Form FEMA Form 089-26 FEMA Form 089-26 RCPGP (Sample) Detailed Project Plan Template

OMB Control Number: 1660-0123
								FEMA Form Number: 089-26
Expiration Date: 12/31/2013
Paperwork Burden Disclosure Notice
Public reporting burden for this form is estimated to average 40 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting the form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 1800 South Bell Street, Arlington VA 20598-3005, Paperwork Reduction Project (1660-0123). NOTE: DO NOT SEND YOUR COMPLETED FORM TO THIS ADDRESS.
Regional Logistics Program Project Plan (EXAMPLE)
Tasks		% Complete	Labor/ Work	Duration	Start Date	End Date	Dependencies	Resources
Logistics Planning
Develop CONOPS and Supporting Manuals			307 hours	218 days	9/1/2008	7/1/2009
1	Collect and review existing plans, agreements, and MOUs, using Synch Matrix (sources should include national, regional, and local documents)		70 hours	45 days	9/1/2008	10/31/2008	N/A
2	Generate draft of CONOPS to address capability gaps and optimize resource deployment		40 hours	45 days	11/3/2008	1/2/2009	1
3	Generate draft of Supporting Manuals		40 hours	45 days	11/3/2008	1/2/2009	1
4	Review of drafts by regional partners		50 hours	15 days	1/5/2009	1/23/2009	2,3
5	Incorporate edits from regional partners		10 hours	7 days	1/26/2009	2/3/2009	4
6	Request independent peer review of document (either by consultants or another jurisdiction)		40 hours	43 days	2/4/2009	4/3/2009	5
7	Incorporate peer review comments and generate final draft of CONOPS		20 hours	32 days	4/6/2009	5/19/2009	6
8	Incorporate peer review comments and generate final draft of Supporting Manuals		20 hours	32 days	4/6/2009	5/19/2009	6
9	Coordinate final drafts through regional partners		15 hours	18 days	5/20/2009	6/12/2009	7,8
10	Issue final plans/manuals		2 hours	13 days	6/15/2009	7/1/2009	9
Establish Support System			1048 hours	478 days	10/1/2008	7/30/2010
11	Site local logistics centers (LLC) in local jurisdictions		240 hours	108 days	10/1/2008	2/27/2009	N/A
12	Begin to meet with federal, state and local logistics professionals, procurement officers, vendors, and transporters		500 hours	133 days	3/2/2009	9/2/2009	N/A
13	Plan Regional Logistics Council (RLC) meeting		10 hours	10 days	8/20/2009	9/2/2009	N/A
14	Convene Regional Logistics Council (RLC) and coordinate planning and capacity building		8 hours	1 day	9/3/2009	9/3/2009	13
15	Begin to establish blanket purchase agreements with vendors throughout the country		240 hours	129 days	9/4/2009	3/3/2010	14
16	Meet with non-profit groups to plan and build event capacity		60 hours	107 days	3/4/2010	7/30/2010	15
Determine Staff, Supply, and Equipment Sources			430 hours	152 days	10/1/2008	4/30/2009
17	Establish requirements for staff, supplies and equipment		30 hours	33 days	10/1/2008	11/14/2008	N/A
18	Assess local, state, and other regional partners for capability to meet requirements and determine needs		120 hours	44 days	11/17/2008	1/15/2009	17
19	Develop a work plan for closing shortfalls (mix of contracts, MOUs, EMAC requests and federal mission assignments)		15 hours	21 days	1/2/2009	1/30/2009	N/A
20	For contracts and MOUs, assess local, state, and federal (GSA) contracts for applicable vendors		40 hours	20 days	2/2/2009	2/27/2009	19
21	For contracts and MOUs, assess vendors' capability to deliver good or service		30 hours	10 days	3/2/2009	3/13/2009	20
22	For contracts and MOUs, determine and list any items that are required and not on contract		10 hours	10 days	2/2/2009	2/13/2009	N/A
23	Determine if items required and not on contract are stockpile requirements or if there is an acceptable level of risk to allow "just in time" delivery		20 hours	20 days	2/16/2009	3/13/2009	22
24	For contracts and MOUs, draft specifications and scopes of work for each good or service		40 hours	20 days	2/2/2009	2/27/2009	N/A
25	Release specifications and scopes of work for bidding purposes		5 hours	10 days	3/2/2009	3/13/2009	24
26	Develop plan to address post-disaster donations management		120 hours	34 days	3/16/2009	4/30/2009	N/A
Solicit Feedback from all Regional Stakeholders			600 hours	195 days	9/1/2008	5/29/2009
27	Solicit comments from regional stakeholders on all plan components		120 hours	65 days	9/1/2008	11/28/2008	N/A
28	Coordinate interim drafts of manuals with regions		80 hours	45 days	12/1/2008	1/30/2009	27
29	Beta test site assessment materials with each regional stakeholder		400 hours	85 days	2/2/2009	5/29/2009	28
Pre-Script Mission Assignments for State, EMAC, and Federal Assets			340 hours	196 days	9/1/2008	6/1/2009
30	Identify external pre-packaged assets		180 hours	65 days	9/1/2008	11/28/2008	N/A
31	Map how, where and when external support assets support overall response		60 hours	65 days	12/1/2008	2/27/2009	30
32	For EMAC and federal mission assignments, pre-script and pre-coordinate the requests with NEMA and FEMA		100 hours	66 days	3/2/2009	6/1/2009	31
Establish Commodity Distribution Sites			615 hours	174 days	1/1/2009	9/1/2009
33	Determine operational model (type, location, layout)		300 hours	65 days	1/1/2009	4/1/2009	N/A
34	Identify and map large open areas (1-2 acres)		180 hours	44 days	4/2/2009	6/2/2009	N/A
35	Assess locations for usability (site visits)		15 hours	22 days	5/4/2009	6/2/2009	N/A
36	Develop site-specific layout for each location		60 hours	31 days	6/3/2009	7/15/2009	35
37	Develop prepared public information messages about distribution centers		60 hours	21 days	8/4/2009	9/1/2009	36
Establish Staging Areas			555 hours	174 days	1/1/2009	9/1/2009
38	Identify and map large open areas (5+ acres)		180 hours	42 days	1/1/2009	2/27/2009	N/A
39	Assess locations for usability (site visits)		15 hours	20 days	2/2/2009	2/27/2009	N/A
40	Develop site-specific layout for each location		60 hours	33 days	3/2/2009	4/15/2009	39
41	Work with FEMA/States to operationalize staging areas		300 hours	99 days	4/16/2009	9/1/2009	40
Identify Fleet Assets (Local, State, Federal)			270 hours	88 days	10/1/2008	1/30/2009
42	Coordinate with local, state, federal agency fleet managers to include their assets in the supply chain, as appropriate		250 hours	88 days	10/1/2008	1/30/2009	N/A
43	Create central tracker to maintain data and agency managers' contact information		20 hours	88 days	10/1/2008	1/30/2009	N/A
Develop Delivery Routes			100 hours	129 days	9/2/2009	3/1/2010
44	Establish delivery routes from staging areas to commodity distribution areas		80 hours	87 days	9/2/2009	12/31/2009	37,41
45	Prioritize debris removal operations to align with priority supply routes		20 hours	41 days	1/4/2010	3/1/2010	44
Establish Strategic Communications Plan and Backup Plan to Link all Logistics Elements			380 hours	174 days	2/2/2009	10/1/2009
46	Identify all major decision points for purchasing, requesting and mobilizing assets (e.g. local/state/federal disaster declarations, hazards projected to hinder logistics support operations, etc.)		300 hours	174 days	2/2/2009	10/1/2009	N/A
47	Track decision points through a process map or flow chart		80 hours	174 days	2/2/2009	10/1/2009	N/A
Develop Master Time-Phased Force Deployment List			185 hours	132 days	6/1/2009	12/1/2009
48	Identify all major decision points for purchasing, requesting and mobilizing assets (e.g. local/state/federal disaster declarations, hazards projected to hinder logistics support operations, etc.)		20 hours	45 days	6/1/2009	7/31/2009	N/A
49	Set timeline goals for mobilizing support assets		15 hours	23 days	8/3/2009	9/2/2009	48
50	Develop a time-phased matrix based on decision points, timing goals and expected asset availability over time		150 hours	64 days	9/3/2009	12/1/2009	49
Plan Security for all Logistics Elements			480 hours	110 days	4/1/2009	9/1/2009
51	Develop plan to address post-disaster regional credentialing		300 hours	43 days	4/1/2009	5/29/2009	N/A
52	Test the plan, as developed, through RCPGP activities via a HSEEP compliant drill or exercise		100 hours	11 days	6/1/2009	6/15/2009	51
53	Determine availability of local, state, and federal assets		40 hours	34 days	6/16/2009	7/31/2009	52
54	Pre-determine EMAC and Federal requests for security assistance (pre-locate teams)		40 hours	22 days	8/3/2009	9/1/2009	53
Examine Impact of Hazards to Regional Food Suppliers			215 hours	108 days	2/2/2009	7/1/2009
55	Complete risk assessment (hazard impact to food commerce)		120 hours	43 days	2/2/2009	4/1/2009	N/A
56	Meet with key representatives from the retail food industry		15 hours	32 days	4/2/2009	5/15/2009	55
57	Develop framework for regional food supply recovery plan		80 hours	33 days	5/18/2009	7/1/2009	56
Demobilization			190 hours	66 days	4/1/2009	7/1/2009
58	Develop plan for facility consolidation as event de-escalates		80 hours	33 days	4/1/2009	5/15/2009	N/A
59	Develop process for coordinating redistribution of excess supplies		80 hours	32 days	5/1/2009	6/15/2009	N/A
60	Coordinate deactivation of staff		30 hours	23 days	6/1/2009	7/1/2009	N/A
Rollout Meetings with Regional Stakeholder			124 hours	66 days	9/1/2009	12/1/2009
61	Develop project plan for rolling out plan templates to stakeholders		90 hours	22 days	9/1/2009	9/30/2009	N/A
62	Assign planners as "consultants" to groups of stakeholders		6 hours	8 days	9/21/2009	9/30/2009	N/A
63	Conduct rollout planning meetings with stakeholders		8 hours	10 days	10/1/2009	10/14/2009	62
64	Meetings and support to stakeholders as they roll out the program		20 hours	34 days	10/15/2009	12/1/2009	63
Developing HSEEP Plan			400 hours	217 days	5/1/2009	3/1/2010
65	Following development of each plan or manual, it will be tested using one or more Homeland Security Exercise and Evaluation Program (HSEEP) compliant exercise method, ranging from decision-making tabletops to functional exercises		400 hours	217 days	5/1/2009	3/1/2010	N/A
Establish ALERT Teams
Develop Training Curricula			300 hours	88 days	7/31/2008	12/1/2008
66	Contract with vendor to develop classroom-based training program		20 hours	22 days	7/31/2008	8/29/2008	N/A
67	Develop curriculum		80 hours	32 days	9/2/2008	10/15/2008	66
68	Determine field training requirements		40 hours	32 days	9/2/2008	10/15/2008	N/A
69	Establish activation and notification protocols for staff		40 hours	32 days	9/2/2008	10/15/2008	N/A
70	Meet with jurisdictions to solicit feedback on training curriculum		60 hours	12 days	10/16/2008	10/31/2008	67-69
71	Incorporate comments from regional jurisdictions into training program		20 hours	10 days	11/3/2008	11/14/2008	70
72	Pilot training curriculum		40 hours	11 days	11/17/2008	12/1/2008	71
Recruit Team			480 hours	197 days	7/31/2008	5/1/2009
73	Identify team leadership		80 hours	67 days	7/31/2008	10/31/2008	N/A
74	Recruit team members from UASI jurisdictions		320 hours	107 days	11/3/2008	3/31/2009	73
75	Conduct staff training		80 hours	23 days	4/1/2009	5/1/2009	74
Train Team			3000 hours	412 days	1/1/2009	7/30/2010
76	Schedule training for teams throughout the site		200 hours	108 days	1/1/2009	6/1/2009	N/A
77	Complete training according to schedule		2800 hours	412 days	1/1/2009	7/30/2010	N/A
Develop Notification and Deployment Protocol			150 hours	131 days	5/1/2009	10/30/2009
78	Establish activation protocol		150 hours	131 days	5/1/2009	10/30/2009	N/A
Procure Equipment and Supplies			310 hours	261 days	5/1/2009	4/30/2010
79	Identify standard clothing and supply package for a team member		60 hours	44 days	5/1/2009	7/1/2009	N/A
80	Procure and distribute equipment		250 hours	217 days	7/2/2009	4/30/2010	79
Technology Support
Incorporate Data into CALMS (or like database)			750 hours	348 days	10/1/2008	1/29/2010
81	Organize data for CALMS program upload		250 hours	131 days	10/1/2008	4/1/2009	N/A
82	Prepare data for upload and to de-conflict potential issues		250 hours	132 days	4/2/2009	10/2/2009	81
83	Upload data into system		250 hours	85 days	10/5/2009	1/29/2010	82
Develop Software Program to Link Mission Requests across all Jurisdictions			1150 hours	347 days	2/2/2009	6/1/2010
84	Conduct analysis of existing federal, state, and local systems		120 hours	43 days	2/2/2009	4/1/2009	N/A
85	Develop programming language that can convert local and state mission requests from existing formatting into a system accessible by federal officials and vendors		240 hours	22 days	4/2/2009	5/1/2009	84
86	Review COTS solutions for resource tracking		30 hours	23 days	5/4/2009	6/3/2009	N/A
87	Develop work plan for procuring these solutions and determine how they will support existing plans		60 hours	42 days	6/4/2009	7/31/2009	86
88	Identify funding streams to support procurement and sustainment		40 hours	43 days	8/3/2009	9/30/2009	87
89	Beta test systems		480 hours	87 days	10/1/2009	1/29/2010	88
90	Develop a project plan for rolling out the system to the jurisdictions		30 hours	21 days	2/1/2010	3/1/2010	89
91	Roll out the system to the jurisdictions		30 hours	22 days	3/2/2010	3/31/2010	90
92	Conduct analysis of existing federal, state, and local systems		120 hours	44 days	4/1/2010	6/1/2010	91
Information Sharing
Establish Website			750 hours	108 days	2/2/2009	7/1/2009
93	Determine layout of website		180 hours	20 days	2/2/2009	2/27/2009	N/A
94	Develop content areas		480 hours	45 days	3/2/2009	5/1/2009	93
95	Initiate and promote website via strategic communications		60 hours	22 days	5/4/2009	6/2/2009	94
96	Manage and update website		30 hours	43 days	5/4/2009	7/1/2009	N/A
Emergency Logistics Conference			540 hours	65 days each year	2/2/2009 and 2/1/2010	5/1/2009 and 4/30/2010
97	Plan and organize annual logistics conference		300 hours	52 days	2/2/2009 and 2/1/2010	4/14/2009 and 4/14/2010	N/A
98	Hold logistics conference		240* hours	13 days	4/15/2009 and 4/15/2010	5/1/2009 and 4/30/2010	97
	*Could fluctuate dramatically depending upon the number of attendees