Invitation to Participate E-mail

Attachment 7

Invitation To Participate E-Mail

From: <Contracting Officer Representative>
Sent:
To:
Subject: SAMHSA Invites You To Host a <Year> Town Hall Meeting

Dear <Name of community-based organization contact>:

On behalf of the Substance Abuse and Mental Health Services Administration (SAMHSA) and its Underage Drinking Prevention Education Initiatives, I am inviting you to host a <Year> Town Hall Meeting to prevent underage drinking. SAMHSA, as the lead agency for the Interagency Coordinating Committee on the Prevention of Underage Drinking, has sponsored these events every 2 years since 2006 as a way for communities to learn more about preventing this public health problem. Our theme for the <Year> Town Hall Meetings is <Theme> to emphasize that the goal of these events is to promote community actions that will achieve measurable results.

Your state/territory National Prevention Network member has recommended that <name of community-based organization> be invited to participate and be eligible for a <$XXX> planning stipend. We also are providing free online resources for planning, promoting, and conducting a successful meeting at our enhanced Town Hall Meeting Website. SAMHSA’s key expectations for organizations agreeing to host a <Year> event are as follows:

• Conduct one or more Town Hall Meeting(s) on underage drinking prevention, preferably in March or April (April is Alcohol Awareness Month).

• Enter your event details in our online registration database, which will automatically include your event in our interactive Town Hall Meeting state map and locator map.

• Involve as many different community sectors as possible in your event. We particularly encourage youth involvement in planning and conducting a Town Hall Meeting.

• Document your Town Hall Meeting and planned followup activities by completing the online Organizer Survey after your event is held. A link to the survey will be provided to you later.

We ask that you confirm your participation within 10 business days from the date of this message, through our registration database using your unique URL.

<Insert URL.>

Please join this national grassroots effort to prevent underage drinking. Should you have questions or comments, call the Town Hall Meeting information line at 866–419–2514 or e-mail us at [email protected].

Sincerely,

____________________
Contracting Officer Representative, Underage Drinking Prevention Education Initiatives
SAMHSA