Close Call Reporting System

Forms and Documents

Document Name	Status
Form BTS-0010A UP Close Call Reports Form and Instruction	Modified
Form BTS-0011A New Jersey Transit Close Call Report Form and Instruction	New
Form BTS-000-11B New Jersey Transit Interview Tool Form and Instruction	New
Form BTS-0011A UP Interview Tool Form and Instruction	New
OMB SupportingStatement-Part A- for C3RS_08132013_final.docx Supporting Statement A	2013-10-31
2013-Renewal-30-Day Notice.pdf Supplementary Document	2013-08-01
60-day Notice - Renewal_2013.pdf Supplementary Document	2013-08-01
OMB SupportingStatement - Part B - for C3RS_07302013.docx Supporting Statement B	2013-08-01

IC Document Collections

IC ID	Document Title	Status
45092	UP Close Call Reports Form and Instruction	Modified
208191	New Jersey Transit Close Call Report Form and Instruction	New
208190	New Jersey Transit Interview Tool Form and Instruction	New
208011	UP Interview Tool Form and Instruction	New

ICR Details

OMB Control No: 2139-0010	ICR Reference No: 201308-2139-001
Status: Historical Active	Previous ICR Reference No: 201002-2139-004
Agency/Subagency: DOT/RITA	Agency Tracking No:
Title: Close Call Reporting System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/13/2013
	Date Received in OIRA: 08/15/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2014	36 Months From Approved	11/30/2013
Responses	730	0	730
Time Burden (Hours)	365	0	365
Cost Burden (Dollars)	0	0	0

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Abstract: Request to continue data collection of close calls and near misses through voluntary reporting of such events to BTS. This data collection effort is in support of a multi-year research/demonstration study aiming at improving rail safety by analyzing information on close calls an other unsafe events in the rail industry. This collection is necessary because information on close calls in not normally reported to the railroad carriers or the Federal Railroad Administration.

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Authorizing Statute(s): PL: Pub.L. 107 - 347 Title V, subtitle A Name of Law: CIPSEA
   US Code: 49 USC Section 6302 Name of Law: MAP 21
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 27479	05/10/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 44622	07/24/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
New Jersey Transit Close Call Report	BTS-0011A	New Jersey Transit Close Call Report
UP Close Call Reports	BTS-0010A	UP Report Form
UP Interview Tool	BTS-0011A	UP Interview Tool
New Jersey Transit Interview Tool	BTS-000-11B	New Jersey Transit Interview Tool

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	730	730	0	0	0	0
Annual Time Burden (Hours)	365	365	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Although the burden per respondent remains approximately the same (> 1 hour), changes and adjustments have been made to make the entire data collection process more efficient and conducive to statistical analysis by standardizing data structures, eliminating data redundancy, and strengthening data quality control. Specifically: • Electronic reporting is added as a method of submitting a close call report to BTS in addition to the existing paper forms. • The data collection instruments were revised to streamline the process and account for online reporting. • Data fields have been added to the report form (reducing interview time from an average of 60 min to no more than 40 min), and • The revised interview tool has fewer data fields.

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Annual Cost to Federal Government: $415,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/15/2013

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