DoDI 5210.87 - Selection of DoD Personnel and Contractor Employees for Assignment to PSAs

Department of Defense

INSTRUCTION
NUMBER 5210.87
November 30, 1998
(ES, OSD)

SUBJECT: Selection of DoD Military and Civilian Personnel and Contractor
Employees for Assignment to Presidential Support Activities (PSAs)
References: (a) DoD Directive 5210.55, “Department of Defense Presidential Support
Program”, December 15, 1998
(b) DoD 5220.22-R, "Industrial Security Regulation," December 1985,
authorized by DoD Directive 5220.22, December 8, 1980
(c) DoD 5200.2-R, "DoD Personnel Security Program," January 1987,
authorized by DoD Directive 5200.2, May 6, 1992
(d) through (f) see enclosure 1
1. PURPOSE
This Instruction implements policy, assigns responsibilities, and prescribes procedures
under reference (a) for the screening, nomination, selection, approval and continued
evaluation of DoD military and civilian personnel and contractor employees assigned
to, or utilized in, PSAs.
2. APPLICABILITY AND SCOPE
This Instruction:
2.1. Applies to the Office of the Secretary of Defense, the Military Departments,
the Chairman of the Joint Chiefs of Staff, the Combatant Commands, the Inspector
General of the Department of Defense, the Defense Agencies, and the DoD Field
Activities (hereafter referred to collectively as "the DoD Components") with a
Presidential Support Mission.
2.2. Encompasses all DoD organizations and, through incorporation of its terms
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into contracts and contractors that assign personnel to Presidential support duties
covered by reference (a). Those assignments are divided into three categories. (See
enclosure 2.)
3. POLICY
It is DoD policy under DoD Directive 5210.55 (reference (a)) that only the most
suitable and qualified individuals shall be selected for and retained in Presidential
support duties to ensure optimum Presidential security and support.
4. RESPONSIBILITIES
4.1. The Executive Secretary of the Department of Defense (hereafter referred to
as “The Executive Secretary”) shall:
4.1.1. Be the final authority to approve or disapprove recommended
individuals for Presidential support duties.
4.1.2. Return the file to the Head of the DoD Component or designated
single office with the assignment decision.
4.1.3. Notify the DoD civilian or contractor employee if the nomination for
Presidential support duties is disapproved and the procedures for appealing the
decision in accordance with enclosure 5.
4.2. The Heads of the DoD Components shall:
4.2.1. Designate a single office to represent the DoD Component on all
matters covered by this Instruction at the Service secretariat and comparable Defense
Agency level. Responsibilities of DoD Components under this Instruction may not be
delegated below this level.
4.2.2. Develop procedures to ensure compliance with the requirements of
this Instruction, in accordance with enclosure 3.
4.2.3. Provide support and resources as required.
4.2.4. Evaluate nominees for Presidential support duties using the standards
in (reference (c)) and enclosure 4.

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4.2.5. Provide DoD civilian and contractor employees not approved for, or
removed from, Presidential support duties the opportunity to appeal in accordance with
enclosure 5.
4.2.6. Not afford the opportunity to appeal to mililtary personnel, unless the
assignment policies of the military Department concerned allow for appeals in
assignment actions.
4.2.7. Submit the report required at enclosure 6 by the 15th day of the month
following the end of each quarter.
4.2.8. Establish supervisory indoctrination programs to ensure that
supervisory personnel recognize and discharge their special responsibility on the
suitability of their subordinates for continued service in Presidential support duties.
4.2.9. Establish procedures for the continuous evaluation of the suitability of
personnel serving in Presidential support duties.
4.2.10. Ensure the requirements of this Instruction are incorporated into the
contract of each contractor involved in Presidential support duties.
4.3. The Assistant Secretary of Defense for Command, Control, Communications
and Intelligence shall ensure that the Director of the Defense Security Service shall:
Ensure all investigations are conducted in accordance with DoD 5200.2-R (reference
(c)). Initial Category One, Two, and Three investigations are to be completed within
65 days.
4.3.1. Ensure that all Presidential support investigations include a check of
the files of the U.S. Secret Service.
4.3.2. Conduct periodic reinvestigations at 5-year intervals in accordance
with current DoD scope requirements, from the date of the most recent prior
investigation, on all categories of personnel assigned to Presidential support duties.
These investigations are to be completed within 120 days.
4.3.3. Forward the results of the completed investigation to the appropriate
DoD central adjudication facility for collateral clearance and/or Sensitive
Compartmented Information (SCI) eligibility determination. For contractor employees
whose duties do not require access to classified information, the completed

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investigation shall be forwarded to the DoD Component administering the contract
involved.
5. PROCEDURES
The DoD Components shall follow the procedures in enclosure 3 for the nomination
and retention of individuals in Presidential support duties.
6. INFORMATION REQUIREMENTS
The reporting requirement established in enclosure 7 has been assigned Report Control
Symbol DD-SD(Q)934, in accordance with DoD 8910.1-M (reference (f)).
7. EFFECTIVE DATE
This Instruction is effective immediately.

Enclosures - 7
1. References, continued
2. Presidential Support Program Categories
3. Procedural Guidance
4. Presidential Support Program Standards
5. Appeal Procedures
6. Sample Transmittal Memorandum
7. Information Requirements

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E1. ENCLOSURE 1
REFERENCES, continued
(d) DoD Directive 5220.6, “Defense Industrial Personnel Security Clearance Review
Program,” January 2, 1992
(e) Chapter 47 of title 10, United States Code, "Uniform Code of Military Justice
(UCMJ),” Article 15
(f) DoD 8910.1-M, "DoD Procedures for Management of Information Requirements,"
June 1988, authorized by DoD Directive 8910.1, June 11, 1993

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E2. ENCLOSURE 2
PRESIDENTIAL SUPPORT PROGRAM CATEGORIES
E2.1. CATEGORY ONE
Selected personnel serving in extremely sensitive positions in direct support of the
President or Vice President are as follows:
E2.1.1. Chief of Staff, White House Military Office (WHMO).
E2.1.2. Assistant Chief of Staff, WHMO.
E2.1.3. Military Aides to the President and Vice President.
E2.1.4. Director, White House Medical Unit.
E2.1.5. Chief, U.S. Army Transportation Agency, White House.
E2.1.6. Director, Special Programs Office, WHMO.
E2.1.7. Security Advisor, WHMO.
E2.1.8. Food Service Coordinator of the White House Staff Mess.
E2.1.9. Commander and Deputy Commander, White House Communications
Agency.
E2.1.10. Presidential Pilot and Deputy Presidential Pilot, 89th Airlift Wing,
Andrews AFB.
E2.1.11. Commanding Officer and Executive Officer, Marine Helicopter
Squadron One (HMX-1).
E2.1.12. Commanding Officer and Executive Officer, Naval Support Facility,
Thurmont, MD (Camp David).
E2.1.13. Director, Presidential Contingency Programs Office, WHMO.
E2.1.14. Director, Airlift Operations Office, WHMO.

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E2.1.15. Other personnel as determined by the Director, WHMO and the Deputy
Assistant to the Vice President for National Security Affairs.
E2.2. CATEGORY TWO
Personnel assigned on a permanent or full-time basis to duties in direct support of the
President or Vice President (including the office staff of the Director, WHMO, and all
individuals under his or her control). Category Two includes but is not limited to:
E2.2.1. Presidential aircrew and associated maintenance and security personnel.
E2.2.2. White House Communications Agency personnel.
E2.2.3. White House Transportation Agency personnel.
E2.2.4. White House Staff Mess personnel.
E2.2.5. White House Medical Unit personnel.
E2.2.6. DoD personnel assigned to the Office of the Vice President.
E2.2.7. Personnel assigned to the Naval Support Facility, Thurmont, MD.
E2.2.8. Contractor Personnel.
E2.2.8.1. Employees of contractor firms who provide recurring services or
who require unescorted access to Presidential support areas, activities, or
equipment--including the maintenance of the Presidential retreat or Vice President's
residence, communications, aircraft, or facilities.
E2.2.8.2. Principals of those firms used for PSAs who have direct
involvement in the contract. The "principal" is a person who, under DoD 5220.22-R
(reference (b)) Section II, paragraph 2-113, would require a clearance for the firm to
receive a DoD facility security clearance.
E2.3. CATEGORY THREE
E2.3.1. Personnel assigned to honor guard units, ceremonial units, and military
bands who perform at Presidential or Vice Presidential functions and facilities.

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E2.3.2. Designated units or individuals requiring a lesser degree of access to the
President or PSAs. Designation of such units or individuals requires approval by the
Executive Secretary.

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E3. ENCLOSURE 3
PROCEDURAL GUIDANCE
E3.1. NOMINATION PROCEDURES
The DoD Components nominating an individual for Presidential support duties shall
review and evaluate all locally available records, including those listed in this
enclosure, using the criteria in enclosure 4.
E3.1.1. Active Duty Military Personnel. Military personnel records; medical
records to include certification by competent medical authority that no physical or
mental disorder is noted in the record that could adversely affect the individual's
reliability or judgment; efficiency and/or fitness report file to determine if the
individual has demonstrated consistently high standards of performance; local security
files; and the Standard Form 86, “Questionnaire for National Security Positions”
submitted by the nominee.
E3.1.2. DoD Civilian Employees. Official personnel folder; medical records, if
available, to include certification by competent medical authority that no physical or
mental disorder is noted in the record that might adversely affect the individual's
reliability or judgment; base and/or military police and local security files; and the
Standard Form 86, “Questionnaire for National Security Positions” submitted by the
nominee.
E3.1.3. Contractors. Contractor personnel records; medical records, if
maintained by the contractor for evidence of any physical or mental disorder that might
adversely affect the individual's reliability or judgment; this review of medical records
shall be accomplished by competent medical authority under reviewing arrangements
made by the contracting officer of the DoD Component concerned; contractor security
files; and the Standard Form 86 submitted by the nominee. Based upon the review,
the DoD Component shall determine the acceptability of an individual for nomination
and further processing for Presidential support duties.
E3.2. SELECTION
Following suitability and security interviews, and selection determination by the
requesting PSA, a complete nomination file, including certification that all
requirements of this Instruction (less investigative) have been met, shall be forwarded
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expeditiously, using the format in enclosure 6 to the single office designated to act on
behalf of the respective DoD Component for Presidential support (Component Office).
E3.3. SUBMISSION OF INVESTIGATIVE REQUEST AFTER NOMINATION AT
UNIT LEVEL
The investigative request shall be processed as follows:
E3.3.1. The administrative nickname “YANKEE WHITE” must be stamped or
printed in the Remarks section of the DD Form 1879, “Request for Personnel Security
Investigation,” for all Presidential support requests that are manually submitted. For
those electronic submissions of the DD Form 1879, “YANKEE WHITE” will be typed
in item 1 and the form will then be stamped by the Defense Security Service (DSS)
upon completion of the investigation. All requests for investigation must indicate
whether or not the individual is being processed for a security clearance by any other
Department or Agency of the Federal Government.
E3.3.2. Scope of investigation required:
E3.3.2.1. Personnel assigned to Category One or Category Two (enclosure 2)
duties must have a favorably completed single scope background investigation (SSBI)
within 36 months preceding selection for Presidential support duties. If an individual
marries subsequent to the completion of the SSBI, a National Agency Check (NAC) on
the spouse must be conducted. Category One nominees shall be required to sign a tax
information waiver form. The Executive Secretary shall process the tax form through
the Internal Revenue Service (IRS).
E3.3.2.2. Personnel assigned to Category Three (enclosure 2) duties must
have a favorable NAC, local agency check, and credit check (NACLC) within the last
36 months preceding selection for Presidential support duties.
E3.3.2.3. Confidential Financial Disclosure Reports (OGE Form 450) or
comparable reports will be used when conducting background investigations.
E3.3.3. Military or DoD Civilian Employees. The DoD Components shall
submit requests for investigation directly to the DSS. Normally, the losing
organization shall be notified of selection and shall submit the request directly to the
DSS. However, circumstances may exist where the gaining PSA may request the
investigation under this Instruction. To avoid confusion or duplication, the gaining
organization requesting the investigation should notify the Single Component office
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and the losing organization that an investigation has been requested for coordination
purposes.
E3.3.4. Contractor Employees
E3.3.4.1. Requests for investigation of contractors who require access to
classified information shall be submitted to the Defense Security Operations Center
Columbus (DSS OCC).
E3.3.4.2. Requests for investigation of contractors who simply require
Presidential Support access in the performance of their duties shall be submitted
directly to the DSS.
E3.3.4.3. The provisions of paragraph E3.3.2.1., above, apply to contractor
personnel as well.
E3.4. REVIEW OF THE INVESTIGATION AND DETERMINATION FOR
PRESIDENTIAL SUPPORT DUTIES
E3.4.1. Central Adjudication Facility
E3.4.1.1. The results of the completed investigation are to be forwarded to
the appropriate central adjudication facility for a collateral clearance and (SCI)
eligibility determination, if needed. For contractor employees whose duties do not
require access to classified information, the completed investigation is to be forwarded
to the DoD Component administering the contract involved. For contractors whose
duties require access to classified information, the investigation will be processed
through the (DSS OCC) prior to reaching the Component.
E3.4.1.2. The denial or revocation of a security clearance for access to
classified information shall automatically result in the disqualification for Presidential
support duties.
E3.4.2.3. Upon issuance of a favorable clearance determination, the complete
file shall be forwarded to the Component office.
E3.4.2. Component Office
E3.4.2.1. When the Component Office, using the criteria in enclosure 4,
determines that disqualifying information exists, the nomination for Presidential

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support duties shall be terminated. The individual shall be notified of the nonselection
and, in the case of DoD civilian and contractor employees, notified of the procedures
to appeal the decision.
E3.4.2.2. When the Component Office using the criteria in enclosure 4
determines that all requirements have been met, the nomination shall be forwarded
with the entire file to the Executive Secretary, using the format in enclosure 6.
Processing of the package at all levels should be accomplished within five working
days.
E3.4.3. Executive Secretary. The Executive Secretary is the final approval and
denial authority for individuals nominated and selected for Presidential support duties,
except those individuals requiring a White House pass or access to the White House
complex.
E3.4.3.1. If the nomination is approved for personnel not requiring a White
House pass, the Executive Secretary shall return the file to the Component Office for
disposition. For those personnel requiring a White House pass or access to the White
House complex, see paragraph E3.4.3.3., below.
E3.4.3.2. If the nomination is rejected, the Executive Secretary shall notify
the individual of his or her denial and, in the case of DoD civilian and contractor
employees, the procedures for appealing the decision.
E3.4.3.3. If the nomination is approved, the Executive Secretary shall
forward for final determination to the Director, WHMO or the Assistant to the Vice
President for National Security Affairs all nomination packages on those individuals
requiring a White House pass or access to the White House complex.
E3.5. CONTINUING EVALUATION
E3.5.1. Periodic Reinvestigations will be conducted at 5-year intervals in
accordance with current DoD scope requirements, from the date of the most recent
prior investigation, on all categories of personnel assigned to Presidential support
duties. These investigations are to be completed within 120 days.
E3.5.2. Selected personnel serving in Category One positions, and individuals
serving in positions of extreme sensitivity as designated by the Director, WHMO shall
be subject to a periodic counterintelligence-scope polygraph examinations. The

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Director, WHMO shall provide a list of the designated positions to the Executive
Secretary.
E3.5.3. In accordance with DoD Directive 5210.55 (reference (a)), the DoD
Components shall establish procedures to evaluate the continued suitability of
personnel serving in Presidential support duties and management personnel exercising
supervision over contractor employees performing Presidential support duties. These
procedures must require supervisory personnel to observe and report to appropriate
security personnel any changes in characteristics or behavior that might be relevant to
an individual's continued suitability for Presidential support duties.
E3.5.4. Each individual selected for Presidential support duties shall be instructed
by the DoD Component that the ultimate responsibility for remaining suitable for
continued assignment to, detail to, or employment in such duties rests with the
individual. Therefore, each individual is encouraged to seek appropriate guidance and
assistance on any personal problem or situation that may have a possible bearing on his
or her suitability for continued utilization in Presidential support duties. Appropriate
counseling should be made available by the organization in which such duties are
performed.
E3.6. SUSPENSION OR REMOVAL FROM PRESIDENTIAL SUPPORT DUTIES
E3.6.1. When information becomes available that an individual is not, or may no
longer be, suitable for Presidential support duties, the individual shall be suspended
temporarily or removed permanently from Presidential support duties by the head of
the organization in which the individual is performing such duties, or by higher
authority. If the action or event causing the suspension meets the criteria of DoD
5200.2-R (reference (c)), details shall be reported to the appropriate adjudication
authority. The DSS shall be required to provide a copy of the individual’s report of
investigation to the Security Advisor, WHMO and the U.S. Secret Service for review
within six working hours, if requested.
E3.6.2. Contractor employees, who do not have a security clearance, may be
suspended only by the contracting officer, pending a final decision by the Executive
Secretary. If the contractor employee is cleared for access to classified information,
the contracting officer shall provide the DSS with a summary of the derogatory
information and request suspension of the clearance. Suspension of contractor
clearances are only authorized in accordance with DoD Directive 5220.6 (reference
(d)).

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E3.6.3. Conversely, when the security clearance of a contractor employee who is
assigned to Presidential duties is temporarily suspended, pending final determination
under reference (d), the DSS OCC shall notify the contracting officer of the DoD
Component administering the contract.
E3.6.4. Suspension or removal notification for personnel under the operational
control of the WHMO will be made through the Security Advisor, WHMO or in the
case of the Vice President’s office through their security officer.
E3.6.5. Temporary Suspension Guidelines
E3.6.5.1. Telephonic notification of temporary suspension to the Executive
Secretary is required no later than the beginning of the following duty day. Written
follow-up, to include a summary of all available information, shall be forwarded
within 3 working days. If applicable, a full report of investigation shall be forwarded
to the Executive Secretary within 60 days.
E3.6.5.2. In temporary suspension cases when it is evident that the
derogatory information requires further clarification, the Component Office shall
request an expanded investigation to develop all information on the issue.
E3.6.5.3. A temporary suspension in which the issues are unresolved by the
applicant within 90 days shall automatically become a permanent removal, and the
Executive Secretary shall be so notified.
E3.6.6. Permanent Removal Procedures
E3.6.6.1. Telephonic notification to the Executive Secretary is required no
later than the beginning of the following duty day for each permanent removal and
shall include an assessment as to whether or not unfavorable publicity may result.
E3.6.6.2. Written follow-up, including a full report of all available
information, shall be forwarded to the Executive Secretary within 3 working days.
E3.6.6.3. Written follow-up reports shall be forwarded through the normal
nomination process channels for review and evaluation at each level to ensure that the
suspension or removal is warranted.
E3.6.6.4. In all suspension or removal actions, when possible embarrassment
to the President is indicated, the Heads of the DoD Components shall notify the
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Executive Secretary during normal duty hours at (703) 697-3347. The Executive
Secretary’s representative is located in room 3E854, The Pentagon. After duty hours,
notify the duty officer located in the Cables Division, Correspondence and Directives
Directorate, phone (703) 697-8151, Room 3E929, Pentagon, Washington, DC.
E3.7. ADMINISTRATIVE REASSIGNMENTS AND REQUESTS FOR
REINSTATEMENT OR WAIVER
Individuals previously selected for Presidential support duties must be reinvestigated
and reselected for subsequent assignment to Presidential support duties, except as
follows:
E3.7.1. A request for waiver of the reinvestigation requirement may be
considered by the Executive Secretary, on a case-by-case basis, for an individual
transferring directly from one PSA to another, of the same or less sensitive category,
with no intervening duty station assignment. Those persons who will require a White
House pass must be reinvestigated if the current investigation is more than 3 years old.
E3.7.2. A request for waiver for the reinvestigation requirement may be
considered by the Executive Secretary, on a case-by-case basis, for a contractor
employee administratively terminated from Presidential support duties for a period not
to exceed 24 months. Such a case shall be considered only if the contractor employee
has remained with the company for which he or she was last granted access. Requests
for reinstatement shall include an updated SF86 and a recommendation by the
company facility security officer.
E3.7.3. A waiver of other specific requirements in this Instruction may be granted
only by the Executive Secretary.
E3.8. SELECTION - WHITE HOUSE COMMUNICATIONS AGENCY (WHCA)
PERSONNEL
E3.8.1. WHCA is responsible for component functions including recruiting,
nomination, security and suitability interviews, and selecting personnel for assignment
to their agency.

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E3.8.2. WHCA will follow the procedures outlined in sections E3.1. through
E3.7., above, of this enclosure.

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E4. ENCLOSURE 4
PRESIDENTIAL SUPPORT PROGRAM STANDARDS
E4.1.1. In addition to the adjudication standards contained in DoD 5200.2-R
(reference (c)), individuals under consideration for Presidential support duties are also
subject to the standards listed below to ensure that the assignment or retention is
clearly consistent with optimum Presidential security and support. The determination
must be a common sense judgment based on all available information.
E4.1.2. Individuals not selected shall be removed from further consideration for
such duties. The removal shall be without prejudice, unless there exists derogatory
information that is grounds for adverse action beyond the scope of the Presidential
Support Program.
E4.1.3. Nonselection due to program selectivity, is not stigmatizing and does not
affect options to use the individuals on other contracts or assignments to include
classified contracts or assignment where access to classified information is required.
E4.1.4. Under this Instruction, the processing of contractor employees to
determine their suitability for employment in positions involving Presidential support
duties is outside the auspices of DoD 5220.6 (reference (d)) for appeal purposes.
E4.1.5. Minimum Requirements for Nomination
E4.1.5.1. U.S. citizenship.
E4.1.5.2. High degree of maturity, discretion, and trustworthiness.
E4.1.5.3. Unquestionable loyalty to the United States.
E4.1.5.4. Satisfactory past and present duty performance.
E4.1.6. Disqualifying Criteria
E4.1.6.1. Conviction by court-martial or imposition of punishment for a
serious offense under Article 15, UCMJ, reference (e).
E4.1.6.2. Administrative separation instead of court-martial.

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E4.1.6.3. Frequent arrests by law enforcement agencies, including driving
while intoxicated, which indicate irresponsibility or disrespect for the law.
E4.1.6.4. Conviction of a serious offense under State or Federal law.
E4.1.6.5. Use of any non-prescription narcotic, psychoactive substance
(other than marijuana), or dangerous drug to include illegal or improper use,
possession, transfer, sale, or addiction to any narcotic, psychoactive substance, or other
dangerous drugs (including abuse of prescription drugs) within 10 years of assignment
to Presidential support duties.
E4.1.7. Discretionary Criteria
E4.1.7.1. Acts that may tend to indicate poor judgment, unreliability, or
untrustworthiness, or lack of suitability for Presidential support duties.
E4.1.7.2. Imposition of punishment under Article 15, UCMJ (reference (e))
for a minor offense.
E4.1.7.3. Immediate family are citizens of another country. Immediate
family under this Instruction includes spouse, offspring, living parents, brothers,
sisters, or other relatives or persons to whom the individual is closely linked by
affection or obligation. It must be determined that family members are not subject to
physical, mental, or other forms of duress by a foreign power and who do not advocate
or practice acts of force or violence to prevent others from exercising their rights under
the constitution or laws of the United States or any State or subdivision thereof.
E4.1.7.4. Any use of marijuana by active duty military personnel, or current
use by civilian personnel or contractor employee, or under the auspices of the “delayed
enlistment program.” An individual who has experimented with marijuana may be
nominated for Presidential support duties provided the individual has indicated the
intent not to use marijuana or any other narcotic, dangerous drugs, or psychoactive
substances in the future.

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E5. ENCLOSURE 5
PRESIDENTIAL SUPPORT PROGRAM STANDARDS
E5.1.1. The appeal procedures for DoD civilian and contractor employees not
approved for or removed from Presidential support duties shall be implemented by the
office making that decision. Denial for or removal from Presidential support duties is
not a decision affecting access to classified information, unless the individual’s
security clearance is also denied, revoked or suspended. Individuals whose clearances
are denied or revoked by Central Adjudication Facilities shall be provided the appeal
procedures contained in DoD 5200.2-R (reference (c)) or DoD 5220.6 ( reference (d))
instead of these procedures in this enclosure. Individuals shall be provided appeal
procedures in this enclosure instead of reference (c) or reference (d) unless the
individual’s clearance is denied, revoked or suspended.
E5.1.2. Whenever it has been determined that a DoD civilian or contractor
employee does not meet the standard for assignment to or retention in Presidential
support duties, the individual shall be:
E5.1.2.1. Provided a written explanation for the action being taken;
E5.1.2.2. Given an opportunity to reply in writing;
E5.1.2.3. Provided a written final decision; and
E5.1.2.4. Afforded an opportunity to appeal.
E5.1.3. Any person who is given notification and afforded an opportunity to
appeal may, within 60 calendar days of the date on which the individual is notified of
his or her denial or removal from Presidential support duties, submit a written appeal
to the authority specified in the notification. The written material submitted for
consideration may include any information that the person believes will assist the
specified authority in reviewing the case.
E5.1.4. After further review of the case considering the written appeal, the person
shall be notified in writing, by the authority specified in the notice of appeal, of the
decision in the case.
E5.1.5. If the authority specified in the notice of appeal reaffirms, in writing, the
original decision, the individual may, within 30 calendar days of the date on which the
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individual is notified, request a final review of the case. The final review shall only
be available in cases in which new evidence is presented or the applicant can show
gross abuse of discretion. Then, the Executive Secretary of the Department of
Defense shall review the case pursuant to DoD Directive 5210.55 (reference (a)), and
shall inform the person of the decision, which shall be final.

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E6. ENCLOSURE 6
SAMPLE TRANSMITTAL MEMORANDUM

MEMORANDUM FOR THE EXECUTIVE SECRETARY OF THE DEPARTMENT
OF DEFENSE
SUBJECT: Personnel Investigative File
1. (Enter name) has been nominated and is selected for (state initial or continued
assignment) to (identify the specific Presidential support activity) as a (identify the
individual's specific duty assignment; i.e., aviation maintenance technician, security
policeman, steward, rotor blade examiner, OR switchboard operator, etc.).
2. The attached investigative file on (enter name, rank or civilian grade, SSN, Military
Department, or DoD employing Agency or contractor facility) has been completed, in
accordance with DoD Directive 5210.55, and is forwarded for review.
3. Those duties are addressed in (specify category) and require completion of a
favorable SSBI or NACLC.
4. State that the attached file contains no derogatory information, or that the attached
file contains derogatory information summarized below. (Summarize derogatory
information as subparagraphs here).
5. (Enter name) (is) recommended for assignment to the activity and duties for which
selected. (Justify the recommendation and non-recommendation if derogatory
information is in the file. Specifically identify all reasons for a recommendation or
non-recommendation that a contractor employee shall not be selected for the particular
position in question.)
6. If applicable, state that the individual's effectiveness or performance reports have
been reviewed and found acceptable.

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DODI 5210.87, Nov. 30, 1998

7. Investigative file indicates that the SSBI (was completed on (specific date) and the
NACLC was completed on (specify date)).

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DODI 5210.87, Nov. 30, 1998

E7. ENCLOSURE 7
INFORMATION REQUIREMENTS
E7.1.1. Each Head of a DoD Component responsible for assignment of military
or civilian personnel, or contractor employees, to Presidential support duties shall
submit to the Executive Secretary a two-part quarterly report, as follows:
E7.1.1.1. Part One shall list all personnel serving in Presidential support
duties as of the end of the quarter. The report shall include the individual's name,
grade or rank, SSN, and the PSA assignment or employing Agency.
E7.1.1.2. Part Two shall list all personnel transferred to, or deleted from, the
list of assigned or employed personnel since the last quarter. The report shall include
the individual's name, grade or rank, SSN, and PSAs where individual was previously
assigned or employed.
E7.1.2. Two copies of the report shall be submitted for the first full quarter that
ends subsequent to the effective date of this Instruction, and each quarter, thereafter.
Reports shall reach the Executive Secretary within 15 working days after the end of the
quarter.
E7.1.3. The report shall be marked "FOR OFFICIAL USE ONLY," unless the
originators determine that a higher security classification is required and warranted
under other DoD security Directives. This report has been assigned Report Control
Symbol DD-SD (Q)934.

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ENCLOSURE 7