers. Dissemination of the information and/or
concepts contained herein to other parties is prohibited without DOI prior written permission. Disclosure outside DOI is prohibited except by license
agreement or other confidentiality agreement.

T ABLE
1

C ONTENTS

INTRODUCTION ........................................................................................................................................................ 3
1.1
1.2

2

OF

TECHNICAL REQUIREMENTS .................................................................................................................................... 3
QUESTIONS AND SUPPORT ....................................................................................................................................... 3

AFR WEB SUBMISSION ACCOUNT ....................................................................................................................... 4
2.1
2.2
2.3

REQUEST AN ACCOUNT ONLINE ............................................................................................................................... 4
CHANGING ACCOUNT INFORMATION ....................................................................................................................... 5
FORGOTTEN PASSWORD .......................................................................................................................................... 6

3

DOWNLOADING THE AFR USER GUIDE AND FORMS ................................................................................... 8

4

MACRO SETTINGS MUST BE CHANGED BEFORE COMPLETING THE NPS AFR LONG FORM ....... 10

5

WORKING ON THE AFR IN MICROSOFT EXCEL - GENERAL INFORMATION ..................................... 13
5.1
5.2
5.3

6

COMPLETING THE NPS AFR LONG FORM ...................................................................................................... 15
6.1
6.2
6.3
6.4

7

CONCESSIONER INFO PAGE .................................................................................................................................... 15
SPECIAL GUIDANCE FOR SCHEDULE D .................................................................................................................. 17
SPECIAL GUIDANCE FOR SCHEDULE M .................................................................................................................. 18
SPECIAL GUIDANCE FOR SCHEDULES F, K, L AND O ............................................................................................. 19

SUBMITTING THE NPS AFR LONG FORM........................................................................................................ 20
7.1
7.2
7.3
7.4
7.5

8

CELL FORMAT GUIDANCE ..................................................................................................................................... 13
INFO BUTTON ........................................................................................................................................................ 13
USING THE TABLE OF CONTENTS ........................................................................................................................... 14

CREATING AND SAVING PREPARED DATA FILE ..................................................................................................... 20
PRINTING HARD COPIES OF THE ANNUAL FINANCIAL REPORT .............................................................................. 21
ACCESSING NPS AFR WEBSITE ............................................................................................................................ 22
UPLOADING THE AFR REPORT AND SUPPLEMENTAL FILES ................................................................................... 23
SUBMITTING ADDITIONAL FILES AFTER THE AFR UPLOAD IS COMPLETE ............................................................ 24

WRAP UP .................................................................................................................................................................... 25

2

1 Introduction
This manual will guide you through the process of completing the Annual Financial Report (AFR) Long
Form for the National Park Service (NPS). You are encouraged to read through this Guide before you
start to fill out your electronic AFR. The Guide provides general information on correctly completing
the form, as well as guidance for utilizing the features of Excel to successfully submit your AFR.
NPS Commercial Services Program (NPSCSP) has used a Microsoft Windows based application,
Microsoft Excel (Excel), to develop the electronic AFR Forms. This document assumes you are
familiar with basic uses of Microsoft Windows. If you are not, please consult an individual within your
organization or park that is familiar with Microsoft Windows. The AFR Excel Guide, available on the
AFR website is an additional resource available for those who are unfamiliar with Excel.
NPSCSP has designed the AFR Forms in Excel so that concessioners can easily enter and submit
financial data to the National Park Service. If you are familiar with Excel, you will find that the
application is much more than an ordinary spreadsheet; it is highly automated and controlled,
facilitating efficient and accurate data entry and submission. Once you have entered your financial
data, you will be able to electronically save and submit the AFR data to NPS via the AFR website. You
will also be able to print paper copies of the AFR to save for your own records.
There is no need for you to complete the AFR Long Form in one sitting. Excel allows you to save your
work in progress and pick it up again at any time.

1.1 Technical Requirements
To complete the AFR Long Form you will need a licensed copy of Microsoft Excel 2000 or later. Your
computer will also need to meet the following minimum requirements in order to support Excel:
Component
Computer & processor
Memory
Hard disk
Screen Resolution
Operating System
Internet Connection

Requirement
Intel Pentium 233-MHz or faster processor
128 megabytes (MB) of RAM
150 MB of available hard-disk space
800 × 600 pixels or higher
Microsoft Windows® 2000 with Service Pack 3, Windows XP or later
Internet functionality requires dial-up or broadband Internet access

The electronic AFR process is not compatible with Mac computers. If you have a Mac, please contact
your park for permission to file a paper copy of the AFR and for a copy of the AFR form.

1.2 Questions and Support
If you have questions related to completing the AFR form or on the use of the electronic version,
please do not hesitate to contact the park individual responsible for concession matters. The AFR
Excel Guide, “10 Quick Steps to Completing and Submitting the AFR” and “Frequently Asked
Questions” documents on the AFR website, http://www.nps.gov/commercialservices/tools_afr.htm,
can answer many common questions. You can also email questions to [email protected],
which will put you in touch with someone from the Washington office.
3

2 AFR Web Submission Account
It is necessary to request an account online to submit your completed AFR forms. It is recommended
you request your account before you complete your AFR Forms. After you submit your request,
NPSCSP personnel will activate your account; it may be several days before your account is activated.
Before you can request an account online, you will need to know your individual ConcID
(Concessioner Identification). Every concession operation has its own unique ConcID that is used to
track their concession information in the National Park Service System; it is actually part of your
contract or permit number.
•

If you have a concession contract, look at the cover sheet to find your contract number; it
should look similar to this example: CC-ACAD019-06. The middle 7 characters are your
ConcID; in this example the ConcID would be ACAD019.

•

If you have a concession permit, your permit number should be in the upper left hand corner
of your permit and should look like the example given above: CP-ACAD019-06. Your ConcID
would also be the middle 7 characters of your permit number: ACAD019. If you have a
problem identifying your ConcID, please contact your park, they will be able to help you.

2.1 Request an account online
Go to the NPS Concession AFR webpage at http://www.nps.gov/commercialservices/tools_afr.htm.
Once the website opens, click “Request an Account”.

(Alternately, you can go to https://afrsubmission.nps.gov/ and click “Register;” both websites will
take you to the same place.)
Once the “Create a New Account” page opens, you need to provide some information. First, make
sure “Concessioner” is selected for Role. Scroll through the box on the left to find your ConcID, then
click to select the ConcID and click the right arrow symbol
to add it to your account. If you have
more than one ConcID repeat this step with the remaining ConcIDs. In the boxes below, provide the
remaining information: Company Name, First Name, Last Name, Email Address, Phone Number,
Password (password should have at least 6 characters), then click “Create Account”.
Write down your password and keep in a safe place; you will need to know it for all future submittals.
4

If your ConcID is not on the list, or has the wrong company name, please email
[email protected] for assistance.
Once the System Admin (NPS Personnel) activates your account, the system will automatically send
an email to the email address on the account verifying that your account has been activated. If you
do not receive an email (check your spam box first), please send an email to
[email protected]. You will not be able to submit your AFR Form until your account is
activated.

2.2 Changing Account Information
Once an AFR account has been created, it remains in the system; you can use the same account year
after year. However, sometimes it may be necessary to update an account; for example if a new
person becomes responsible for submitting the AFR or if your phone number changes. First, login to
the AFR website (https://afrsubmission.nps.gov/) with your email address and password.

5

Then click “View/Update My Profile” on the left side of the menu. Enter your new information in the
boxes, then click “Update Profile” to complete the update.

2.3 Forgotten Password
The AFR website has a feature to reset your password if you have forgotten yours. Simply click the
“Forgot Password” link on the home page, then fill in your email address and click “Submit.”

6

An email will be sent within a few minutes with a temporary password for you to use.

Return to the login page and login with your email address and the new password from the email.
Once you have logged in, you may change your password to something more memorable by clicking
the “Change Password” link on the upper right.

Enter the password emailed to you in the Old Password box, then type the passowrd of your choice in
the following boxes. Click “Change Password” to complete. The next time you login, use the new
password you entered.

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3 Downloading the AFR User Guide and Forms
Each year when you are ready to work on your AFR, you must go to the following website and
download the form(s) again. This will ensure that you have the most current form available. Do not
use the form you downloaded for the previous year, doing so might cause problems with your
submittal.
You can download the following on http://www.nps.gov/commercialservices/tools_afr.htm:
•

AFR Electronic Long Form

•

AFR Electronic Short Form

•

Short Form Fees Worksheet

•

AFR User’s Guides

•

AFR Excel Guide

•

Frequently Asked Questions

•

10 Quick Steps to Completing and Submitting the AFR

Click on the green file name to download the file; a box will open asking if you want to save or open
the file, choose save. Do not choose “open” or the AFR forms will not work correctly.
Save the files you need to a folder where you can easily access them. If you are unfamiliar with how
to download and save documents from the website, please refer to the AFR Excel Guide before
proceeding.

Naming the AFR Long Form
The file name of the AFR Long Form when you download it from the AFR website,
AFRElectronicLongForm_V5.0, is a generic name. Before you begin working on your AFR, you should
save the file with a new file name so that you can easily locate it in your files and so that it is easily
identified when sent to the NPS.
8

To rename your AFR file, go to File (in Excel 2003 or 2010) or the Windows button (in Excel 2007) and
click Save As. A dialog box will open; the folder where your AFR file is currently saved will be
displayed. If you would like to choose a new location to save your AFR file, use the task pane on the
left to navigate to the location of your choice.

Click in the File Name box and delete the existing file name. Type in the new file name – the
recommended saving protocol is: “CONCID Year AFR Long Form”. Then click the Save button. Once
you have saved it to the location of your choice the first time, remember to click the Save icon
frequently to update the saved file.

9

4 Macro Settings MUST BE CHANGED Before Completing the NPS AFR
Long Form
If you are unfamiliar with the basic uses of Excel, you are encouraged to review the AFR Excel Guide
before proceeding with this section.
After you have downloaded and saved the AFR form to your computer and are ready to start filling in
your AFR, BEFORE you open the NPS AFR Long Form, you need to change the Excel security settings
first to enable the macros built in to the form.
How to Change Excel Security Settings for Excel 2003:
First, open Excel and select “Tools” from the menu, select “Macro” then “Security” from the
dropdown menu.

Note the level the macros are set now so you can return the settings to the original position after
completing your AFR. Then, change the Security Settings to “Low” and click “OK”.
When you open the NPS AFR Long Form a Security Box may appear warning you that 'Macros may
contain viruses.' However, the macros contained within the NPS AFR Short and Long Forms enhance
the worksheets and do not contain viruses – this is simply a standard warning issued by Microsoft
Excel for any file that contains advanced coding. To proceed, select the 'Enable Macros' button.
Once macros have been enabled, the worksheet will continue to open.
How to Change Excel Security Settings for Excel 2007 or 2010:
If you are using Microsoft Excel 2007, there are two settings that must be changed in order for the
electronic AFR to work; Macro settings and ActiveX settings.
In Excel 2007, click the Microsoft Office Button
click Excel Options.

, or in Excel 2010 click on the File menu, and then

10

Then, click Trust Center, click Trust Center Settings, and then click Macro Settings.

Click the option “Enable all macros;” selecting this option to allow all macros to run. Even though the
message for this option states that it is not recommended, and that potentially dangerous code can
run, this option must be selected for the electronic AFR process to work. After you finish working on
your AFR, you can return your macro settings to their original setting to keep your computer
protected.

11

Then click ActiveX Settings on the left side of the Trust Center window.
Select Enable all controls without restrictions and without prompting (not recommended,
potentially dangerous controls can run) to enable all ActiveX controls in documents with minimal
restrictions. Again, this option must be selected for the electronic AFR process to work. You may
return the ActiveX settings to their original position after you complete the AFR.
Click on OK and OK again to get back to the Excel screen.

You are now ready to open the NPS AFR Long Form and begin filling it out.

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5 Working on the AFR in Microsoft Excel - General Information
5.1 Cell Format Guidance
Cells that are designed to accept dollar amounts only allow whole dollar amounts. When entering
your data, please round cents to the nearest dollar.
Cells that are designed to accept percentages only allow valid percentages. Please enter a
percentage between 0 - 100%. You do not need to type the '%' symbol as it will already be provided
within the cell.
You should format dates as mm/dd/yyyy in any cells that require the entry of a calendar date. Where,
mm = month, dd = day and yyyy = four digit calendar year.
Some cells do not require data entry; they contain formulas that calculate a value based on data you
entered into prior cells. These cells are shaded either tan or light grey. You cannot alter these cells.
Leave cells for which you have nothing to report blank. Do not enter zeros, dashes, “N/A,” etc.
If you are unfamiliar with Excel and need more guidance on cell formatting, see the AFR Excel Guide.

5.2 Info Button
Many schedules within the NPS AFR Long Form include additional user instructions. If the schedule
includes extra guidance, an 'Info' button will display in the top left corner of the spreadsheet. Simply
click on the button and the information will appear on your screen. If nothing pops up when you click
the Info button, the macro security level is not set properly. Refer to pages 7-9 for more information.

Read the instructions, and click the 'OK' button to close the instruction box.
13

Pop-Up Boxes
Most fields within the AFR Long Form include pop-up boxes that will appear once
you have selected a cell. These pop-up boxes offer helpful instructions for
completing the data entry associated with the cell.
Occasionally the pop-up boxes will cover the cell into which you are trying to enter information. If
this happens, simply click on the box and drag it to another spot on the screen. Once you have
moved the box, it will remain in the same spot until you move to the next spreadsheet.

5.3 Using the Table of Contents
Once you have opened the NPS AFR Long Form file, ensure the 'Table of Contents' tab is selected. To
select the tab, click on the tab titled 'Table of
Contents' at the bottom of the screen.
There are two ways to access Schedules within the Long Form. You can use the tabs at the bottom of
the screen to move from one Schedule to another, or you can use the links provided to the right of

Column of Links.
Simply click on the
link to go to the
corresponding
schedule's
spreadsheet

Row of tabs.
Simply click on a
tab to go to the
corresponding
spreadsheet

the Table of Contents. To use the links, simply click on a Schedule's corresponding 'Link (X)' title.

14

6 Completing the NPS AFR Long Form
6.1 Concessioner Info Page
Once you have opened the AFR Long Form, a pop up box with general instructions will open. Read
these instructions and click ‘OK’ to begin working. You will see different tabs near the bottom of the
window. Each tab represents a separate Schedule on the Long Form. Before starting to fill out the
AFR form, ensure that the 'Concessioner Info' tab is selected. If it is not selected, click on the tab
titled 'Concessioner Info' at the bottom of the screen

The first page you should complete is the Concessioner Info worksheet. Once you have clicked on the
'Concessioner Info' tab or 'Link ID,' you will see the screen shown below.

15

The 'Concessioner Info' sheet is unique because it includes a drop down box that contains
Concessioner IDs. A small arrow box will appear when you select the 'Concessioner ID' cell. Click on
the arrow and a drop down menu will appear.

You can then use the arrows on the right of the menu to scroll to your Concessioner ID and Name.
Once you have found the correct ID and Name, select the information by simply clicking on the line.

Excel will automatically fill the 'Concessioner ID,' 'Concessioner' and 'Contract or Permit No.' cells
with the information you select.

It is important that the information in the 'Concessioner ID' cell and the Concessioner cell appear
exactly the way it looks in the box above. The only information that should be in the cell for
'Concessioner ID' is the concID. If for some reason when you select your concID from the drop-down
box both the concID and the Concessioner name appear in the 'Concessioner ID' cell, the AFR will not
be able to be submitted. If this happens, your macro security levels are not set correctly, see pages
10-12 for instructions. After resetting your macro security and closing and reopening Excel, click the
down arrow and make the selection again.
If your Concessioner ID is not listed in
the drop down menu, you can enter
the information manually. Simply
click on the 'Concessioner ID' cell and
begin typing your ID. Once you have
entered your ID and attempt to move
to the next cell a warning message
will appear.
16

If you correctly entered your Concessioner ID number and would like to continue entering
information, simply click the 'Yes.' Otherwise, click 'No' to return to the cell to select an ID from the
drop down menu. Once you have completed Concessioner Info, continue to the other spreadsheets
by clicking on tabs at the bottom of the screen or returning to the 'Table of Contents' tab and clicking
on a desired link.

6.2 Special Guidance for Schedule D
Schedule D includes a feature that allows you to choose whether to complete the 'Schedule D for
Possessory Interest' (DPI) or the 'Schedule D for Leaseholder Surrender Interest' (DLSI).
Before completing Schedule D, you must determine which version of the schedule is appropriate for
your concession. If you are not sure which Schedule D you should use, please contact your park. The
AFR Long Form file you download will show a tab labeled either 'DPI' or 'DLSI.' Regardless of which
version you need to complete, click on the worksheet tab at the bottom of your screen that says
either ‘DPI” or “DLSI’. Within the Schedule D spreadsheet, there is a green button that allows you to
switch between DPI and DLSI. Choose the appropriate Schedule D and then begin to complete the
necessary data entry. Once you have started entering data you should not switch between the two
versions because it will cause the Schedule D spreadsheet to 'reset' itself. You will lose any
information entered into the other version of Schedule D.

17

6.3 Special Guidance for Schedule M
By default, the AFR Long Form includes one 'Schedule M - Operational Statistics'. Some
concessioners however, may need to complete multiple instances of this Schedule, if there multiple
instances of the same type of operation within the park (e.g. 2 gift shops and 3 snack bars.) A
maximum of seven Schedules M are allowed. If you feel that more than seven Schedules are needed,
please work with your Park’s concessions contact to consolidate your information. To insert
additional Schedules, click on the drop-down menu arrow, located in the top right corner of the
Schedule.
A menu will appear that gives you the option of inserting up to seven copies of the Schedule. Select
the number of Schedules you would like inserted and then click the 'Add/Drop Schedules' button to
complete the process.

Once the Schedules have been successfully inserted, additional tabs will appear at the bottom of the
screen. Any time the user elects to complete more than one Schedule M, a tab titled 'M-total' is
inserted. This tab does not require any user input, but simply provides a summary of all Schedules M
completed.

Users can reduce the number of Schedules M at any
time. If you decide additional Schedules M are
unnecessary, select the tab 'M1' and use the drop
down menu, located in the top right corner of the
Schedule, to select the appropriate number of
Schedules M. Click the 'Add/Drop Schedules'
button to complete the process. Before the
additional Schedules are deleted, a warning box will
appear verifying you wish to proceed. To delete the
additional Schedule M, click 'OK,' to discontinue the process, click 'Cancel'.
Once all of the spreadsheets have been completed, select the 'Submit' tab and continue to Section 7,
Submitting the NPS AFR Long Form, of this document.

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6.4 Special Guidance for Schedules F, K, L and O
Some concessioners will have a large amount of information to report in Schedules F, K, L or O that
will not fit in the regular AFR Long Form. There are three options for submitting longer versions of
these Schedules to the NPS:
1. Create a document in Microsoft Word and upload it to the AFR website when you submit your
AFR (see pages 24-25)
2. Create a spreadsheet in Microsoft Excel and upload it to the AFR website when you submit
your AFR (see pages 24-25)
3. Create a PDF document in Adobe Acrobat (see Excel Guide for assistance) and upload it to the
AFR website when you submit your AFR (see pages 24-25)
Additional files should be saved in the same location as the AFR and must be named
“CONCID_FiscalYear_documentname.” For example, BUIS001_2012_CPAReview. Please do not lock
or protect the document files; this prevents the NPS’ ability to combine the files with your AFR.
Creating a PDF of Schedules F, K or O can be helpful for concessioners who use their own accounting
software to keep track of these items. Instead of inputting all of the data into the AFR worksheets, it
can simply be saved as is and uploaded. However, it is vital that all of the information required on
these schedules is reported, even if the formatting is different. For more information how to create a
PDF, see the AFR Excel Guide, page 20.
Note: The AFR Supplemental File for Schedules K and O is no longer available. If your data does not fit
into the regular AFR schedules, please create a separate document and upload it to the AFR website.

19

7 Submitting the NPS AFR Long Form
The NPS AFR Long Form should be submitted via NPS AFR website using the internet. Once you have
finished entering all data in each worksheet of the NPS AFR Long Form select the 'Submit' tab at the
bottom of the AFR Long Form.
Submitting your AFR forms via the NPS AFR website is a simple process that can be completed using
your web browser. Before you begin ensure that your computer is connected to the internet and that
you have an activated AFR Web submission account. If you have not set up your account, please see
pages 4-6 of this guide. Also, be sure to do a "quick save" to ensure all of your work has been saved.

7.1 Creating and Saving Prepared Data File
Step 1: Select a Location to Save the Prepared Data file
In order to submit financial reporting data to NPS, you will need to prepare your data to be sent to
NPS. When the AFR information is submitted, the actual data that was input into the form is the only
information that is sent, the entire form is not submitted. Therefore a new file with only the AFR
data needs to be created for the submission process to work. This new file is called the Prepared
Data File. Begin this process by selecting the 'Submit' tab, then clicking the 'Browse' button.

A small menu will appear in the top left corner of your screen. Navigate to the folder where you
saved your AFR. For those who saved their AFR in a folder of their choice, click on the appropriate
folder and then click 'OK,' to select a location to save the Prepared Data File.
For those who followed the saving instructions in pages 10-12 of the AFR Excel Guide, select the ‘My
Documents’ folder by clicking on the + symbol. Then click on the ‘Annual Financial Reports’ folder and
click ‘OK’ to select a location to save the Prepared Data File.
It is important to note that the Prepared Data File is separate from the Excel file you have been using
to enter your AFR information; it is a special extract that is automatically generated in a required
format.
20

Step 2: Create the Prepared Data File
Once you have selected a location to save the Prepared Data File, click the ‘Create Prepared Data File'
button.

If the Datafile creation was successful, the
box shown at right will pop-up:
If there is an error in your AFR, a box will
pop-up requesting that changes be made.
Go back to the worksheet(s) indicated, make
the changes, and click the ‘Create Prepared
Datafile’ button again.
Your Prepared Data File has now been created and saved. This is the file you will upload to the AFR
website. The file name will look like “PreparedData-L_(BADL001_2010-11-23).,xml”. Make a note of
this file name so you will easily be able to locate the correct file when you upload to the AFR website.

7.2 Printing Hard Copies of the Annual Financial Report
You can use the 'Print Paper Copies' button to print hard copies of the Annual Financial Report.
Printing and maintaining a hardcopy of the AFR Long Form is suggested in the event that NPS should
have questions about your data. The print button is located at the bottom of spreadsheet named
'Submit.' Simply click the 'Print Paper Copies' button.

Once you have clicked the 'Print Paper Copies' button, the print menu will appear. Choose how many
copies of the report you would like to print and click the 'OK' button.
For more help with printing, see the AFR Excel Guide.
Now you are done with this section and are ready to upload to the AFR website.
21

7.3 Accessing NPS AFR Website
There are 3 ways to access the AFR Website:
1. Click on the blue link at the bottom of the submit page in your AFR
2. Use your web browser to access the NPS AFR website using this link
http://home.nps.gov/afr/
3. Click on the “Login” link from the Concessions AFR webpage where you
downloaded your forms.
In the menu on the left side, click “Login.” You must have received an email notification from the NPS
letting you know your account has been activated before you can submit your AFR files. If you have
not created your AFR website account yet, see page 5 of this guide. Enter your email address and
password to login; see below.

22

7.4 Uploading the AFR Report and Supplemental Files
1. Once you login, you will see a screen that shows your previous AFR Submissions. To upload the AFR
Prepared Data file and other files you generated previously, click “Submit AFR” on the left.

2. To upload your AFR, click the "Browse" button and navigate to the folder where you saved your
AFR Prepared Data file.

3. Open the folder,
select the prepared
data file [looks like
“PreparedDataL_(BADL001_2010-0723).xml”], and click
“Open.”

23

4. Then click the “Upload File” button to upload your Prepared Data file.
5. Next, you need to upload your AFR Excel File (the form you filled in) as an attachment. Click the
“Browse” button and navigate to the folder where you saved your Excel file when you began
working on it.
6. Select the file, which will have the name “CONCID Year AFR Long Form” if you followed the steps
on pages 8 and 9 of this guide, and click “Open.” Then click the “Upload File” button to upload
your AFR Excel File.
7. If there are additional files that you would like to upload, repeat steps 2 through 4 until you have
uploaded all of the files you would like to submit.
8. After adding each document that you need to upload, click the “Submit All Uploaded
Documents” button to complete the upload. If the upload was successful you should see the
message: "Submission Completed” in bright green letters. You will also receive an email verifying
that your AFR has been received. If you do not receive one within 48 hours, please contact the
Administrator at [email protected].

7.5 Submitting Additional Files After the AFR Upload is Complete
The AFR website allows you to upload additional files after your AFR has been uploaded, which can
be helpful if you’ve forgotten to submit something or the NPS requests additional supporting
information. Before you start, make sure the document files are not locked or protected; this
prevents the NPS’ ability to combine the files with your AFR. To submit, first login to the AFR website
as detailed in section 6.3 above. You will see the Submission Log:

24

Edit Button

Click on the Edit
button to the right of the Annual Financial Report that corresponds with the
additional documents you are uploading. A similar uploading screen will appear as when you
originally uploaded your AFR. Follow steps 3-5 above to complete the upload of the additional files.

8 Wrap Up
Once you have saved and submitted your completed AFR Long Form, it is recommended you create a
backup file of your data. You can use an external hard drive, USB flash drive, data diskettes or CDROM to archive your Long Form. Generally, you simply connect the drive via USB or insert the
diskette/CD and save the AFR Long Form to the new location.
The National Park Service is committed to the development of a streamlined AFR reporting process.
Your feedback is an important part of this effort. If you encounter difficulties in completing the AFR
Long Form, or would like to provide feedback, please do not hesitate to contact the park individual
responsible for concession matters. If necessary, the regional or Washington office will also be
available.

25